## **Trustees’ Annual Report for the period ending 30/9/22**
**From 1/10/21 Period start date To 30/9/22 Period end date**
**Charity name: Polehampton Swimming Association Charity registration number: 309032**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The objects of the Association are to provide a
purposes of the charity swimming bath in the grounds of the
as set out in its Polehampton Junior School, Twyford, for the
governing document advancement of the education of the pupils of
this school and the benefit of the inhabitants of
the neighbourhood and to make such
improvements and additions necessary.
Summary of the main Para 1.17 and The Trustees, committee members
1.19
activities in relation to and volunteers manage all aspects of
those purposes for the the swimming pool including routine,
public benefit, in planned and reactive maintenance,
particular, the activities, daily water testing, chemical dosing
projects or services and compliance testing in accordance
identified in the with recommended practice as set out
accounts. by PWTAG and Swim England. As well
as maintaining the pool and facilities
for the benefit of the Polehampton
Junior School, the Swimming
Association offer a variety of sessions
to the local community including Early
Bird swimming, Family sessions and
Lane Swimming. Swimming lessons
run during the summer holidays. The
pool is available to other local schools
and Scout groups and is also enjoyed
by a visually impaired group. It is also
available for private hire for children’s
parties. All sessions are staffed by by
trained volunteers with appropriate
first aid training. Refreshments and a
tuck shop are also available during
the family sessions.
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Statement confirming Para 1.18 The Trustees have read and
whether the trustees understood the guidance issued by
have had regard to the the Charity Commission on public
guidance issued by the benefit. The work carried out by the
Charity Commission on Association is essential to keeping the
public benefit pool running as a school and
community pool. It is available to
residents of all ages within the
surrounding area for a small
membership fee and provides clear
physical and mental health benefits to
our members.
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
SORP reference
Not applicable
Para 1.38
Policy on grant making
Not applicable
Para 1.38
Policy on social
investment including
program related
investment
The Swimming Association could not
Para 1.38 operate without support from the
Contribution made by community and the considerable
volunteers effort made by our volunteers. It is
run entirely on a voluntary basis and
as such, no person receives any
payment for the hours spent working
at the pool or behind the scenes. This
is what has enabled the facility to
operate successfully at the heart of
the village for 54 years. Most of our
regular volunteers have been helping
for years and some of our older
members have been volunteering
since the PSA was founded! We have
also been able to offer voluntary
experience to 3 young people
undertaking their Duke of Edinburgh
Awards. The total number of regular
volunteers is approx.44 with
additional Ad hoc help provided by
members if required. We would like to
thank all our volunteers whose
contribution is invaluable to keeping
the pool running.
Other
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## **Achievements and Performance**
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SORP reference
Summary of the main Despite the combined pressures
Para 1.20
achievements of the facing most community swimming
charity, identifying the pools due to global energy prices and
difference the charity’s the difficulty in obtaining liquid
work has made to the chlorine throughout 2022, we still
circumstances of its made over 1000 weekly swimming
beneficiaries and any slots available for our members! In
wider benefits to society addition to this we continued to
as a whole. provide a facility for local schools and
community groups. The extreme heat
during July 2022 caused an increase
in demand which led to some
members being unable to book their
preferred sessions. Our membership
team were responsive to the situation
and introduced booking rules and
proactively monitored cancelations to
ensure that our members had fair
access to the pool during this period.
We also successfully introduced our
new membership system, ‘Join IT’ to
help coordinate our booking system
with the membership database. The
swimming pool continues provides
much needed physical, mental and
social benefit to the community,
particularly to our older members and
parents of young families who use the
facility to meet up with friends. We
are particularly pleased to be able to
support some top-level athletes in
Underwater pool hockey and Triathlon
by providing much needed training
time.
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## **Financial Review**
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Review of the charity’s Para 1.21 The Treasurer reported a surplus of
financial position at the income over expenditure of £17716 at
end of the period the AGM for the year ending
30/9/2022. Current cash in hand was
£103681. Apart from the usual
running costs, the Association
invested in some new pool covers at a
cost of £5950. This was a significant
investment but will help with energy
conservation and will help to keep our
costs down.
Statement explaining Para 1.22 The Association is planning to
the policy for holding refurbish the pool, pipework, pool
reserves stating why plant and upgrade the dosing system
they are held as part of continuing improvements.
