**Charity registration number 308309**
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** Ms R Bowles Ms JI Freeman Ms K Berryman (Appointed 7 May 2024) Ms J Smith (Appointed 5 September 2024) Ms J Bryce (Appointed 5 September 2024) Ms J Loach (Appointed 5 September 2024) Ms G MacKenzie (Appointed 5 September 2024) Ms K Evans (Appointed 17 April 2024) Ms S Berry (Appointed 1 August 2023) Ms L Ford (Appointed 30 September 2021) Ms K Hissey (Appointed 25 July 2022) Ms T MacDonald (Appointed 25 July 2022) **Charity number** 308309 **Principal address** 3 Walton Terrace Walton Street Aylesbury Buckinghamshire HP21 7QY
**Independent examiner** Azets Audit Services Suites B&D Burnham Yard Beaconsfield Bucks HP9 2JH
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **CONTENTS**
||**Page**|
|---|---|
|Trustee's report|1 - 5|
|Independent examiner's report|6|
|Statement of financial activities|7 - 8|
|Balance sheet|9|
|Notes to the financial statements|10 - 26|
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **TRUSTEE'S REPORT**
## _**FOR THE YEAR ENDED 31 MARCH 2022**_
The Trustees present their annual report and financial statements for the year ended 31 March 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
The Charity's primary objective is to promote Guiding within the County of Buckinghamshire and the Milton Keynes Unitary Authority. The policies adopted in furtherance of these objects are disclosed in the Notes to the accounts and there has been no change in these during the year.
## **Public Benefit**
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.
## **Fundraising**
We have used a professional fundraiser to carry out any fundraising activities in the year.
- 1 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **TRUSTEE'S REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Achievements and performance**
As with many other organisations the situation has continued to be pose a challenge as the effects of Coronavirus continued to disrupt social activities. However, our leaders and other volunteers have continued to work to keep Girlguiding in Buckinghamshire going, with many units able to meet online while lockdowns prevented in-person meetings.
Due to the Covid travel restrictions, all of our overseas expeditions have had to be postponed during this year. Whilst this has been a major disappointment to both adults and girls concerned, we remain positive that these trips will be possible once again in the future but our main priority has continued to be the safety of all involved in these adventures.
With restrictions closer to home, although some county events and unit activities have also been postponed or cancelled, we have embraced the digital world to continue to reach out (aided by free Zoom licences, provided via Girlguiding Anglia, and other social media) to our members as well as delivering virtual events and interactive activities including;
- The development of a county committee to support our unit leadership teams to consider the array of options available to them to assist their units to return to Girlguiding whilst restrictions remained.
- Continued updates about covid guidelines and contact via our social media channels including our Facebook members group and county Facebook public facing page. This included:
- sharing ideas about how units could keep in touch and provide support to their members via activity packs,
- how Zoom accounts could be obtained via Girlguiding Anglia and any unit activities which had proved to work well over Zoom
- To consider making any planned pack holidays and camps virtual instead. encouraging leaders to share their ideas with each other through these channels too.
- The delivery of the fabulous Be Brilliant in Bucks event – involving a series of interactive activities and fun challenges for the girls to participate in, developed and delivered by a team of our wonderful volunteers from our county team.
- The delivery of our virtual family Competition Hike with an astounding uptake and many miles walked across our county – families incorporating this in their designated exercise sessions.
- A specially designed Thank you badge awarded to our adult members showing our appreciation of their continued commitment to Girlguiding Buckinghamshire through this pandemic period.
As trustees we have done our best to remain positive about the situation and have offered help and support to all - adults and children. We have continued to support members through county Hardship Fund which is available to all units, districts, divisions and individuals (adults and children). All the information is on our website and a separate committee has been set up - with a constitution agreed by the trustees - so that any applications can be dealt with swiftly. We have dealt with many applications during this period due to the understandable reduction in income for many. Like our units, many of our parents have faced cuts in their income recently but in this way, we can help with the cost of uniform, termly fees and other costs associated with our organisations’ activities. This fund will stay in operation for as long as necessary. We also continue to have our bursary fund in place for residential holidays and camps, although due to restrictions there has not been a lot of demand for this during this year. We also set aside a sum of money and have applied for and received grants from Girlguiding Anglia to aid in keeping our organisation viable whilst the effect of the pandemic continues to impact on the organisation’s activities and membership.
