Charity registration number 308309
GUIDE ASSOCIATION BUCKINGHAMSHIRE
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
GUIDE ASSOCIATION BUCKINGHAMSHIRE
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Ms R Bowles | |
|---|---|---|
| Ms JI Freeman | ||
| Ms K Berryman | (Appointed 7 May 2024) | |
| Ms J Smith | (Appointed 5 September 2024) | |
| Ms J Loach | (Appointed 5 September 2024) | |
| Ms G MacKenzie | (Appointed 5 September 2024) | |
| Ms K Evans | (Appointed 17 April 2024) | |
| Ms S Berry | ||
| Ms L Ford | ||
| Ms K Hissey | ||
| Ms T MacDonald | ||
| Charity number | 308309 | |
| Principal address | 3 Walton Terrace | |
| Walton Street | ||
| Aylesbury | ||
| Buckinghamshire | ||
| HP21 7QY | ||
| Independent examiner | Azets Audit Services | |
| Burnham Yard | ||
| London End | ||
| Beaconsfield | ||
| Buckinghamshire | ||
| United Kingdom | ||
| HP9 2JH |
GUIDE ASSOCIATION BUCKINGHAMSHIRE
CONTENTS
| Page | |
|---|---|
| Trustee's report | 1 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 26 |
GUIDE ASSOCIATION BUCKINGHAMSHIRE
TRUSTEE'S REPORT
FOR THE YEAR ENDED 31 MARCH 2025
The Trustees present their annual report and financial statements for the year ended 31 March 2025.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's Royal Charter, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
Objectives and activities
The Charity's primary objective is to promote Guiding for girls and young women within the county of Buckinghamshire and the Milton Keynes Unitary Authority. The policies adopted in furtherance of these objects are disclosed in the Notes to the accounts and there has been no change in these during the year.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.
We have not used any professional fundraisers to carry out any fundraising activities in the year.
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
TRUSTEE'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
Achievements and performance
Over this period, we have continued with our face-to-face trustees and County Operations (With trustee, advisor and division commissioner attendance) now fully embedded in our county governance systems – providing increased opportunity to share ideas and begin to review our previous county priority plan and begin to consider our ongoing or new priorities for the 5 years ahead.
During this year we were delighted to have offered two international trips to Mosta in Malta and Kandersteg in Switzerland for 20 girls, supported by six adult volunteers, challenging themselves and making lifelong friendships in the international Girlguiding network. The photos of these trips were the highlight of our summer social media shares. For these girls, the trips have provided them with new skills to create valuable links to local communities through a variety of fundraising ventures and grant-seeking activities – valuable life skills for wherever their future may take them.
This year also saw the once again our Awards Afternoon Tea – our opportunity to gather together and thank our volunteers who had received our service and other Girlguiding recognition awards during the year. In addition, we held an evening BBQ social in June for 50 of our volunteers, sharing their personal stories of their time volunteering for Girlguiding Buckinghamshire with some of our trustee team. All who participated enjoyed the informal style of the event and many commented on how lovely it was to be a part of such a wonderful organisation.
Other significant events included
• Our second County Cup Banner Competition - this time challenging our members to photograph our beautiful banners with as many people as possible at a significant local landmark – the victors on this occasion were Thames division for their colourful photo involving members from all sections.
• The continued use of our public Facebook and Instagram pages to widen the reach of our wonderful Girlguiding adventures, opportunities and activities for girls and adults alike.
• Several articles published in newspapers and other publications about our many events attended by our members and the amazing stories of the difference our organisation makes to the lives of the girls we support – not least the successful refurbishment project at our County home, the Ellesborough Guide Centre.
• Our third Competition Hike since the pandemic – with competition numbers increasing in a bid to win those sought-after boot trophies. Many of our youngest girls also took part in Rainbow Rambles across the county, following various routes around their local area to earn a badge like the older girls who participated in the Competition Hike.
• The further development and refining of our County Website and the introduction of online forms and roll out of other useful Microsoft associated features to streamline our services
We also continued to use the New Girlguiding branding promotional materials at local events to build on our county profile and presence. The three sets of branding materials are regularly used across the county and are now loved by our members, with a positive response to their bolder colouring. Members are also encouraged to use the other online resources and campaigns via our social media posts and official communications resources and paperwork.
