Income and Expenditure Account For the year ending 30[th] September 2023
Trustees
Hena Jamil Chair appointed 13 Nov 2019 - 15 Nov 2023 Nilz Parmar Chair appointed 15 Nov 2023 Vanessa Collins Secretary (appointed 13 Nov 2019) Orla Kennedy Treasurer (appointed 12 Nov 2020) Judith Bowler (appointed 12 Nov 2020 to July 2023)
Structure, Governance and Management
Governing document – constitution dated 7th March 2014
How the charity is constituted – Membership shall be open to:
-
The parents, guardians or carers of any pupil currently attending the school and
-
Teaching and non-teaching staff currently employed by the school.
Trustees selection methods :
Core committee member/ trustees shall be elected at the AGM and shall hold office until the next AGM. Core committee members/ trustees shall have the power to co-opt core committee members/ trustees at any time, and they shall serve until the date of the next AGM.
Objectives and Activities :
The objectives of the charity as set out in the governing document are to advance the education of pupils in the school by:
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Developing effective relationships between the staff, parents and others associated with the school and
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Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
The main activities undertaken by Earley St Peter’s School Association (also known as ESPSA) are to enhance the children’s time at Earley St Peter’s School by organising a variety of fundraising events throughout the academic year. The money raised from these is used to purchase extras for the school which enhance the children’s education and are all recommended by the school staff.
The fundraising events run by ESPSA rely solely on the continued support of parents/carers/supporters and staff of the school volunteering their time. No fundraising would be possible without this support. The events focus on activities which are enjoyed by pupils and their families. As well as events for the school community, we aim to make events organised open to the wider community of Earley too. In 2022, this was in the form of the annual fireworks display.
The majority of the money raised allows ESPSA to self-finance the school’s open-air swimming pool. The pool had a good season in 2023, with in-school swimming classes for all pupils in year 1 upwards. This was part funded by voluntary contributions from parents/carers.
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We also had out of school swimming and tuc shop and ran a new out of school private lessons for children.
Achievements and Performance
We have an enthusiastic, hardworking team of active members on the committee and volunteers who work tirelessly to create enjoyable experiences for the children at the school, their families and the wider community.
In the past financial year, ESPSA was more active than in Covid times and therefore performance is more in line with previous years, as we managed to put on our fireworks display, hold three in person discos, our Christmas Fayre, resumed cake sales, Mothers day gift sales, Father day gift sales and an Easter Bonnet event. We also organised the following fundraising events- Bags 2 school, Christmas tree sales, Christmas gift sale, out of school swimming and tuck shop.
Our income was boosted by a large donation to ESPSA- which was ringfenced for the key stage 1 playground refurbishment.
Parkers-estate agents generously paid for the school Christmas tree and also sponsored out PTA events platform subscription.
It is noted that our expenses continue to increase due to inflationary pressures, and can be seen in the increased costs of consumables. Wherever possible we have absorbed these, rather than increasing the cost of attending events/taking part in activities to our community. We also worked with the school, to ensure that school premium pupils got complimentary tickets to our discos.
Financial Review
Our committee thanks everyone who was involved in all of our activities this year. The total income generated from fundraising activities was £42 547 Expenditure related to fundraising and administration costs totalled £33,800
Expenditure accounted for as donations to Earley St. Peter’s school totalled £22,315. We were able to support the key stage 1 playground refurbishment and development of breakout sanctuary sheds. We supplied Christmas crackers for the schools Christmas dinner, and were delighted that we were able to bring back the school Christmas tree- which Parkers sponsored.
The 22/23 costs associated with the running of the pool, science day, playground equipment and other consumables were reimbursed in the 23/24 financial year and will appear in those accounts. Cash income from a number of summer 2023 events, were received in 23/24 and will also appear in those accounts.
Online transfer to ESP Keys academy Trust donations £22315
In addition:
- £469 was donated for year 6 leavers books in July 2023, which is organised separately by parents/carers/supporters.
All below are Income Only
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Income
Total £
Bag2School 480.00 Bank Charges/interest 56.38 Cake Sales 1,361.31 Cash Back Schemes 183.03 Christmas Cards - Christmas Fayre 1,495.58 Christmas Gifts Sale 772.35 Christmas Tree Sales 1,251.97 Disco 7,437.02 ESPSA - Non Event(donations) 10,150.00 Father's Day Gifts Sale 385.00 Fireworks 14,317.81 Mother's Day Gifts Sale 472.00 Swimming Pool 4,185.10
42,547.55
This year the income exceeded the expenditure by circa £8673
At the 30th September 2023, ESPSA’s financial year end, there was more than £26k in both the bank account and as cash.
Restricted funds for the swimming pool have not been spent this year- and will appear in 23/24 accounts.
The total distribution of funds per event is shown in the accompanying accounts. These have been approved by an independent examiner and a copy of the report dated 31 July 2024 can be found at the end of this document.
Thank you to Iain Lawrence for having undertaken this review.