Fundraising for the long hoped-for remodelling of the Ellesborough Guide Centre was able to continue during the year. With the help of professional fundraisers and the creation of a Statement of Purpose, grants to the value of £42,500 were secured from the John Apthorp Charity (£25,000), Girlguiding Anglia (£15,000) and the Anson Charitable Trust (2,500). The Trustees decided, in June 2021, to close the Elm Field camp, on the Cliveden estate. It had not been used for some years and the access and facilities were not viable. Its equipment and bank balances were transferred to the Ellesborough Guide Centre.
- 2 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **TRUSTEE'S REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Financial review**
The Charity’s total funds at 31 March 2022 were £898,000 (2021 £881,000). The £17,000 movement reflects an increase in cash and investments of £58,000, £47,000 of which was in Ellesborough Development, and a decrease in creditors of £16,000 offset by a decrease in debtors of £56,000.
International trips planned in 2021 did not take place and were refunded, and costs paid to suppliers in advance was reduced from £25,000 in 2021 to £2,000 in 2022 while payments received from bookings in advance was reduced from £27,000 in 2021 to £15,000 in 2022. This reflects the reduction in the number of planned trips in 2022 when Covid restrictions were in place.
Income in the year totalled £194,000 (2021: £141,000) representing a £53,000 increase on the prior year. This was as a result of a legacy and grant income.
A legacy of £17,000 was received from Daphne Hickman.
Fundraising took place during the year through the Ellesborough Development fund to enable the Charity to update and remodel the Ellesborough Guide Centre. Grant income of £42,500 was received, including £25,000 from the John Apthorp Charity, to be put towards the project. £5,000 was spent in the year on a professional fundraiser (2021 - £7,000).
Expenditure in the year totalled £176,000 (2021: £93,000) representing a £83,000 increase on the prior year. This was as a result of a general increase in operations following the necessarily quiet year in 2020-21 caused by the covid lock-downs, a £30,000 write off from 2021 and refunds for international trips which couldn’t take place because of Covid travel restrictions.
The Ellesborough Guide Centre had another quiet year, supported by grants from Buckinghamshire County Council of £11,000. During this quiet period, repairs of £6,000 were carried out.
Restricted funds in 2022 were £139,000 (2021 - £147,000). This is the result of redesignations of funds. The Outdoor Activities Fund (£11,000) is now described as restricted since income is for a particular event or activity and not for the general purposes of the charity. Similarly, the International Fund (£9,000) is now described as restricted since income is for a particular international trip, which would be refundable if the trip did not go ahead.
The Sylvia Turner legacy fund was restricted in 2021 but the will does not stipulate how it should be spent. The Trustees designated the money to go towards the Ellesborough project and hence it has been re-stated as designated and added to the Ellesborough Development Designated Fund. The Ellesborough Development Restricted Fund has been created during the year to protect the grant funding received during the year which is for the Ellesborough Project.
Designated funds were £475,000 compared to £363,000 in 2021, a movement of £112,000. £17,000 of this is represented by the creation of the Daphne Hickman Bursary Fund. The were no instructions in her will as to how the money should be spent so the Trustees designated £8,000 to the Ellesborough Development Designated Fund and designated the remainder to be used to help towards the cost of holidays and camps for those over the age of eighteen, who would otherwise not be able to attend due to lack of funds. Other movements on Designated Funds are represented by the reclassification of Ellesborough Maintenance, the fund which is used for the day to day running of the Ellesborough Facility, and the Sylvia Turner Legacy discussed above.
- 3 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **TRUSTEE'S REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Reserves Policy**
It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to two years expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity's current activities while consideration is given to ways in which additional funds may be raised.
Two years expenditure is approximately £190,000, whilst reserves at 31 March 2022 are £283,631. This level of reserves has been maintained through the year. As such, the charity has maintained reserves in accordance with the reserves policy throughout the year to 31 March 2022.