As a County Team, aided by our dedicated members, we once again attended the Bucks County Show, (as part of the Bucks Uniformed Youth area), to promote the wonders of Girlguiding - providing free and interactive activities to promote our organisation to the shows’ attendees too. The large bubble activity offered this year (a popular Unit Meeting Activity from the Girlguiding programme) became the highlight for many of the young people who visited our stall – with many spending considerable time creating and chasing the bubbles they created only to return again for a final engagement before they left the show.
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
TRUSTEE'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
The bulk of the work on the refurbishment and modernisation of the Ellesborough Guide Centre Facility, made possible by the £400,000 allocated to the project from the Margaret Search Legacy, took place with £396,560 being spent during the year. It was closed between October 2024 and April 2025, and we celebrated its official reopening on 1 June 2025 with an event attended by almost a hundred guests. The Centre was formally opened by Tracy Foster, Chief Guide, who praised the commitment of volunteers and donors who had brought the ambitious project to life. Among the guests were representatives of the Lord Lieutenant and High Sheriff of Buckinghamshire and leaders from Girlguiding and Scouts across the county. Originally built as a Victorian school, the Centre has now been transformed into an inclusive, accessible and fully modern space for girls, young people and community groups. New facilities include updated bunkrooms, improved access for disabled users, and refurbished communal areas—all designed to meet the needs of 21st-century youth groups while retaining the building’s heritage character. The Centre is once again available for use by Girlguiding units, Scout groups, schools and Duke of Edinburgh’s Award teams.
Financial review
The Charity’s total funds at 31 March 2025 were £1,524,000 (2024: £1,384,000). The £122,000 movement reflects an increase in Assets Under Construction of £397,000 offsetting decline in cash and investments of £185,000, decrease in debtors of £93,000 reflecting decrease in prepayments, and increase in accruals of £19,000, being independent reviewers fee and builder’s retention, and monies received in advance of international trips decreased by £26,000.
Net income in the year totalled £228,000 (2024: £183,000) representing a £45,000 increase on the prior year. This was mainly the result of Grant income of £52,000 awarded for the Ellesborough Refurbishment Project, offset by a decrease in subscriptions received of £6,000.
Expenditure in the year totalled £106,000 (2024: £127,000) representing a £21,000 decrease on the prior year. This is largely represented by a decrease of £20,000 in county expenses, caused by decreases in staff costs (£4,000), Advertising (£4,000), badges and awards (£5,000). Grants made in 2025 were £3,000 compared to £7,000 in 2024 as no international trips are planned for 2025. Ellesborough Maintenance costs 2025 were £3,000 lower in 2025 due to the focus on the capital refurbishment project
Restricted funds were £190,000 (2024: £136,000) with the increase Ellesborough Development Grants received during the year. Designated funds were similarly steady at £935,000 compared to £916,000 in 2024, the net income being interest income.
Reserves Policy
It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to two years expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity's current activities while consideration is given to ways in which additional funds may be raised.
Two years expenditure is approximately £150,000, whilst reserves at 31 March 2025 are £399,705. This level of reserves has been maintained through the year. As such, the charity has maintained reserves in accordance with the reserves policy throughout the year to 31 March 2025.
The unrestricted funds are held with considerable headroom compared to the policy at 31 March 2025. The Trustees intention is to hold some of these additional funds to cover any costs related to the Ellesborough Development that are in excess of the designated and restricted funds held for this project. The need for this cover will be reviewed in 2025 at the end of the project. In addition, the Trustees are mindful that during the Covid-19 pandemic, the Charity supported units with ongoing costs whilst itself not receiving the usual level of subscription income. As a result, the Charity holds reserves sufficient to cover these additional costs should there be a similar event in the future.
The Charity prepares budgets annually which are approved by the Board. Activities are managed in line with the approved budget with a view to ensuring that significant unplanned surpluses or deficits do not arise.
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
TRUSTEE'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
Going Concern
Trustees are responsible for ensuring the Charity remains a going concern and with this in mind have prepared a five year plan to evaluate risks and to make the way forward clear to all concerned taking into account the ongoing pandemic. This will be reviewed on an annual basis and amended where necessary. A full risk register has also been completed and can be updated as needed if things change in any significant way.
