**REGISTERED CHARITY NUMBER: 308278**
## **REPORT OF THE TRUSTEES AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **FOR**
**FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
RE Group Accountants Limited Chartered Certified Accountants The Maltings Rosemary Lane Halstead Essex CO9 1HZ
**FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 2|
|**Statement of Financial Activities**|3|
|**Balance Sheet**|4|
|**Notes to the Financial Statements**|5 to 10|
|**Detailed Statement of Financial Activities**|11|
## **FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Policies and objectives**
The Village Hall continues to be managed in a manner that will sustain its long-term availability to the advantage of the Fingringhoe village community.
We aim to involve the community especially via the pre shool and the club to ensure it remains a central hub for the village.
## **ACHIEVEMENT AND PERFORMANCE**
## **Review of activities**
New acoustic panels have been installed which has improved the ambience. A grant was obtained to finance the installation.
## **FINANCIAL REVIEW**
## **Reserves policy**
The reserves policy of the Management Committee is to hold sums sufficient to cover contingencies. There is sufficient funds to continue and run the hall for the foreseeable future although some costs are expected in maintenance over the coming years.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **Charity constitution**
The charity is constituted under a Trust Deed dated 29 December 1971 and is a registered charity number 308278.
## **Recruitment and appointment of new trustees**
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust Deed.
## **Organisational structure and decision making**
The charity is managed by a Management Committee (Trustees) comprising a Chairman, Secretary, Treasurer, booking secretary and two independent members, all of whom are subject to election. In addition, each of the principal user groups nominates a representative for the Management Committee which ensures that an opportunity is provided for all users to have a say in what is needed.
Current Officers are:
- Chairman: Clive Bellinger until 20th March 2023, then Julie Chandler
- Treasurer: Malcolm Kimmance
- Secretary: Julie Chandler
- Booking secretary: Becky Scott
## **Relationships**
The Fingringhoe Club, rents part of the Village Hall building on a permanent basis. Rental income form the Club supports the overall financial stability of the Hall.
The National Lottery Charities Board has an 80 year Legal Charge on the property. This was approved in 2004. Relevant documentation is in safe keeping with Marshall Sutton Jones of 9 Trinity Street, Colchester CO1 1JN.
Page 1
## **FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Risk management**
There is some uncertainty as to how long the older sections of roofing will last. Replacement would involve significant cost.
Other areas of the building are being inspected periodically to ensure they are maintained to a good standard. Work is currently required on the back window frames and some soffits. Also some trees require some ivy to be removed in order to keep them healthy.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
308278
## **Principal address**
Chapel Road Fingringhoe Colchester Essex CO5 7BH
## **Trustees**
M Kimmance Treasurer C Bellinger Chairman (resigned 20/3/2023) Mrs J Chandler Secretary / Chair since 20/03/23 Mrs B Scott Booking Secretary
## **Bankers**
Barclays Bank COIF Charities Deposit Fund
Approved by order of the board of trustees on 31 August 2023 and signed on its behalf by:
Mrs J Chandler - Trustee
Page 2
## **FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023**
|2023
Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
9,404
**Charitable activities**
Hall hire
15,026
Investment income
2
2,854
**Total**
27,284
**EXPENDITURE ON**
**Charitable activities**
Hall hire
24,522
Other
1,124
**Total**
25,646
Net gains/(losses) on investments
(2,993)
**NET INCOME/(EXPENDITURE)**
(1,355)
**RECONCILIATION OF FUNDS**
Total funds brought forward
143,451
**TOTAL FUNDS CARRIED FORWARD**
142,096|2022
Total
funds
£
-
12,688
2,185
14,873
11,675
795
12,470
6,283
8,686
134,765
143,451|
|---|---|
The notes form part of these financial statements
Page 3
## **FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **BALANCE SHEET 31 MARCH 2023**
|2023
Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
5
23,112
Investments
6
76,095
99,207
**CURRENT ASSETS**
Stocks
7
1,365
Debtors
8
3,192
Cash at bank
39,425
43,982
**CREDITORS**
Amounts falling due within one year
9
(1,093)
**NET CURRENT ASSETS**
42,889
**TOTAL ASSETS LESS CURRENT LIABILITIES**
142,096
**NET ASSETS**
142,096
**FUNDS**
10
Unrestricted funds
142,096
**TOTAL FUNDS**
142,096|2022
Total
funds
£
23,112
79,088
102,200
10
2,434
39,438
41,882
(631)
41,251
143,451
143,451
143,451
143,451|
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 31 August 2023 and were signed on its behalf by:
J Chandler - Trustee
The notes form part of these financial statements
Page 4
**FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - not provided Fixtures and fittings - Straight line over 1 year
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Investment income and gains and losses are allocated to the appropriate fund.
continued...
Page 5
**FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **2. INVESTMENT INCOME**
|**INVESTMENT INCOME**|||
|---|---|---|
||2023|2022|
||£|£|
|Deposit account interest|2,854|2,185|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|**INCOME AND ENDOWMENTS FROM**|Unrestricted
funds
£|
|---|---|
|**Charitable activities**||
|Hall hire|12,688|
|Investment income|2,185|
|**Total**|14,873|
|**EXPENDITURE ON**||
|**Charitable activities**||
|Hall hire|11,675|
|Other|795|
|**Total**|12,470|
|Net gains on investments|6,283|
|**NET INCOME**|8,686|
|**RECONCILIATION OF FUNDS**||
|Total funds brought forward|134,765|
|**TOTAL FUNDS CARRIED FORWARD**|143,451|
continued...