The unrestricted funds are held with considerable headroom compared to the policy at 31 March 2022. The Trustees intention is to hold these additional funds to cover any costs related to the planned Ellesborough Development that are in excess of the designated and restricted funds held for this project. In addition, the Trustees are mindful that during the Covid-19 pandemic, the Charity supported units with ongoing costs whilst itself not receiving the usual level of subscription income. As a result, the Charity holds reserves sufficient to cover these additional costs should there be a similar event in the future.
The Charity prepares budgets annually which are approved by the Board. Activities are managed in line with the approved budget with a view to ensuring that significant unplanned surpluses or deficits do not arise.
## **Going Concern**
Trustees are responsible for ensuring the Charity remains a going concern and with this in mind have prepared a five year plan to evaluate risks and to make the way forward clear to all concerned taking into account the ongoing pandemic. This will be reviewed on an annual basis and amended where necessary. A full risk register has also been completed and can be updated as needed if things change in any significant way.
## **Risk Management**
The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Structure, governance and management**
The Trustees are voting members of the County Executive Committee. An up to date list can be obtained from the County Treasurer and/or the County Office.
- 4 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **TRUSTEE'S REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Trustees**
The Trustees who served during the year and up to the date of signature of the financial statements were: Ms R Bowles
Ms S Beales (Resigned 28 July 2023) Ms VJ Fleming (Resigned 30 September 2021) Ms EJ Hallows (Resigned 21 December 2022) Ms JI Freeman Ms K Berryman (Appointed 7 May 2024) Ms J Smith (Appointed 5 September 2024) Ms M Mason (Resigned 20 April 2021) Ms J Bryce (Appointed 5 September 2024) Ms J Loach (Appointed 5 September 2024) Ms G MacKenzie (Appointed 5 September 2024) Ms K Evans (Appointed 17 April 2024) Ms S Berry (Appointed 1 August 2023) Ms L Ford (Appointed 30 September 2021) Ms K Hissey (Appointed 25 July 2022) Ms T MacDonald (Appointed 25 July 2022) Ms G Lawrence (Appointed 20 April 2021 and resigned 4 October 2023) W Buckley (Resigned 25 October 2022) V Fleming (Resigned 30 September 2021) K Johnson (Resigned 31 January 2023) N Dolan (Resigned 1 June 2022) M E Mason (Resigned 20 April 2021)
None of the Trustees has any beneficial interest in the Charity.
The Trustee's report was approved by the Board of Trustees.
..............................
Ms K Berryman **Trustee**
28/01/2025 Date: .............................................
- 5 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF GUIDE ASSOCIATION BUCKINGHAMSHIRE**
I report to the Trustees on my examination of the financial statements of Guide Association Buckinghamshire (the Charity) for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and related notes.
This report is made solely to the charity's Trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
As the Trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statements present a 'true and fair' view and my report is limited to those specific matters set out in the independent examiner's statement.
## **Independent examiner's statement**
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
Save that due to exceptionaI circumstances the return and accounts were not made on time, I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mr CJ Nisbet FCA Azets Audit Services Burnham Yard London End Beaconsfield Buckinghamshire HP9 2JH United Kingdom
28/01/2025 Dated: .........................
