OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-12-31-accounts

The Guide Association London & South East England

Annual Report to the Trustees for the year ending 31st December 2021

Annual Report

2021

Girlguiding London & South East England 3 Jaggard Way, London, SW12 8SG

1

----- Start of picture text -----
Annual Report
Table of contents
The Ranger unit that my
daughter attends has a dynam [ic ]
volunteer team who all aim to
deliver a full and exciting
programme for the girls.
2
----- End of picture text -----

Table of contents

Governance 4
Summary of 2021 Activities 9
Financials 14
Statement of Board of Trustee responsibilities 17
Auditor's responsibilities for the audit of the
financial statements		 18
Statement of financial activities -
Year ended 31 December 2021		 22
Balance sheet -
Year ended 31 December 2021		 23
Statement of cash flows -
Year ended 31 December 2021		 24
Notes to the finance statements -
Year ended 31 December 2021		 25

The Ranger unit that my daughter attends has a dynamic volunteer team who all aim to deliver a full and exciting programme for the girls.

3

Governance

Statement of purpose

Girlguiding London and South East England (Girlguiding LaSER) covers all but one London borough and the counties of Kent, East and West Sussex and Surrey. It is one of the nine countries and regions of Girlguiding, the leading charity for girls and young women in the United Kingdom. Our vision is to give every girl the opportunity to gain life-changing experiences that enable her to discover the best in herself and make a difference in the world.

A total of 43,637 girls and young women in 3,422 units were members of the region in December 2021.

Girlguiding LaSER offers girls and young women quality girl-led guiding opportunities, presenting challenge and adventure, which develop their potential and enable them to make a positive contribution to their community and beyond.

Governing document and constitution

The Guide Association London and South East England (“the region”) is governed by royal charter and the powers of the board of trustees are set out in the constitution as expressed under the bylaws of the royal charter.

Public benefit

The Board of Trustees confirms that they have taken due regard to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the organisation’s aims and objectives in planning future activities.

4

Board of Trustees

The region is one of nine separately constituted areas of The Guide Association and as such is an independent charity in its own right (charity registration no.308268).

The reports and results contained herein relate only to the operation of the region and no other entity. The region covers Kent, Sussex, Surrey and the whole of Greater London, except the London Borough of Havering. The Board of Trustees is the decision-making group for policy and management decisions. They are supported by three groups: the Operations Group, the Risk Group and the Steering Group. The region also included two campsites: Chigwell Row and Cudham Shaws Outdoor Centre. However, on 21 January 2021 the trustees made a decision to close the campsites. These sites both have associated 'Friends' groups which will cease to exist as a result of the campsites closing.

----- Start of picture text -----
Voting members Appointed by Type
Chief Commissioner Chief Guide Ex Officio
One Deputy Commissioner Chief Commissioner Ex Officio
Two Steering Group Reps Steering Group Ex Officio
Four Membership Trustees Board of Trustees Elected
Two External Trustees Board of Trustees Elected
Trustee Treasurer Board of Trustees Elected
----- End of picture text -----

Board of Trustees

Board of Trustees
Chief Commissioner and Chair of the Board of Trustees Sally Christmas Ex Officio 23 Jul 2016 - 8 Aug 2021
Chief Commissioner and Chair of the Board of Trustees Amanda Teasel Ex Officio 9 Aug 2021 - 8 Aug 2026
Deputy Chief Commissioner and Board Member Liz Smith Ex Officio: Operations Group 23 Jul 2016 - 8 Aug 2021
Deputy Chief Commissioner and Board Member Jooles Parkin Ex Officio 7 Jan 2022 - 8 Aug 2026
Region Manager Amrita Sheldon Non-voting From Aug 2017
Board Member Catherine Breen Membership Representative 19 Mar 2017 - 18 Mar 2022
Board Member Karen Binns Ex officio: Steering Group 1 Jul 2019 - 30 Jun 2021
Board Member Hannah Roberts Ex officio: Steering Group 31 Jul 2021 - 30 Jul 2023
Board Member Julie Lowe Ex officio: Steering Group 1 Nov 2020 - 31 Oct 2022
Board Member Alan Lees Trustee Treasurer 1 Jan 2019 - 31 Dec 2023
Board Member Matthew Thomas External 1 Jan 2019 - 31 Dec 2023
Board Member Sarah Ings Membership Representative 17 Jan 2022 - 16 Jan 2025
Board Member Haf Rees Membership Representative 1 Apr 2020 - 31 Mar 2023
Board Member Kim Whitmore Membership Representative 1 Apr 2020 - 31 Mar 2023
Board Member Rebecca Whibley Membership Representative 1 Apr 2020 - 31 Mar 2023
Board Member Chandni Malhotra Membership Representative 1 Jan 2019 - 31 Dec 2021
Board Member Chloe Healy Membership Representative 19 Mar 2022 - 18 Mar 2025