Risk Management
The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Structure, governance and management
The Trustees are voting members of the County Executive Committee. An up to date list can be obtained from the County Treasurer and/or the County Office.
Trustees
The Trustees who served during the year and up to the date of signature of the financial statements were: Ms R Bowles
Ms JI Freeman Ms K Berryman (Appointed 7 May 2024) Ms J Smith (Appointed 5 September 2024) Ms J Bryce (Appointed 5 September 2024 and resigned 22 February 2025) Ms J Loach (Appointed 5 September 2024) Ms G MacKenzie (Appointed 5 September 2024) Ms K Evans (Appointed 17 April 2024) Ms S Berry Ms L Ford Ms K Hissey Ms T MacDonald Ms S Barrington (Resigned 31 August 2024) Ms K Rivero-Cabrera (Resigned 31 August 2024)
None of the Trustees has any beneficial interest in the charity.
The Trustee's report was approved by the Board of Trustees.
.............................. Ms K Berryman Trustee
21/07/2025
Date: .............................................
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF GUIDE ASSOCIATION BUCKINGHAMSHIRE
I report to the Trustees on my examination of the financial statements of Guide Association Buckinghamshire (the Charity) for the year ended 31 March 2024 which comprise the Statement of Financial Activities, the Balance Sheets, and related notes.
This report is made solely to the charity's trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work, for this report, or for the opinions I have formed.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statements present a 'true and fair' view and my report is limited to those specific matters set out in the independent examiner's statement.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.
-
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mr C J Nisbet FCA Azets Audit Services Burnham Yard London End Beaconsfield Buckinghamshire HP9 2JH United Kingdom
21/07/2025 Dated: .........................
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2025
| Unrestricted Unrestricted Restricted funds funds funds general designated 2025 2025 2025 Notes £ £ £ Income and endowments from: Donations and legacies 3 100 758 51,656 Charitable activities 4 72,894 17,830 39,594 Other trading activities 5 - - - Investments 6 20,774 20,226 4,010 Other income 7 136 260 - Total income 93,904 39,074 95,260 Expenditure on: Charitable activities 8 45,431 19,354 41,596 Net income for the year/ Net movement in funds 48,473 19,720 53,664 Fund balances at 1 April 2024 351,232 915,007 136,129 Fund balances at 31 March 2025 399,705 934,727 189,793 |
Total Unrestricted Unrestricted Restricted funds funds funds general designated 2025 2024 2024 2024 £ £ £ £ 52,514 - 2,558 - 130,318 74,386 16,947 42,281 - - 555 - 45,010 32,227 7,695 3,813 396 2,372 406 - 228,238 108,985 28,161 46,094 106,381 60,733 17,860 48,700 121,857 48,252 10,301 (2,606) 1,402,368 302,980 904,706 138,735 1,524,225 351,232 915,007 136,129 |
Total 2024 £ 2,558 133,614 555 43,735 2,778 |
|---|---|---|
| 183,240 | ||
| 127,293 | ||
| 55,947 1,346,421 |
||
| 1,402,368 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
All income and expenditure derive from continuing activities.
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
BALANCE SHEET
AS AT 31 MARCH 2025
| 2025 | 2024 | ||||||
|---|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |||
| Fixed assets | |||||||
| Tangible assets | 13 | 761,056 | 365,486 | ||||
| Current assets | |||||||
| Stocks | 14 | 1,300 | 1,861 | ||||
| Debtors | 15 | 8,685 | 101,951 | ||||
| Investments | 16 | 663,008 | 894,806 | ||||
| Cash at bank and in hand | 125,882 | 79,098 | |||||
| 798,875 | 1,077,716 | ||||||
| Creditors: amounts falling due within | |||||||
| one year | 17 | (35,706) | (40,834) | ||||
| Net current assets | 763,169 | 1,036,882 | |||||
| Total assets less current liabilities | 1,524,225 | 1,402,368 | |||||
| Income funds | |||||||
| Restricted funds | 18 | 189,793 | 136,129 | ||||
| Unrestricted funds | 1,334,432 | 1,266,239 | |||||
| 1,524,225 | 1,402,368 |
21/07/2025 The financial statements were approved by the Trustees on .........................