- 6 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 MARCH 2022**_
|**Unrestricted Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**general**
**designated**
**2022**
**2022**
**2022**
**Notes**
**£**
**£**
**£**
**Income and endowments from:**
Donations and legacies
**3**
8,009
37,585
9,616
Charitable activities
**4**
47,613
4,917
84,269
Other trading activities
**5**
-
-
-
Investments
**6**
127
37
34
Other income
**7**
15
1,481
-
**Total income**
55,764
44,020
93,919
**Expenditure on:**
Charitable activities
**8**
98,653
31,718
45,776
**Net (outgoing)/incoming resources before transfers**
(42,889)
12,302
48,143
Gross transfers between funds
(44,899)
100,454
(55,555)
**Net (expenditure)/income for the year/**
**Net movement in funds**
(87,788)
112,756
(7,412)
Fund balances at 1 April 2021
371,419
362,520
146,924
**Fund balances at 31 March 2022**
283,631
475,276
139,512|**Total**
**Unrestricted Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**general**
**designated**
**2022**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**£**
55,210
128,348
-
-
136,799
12,079
-
-
-
77
-
-
198
469
-
54
1,496
-
-
-
193,703
140,973
-
54
176,147
92,847
-
-
17,556
48,126
-
54
-
(23,861)
-
23,861
17,556
24,265
-
23,915
880,863
347,154
362,520
123,009
898,419
371,419
362,520
146,924|**Total**
**2021**
**£**
128,348
12,079
77
523
-|
|---|---|---|
|||141,027|
|||92,847|
|||48,180
-|
|||48,180
832,683|
|||880,863|
- 7 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 MARCH 2022**_
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 8 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **BALANCE SHEET**
## _**AS AT 31 MARCH 2022**_
|**Notes**
**Fixed assets**
Tangible assets
**13**
**Current assets**
Stocks
**14**
Debtors
**15**
Investments
**16**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**17**
Net current assets
**Total assets less current liabilities**
**Income funds**
Restricted funds
**18**
Unrestricted funds|**2022**
**£**
613
3,035
451,581
102,730
557,959
(22,060)|**£**
362,520
535,899
898,419
139,512
758,907
898,419|**2021**
**£**
802
59,233
445,872
50,832
556,739
(38,396)|**£**
362,520
518,343|
|---|---|---|---|---|
|||||880,863|
|||||146,924
733,939|
|||||880,863|
28/01/2025 The financial statements were approved by the Trustees on .........................
.............................. Ms K Berryman **Trustee**
- 9 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **1 Accounting policies**
## **Charity information**
Guide Association Buckinghamshire is a Charity formed by Royal Charter and its principal address is 3 Walton Terrace, Walton Street, Aylesbury Buckinghamshire HP21 7QY.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the Charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Second Edition)'rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Designated funds comprise of unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
## **1.4 Income**
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
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## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **1 Accounting policies**
**(Continued)**
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## **1.5 Expenditure**
Expenditure is accounted for on an accrual basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.
Support costs are those costs incurred directly in support of expenditure on the objects of the Charity. Governance costs are those incurred in connection with the governance of the Charity and are primarily associated with compliance with constitutional and statutory requirements.
Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grant being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as commitment but not accrued as expenditure.
All resources expended are inclusive of irrecoverable VAT.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Due to the restrictive covenants put in place on the purchase of the freehold property from the Chequers Estate, the Trustees consider it appropriate to discount the insurance rebuilding valuation as the fair value of the freehold land and building. This valuation has not been subjected to depreciation.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings
Not depreciated
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of fixed assets**
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
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## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **1 Accounting policies**
## **(Continued)**
## **1.8 Stocks**
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
## **1.9 Financial instruments**
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances are measured at transaction price less any provision for impairment. Loans receivable are measured initially at fair value, net of transaction costs and are subsequently carried at amortised costs using the effective interest method, less any provision for impairment.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
## **2 Critical accounting estimates and judgements**
In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
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## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **3 Donations and legacies**
|**Unrestricted Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**general**
**designated**
**2022**
**2022**
**2022**
**£**
**£**
**£**
Donations and gifts
499
7,409
-
Legacies receivable
-
16,809
-
Grants receivable
7,510
13,367
9,616
8,009
37,585
9,616|**Total Unrestricted**
**funds**
**general**
**2022**
**2021**
**£**
**£**
7,908
108,079
16,809
-
30,493
20,269
55,210
128,348|**Total Unrestricted**
**funds**
**general**
**2022**
**2021**
**£**
**£**
7,908
108,079
16,809
-
30,493
20,269
55,210
128,348|
|---|---|---|
|||128,348|
£10,667 (2021: £20,269) of grant income is Covid grants awarded by Bucks County Council.