5

Board Appointments

The chief commissioner was appointed by the chief guide of Girlguiding in consultation with the membership of the region.

The deputy chief commissioner was appointed by the chief commissioner.

The trustee treasurer is a board appointment.

The Steering Group representatives were appointed by the chief commissioner in consultation with the membership of the county. They were selected as trustees by their fellow Steering Group members.

The lead volunteers who serve on the Operations Group were appointed by the chief commissioner. Those appointed since November 2016 have been approved by the board.

Elected members are board appointments.

Ex officio members cannot exceed their five-year term of appointment on the board.

Elected members of the board serve a maximum of three years with an option to extend for a further two years.

Elected members of the board were selected based on their skills and experience.

The deputy chief commissioner's term of office does not extend beyond the finishing date of the chief commissioner's end date.

Induction and training of trustees

All trustees are provided with an induction and are supported on an ongoing basis with the needs of the group and individuals being addressed.

6

Other Governance Groups

The board of trustees is supported by –

Finance Group – This group reviews and informs on the region finances.

Each group was able to invite experts to join them to inform discussions. Visitors had no voting rights.

7

Professional Advisers and Consultants

Registered office

Girlguiding London & South East England 3 Jaggard Way Wandsworth Common London SW12 8SG www.girlguidinglaser.org.uk

The professional advisers and consultants during the year were as follows:

Banks

National Westminster Bank Wandsworth Branch, PO Box 8888, 98 Wandsworth High Street, SW18 4JZ Virgin Money Savings Jubilee House, Gosforth, Newcastle Upon Tyne, NE3 4PL Charities Aid Foundation Bank Limited 25 Kings Hill Avenue, West Malling, Kent, ME19 4JQ

Auditors

Brewers Chartered Accountants Bourne House, Queen Street, Gomshall, GU5 9LY

Legal consultants

For Girlguiding: Bates Wells Braithwaite 10 Queen Street Place, London, EC4R 1BE

8

Activities and Adventure

Activities

9

Activities and Adventure

Adventure

International opportunities - we didn't offer any region international trips in 2021 due to the ongoing uncertainty around the pandemic. We did, however, offer a variety of internationalinspired activities that could be done from home as part of the Festival of LaSER. LaSER were allocated nine places on the World Scout Jamboree (WSJ), Korea, 2023 and we held a successful selection event in November with over 70 young members in attendance. All nine spaces and a leader have been confirmed. The response to the selection event was incredible and we are looking to offering an international experience in 2023 for the girls who were not selected to attend the WSJ.

Miah loves Brownies! She went on her very first outing and won't stop talking about her experience. We are so proud of her and we know that with the help and support of leaders, Miah will go far in Brownies and in life.

10

Learning & Development

Commissioner training days – approximately 200 attendees across three events.

A Safe Space Level 4 – 2 sessions held, 25 people trained.

First response - to give support to counties – 31 sessions held, over 600 people trained.

Trainers conference – 40 attendees.

As of May 2022: 71 trainers, 17 tutors, 10 trainer reviewers and 14 prospective trainers.

Duke of Edinburgh (DofE)

This training session took place face-to-face on 6 November in Croydon with 3 leaders. It was funded by the DofE Diamond Fund grant.

Peer Ed - Our new coordinator, Vicky Cunningham, was appointed. Plans have now started for weekend trainings which will take place in 2022.