.............................. Ms K Berryman Trustee
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
1 Accounting policies
Charity information
Guide Association Buckinghamshire is a Charity formed by Royal Charter and its principal address is 3 Walton Terrace, Walton Street, Aylesbury Buckinghamshire HP21 7QY.
1.1 Accounting convention
The financial statements have been prepared in accordance with 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Second Edition)' and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019. The Charity is a Public Benefit Entity as defined by FRS 102.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Second Edition)'rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Designated funds comprise of unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4 Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
1 Accounting policies
(Continued)
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1.5 Expenditure
Expenditure is accounted for on an accrual basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.
Support costs are those costs incurred directly in support of expenditure on the objects of the Charity. Governance costs are those incurred in connection with the governance of the Charity and are primarily associated with compliance with constitutional and statutory requirements.
Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grant being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as commitment but not accrued as expenditure.
All resources expended are inclusive of irrecoverable VAT.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Due to the restrictive covenants put in place on the purchase of the freehold property from the Chequers Estate, the Trustees consider it appropriate to discount the insurance rebuilding valuation as the fair value of the freehold land and building. This valuation has not been subjected to depreciation.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings Not depreciated Plant and equipment 5 years Straight Line
Assets in the course of construction are not depreciated.
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Stocks
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
1 Accounting policies
(Continued)
1.9 Financial instruments
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances are measured at transaction price less any provision for impairment. Loans receivable are measured initially at fair value, net of transaction costs and are subsequently carried at amortised costs using the effective interest method, less any provision for impairment.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
2 Critical accounting estimates and judgements
In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Donations and legacies
| Unrestricted Unrestricted Restricted funds funds funds general designated 2025 2025 2025 £ £ £ Donations and gifts 100 758 - Grant income - - 51,656 100 758 51,656 |
Total Unrestricted funds designated 2025 2024 £ £ 858 2,558 51,656 - 52,514 2,558 |
Total Unrestricted funds designated 2025 2024 £ £ 858 2,558 51,656 - 52,514 2,558 |
|---|---|---|
| 2,558 |
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
4 Income from charitable activities
| Subscriptions received Charitable rental income Other income Analysis by fund Unrestricted funds - general Unrestricted funds - designated Restricted funds |
County Ellesborough Maintenance International 2025 2025 2025 £ £ £ 59,840 - - - 17,830 - 13,054 - 38,026 72,894 17,830 38,026 72,894 - - - 17,830 - - - 38,026 72,894 17,830 38,026 |
Outdoor Activities 2025 £ - - 1,568 1,568 - - 1,568 1,568 |
Total 2025 £ 59,840 17,830 52,648 130,318 72,894 17,830 39,594 130,318 |
Total 2024 £ 65,898 16,947 50,769 |
|---|---|---|---|---|
| 133,614 | ||||
| 74,386 16,947 42,281 |
||||
| 133,614 |
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
4 Income from charitable activities
(Continued)
For the year ended 31 March 2024
| Subscriptions received Charitable rental income Other income Analysis by fund Unrestricted funds - general Unrestricted funds - designated Restricted funds |
County Ellesborough Maintenance International £ £ £ 65,898 - - - 16,947 - 8,488 - 40,656 74,386 16,947 40,656 74,386 - - - 16,947 - - - 40,656 74,386 16,947 40,656 |
Outdoor Activities £ - - 1,625 1,625 - - 1,625 1,625 |
Total 2024 £ 65,898 16,947 50,769 |
|---|---|---|---|
| 133,614 | |||
| 74,386 16,947 42,281 |
|||
| 133,614 |