- 13 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **4 Income from charitable activities**
|Subscriptions received
Other charitable activity income
Grant Income
Charitable rental income
Other income
**Analysis by fund type**
Unrestricted funds - general
Unrestricted funds - designated
Restricted funds
**Grant Income**
John Apthorp Charity
Girlguiding Anglia
The Anson Charitable Trust|**County**
**Ellesborough**
**Maintenance**
**Ellesborough**
**Development**
**International**
**2022**
**2022**
**2022**
**2022**
**£**
**£**
**£**
**£**
34,098
-
-
-
13,515
-
-
-
-
-
42,500
-
-
4,917
-
-
-
-
-
41,324
47,613
4,917
42,500
41,324
47,613
-
-
-
-
4,917
-
-
-
-
42,500
41,324
47,613
4,917
42,500
41,324
-
-
25,000
-
-
-
15,000
-
-
-
2,500
-
-
-
42,500
-|**Outdoor**
**Activities**
**2022**
**£**
-
-
-
-
445
445
-
-
445
445
-
-
-
-|**Total**
**2022**
**£**
34,098
13,515
42,500
4,917
41,769
136,799
47,613
4,917
84,269
136,799
25,000
15,000
2,500
42,500|**Total**
**2021**
**£**
6,173
-
-
-
5,906|
|---|---|---|---|---|
|||||12,079|
|||||12,079
-
-|
|||||12,079|
|||||-
-
-|
|||||-|
- 14 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **4 Income from charitable activities**
**(Continued)**
## **For the year ended 31 March 2021**
|Subscriptions received
Other income|**County**
**Ellesborough**
**Maintenance**
**International**
**Outdoor**
**Activities**
**£**
**£**
**£**
**£**
6,173
-
-
-
-
4,669
1,070
167
6,173
4,669
1,070
167|**Total**
**2021**
**£**
6,173
5,906|
|---|---|---|
|||12,079|
## **5 Other trading activities**
Shop income
|**Total **|**Unrestricted**|
|---|---|
||**funds**|
||**general**|
|**2022**|**2021**|
|**£**|**£**|
|-|77|
- 15 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **6 Investments**
|**Unrestricted Unrestricted**
**Restricted**
**funds**
**funds**
**funds**
**general**
**designated**
**2022**
**2022**
**2022**
**£**
**£**
**£**
Income from unlisted investments
128
34
32
Bank Interest receivable
-
3
-
128
37
32|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**general**
**2022**
**2021**
**2021**
**£**
**£**
**£**
194
-
-
3
469
54
197
469
54|**Total**
**2021**
**£**
-
523|
|---|---|---|
|||523|
- 16 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **7 Other income**
||**Unrestricted **|**Unrestricted**|**Total**|**Total**|
|---|---|---|---|---|
||**funds**|**funds**|||
||**general**|**designated**|||
||**2022**|**2022**|**2022**|**2021**|
||**£**|**£**|**£**|**£**|
|Other income|15|1,481|1,496|-|
- 17 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **8 Charitable activities**
|Charitable activity expenditure
Grant funding of activities (see note 9)
Share of governance costs (see note 10)
**Analysis by fund type**
Unrestricted funds - general
Unrestricted funds - designated
Restricted funds|**County Ellesborough**
**Maintenance**
**Ellesborough**
**Development**
**International**
**Outdoor**
**Activities**
**2022**
**2022**
**2022**
**2022**
**2022**
**£**
**£**
**£**
**£**
**£**
94,153
17,565
14,153
41,927
169
3,680
-
-
-
-
4,500
-
-
-
-
102,333
17,565
14,153
41,927
169
98,653
-
-
-
-
-
17,565
14,153
-
-
3,680
-
-
41,927
169
102,333
17,565
14,153
41,927
169|**Total**
**2022**
**£**
167,967
3,680
4,500
176,147
98,653
31,718
45,776
176,147|**Total**
**2021**
**£**
88,647
-
4,200|
|---|---|---|---|
||||92,847|
||||92,847
-
-|
||||92,847|
- 18 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **8 Charitable activities**
## **(Continued)**
## **For the year ended 31 March 2021**
|**County**
**Ellesborough**
**Maintenance**
**International**
**Outdoor**
**Activities**
**£**
**£**
**£**
**£**
Charitable activity expenditure
74,127
13,274
881
365
Share of governance costs (see note
10)
4,200
-
-
-
78,327
13,274
881
365|**Total**
**2021**
**£**
88,647
4,200|
|---|---|
||92,847|
## **9 Grants payable**
|**County**
**2022**
**£**
Grants to individuals
3,680
3,680|**2021**
**£**
-|
|---|---|
||-|
## **10 Support costs**
|**Support costs**|||||
|---|---|---|---|---|
||**Support**|
**Governance**|**2022**|**2021**|
||**costs**|**costs**|||
||**£**|**£**|**£**|**£**|
|Independent Examiner fee|-|4,500|4,500|4,200|
## **11 Trustees**
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
- 19 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **12 Employees**
|**2022**
**Number**
Total
-
There were no employees whose annual remuneration was more than £60,000.