11

Marketing and Communications (M&C)

Several new M&C volunteers were recruited, such as a new Chair of the Champions, and two Inspire Coordinators who will focus on the new 18-30 offer.

The Hive were busy with several projects. Some of the key ones were:

The Champions were also busy, with key activities including:

The Ambassadors were in demand, and mainly attended online events. Several ambassadors had their badges produced, which they give to units after attending their meetings.

12

Region News

COVID-19

Closure of Campsites

13

Financials

Investment Policy

When setting the investment policy, the Board of Trustees considered the risk and rewards of returns and their duty to safeguard the charity assets. The cash assets were managed as follows:

Working capital was kept in an instant access deposit account with cash being swept overnight to and from the current account. Both accounts are held with NatWest.

Capital that was not immediately required nor part of the general working capital was held on deposit with Virgin Money, offering a better interest rate. This account has instant access. Requirements were reviewed by the finance department on a quarterly basis and no changes were required. Any capital that was not expected to be used within the year was held in a COIF share account with CCLA.

The Board of Trustees have considered its approach to investments. They will do so on an annual basis to ensure that it fully reflects the needs and risk appetite of the charity.

Review of the financial position

Income and expenditure

Income and expenditure for the year are detailed in the Statement of Financial Activities (SOFA). Total income for the year amounted to £618,533 (2020 £845,648) and total expenditure amounted to £1,079,011 (2020 £766,444). Income and expenditure varies from year to year mainly depending on the charitable activities and events held by the region. The net deficit for the year amounted to £460,478 (2020 net surplus of £79,204).

The main sources of income for the charity were from:

Programme and training activities in 2021 raised £22,518 (2020 £10,725).

14

The main expenditure on charitable activities comprised:

Programme and training activities (including a share of support costs) - £80,135 (2020 £112,017).

Balance Sheet

The total net assets for the year decreased by £460,478 to £1,319,171 in 2021. Most of our assets are held in cash in interest bearing accounts. The closing cash balances were £1,273,320 (2020 £1,396,634).

Funds

The specific uses of the designated funds and restricted funds are given in Note 14 and Note 15.

Risk Management

The Board of Trustees reviewed the reserves policy during the year to ensure that it fully reflected the needs of the charity. The reserves allow for anticipated future investments and should be sufficient to cover any losses incurred as a result of the COVID-19 pandemic. The main risks are –

Reserves Policy

Free reserves represent the working capital of the region and are available to support short- and medium-term objectives and to safeguard against unexpected decreases in income. The Charity Commission defines free reserves as ‘income which becomes available to the charity and is to be expended at the executive committee’s discretion in furtherance of any of the charity’s objectives, but is not yet spent, committed or designated’.

15

The Board of Trustees adopts a risk-based approach to the reserves policy:

  1. Identify specific risk and create a designated fund for such risks.

  2. Protect against an unforeseen reduction in income by retaining 6 months’ worth of running costs.

  3. Allow for 25% of annual running costs to take advantage of un-forecast opportunities or expenditure.

It is acknowledged that there are healthy reserves held above those required by the reserves policy. These funds will help support the closure of the campsite (should there be any unexpected/additional costs) and provide contingency for future events and international trips.

Going Concern

The trustees have considered going concern up to one year from the date of signing these accounts. Budgets, forecasts and cashflow forecasts have been prepared which reflect the actual subscription income receivable in 2022 (up 16% from 2021) and activities post-closure of the campsites. Following this review, the trustees believe there are sufficient cash resources and reserves for the foreseeable future.

Future Plans

16

Statement of Board of Trustee responsibilities

The voting members of the Board of Trustees are responsible for preparing the trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom standards (United Kingdom Generally Accepted Accounting Practice).

Charity law requires the Board of Trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the region and of the incoming resources and application of resources for the year. In preparing those financial statements the trustees are required to:

Select suitable accounting policies and apply them consistently.