In addition, I would like to thank everyone who has helped me as treasurer, those who have volunteered at different events, bagged coins, counted cash, set up payment readers and QR codes and the bank tellers in Reading.
Thanks especially Vanessa Collins, who has double counted all income, managed the online tickets sales, card readers and checked all expenditure.
Looking forward, we are very optimistic that ESPSA will continue to support the school with projects on its wish list using the funds raised this year. Report prepared by Orla Kennedy, Treasurer
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This report was approved by Nilz Parmar, Chair
Signed: Mrs N Parmar Date: 1[st] August 2024
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Earley St Peter's School Association
Income and Expenditure Account
For the year ended 30 September 2023
| 2023 | 2022 |
|---|---|
| 25,075.0 | |
| 8 | 15,591.76 |
| - | |
| 1,312.00 | 2,122.21 |
| 26,387.0 | |
| 8 | 17,713.97 |
| 8,673.11 |
| 2023 2022 25,075.0 |
|
|---|---|
| Bank Petty cash Cash takings not banked Movement Bag2School Bank Charges/interest Barn Dance Cake Sales Cash Back Schemes Christmas Cards Christmas Fayre Christmas Gifts Sale Christmas Tree Sales Disco End Of Term Bouncy Castle and Laser Tag ESPSA - Non Event Father's Day Gifts Sale Fireworks Honesty Boxes Ice Cream Sales Interest Receivable Mother's Day Gifts Sale/Easte bonnet Pantomime Pamper Evening |
8 15,591.76 - 1,312.00 2,122.21 |
| 26,387.0 8 17,713.97 |
|
| 8,673.11 |
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Quiz Night - - - Reading FC Ticket Sales - - - Second Hand Uniform Sales - - - Summer Fayre - - - Swimming Pool 4,185.10 2,165.67 2,019.43 Year 6 Leavers - - - Easter Bonnet Teddy Bear Sale
42,547.5 5 40,528.12 2,019.43
petty cash
the following donations were made to Earley St Peter's CE Primary School:
| £ | ||
|---|---|---|
| 20,210.0 | ||
| key stage 1 garden | 0 | |
| caterpillars and butterflies for key stage 1 | 95.00 | |
| Christmas crackers | 297.00 | |
| Christmas Tree (parkers) | 110.00 | |
| pool running costs | 1,603.00 | |
| 22,315.0 | ||
| total | 0 |
Earley St Peter's School Association
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Income and Expenditure Account For the year ended 30 September 2023
| Expenditur | Expendit | Expendit | |||
|---|---|---|---|---|---|
| e | ure | ure | Profit / (loss) | 2022 | |
| Unrestrict | Restricte | ||||
| Total £ | ed | d | £ | ||
| Bag2School | - | - |
- | 480.00 | 666.00 |
| Bank Charges | (78.82) | (78.82) |
- | (22.44) | (60.00) |
| Barn Dance | - | - |
- | - | |
| Cake Sales | (313.34) | (313.34) | - | 1,047.97 | 565.93 |
| Cash Back Schemes | - | - |
- | 183.03 | 57.85 |
| Christmas Cards | - | - |
- | - | 163.48 |
| Christmas Fayre | (121.77) | (121.77) | - | 1,373.81 | 1,609.53 |
| Christmas Gifts Sale | (266.71) | (266.71) | - | 505.64 | 350.34 |
| Christmas Tree Sales | (722.18) | (722.18) | - | 529.79 | 390.15 |
| Disco | (3,660.60) | (3,660.60) | - | 3,776.42 | 1,936.65 |
| End Of Term Bouncy Castle and | |||||
| Laser Tag | - | - |
- | - | |
| (20,789.49 | (6,845.88 | ||||
| ESPSA - Non Event | (20,789.49) | ) |
- | (10,639.49) | ) |
| Father's Day Gifts Sale | (294.53) | (294.53) | - | 90.47 | |
| Fireworks | (5,187.19) | (5,187.19) | - | 9,130.62 | 6,687.71 |
| Honesty Boxes | - | - |
- | - | |
| Ice Cream Sales | - | - |
- | - | (23.10) |
| Interest Receivable | - | - |
- | - | |
| Mother's Day Gifts Sale/Easter | |||||
| Bonnet | (296.00) | (296.00) | - | 176.00 | (235.30) |
| Pantomime | - | - |
- | - |
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| Pamper Evening Quiz Night Reading FC Ticket Sales Second Hand Uniform Sales Summer Fayre Swimming Pool Year 6 Leavers Easter Bonnet Teddy Bear Sale |
- - - - - - - - - - (1,602.72) (1,602.72) (469.00) (469.00) |
- - - - - - - - |
- - - - - 2,582.38 (664.42) (469.00) (455.00) 8,745.20 4,143.94 -72.09 Check |
(664.42) (455.00) |
|---|---|---|---|---|
| (33,802.35) (33,802.35 ) |
4,143.94 | |||
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