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## **Trustees’ Annual Report**
for the period 1[st ] January 2023 – 31[st ] December 2023.
# **Section A: Reference and administration details**
## **Details**
_Charity name:_ The 11th/9th Cambridge Scout Group
_Other name:_ Newnham Scout Group _Registered charity number:_ 308261 _Charity’s Principal Address:_ Newnham Scout and Guide Centre, Chedworth Street, Cambridge. CB3 9JF
## **Trustees**
_Names of the charity trustees who manage the charity_
Anthony William Claydon - Group President Sanchia Norris - Chair Robert Frank Lee - Group Scout Leader Peter Kirwan - Beaver Scout Leader Christopher Rosier - Cub Scout Leader Deborah Mullinger - Scout Leader Debbie Pearl - Scout Leader Karen Dahlsveen - Scout Leader Emily Dutton - Explorer Scout Leader Charles Gold - Treasurer Rebaka Begum - Secretary Andrew Fry James Ibberson
## **Advisers**
Lawyers: Taylor Wessing, London EC4A
## **Section B: Structure, Governance and Management**
_Description of the charity’s trusts_
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## **Type of governing document**
The Group’s governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## **How the charity is constituted**
The Group is a trust established under its rules which are common to all Scouts. The Group has adopted additional definitions to guide its governing body:
## **Quorum for the Trustees**
- Group Scout Leader
- Chair of Trustees
- Two Section Leaders
- Two elected members
## **Quorum for the Building Management Subcommittee**
- Four in number from among the committee members
## **Quorum for meetings of the Group Scout Council**
- Group Scout Leader
- Chair of Trustees
- Two Section Leaders
- Two elected members
## **Elected members on the Trustee Board**
The Trustees shall include one elected member per open section in the Group.
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## **Additional governance issues**
The Group is managed by the Trustee Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair of Trustees, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (where they have opted to take on that responsibility) and parents’ representation. It meets every three months.
Members of the Executive Committee complete ‘Essential Information for Trustees Committee’ training within the first 5 months of joining the committee.
This Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance; The insurance of persons, property and equipment;
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- Group public occasions;
- Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than those who are elected
The Group Trustees have identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
- Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
- Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities.
- Reduced income from fund-raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
- Reduction or loss of leaders. The group is totally reliant on volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
- Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group would be required; the process for handling such a situation is detailed in the Policy, Organisation and Rules governing the operation of a Scout Group.
## **Section C: Objectives and activities**
## **Charity objects**
_Summary of the objects of the charity set out in its governing document._
## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society
## **The Values of Scouting**
As Scouts we are guided by these values:
- **Integrity** - We act with integrity; we are honest, trustworthy and loyal.
- **Respect** - We have self-respect and respect for others.
- **Care** - We support others and take care of the world in which we live.
- **Belief** - We explore our faiths, beliefs and attitudes.
- **Co-operation** - We make a positive difference; we co- operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
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- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
## **Activities**
_Summary of the main activities in relation to these objects._
The 11th/9th Cambridge is a large Scout Group based in the Newnham district of Cambridge but drawing young people and adult volunteers from further afield.
The group is composed of around 150 young people aged between 4 and 18 who are assisted by 50 adult volunteers.
Our youngest section, Squirrel Scouts, for young people aged four to six, remains full. They have become familiar with nature, learnt about other cultures, discovered fossils and tried their hands at tent-pitching. Three squirrels achieved the highest badge available in the section, the Chief Scout’s Acorn Award.
In 2023 the Beaver Colony was all about fun, friendship, and adventure – and it was a terrific year for the 11th/9th colony, with seven Beavers earning their Chief Scout’s Bronze award – the highest award in Beavers.
2023 has been another fantastic year for the Cub pack, and was jam packed full of activities. They’ve done lots this year, including fire lighting, cooking, pioneering, games, camping and much more. Through all this the young peple have been awarded an impressive 275 badges celebrating the Cubs’ achievements, and two Silver Chief Scout awards – the highest award a Cub can earn.
The scouts collectively managed to achieve over two hundred person-nights away and over three hundred badges, including a number of Gold Chief Scout awards. These achievements took place in the context of activities as diverse as first-aid, dragon-boating, hiking, raftbuilding and camping.
The Explorers exhibit commendable community spirit, both through Scouting and as individuals. On Halloween, instead of knocking on doors for candy, they were knocking on doors as a food drive to support Jimmy’s night shelter and the Cambridge Food Bank. Their participation in the Remembrance Day service reflects a deep respect for sacrifices made, contributing to community unity and reflection. Lastly, many of our members volunteer as individuals, outside of scouting. Through these initiatives, our youth showcase a strong commitment to service, embodying values crucial for building a compassionate and harmonious society.
The group continues to thrive and support young people in their personal development, empowering them to make a positive contribution to society.
## **Details**
_Additional details of the objectives and activities (optional information but encouraged as best practice)_
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## **Public benefit**
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Section D: Achievements and performance**
## **Summary**
Summary of the main achievements of the charity during the year The Group has continued to provide education, training and support to young people in their personal development, empowering them to make a positive contribution to society. It has been supported in this aim by the parents of the young people in particular and the community generally.