The Board of Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the region, enabling them to ensure that the financial statements comply with the Charities Act 2011 and regulation made thereunder. They are also responsible for safeguarding the assets of the region and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved for and on behalf of the Trustees on 28 May 2022 and signed on its behalf by

Amanda Teasel Chair of the Board of Trustees

17

Auditor’s responsibilities for the audit of the financial statements

INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF THE GUIDE ASSOCIATION LONDON AND SOUTH EAST ENGLAND REGION

Opinion

We have audited the financial statements of The Guide Association London and South East England Region (the ‘charity’) for the year ended 31 December 2021 which comprise the statement of financial activity, the balance sheet, statement of cashflows and notes to the financial statements including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

have been prepared in accordance with the requirements of the Charities Act 2011.

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the Financial Reporting Council (FRC)’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

18

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement set out on page 17 the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if,

19

individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Our approach to identifying and assessing risks of material misstatement in respect of irregularities, including fraud and noncompliance with laws and regulations is as follows:

We identified those laws and regulations considered to have a material effect on the financial statements and operations of the charity, including the financial reporting framework, data protection legislation, health and safety and safeguarding regulations.

These matters were discussed amongst the engagement team at the planning stage and the team remained alert to non-compliance throughout the audit.

Audit procedures undertaken in response to the potential risks relating to irregularities (which include fraud and non-compliance with laws and regulations) comprised of: inquiries of management and the trustees as to whether the entity complies with such laws and regulations; enquiries with the same concerning any actual or potential litigation or claims; inspection of relevant legal correspondence; review of trustee meeting minutes; testing the appropriateness of journal entries; and the performance of analytical review to identify unexpected movements in account balances which may be indicative of fraud.

No instances of material non-compliance were identified. However, the likelihood of detecting irregularities, including fraud, is limited by the inherent difficulty in detecting irregularities, the effectiveness of the entity’s controls, and the nature, timing and extent of the audit procedures performed. Irregularities that result from fraud might be inherently more difficult to detect than irregularities that result from error. As explained above, there is an unavoidable risk that material misstatements may not be detected, even though the audit has been planned and performed in accordance with ISAs (UK).

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

20

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Brewers Chartered Accountants Statutory Auditor

30th September 2022

Bourne House Queen Street Gomshall Surrey GU5 9LY

Brewers Chartered Accountants is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

21

Statement of financial activities – Year ended 31 December 2021

Note
2
3
4
19
5
6
14/15		 Income from 2021 2021 2021 2021 2020
Continued Activities Discontinued Activities Total by Fund Total
Unrestricted Funds Unrestricted Funds Unrestricted Funds
General
Funds		 Designated
Funds		 Restricted
Funds		 Total Funds General
Funds		 Designated
Funds		 Restricted
Funds		 Total Funds Total
General
Funds		 Total
Designated
Funds		 Total
Restricted
Funds		 Total Funds Total Funds
All
Activities
£ £ £ £ £ £ £ £ £ £ £ £ £
Donations and legacies 453,651 6,224 1,444 461,319
-		 - 350 350
453,651		 6,224 1,794 461,669
654,090
Income from charitable activities 57,438 - - 57,438
-		 4,688 - 4,688
57,438		 4,688 - 62,126
49,451
Income from other tradingactivities - - - - - 7,185 - 7,185
-		 7,185 - 7,185
9,452
Other income 8,934 - - 8,934
-		 78,018 - 78,018
8,934		 78,018 - 86,952
126,671
Investment 601 - - 601
-		 - - - 601 - - 601
5,984
Total Income 520,624 6,224 1,444 528,292
-		 89,891 350 90,241
520,624		 96,115 1,794 618,533
845,648
Expenditure on
Costs of raisingfunds - - - - - - - - - - - - 2,674
Expenditure on charitable activities 173,471 - 10,951 184,422
124,831		 621,298 148,460 894,589
298,302		 621,298 159,411 1,079,011
763,770
Total Expenditure 173,471 - 10,951 184,422
124,831		 621,298 148,460 894,589
298,302		 621,298 159,411 1,079,011
766,444
Net income/(expenditure) before transfers 347,153 6,224 (9,507) 343,870
(124,831)		 (531,407) (148,110) (804,348) 222,322 (525,183) (157,617) (460,478) 79,204
Transfers between funds (422,675) 9,832 753 (412,090) (29,685) 439,180 2,595 412,090
(452,360)		 449,012 3,348 - -
Net movement in funds (75,522) 16,056 (8,754) (68,220) (154,516) (92,227) (145,515) (392,258) (230,038) (76,171) (154,269) (460,478) 79,204
Balances brought forward at 1 January 1,271,003 9,833 60,665 1,341,501
183,746		 92,227 162,175 438,148
1,454,749		 102,060 222,840 1,779,649
1,700,445
Balances carried forward at 31 December 1,195,481 25,889 51,911 1,273,281
29,230		 - 16,660 45,890
1,224,711		 25,889 68,571 1,319,171
1,779,649