Our fundraising activity has been
restricted over the last few years as
previously reported. The Committee is
however, keen to progress this and
will be obtaining revised quotations in
the near future.
Amount of reserves held Para 1.22 £92117
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 Global gas energy costs and supply.
uncertainties about the Particularly with regards to gas. The
charity continuing as a Association are looking at renewable
going concern sources such as solar and air source
heat recovery systems
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Membership fees, Private hire, Tuck shop and a small amount of donations
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The charity’s principal from cake and raffle sales at our end
Para 1.47
sources of funds of season fundraiser.
(including any
fundraising)
Investment policy and
objectives including any Para 1.46 N/A
social investment policy
adopted
The uncertainty in the energy market
is of particular concern to the
A description of the Para 1.46 trustees. The rise in commercial gas
principal risks facing the prices is unprecedented and
charity uncapped for the commercial sector.
We are looking at ways we can
partner with the school in terms of
energy efficiencies so that we can
continue to heat the pool adequately,
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution - small unincorporated
document charity
(trust deed, royal CONSTITUTION DATED 9TH DECEMBER
charter) 1968 AMENDED 16TH OCTOBER 1978
AND 15TH OCTOBER 1986 AS AMENDED
ON 02 DEC 2008
How is the charity Para 1.25 Unincorporated Charity
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Members are appointed at AGM by a
methods including vote by the outgoing committee
details of any members. This must be quorate in
constitutional provisions accordance with the constitution.
e.g. election to post or Members may put themselves
name of any person or forward as trustees but are not
body entitled to appoint obliged to as long as there is a
one or more trustees minimum of 1 trustee in accordance
with Charities Commission rules.
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures Supervisors guides are available to
adopted for the Para 1.51 volunteers and on-site training
induction and training of provided. Paediatric first aid training
trustees is mandatory for all key poolside
supervisors and this is provided by an
external operator.
The charity’s
organisational structure Para 1.51 n/a
and any wider network
with which the charity
works
Relationship with any Para 1.51 n/a
related parties
Other
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## **Reference and Administrative details**
Charity name Polehampton Swimming Association Other name the charity Polehampton Lido/Polehampton Swimming Pool uses Registered charity 309032 number Charity’s principal C/O Polehampton Junior School address Kibblewhite Crescent. Twyford. Berkshire RG10 9AX
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Sharon Searle Chairperson Appointed 20/5/21
Carol Lesley Vice Chaiperson/ Appointed 20/5/21
2
Luscombe Technical
3
4
5
6
7
8
9
10
11
12
13
14
15
16
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17 18 19 20
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year** Description of the assets held in this capacity n/a Name and objects of the charity on whose behalf n/a the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such n/a assets from the charity’s own assets
## **Funds held as custodian trustees on behalf of others**
**Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of Name Address adviser** Auditor George Wilton
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/a**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Sharon Searle **Position (eg** Chairperson **Secretary, Chair, etc)**
**Date** 26/7/23
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
Polehampton Swmming Association
On accounts for the year
ended
3010912022
Charity no
(if any)
RCN 309032
Set out on pages
I report to the trusteès on my examination of the accounts of the abov8
charity Illhe Trusf) for the year ended
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordan wth the requirements of th8 Charities Ad 2011
I'the Acl")
I report in respect of my examination of the Trust's accounts Carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under sethon 145(51{b) of th8 Act.
Independent rr*•'s gross inco
examinerfs statement undertake theexamination by being a quallfiBd
Inse
of
I have completed my examination. I confimi that no material matters have
come to my altention in Connection wilh the examination l•lk8p4
dIscl') which gives me cause lo believe that in, any material
respect".
the accounting records were not kept in accordan with section 130
of the Charities Act., or
the accounts did not accord wth th8 accounting re¢ords," or
the accounts did not comply with the applicable requirements
conMIng the fom and content of accounts set out in the Charitl8S
(Accounts and Reports) Regulations 2008 other than any requirement
that the acc£sunts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no oth8r matters in conn8Ction
wsth the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Ple
the woffjls in the brdckets rf they do not apply.
Signed:
Date:
3.7 2DzI
Name..
Relèvant professional
qualifi¢ation{s) or body
IER
Oct 2018
(if any):
Address:
G-iJ
Section B
Disclosure
Only complete if Ihe examiner needs lo highlight material matters of concern
{see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that tho
examiner wishes to
disclose.
IER
Oct 2018