**13**
**Tangible fixed assets**
**Freehold land and**
**Cost**
At 1 April 2021
At 31 March 2022
**Carrying amount**
At 31 March 2022
At 31 March 2021
**14**
**Stocks**
**2022**
**£**
Finished goods and goods for resale
613
**15**
**Debtors**
**2022**
**Amounts falling due within one year:**
**£**
Prepayments and accrued income
3,035
**16**
**Current asset investments**
**2022**
**£**
Unlisted investments
451,581|**2021**
**Number**
-|
|---|---|
||**buildings**
**£**
362,520|
||362,520|
||362,520|
||362,520|
||**2021**
**£**
802|
||**2021**
**£**
59,233|
||**2021**
**£**
445,872|
- 20 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 MARCH 2022**_
|**17**
**Creditors: amounts falling due within one year**
Payments received on account
Accruals and deferred income|**2022**
**£**
17,560
4,500
22,060|**2021**
**£**
34,196
4,200|
|---|---|---|
|||38,396|
- 21 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **18 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
|**Balance at**
**1 April 2021**
**r**
**£**
Outdoor Activities
-
International
-
Sylvia Turner Legacy
76,304
Joan Mitchell Legacy
662
Pat Colley Memorial Fund
46,097
Hardship Fund
23,861
Ellesborough Development Restricted Fund
-
146,924|**Movement in funds**
**Incoming**
**esources**
**Resources**
**expended**
**Reclassification**
**Balance at**
**31 March 2022**
**£**
**£**
**£**
**£**
445
(169)
10,798
11,074
41,325
(41,926)
9,951
9,350
-
-
(76,304)
-
-
-
-
662
19
(200)
-
45,916
9,630
(3,481)
-
30,010
42,500
-
-
42,500
93,919
(45,776)
(55,555)
139,512|**Movement in funds**
**Incoming**
**esources**
**Resources**
**expended**
**Reclassification**
**Balance at**
**31 March 2022**
**£**
**£**
**£**
**£**
445
(169)
10,798
11,074
41,325
(41,926)
9,951
9,350
-
-
(76,304)
-
-
-
-
662
19
(200)
-
45,916
9,630
(3,481)
-
30,010
42,500
-
-
42,500
93,919
(45,776)
(55,555)
139,512|
|---|---|---|
|||139,512|
- 22 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **18 Restricted funds**
**(Continued)**
## **Outdoor Activities**
This is the sub account for the administration of outdoor activities. This was previously accounted for within general unrestricted funds, hence the reclassification of £10,798 is the brought-forward balance of the sub-account. Income received into the Outdoor Activities fund is received to be used towards Outdoor Activities, hence the decision to restrict this fund.
## **International**
This is the sub account for the administration of international travel. This was previously accounted for within general unrestricted funds and as such, the reclassification of £9,951 is the brought forward balance of the sub account. Income received into the international fund is received to be used towards International travel, hence the decision to restrict this fund.
The above reflects the gross income and expenditure received into and paid from the International Fund. As a result of cancellation of International Trips in 2021/22, because of Covid 19, refunds were received for the majority of the expenditure and refunds were made for income received towards these trips. Excluding these refunds, the resulting income on this fund is £2,989 and the resulting expenditure is £3,591.
## **Sylvia Turner Legacy**
This is a legacy that had been treated as restricted in the prior year. The Will does not stipulate any purpose for the legacy. The Trustees have resolved to use the legacy towards the refurbishment of the Ellesborough Guide Centre and as such the funds have been reclassified to the Ellesborough Development designated fund.
## **Joan Mitchell Legacy**
This is the remainder of a legacy from Joan Mitchell received in 2016.
## **Pat Colley Memorial Fund**
A legacy was received from Pat Colley. The Will stipulated that the funds were to be used for giving grants to children unable to afford the full camp or pack holiday fees.
## **Hardship Fund**
The Hardship fund is to be used to provide Hardship grants to those in need.