22

Balance sheet – Year ended 31 December 2021

Note
9
10
11
12
21
13
14
15		 Fixed assets 2021 2021 2020 2020
£ £ £ £
Tangible fixed assets 167,750 446,755
Current assets
Stock 9,540 20,252
Debtors 37,933 90,524
Bank and cash balances 1,273,320 1,396,634
1,320,793 1,507,410
Creditors - amounts fallingdue within oneyear (169,372) (174,516)
Net current assets 1,151,421 1,332,894
Provision for liabilities and charges - -
Net assets 1,319,171 1,779,649
Funds
Unrestricted funds
General funds 1,224,711 1,454,749
Designated funds 25,889 102,060
Restricted funds 68,571 222,840
1,319,171 1,779,649

The accounts were approved and authorised for issue by the Trustee Board and signed on its behalf by Amanda Teasel (Chair of the Board of Trustees)

Alan Lees (Trustee Treasurer)

23

Charity Number 308268

28 May 2022

Statement of cash flows – Year ended 31 December 2021

24

Notes to the finance statements – Year ended 31 December 2021

The accounts comprise the activities of the Region, which includes those of the two sites operated by the Region at Chigwell Row & Cudham Shaws Outdoor Centre.

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Girlguiding LaSER constitutes a public benefit entity as defined by FRS 102 and presentational currency is £ sterling to the nearest pound. The trustees consider that there are no material uncertainties about Girlguiding LaSER's ability to continue as a going concern.

The financial statements have been prepared to give a 'true and fair view' and have deviated from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

b. Fund accounting

The Region's unrestricted funds consist of funds which may be used for any of its purposes at the discretion of the Board of Trustees. These funds have been separately shown, as general funds and designated funds.

General funds - General funds are those available on a day to day basis to the Board of Trustees for any purpose.

25

Designated funds - Designated funds, are those funds set aside by the Board of Trustees for specific purposes, together with the funds held by the site management committees and Friends groups for use at the relevant site. Details of the purpose of each fund are set out in Note 14.

Restricted funds - Restricted funds consist of funds where the donor has placed some restriction on the use that can be made of the assets donated. Details of the purpose of each fund are set out in Note 15.

c. Income

There are three main income streams for the Charity; Annual subscriptions received from the membership within the London and South East region, International trip payments are made by those participating in trips organised by the Charity, Campsite income is generated from the provision of accommodation, camping opportunities, events and activities on the campsite. All income is accounted for when due, except donations which are accounted for when received. All trading activities are carried out with members in pursuance of the Region's charitable objectives. Grants are recognised when receivable except to the extent that performance conditions have not been met. Income for International trips from participants is deferred to the year of the trip.

The charity benefited from assistance provided under the furlough scheme and discretionary grants from local borough councils for the campsites. Amounts received have been recorded in other income the details of which are given in Note 19.

d. Expenditure

The expenditure of the Region is analysed around the activities of the Charity. The programme and training activities are run for the benefit of the region as a whole, the expenditure on international activities reflects the cost of paying for and organising the trips, the expenditure on campsites covers the cost of operating the site, marketing and publicity is mainly concerned with raising awareness throughout the region and the grants payable comprise payments made to other Girlguiding charities to assist with the capital expenditure.