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
5 Other trading activities
| **Total ** | Unrestricted | |
|---|---|---|
| funds | ||
| designated | ||
| 2025 | 2024 | |
| £ | £ | |
| Shop income | - | 555 |
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
6 Investments
| Unrestricted Unrestricted Restricted Total Unrestricted Unrestricted Restricted funds funds funds funds funds funds general designated general designated 2025 2025 2025 2025 2024 2024 2024 £ £ £ £ £ £ £ Income from unlisted investments 20,344 20,226 3,974 44,544 31,607 7,695 3,778 Interest receivable 430 - 36 466 620 - 35 20,774 20,226 4,010 45,010 32,227 20,226 3,813 Other income Unrestricted Unrestricted Total Unrestricted Unrestricted funds funds funds funds general designated general designated 2025 2025 2025 2024 2024 £ £ £ £ £ Other Income 136 260 396 2,372 406 |
Total 2024 £ 43,080 655 |
|---|---|
| 45,010 | |
| Total 2024 £ 2,778 |
7 Other income
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
8 Charitable activities
| Staff costs Depreciation and impairment Rent Insurance Printing, postage and stationery Telephone Computer running expenditure Advertising Travel Badges and awards Events Training Other charitable expenditure Grant funding of activities (see note 9) Share of governance costs (see note 10) Analysis by fund Unrestricted funds - general Unrestricted funds - designated Restricted funds |
County Ellesborough Maintenance International Outdoor Activities 2025 2025 2025 2025 £ £ £ £ 9,668 - - - - 989 - - 9,004 - - - 5,471 - - - 415 - - - 1,553 - - - 204 - - - - - - - 1,902 - - - 1,465 - - - 1,045 - - - 3,410 - - - 924 18,325 38,130 1,302 35,061 19,314 38,130 1,302 2,974 - - - 9,600 - - - 47,635 19,314 38,130 1,302 45,431 - - - 40 19,314 - - 2,164 - 38,130 1,302 |
Total 2025 £ 9,668 989 9,004 5,471 415 1,553 204 - 1,902 1,465 1,045 3,410 58,681 93,807 2,974 9,600 106,381 45,431 19,354 41,596 |
Total 2024 £ 13,732 989 9,040 6,909 1,361 544 2,784 4,049 2,381 6,204 2,608 4,525 59,634 |
|---|---|---|---|
| 114,760 7,433 5,100 |
|||
| 127,293 | |||
| 60,733 17,860 48,700 |
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GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
8 Charitable activities
| (Continued) | |||||
|---|---|---|---|---|---|
| 47,635 | 19,314 | 38,130 | 1,302 | 106,381 | 127,293 |
For the year ended 31 March 2024
| Staff costs Depreciation and impairment Rent Insurance Printing, postage and stationery Telephone Computer running expenditure Advertising Travel Badges and awards Events Training Other charitable expenditure Grant funding of activities (see note 9) Share of governance costs (see note 10) |
County Ellesborough Maintenance Ellesborough Development International Outdoor Activities £ £ £ £ £ 13,732 - - - - - 989 - - - 9,040 - - - - 6,909 - - - - 1,361 - - - - 544 - - - - 2,784 - - - - 4,049 - - - - 2,381 - - - - 6,204 - - - - 2,608 - - - - 4,525 - - - - 1,496 15,201 720 40,351 1,866 55,633 16,190 720 40,351 1,866 7,433 - - - - 5,100 - - - - 68,166 16,190 720 40,351 1,866 |
Total 2024 £ 13,732 989 9,040 6,909 1,361 544 2,784 4,049 2,381 6,204 2,608 4,525 59,634 |
|---|---|---|
| 114,760 7,433 5,100 |
||
| 127,293 |
Analysis by fund
- 16 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
8 Charitable activities
| Charitable activities Unrestricted funds - general Unrestricted funds - designated Restricted funds |
60,733 950 6,483 68,166 |
- 16,190 - 16,190 |
- 720 - 720 |
- - 40,351 40,351 |
(Continued) - 60,733 - 17,860 1,866 48,700 1,866 127,293 |
(Continued) - 60,733 - 17,860 1,866 48,700 1,866 127,293 |
|---|---|---|---|---|---|---|
| 127,293 |
- 17 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
9 Grants payable
| County | County | |
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Grants to individuals | 2,974 | 7,433 |
| 2,974 | 7,433 |
10 Support costs
| Support | Governance |
2025 | 2024 | |
|---|---|---|---|---|
| costs | costs | |||
| £ | £ | £ | £ | |
| Independent Examiner Fee | - | 9,600 | 9,600 | 5,100 |
11 Trustees
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
12 Employees
| 2025 | 2024 | |
|---|---|---|
| Number | Number | |
| Total | - | - |
| Employment costs | 2025 | 2024 |
| £ | £ | |
| Wages and salaries | 9,668 | 13,732 |
The charity does not have any employees but incurs wages costs for an adminstrative staff member via a recharge from the Guiding office,
There were no employees whose annual remuneration was more than £60,000.