## **Financial Review**
## **Reserves policy**
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Trustees considers that the group should hold a sum equivalent to 12 months’ running costs, circa £45,000, considering the growth of the group and rising costs.
In addition to this the Trustees are looking to strategically build capital reserves rebuild or replace the building in which the group meets.
## **Deficits**
_Details of any funds materially in deficit (circumstances plus steps to eliminate)_
The group has no funds materially in deficit.
## **Further details**
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. Currently all funds are held in cash using only mainstream banks or building societies. The trustees have placed a portion of the group's funds into an interest-bearing account to prevent erosion through inflation
## **Section F: Other Optional Information Plans**
_Plans for future periods (details of any significant activities planned to achieve them)._
The Group intends to continue to offer high quality, co-educational Scouting to young people in the community.
The Trustees are actively working on addressing the future and the state of the building in which the Group meets, and which is used by the wider community.
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## **Section G: Declaration**
## **Approval**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Sanchia Norris Chair
Robert Frank Lee Group Scout Leader / Lead Volunteer
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Charity number: 308261
## 11th/9th Cambridge Scout Group Accounts
## For the year ended 31st December 2023
|Receipts and Payments|||
|---|---|---|
|**Note**
Receipts
Donations, Legacies and similar receipts
Donations
**Sub-total**
Grants
Gift Aid
Other grants
**Sub-total**
Fundraising (gross)
Other fundraisaing activities
**Sub-total**
Investment receipts
Bank Interest
Property rental income
Minibus usage contributions
Guiding contribution
**Sub-total**
Scouting receipts
Membership Subscriptions
Uniform sales
Camps income
Other activities income
**Sub-total**
Total Receipts|**2023**
**£**
3,591.67
£
3,591.67
£
3,307.25
£
-
£
3,307.25
£
291.53
£
291.53
£
87.97
£
1,462.50
£
9,183.48
£
865.00
£
11,598.95
£
17,353.00
£
54.00
£
13,823.72
£
11,775.32
£
43,006.04
£
61,795.44
£|**2022**
**£**
4,794.37
£|
|||4,794.37
£|
|||3,508.09
£
2,667.00
£|
|||6,175.09
£|
|||1,576.75
£|
|||1,576.75
£|
|||5.28
£
798.00
£
5,570.40
£
1,260.00
£|
|||7,633.68
£|
|||14,845.00
£
10.00
£
20,833.29
£
1,291.27
£|
|||36,979.56
£|
|||57,159.45
£|
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|Payments
Charitable Payments
Rent
Water and Sewerage
Electricity, gas & telecoms
Insurance
Building repairs
Equipment, materials and repairs
Housekeeping
Donations
Bank charges
**Sub-total**
Scouting activity Payments
Scouting association fees
Youth activities
Camps
Uniform & badges
**Sub-total**
Fundraising payments
AGM expenses
**Sub-total**
Minibus payments
Minibus running costs
**Sub-total**
Total Gross Payments
Surplus
Cash funds last year end
Cash funds this year end|100.00
£
211.33
£
1,773.01
£
3,573.01
£
875.01
£
1,881.95
£
1,976.66
£
-
£
5.00
£
10,395.97
£
5,710.00
£
10,903.95
£
16,131.66
£
2,227.75
£
34,973.36
£
504.88
£
504.88
£
3,981.36
£
3,981.36
£
49,855.57
£
11,939.87
£
145,817.57
£
157,757.44
£|100.00
£
722.65
£
2,565.75
£
2,659.42
£
-
£
1,285.98
£
2,540.13
£
200.00
£
5.00
£|
|---|---|---|
|||10,078.93
£|
|||5,246.50
£
5,336.95
£
15,739.60
£
3,056.86
£|
|||29,379.91
£|
|||341.16
£|
|||341.16
£|
|||3,080.31
£|
|||3,080.31
£|
|||42,880.31
£
14,279.14
£
131,538.43
£
145,817.57
£|
|Assets|||
|Scout Group Cash Funds
Scout Bank current accounts
**Sub-total**
Centre Cash funds
Centre Bank current accounts
Centre Bank deposit accounts
**Sub-total**
Total Current Assets
Fixed Assets
Centre Building
Minibusses & trailer
Camping equipment
Total fixed assets
Total assets
**1**|151,552.50
£
151,552.50
£
6,196.04
£
8.90
£
6,204.94
£
157,757.44
£
1,000.00
£
9,932.80
£
1,000.00
£
11,932.80
£
169,690.24
£|118,517.22
£|
|||118,517.22
£|
|||16,965.70
£
10,334.65
£|
|||27,300.35
£|
|||145,817.57
£
1,000.00
£
12,416.00
£
1,000.00
£
14,416.00
£
160,233.57
£|
Docusign Envelope ID: 1AAAA9B2-07C1-4703-9438-24A231DA4392
## Notes to the Accounts
|1. Movement in total assets
Change in total assets
Being:
Surplus for the year, as above
Minibus depreciation charge|9,456.67
£
11,939.87
£
(2,483.20)
£|
|---|---|
||9,456.67
£|