Page 6
## **FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **5. TANGIBLE FIXED ASSETS**
|Freehold
property
£
**COST**
At 1 April 2022 and 31 March 2023
23,111
**NET BOOK VALUE**
At 31 March 2023
23,111
At 31 March 2022
23,111|Fixtures
and
fittings
£
1
1
1|Totals
£
23,112
23,112
23,112|
|---|---|---|
The Land Registry shows that the owner of the village hall is "The Official Custodian for Charities on behalf of Fingringhoe Village Hall. The Official Custodian for Charities is a statutory body that holds property on behalf of charities.
## **6. FIXED ASSET INVESTMENTS**
|**FIXED ASSET INVESTMENTS**||
|---|---|
|**MARKET VALUE**|Unlisted
investments
£|
|At 1 April 2022|79,088|
|Revaluations|(2,993)|
|At 31 March 2023|76,095|
|**NET BOOK VALUE**||
|At 31 March 2023|76,095|
|At 31 March 2022|79,088|
There were no investment assets outside the UK.
The Charities Income Fund is represented by 4061.31 units at a cost of £38,000. The market value, at the last available valuation obtained on 31 March, was 1,873.66 pence per unit that is £76,095.14 for the holding. The unrealised loss for the year of £2,993 had been debited to the general fund.
To comply with Charities accounting and reporting regulations the unrealised gain/(loss) and revaluation of this investment are disclosed in the Statement of Financial Activities.
continued...
Page 7
## **FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **6. FIXED ASSET INVESTMENTS - continued**
Cost or valuation at 31 March 2023 is represented by:
|Valuation in 2019
Valuation in 2020
Valuation in 2021
Valuation in 2022
Valuation in 2023
Cost
**7.**
**STOCKS**
Stocks
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Prepayments
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
**10.**
**MOVEMENT IN FUNDS**
At 1/4/22
£
**Unrestricted funds**
General fund
50,554
Designated Maintenance Fund
71,256
Capital Fund
21,641
143,451
**TOTAL FUNDS**
143,451|Net
movement
in funds
£
(1,355)
-
-
(1,355)
(1,355)|Unlisted
investments
£
24,309
(1,973)
12,469
6,283
(2,993)
38,000
76,095
2023
2022
£
£
1,365
10
2023
2022
£
£
3,103
2,384
89
50
3,192
2,434
2023
2022
£
£
1,093
631
Transfers
between
At
funds
31/3/23
£
£
(2,854)
46,345
2,854
74,110
-
21,641
-
142,096
-
142,096|
|---|---|---|
continued...
Page 8
## **FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **10. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
27,284
(25,646)
**TOTAL FUNDS**
27,284
(25,646)
**Comparatives for movement in funds**
Net
movement
At 1/4/21
in funds
£
£
**Unrestricted funds**
General fund
44,052
8,686
Designated Maintenance Fund
69,072
-
Capital Fund
21,641
-
134,765
8,686
**TOTAL FUNDS**
134,765
8,686
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
**Unrestricted funds**
General fund
14,873
(12,470)
**TOTAL FUNDS**
14,873
(12,470)|Gains and
Movement
losses
in funds
£
£
(2,993)
(1,355)
(2,993)
(1,355)
Transfers
between
At
funds
31/3/22
£
£
(2,184)
50,554
2,184
71,256
-
21,641
-
143,451
-
143,451
Gains and
Movement
losses
in funds
£
£
6,283
8,686
6,283
8,686|
|---|---|
continued...
Page 9
## **FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **10. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
Designated Maintenance Fund
Capital Fund
**TOTAL FUNDS**|At 1/4/21
£
44,052
69,072
21,641
134,765
134,765|Net
movement
in funds
£
7,331
-
-
7,331
7,331|Transfers
between
funds
£
(5,038)
5,038
-
-
-|At
31/3/23
£
46,345
74,110
21,641
142,096
142,096|
|---|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**|Incoming
Resources
Gains and
Movement
resources
expended
losses
in funds
£
£
£
£|
|---|---|
|General fund|42,157
(38,116)
3,290
7,331|
|**TOTAL FUNDS**|42,157
(38,116)
3,290
7,331|
The Capital Fund wholly represents the original cost of the Freehold Village Hall, The Designated Maintenance Fund is represented by current assets.
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2023.
Page 10
## **FINGRINGHOE VILLAGE HALL MANAGEMENT COMMITTEE**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023**
||2023|2022|
|---|---|---|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Grants|9,404|-|
|**Investment income**|||
|Deposit account interest|2,854|2,185|
|**Charitable activities**|||
|Hire of Hall|11,034|9,901|
|Rent - Fingringhoe Club|2,924|2,118|
|Fingringhoe Club reimbursement of property|||
|costs|998|419|
|Donation|70|250|
||15,026|12,688|
|**Total incoming resources**|27,284|14,873|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Rates and water|2,168|748|
|Insurance|1,216|1,168|
|Light and heat|3,895|3,326|
|Repairs & maintenance|12,833|2,901|
|Caretaker|3,600|3,300|
|Waste - refuse collection|116|236|
|Fingringhoe Club debt (recover ed) / written off)|694|(4)|
|**Support costs**|24,522|11,675|
|**Governance costs**|||
|Sundries|1,044|787|
|Licences|80|8|
||1,124|795|
|Total resources expended|25,646|12,470|
|**Net income**|1,638|2,403|
This page does not form part of the statutory financial statements
Page 11