- 18 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
| 13 Tangible fixed assets Freehold land and buildings Assets under construction Plant and equipment £ £ £ Cost At 1 April 2024 362,520 - - Additions - 396,559 4,944 At 31 March 2025 362,520 396,559 4,944 Depreciation and impairment At 1 April 2024 - - 1,978 Depreciation charged in the year - - 989 At 31 March 2025 - - 2,967 Carrying amount At 31 March 2025 362,520 396,559 1,977 At 31 March 2024 362,520 - 2,966 14 Stocks 2025 £ Finished goods and goods for resale 1,300 15 Debtors 2025 Amounts falling due within one year: £ Other debtors 2,205 Prepayments and accrued income 6,480 8,685 16 Current asset investments 2025 £ Unlisted investments 663,008 |
Total £ 362,520 401,503 |
|---|---|
| 764,023 | |
| 1,978 989 |
|
| 2,967 | |
| 761,056 | |
| 365,486 | |
| 2024 £ 1,861 |
|
| 2024 £ - 101,951 |
|
| 101,951 | |
| 2024 £ 894,806 |
- 19 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2025
| 17 Creditors: amounts falling due within one year Payments received on account Accruals and deferred income |
2025 £ 357 35,349 35,706 |
2024 £ 26,434 14,400 |
|---|---|---|
| 40,834 |
- 20 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
18 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Movement in funds | Movement in funds | Movement in funds | Movement in funds | ||||
|---|---|---|---|---|---|---|---|
| Balance at | Incoming | Resources | Balance at | Incoming | Resources | Balance at | |
| 1 April 2023 | resources | expended | 1 April 2024 | resources | expended 31 |
March 2025 | |
| £ | £ | £ | £ | £ | £ | £ | |
| Outdoor Activities | 11,613 | 1,684 | (1,866) | 11,431 | 1,568 | (1,302) | 11,697 |
| International | 9,631 | 40,691 | (41,160) | 9,162 | 38,062 | (38,130) | 9,094 |
| Joan Mitchell Legacy | 662 | - | - | 662 | - | - | 662 |
| Pat Colley Memorial Fund | 45,625 | 2,234 | (963) | 46,896 | 2,388 | (419) | 48,865 |
| Hardship Fund | 28,704 | 1,485 | (4,711) | 25,478 | 1,587 | (1,745) | 25,320 |
| Ellesborough Development Restricted | 42,500 | - | - | 42,500 | 51,656 | - | 94,156 |
| 138,735 | 46,094 | (48,700) | 136,129 | 95,260 | (41,596) | 189,793 |
- 21 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
18 Restricted funds
(Continued)
Outdoor Activities
This is the sub account for the administration of outdoor activities.
International
This is the sub account for the administration of international travel.
Joan Mitchell Legacy
This is the remainder of a legacy from Joan Mitchell received in 2016.
Pat Colley Memorial Fund
A legacy was received from Pat Colley. The Will stipulated that the funds were to be used for giving grants to children unable to afford the full camp or pack holiday fees.
Hardship Fund
The Hardship fund is to be used to provide Hardship grants to those in need.
Ellesborough Development Restricted
This is the sub account for the development of the Ellesborough facility. There is a designated fund and a restricted fund element.