The staff costs are allocated against each expenditure heading firstly on the basis that it is directly attributable to that activity and secondly, if not directly attributable, it is allocated on a percentage share of the total cost. Support costs are allocated on a percentage share of the total cost. All expenditure is charged on an accruals basis. Governance costs are those associated with the general management of the Charity as the trustees ensure compliance with constitutional and statutory requirements. They include the cost of the audit and legal fees.

Redundancy - payments made in the year were made in accordance with statutory provisions.

26

e. Fixed assets

Depreciation is provided at rates calculated to write off the value of assets over their estimated useful lives. The rates used are:

Freehold and leasehold property over the shorter of the remaining term of the lease or 50 years Furniture, fittings & office equipment 10% - 20% straight line Motor vehicles 25% reducing balance

All fixed assets acquired whether purchased or donated are capitalised. Major donations received for fixed assets are credited to capital grants and donations funds or other restricted funds as shown in Note 13. These funds are then used to write off the asset over its estimated useful life.

f. Stock

Stock is valued at the lower of cost and net realisable value.

g. Debtors

Debtors are stated at their recoverable amount - that is, the amount that it is anticipated will be received, or the amount that has been paid in advance for goods and services.

h. Cash at bank

Cash and cash equivalents comprise deposits which have 3 months or less maturity.

i. Creditors

Creditors are recognised when the charity has a present legal or constructive obligation arising from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated with sufficient reliability. Creditors are stated at their settlement amount - that is, the amount that it is anticipated will be paid to settle the Charity's liabilities.

j. Financial instruments

The Charity's financial Assets and Liabilities qualify as basic financial instruments and as such are initially recorded at cash, transaction or settlement value. Subsequently, Current Assets and Liabilities are measured at cash or settlement value.

27

k. Pensions

The Region contributes to a money purchase pension scheme on behalf of its employees. The scheme is operated by The Pensions Trust for Charities and Voluntary Organisations. Contributions to the scheme are a set percentage of individual salaries and are charged to the general fund as incurred.

l. Operating leases

Rentals paid under operating leases are charged on a straight line basis over the term of the lease.

m. Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported for assets and liabilities as at the balance sheet date and the amounts reported for revenues and expenses during the year. However, the nature of estimation means that the actual outcomes could differ from those estimates. The following judgements and estimates have had the most significant effect on amounts recognised in the financial statements:

n. Going Concern

The Trustees have considered going concern up to one year from the date of signing these accounts. Budgets and forecasts have been prepared to reflect the ongoing impact of COVID-19 and the closure post year end of the campsites. The Trustees as a result believe that Girlguiding LaSER is a going concern as the level of unrestricted reserves are sufficient to cover losses which are incurred for the foreseeable future.

28

2 Donations & legacies

29

3 Income from charitable activities

30

4 Income from trading activities

31

5 Cost of raising funds 2021 Continued Unrestrkted Funds Dlxont•iued ￿t￿ltS UnrestrKted FuThJs Total UnrestrKted Funds General Desiinated Restrrted Funds Fund5 Fund5 Totsl Funds Total Funds General Designated Restrrted Funds Fund5 Funds Total Funds General Destyted Restricted Fund5 Fund5 Fund5 Activities Fundra151ng event5 Canp51te 5hop5 & merthand15e 2020 DI￿OntinUed Unrestrrted Funds Continued l£tiviès Unrestrkted Funds Total Unrestricted Funds Gewai Des*Trated Restrtted Fun¢ts Funds General Destytod Restrkted Funds Funds Funds Totsl Fund5 Total Funds General Deslgnated Restrtted Funds Fwbds Funds Total Funds ActI￿tIeS Fundralslng events Cary)51te shops & mtrthandlsè 2,é74 2,674 2.674 2,674 2,674 2,674 2.674 2,674 32

6 Expenditure on charitable activities

Grants are made to individual Girlguides and Girlguiding branches in the region. No grant awarded in the year was material.

33

7 Staff costs

Key management comprise of Region Manager for whom total emoluments were £55,098 in the year (2020 £55,151). No member of staff earned in excess of £60,000.