## **Ellesborough Development Restricted Fund**
This is the sub account for the development of the Ellesborough facility. There is a designated fund and a restricted fund element. The restricted fund element includes the grants detailed in Note 4 which were applied for to be used towards Ellesborough Development.
- 23 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **19 Unrestricted funds - designated**
These are the Charity's designated unrestricted funds:
|**Balance at**
**1 April 2021**
**r**
**£**
Ellesborough Guide Centre
362,520
Daphne Hickman Bursary
Fund
-
Ellesborough Maintenance
-
Ellesborough Development
Designated Fund
-
362,520|**Movement in funds**
**Incoming**
**esources**
**Resources**
**expended**
**Transfers**
**Reclassification**
**Balance at**
**31 March 2022**
**£**
**£**
**£**
**£**
**£**
-
-
-
-
362,520
16,812
-
(8,000)
-
8,812
17,769
(17,565)
-
18,150
18,354
9,439
(14,153)
14,000
76,304
85,590
44,020
(31,718)
6,000
94,454
475,276|**Movement in funds**
**Incoming**
**esources**
**Resources**
**expended**
**Transfers**
**Reclassification**
**Balance at**
**31 March 2022**
**£**
**£**
**£**
**£**
**£**
-
-
-
-
362,520
16,812
-
(8,000)
-
8,812
17,769
(17,565)
-
18,150
18,354
9,439
(14,153)
14,000
76,304
85,590
44,020
(31,718)
6,000
94,454
475,276|
|---|---|---|
|||475,276|
## **Ellesborough Guide Centre**
This represents the value of the Ellesborough Guide Centre per the balance sheet.
## **Daphne Hickman Bursary Fund**
## A legacy of £16,809 was received from Daphne Hickman.
The Trustees resolved to designate £8,000 to Ellesborough Development leaving the balance to be used to help towards the cost of holidays and camps for those over the age of eighteen, who would otherwise not be able to attend due to lack of funds.
## **Ellesborough Maintenance**
This is the sub account for running the Ellesborough facility. Funds designated to this sub account are used to fund the day to day running of the centre. This was previously accounted for within general unrestricted funds and as such, the reclassification of £18,150 is the brought forward balance of the sub account.
## **Ellesborough Development Designated Fund**
This is the sub account for the development of the Ellesborough facility. There is a designated fund and a restricted fund element. The designated fund element includes the Sylvia Tuner legacy which was designated by the Trustees to the refurbishment of the Ellesborough Guide Centre. The reclassification of £76,304 represents the Sylvia Tuner legacy fund transferred from restricted funds.
- 24 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **19 Unrestricted funds - designated**
**(Continued)**
## **20 Analysis of net assets between funds**
|**Analysis of net assets between funds**|||
|---|---|---|
|**Unrestricted**
**funds**
**Designated**
**funds**
**Restricted**
**funds**
**2022**
**2022**
**2022**
**£**
**£**
**£**
Fund balances at 31 March 2022 are represented
by:
Tangible assets
-
362,520
-
Current assets/(liabilities)
283,631
112,756
139,512
283,631
475,276
139,512|**Total Unrestricted**
**funds**
**Designated**
**funds**
**Restricted**
**funds**
**2022**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**£**
362,520
-
362,520
-
535,899
371,419
-
146,924
898,419
371,419
362,520
146,924|**Total**
**2021**
**£**
362,520
518,343|
|||880,863|
- 25 -
## **GUIDE ASSOCIATION BUCKINGHAMSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **21 Covid-19**
During the financial period under review, Covid-19 pandemic continued to have a significant impact on life in the UK . The repercussions for financial markets, business operations and society have been significant and will continue to be felt for several years to come. As highlighted in the Trustees' report, the charity is well placed to weather the financial impact of the pandemic.
Although significant, this event requires no adjustment to these financial statements.
## **22 Related party transactions**
## **Transactions with related parties**
During the year the Charity entered into the following transactions with related parties:
The Trustees, who are also leaders of Girlguiding units, have a subscription paid to Guide Association Buckinghamshire, by their units. In 2022, the total subscritpions received for the Trustees was £77, based on a per head subscription of £11.
In addition, subscriptions have been received by Guide Association Buckinghamshire for the daughters of three of the Trustees. In 2022, subscriptions from these girls totals £33, based on a per head subscription of £11.
- 26 -