The restricted fund element has been spent in full during 24/25. The charity has incurred total costs of £396,559 on Ellesborough Development which has been capitalised as Assets under construction in 24/25,
- 22 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
19 Unrestricted funds - designated
These are the Charity's designated unrestricted funds:
| Balance at 1 April 2023 r £ Ellesborough Guide Centre 362,520 Daphne Hickman Bursary Fund 8,293 Ellesborough Maintenance 17,917 Ellesborough Development Designated 73,727 Margaret Search Legacy 442,249 904,706 |
Movement in funds Movement in funds Incoming esources Resources expended Transfers Balance at 1 April 2024 Incoming resources Resources expended Balance at 31 March 2025 £ £ £ £ £ £ £ - - - 362,520 - - 362,520 436 (950) - 7,779 466 (40) 8,205 17,808 (16,190) - 19,535 17,978 (19,314) 18,199 9,917 (720) 400,000 482,924 20,630 - 503,554 - - (400,000) 42,249 - - 42,249 28,161 (17,860) - 915,007 39,074 (19,354) 934,727 |
Movement in funds Movement in funds Incoming esources Resources expended Transfers Balance at 1 April 2024 Incoming resources Resources expended Balance at 31 March 2025 £ £ £ £ £ £ £ - - - 362,520 - - 362,520 436 (950) - 7,779 466 (40) 8,205 17,808 (16,190) - 19,535 17,978 (19,314) 18,199 9,917 (720) 400,000 482,924 20,630 - 503,554 - - (400,000) 42,249 - - 42,249 28,161 (17,860) - 915,007 39,074 (19,354) 934,727 |
|---|---|---|
| 934,727 |
- 23 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
19 Unrestricted funds - designated
----- Start of picture text -----
(Continued)
----- End of picture text -----
Ellesborough Guide Centre
This represents the value of the Ellesborough Guide Centre per the balance sheet.
Daphne Hickman Bursary Fund
A legacy of £16,809 was received from Daphne Hickman.
The Trustees resolved to designate £8,000 to Ellesborough Development leaving the balance to be used to help towards the cost of holidays and camps for those over the age of eighteen, who would otherwise not be able to attend due to lack of funds.
Ellesborough Maintenance
This is the sub account for running the Ellesborough facility. Funds designated to this sub account are used to fund the day to day running of the center.
Ellesborough Development Designated
This is the sub account for the development of the Ellesborough facility. There is a designated fund and a restricted fund element. The designated fund element includes the Sylvia Tuner legacy which was designated by the Trustees to the refurbishment of the Ellesborough Guide Centre. The Designated element of the fund has been partly expensed in the 24/25. There are capitalised costs of £396,559 as Assets under construction, £94,156 of which has been allocated to the restricted element, with £291,054 being allocated to the designated fund.
Margaret Search Legacy
This legacy is for general purposes for Guide Association Buckinghamshire. As such, the Trustees allocated £400,000 to Ellesborough Development in 2023/24.
Margaret Search requested that, at the discretion of the County Commissioner, a proportion of this fund should be made available to Chalfont St Peter Girl Guides Association, which should be restricted to be use for capital projects or for major works to property or grounds but not for general maintenance or running costs. At 31 March 2024, no decision had been made by the County Commissioner in relation to the amount to be made available to Chalfont St Peter Girl Guides Association.
- 24 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
| 20 Analysis of net assets between funds Unrestricted funds Designated funds Restricted funds 2025 2025 2025 £ £ £ Fund balances at 31 March 2025 are represented by: Tangible assets - 666,900 94,156 Current assets/(liabilities) 399,705 267,827 95,637 399,705 934,727 189,793 |
Total Unrestricted funds Designated funds Restricted funds 2025 2024 2024 2024 £ £ £ £ 761,056 - 365,486 - 763,169 351,232 549,521 136,129 1,524,225 351,232 915,007 136,129 |
Total 2024 £ 365,486 1,036,882 |
|---|---|---|
| 1,402,368 |
- 25 -
GUIDE ASSOCIATION BUCKINGHAMSHIRE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
21 Related party transactions
Transactions with related parties
During the year the Charity entered into the following transactions with related parties:
The Trustees, who are also leaders of Girlguiding units, have a subscription paid to Guide Association Buckingahmshire, by their units. In 2025, the total subscriptions received for the Trustees was £105 (2024: £120), based on a per head subcription of £9.50 (2024: £12)
In addition, subscriptions have been received by Guide Association Buckinghamshire for the daughters of three of the Trustees. In 2025, subscriptions from these girls totals £19 (2024: £36), based on a per head subscription of £9.50 (2024: £12)
- 26 -