34

8 Support costs

2021 2021 2021 2020 2020 2020
Continued
Activities		 Discontinue
d Activities		 Total Continued
Activities		 Discontinue
d Activities		 Total
£ £ £ £ £ £
Computer support 10,339 - 10,339 11,996 - 11,996
Photocopier 976 - 976 763 - 763
Postage & stationery 3,551 - 3,551 3,340 - 3,340
Staff recruitment 100 - 100 49 - 49
Insurance 3,418 - 3,418 4,147 - 4,147
Propertycosts 6,257 - 6,257 5,445 - 5,445
Utilities 2,033 - 2,033 1,495 - 1,495
Telephone 6,044 - 6,044 6,999 - 6,999
Repairs & maintenance 4,113 - 4,113 4,090 - 4,090
Life assurance 2,852 - 2,852 1,692 - 1,692
Steering groupmeetings 5,750 - 5,750 3,456 - 3,456
Subscriptions 1,167 - 1,167 938 - 938
Training 240 - 240 895 - 895
Welfare & travel 1,440 - 1,440 2,444 - 2,444
Payroll 1,579 - 1,579 1,603 - 1,603
Sundry 3,344 - 3,344 4,710 - 4,710
Depreciation 10,114 - 10,114 9,264 - 9,264
Loss on disposals 404 - 404 - - -
Bank charges 1,258 - 1,258 1,490 - 1,490
Governance costs 14,317 - 14,317 17,198 - 17,198
79,296 - 79,296 82,014 - 82,014
Operatinglease costs 2,826 - 2,826 3,580 - 3,580

35

8 Support costs continued

Governance costs 2021 2021 2021 2020 2020 2020
Continued
Activities		 Discontinued
Activities		 Total Continued
Activities		 Discontinued
Activities		 Total
£ £ £ £ £ £
Audit fees 9,660 - 9,660 7,670 - 7,670
Accountancyfees 1,217 - 1,217 855 - 855
Professional fees 3,440 - 3,440 8,673 - 8,673
14,317 - 14,317 17,198 - 17,198

Staff costs of £408,227 (2020 £481,768) and support costs of £79,296 (2020 £82,104) have been shared across charitable activities as follows

----- Start of picture text -----
2021
Staff cost Support cost
allocation allocation
Charitable activity £ £
International activities 18,469 24
Programme and training activities 62,551 2,236
Marketing and publicity 68,535 781
Provision of campsites 258,672 76,255
408,227 79,296
----- End of picture text -----

36

9 Fixed assets 2021 Freehold Unrestricted Long Long Short leasehold leasehold leasehold Unrestricted Restricted Restricted Fixtures, fittings & equipment Unrestricted Total Cost At 1 January 2021 Additions 296,972 179,011 202,317 89,770 388,495 1,156,565 7,902 7,902 147,564) 147,564) 348,833 1,116,903 Disposa Is At 31 December 2021 296,972 179,011 202,317 89,770 Depreclatlon At 1 January 2021 Charge for the year Impairments Disposals At 31 December 2021 172,244 5,939 80,569 3,580 94,862 91,068 4,046 107,203 79,146 5,311 5,313 286,783 29,307 29,969 146,187) 299,872 709,810 48,183 237,347 146,187 949,153 178,183 179,011 202,317 89,770 Book Value At 31 December 2021 118,789 124,728 48,961 101,712 167,750 446,755 At 31 December 2020 98,442 111,249 10,624 37

10 Stock

11 Debtors

38

12 Creditors

39

13 Analysis of net assets 2021 Contiwed ActNities Discrmtinued Activities Total Cash & Flxed Assets bank balances Other net current assetsl (Ilabilitle5) Other net rrent assets/ Olabilitiesl Cash & bank balances Other net current assetsl Vlabilities) Total Flxed Assets ba￿¢ balartes Total Fixed Assets Total Gewal funds Designated fund5 ,Restrkted furK15 .Total n•t ass•ts 138,520 1,039.778 25.889 51,911 138,520 1,117,578 17,183 1.195,481 25,889 51,911 17,183 1,273,281 29.230 29.230 167,750 1,039,778 17,183 1,224.711 164.971 (139,0821 25.889 68.571 68.571 167,750 .1,273,320 1121,899) 1,319,171 139.082 (139,082) 16,660 155,742 1139,082) 16,660 45,890 29,230 2020 Dtsc(￿t1n￿ Actlvltles C(mttrwed ACtNI￿e5 Total Cash & Ffjxed Assets bank balan￿S Other net current assets/ {Ikbllltles) Cash & ba balarKes Other net current assetsl Otsbllltles Cash & bank balantes Other net current assets/ Olabllltle51 Total Flxed Assets Total Flxed Assets Total General funds Deslgnated fwd5 ,,Restrlcted fvnds .'Total net assets 141,136 1,201,151 9,914 60,665 141.136 1.271.730 171,284) 1,271,003 181) 9,833 60.665 (71.365) 1.341.501 183,746 183,746 92,227 162,175 438.148 324,882 1,201,151 94,516 121.873 11JO,967 446.755 1.396.634 171,2841 1,454,749 7,544 102,060 222,840 163.740) 1.779.649 84,602 40,302 124.904 7,625 121,873 305.619 7.625

14 Movement of funds

General fund

These funds comprise the assets available to the Region's Executive Committee, for use without any restrictions imposed by donors. Only one general fund is established for this purpose and the movements in that fund are those shown on the Statement of Financial Activities.

Designated funds

£10,585 of fundraising was remaining (after refunds) from cancelled international trips. £753 had been previously designated re the Buchanan legacy - this should have been restricted funds. Transfers from the general fund of £529,986 reflect the shortfall between income and expenditure. Transfers to the general fund relate to the utilisation of designated funds to cover campsite closure costs (£60,007, £799 & £30,000).

41

14 Movement of funds continued

Transfers from the general fund of 359,526 reflect the shortfall between income and expenditure.

Key

42

15 Movement in funds – Restricted funds

£753 had been previously designated re the Buchanan legacy - this should have been restricted funds. The transfer of £2,595 from the general fund re Chigwell Defibrillator and Marquee. Transfers to the general fund relate to the impairment of the leasehold properties following the closure of the campsites (£80,014, £27,191 & £5,311).

43

15 Movement in funds – Restricted funds continued

44

15 Movement in funds – Restricted funds continued

Key

45

16 Financial commitments

Minimum lease payments under operating leases were as follows

17 Connected charities

The Guide Association at Commonwealth Headquarters

The Guide Association is an umbrella organisation to the Region.

The Region is one of the nine separately constituted Country/Region Associations established under the powers and bylaws of the Royal Charter to administer Guiding in each area.

Counties, Divisions, Districts and Units

Within the London & South East England Region, there are 19 County areas of the Guide Association, each further subdivided into Divisions, District and Units. Each County, Division, District and Unit is responsible as a separate charity for their own finances.

Trefoil Guild

The Trefoil Guild is a connected charity established under the powers of the Guide Association Royal Charter.

The Guild has a Regional Association, and the Chairman of this Association is appointed by the Chief Commissioner in conjunction with the Trefoil Guild. The Trefoil Guild is a separate charity and manages its own affairs and prepares its own annual report.

Material transactions with the Guide Association are as follows

46

18 Reconciliation of net income to net cash flow from operating activities

47

19 Other income

48

20 Trustee expenses

The trustees all give freely their time and expertise without any form of remuneration or other benefit in kind.

21 Provision for liabilities and charges

A decision was taken on 21 January 2021 to close the campsites at Cudham Shaws and Chigwell Row and to relinquish the leases under which the properties are held. The lease for Cudham Shaws has been relinquished back to Trust for London, the freeholder and landlord of both sites and the costs associated with this have been accrued in the year to 31 December 2021.

The trustees are in discussion with Trust for London to assess costs that may be incurred to reinstate Chigwell Row to its original state of repair. The costs however cannot be determined with any material certainty at the time of signing the accounts as the cost will be affected by the activities of the new tenant and have therefore not been provided in the accounts. The trustees assess the maximum outlay would be in the region of £330,000 which will be partially funded by £90,000 which had been previously been designated for repairs and the trustees consider that there are sufficient cash reserves to meet any costs in excess of this.

49