## **Trustees’ Annual Report**
for the period 1[st] January 2021– 31[st] December 2021.
## **Section A: Reference and administration details**
## **Details**
Charity name The 11[th] /9[th] Cambridge Scout Group Other name the charity is known by Newnham Scouts Registered charity number 308261 Charity’s Principal Address Newnham Scout and Guide Centre, Chedworth Street, Cambridge. CB3 9JF
## **Trustees**
Names of the charity trustees who manage the charity
**Trustee Name Office (if any)**
**Trustee Name Office (if any) Dates acted** if not whole year Anthony William Claydon Group President Anna Maw Chair until 1st August Sanchia Norris Chair from 1st August Robert Frank Lee Group Scout Leader Sarah Collins Beaver Scout Leader until 1st August Peter Kirwan Beaver Scout Leader 8th March onwards Christopher Rosier Cub Scout Leader Deborah Mullinger Scout Leader Debbie Pearl Scout Leader Karen Dahlsveen Scout Leader Emily Dutton Explorer Scout Leader Andrew Ede Treasurer Jill Ede Secretary Andrew Fry
## **Advisors**
Names and addresses of advisors
**Type of advisor Name Address** _The Group used no advisors during the year._
1
## **Section B: Structure, Governance and Management**
Description of the charity’s trusts
## **Type of governing document**
The Group’s governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## **How the charity is constituted**
The Group is a trust established under its rules which are common to all Scouts. The Group has adopted additional definitions to guide its governing body:
## **Quorum for the Group Executive Committee**
- Group Scout Leader
- Group Chair
- Two Section Leaders
- Two elected members
## **Quorum for the Building Management Subcommittee**
- Four in number from among the committee members
## **Quorum for meetings of the Group Scout Council**
- Group Scout Leader
- Group Chair
- Two Section Leaders
- Two elected members
## **Elected members on the Group Executive Committee**
The Group Executive Committee shall include one elected member per open section in the Group.
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
2
## **Additional governance issues**
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (where they have opted to take on that responsibility) and parents’ representation. It meets every three months.
Members of the Executive Committee complete ‘Essential Information for Executive Committee’ training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than those who are elected
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
- Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
- Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
- Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction
3
in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
- Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
- Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group would be required; the process for handling such a situation is detailed in the Policy, Organisation and Rules governing the operation of a Scout Group.
## **Section C: Objectives and activities**
## **Charity objects**
Summary of the objects of the charity set out in its governing document.
## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society
## **The Values of Scouting**
As Scouts we are guided by these values:
- **Integrity** - We act with integrity; we are honest, trustworthy and loyal.
- **Respect** - We have self-respect and respect for others.
- **Care** - We support others and take care of the world in which we live.
- **Belief** - We explore our faiths, beliefs and attitudes.
- **Co-operation** - We make a positive difference; we co- operate with others and make friends.
4
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
## **Activities**
Summary of the main activities in relation to these objects
The calendar year 2021 was dominated by the ability to return to face-to-face Scouting once more, operating within a changing landscape of regulations, rules and guidelines. These presented logistical challenges to leaders, a bewildering deluge of administrative arrangements but most importantly an opportunity to start to return to comforting routines, familiar activities and in-person activities.
Our Beaver section restarted in the summer of 2021, having found the medium of video-calls unsuitable for engaging young people of this age group.
The Beavers enjoyed a variety of fun outdoor activities during our first term: completing a photo challenge hike in the local area, learning about first aid and safety, growing plants and surviving an unexpected downpour during a cycle ride. Over the summer 14 Beavers attended an outdoors challenge away day, enjoying a full day of fun activities including making bird feeders, indoor climbing, and learning how to pitch a tent. During the Autumn, the beavers tried their hands at science experiments, learnt about different cultures and got creative with Christmas crafts.
The ages of the young people in the Cub pack and their programme of activities were better suited to online meetings, so video-calls included lots of kitchen science – and cooking – activities. 181 badges were awarded, including two Chief Scout Silver Awards. A joint Beaver and Cub sleepover took place at Duxford Scout Headquarters including games, activities and an indoor campfire.
The Scout Troops continued with online meetings, including joint-meetings with another troop and a cooking session lead by a professional chef. Face-toface sessions returned to traditional scouting activities – first-aid, den-building, survival skills and axe-throwing. The Amazons troop were able to fit in a Summer Camp, with much last-minute celebration as the rules preventing such activities were lifted just a week before the scheduled start. The Spartans troop completed a broad range of activities – pioneering, archery, air rifle shooting, and
5
tomahawk throwing as well as origami, lantern making, and vegetable carving – as well as a weekend camp.
The Explorer Unit completed a programme of activities increasingly planned and arranged by the young people themselves. A trip to the beach, an evening at an escape room, improving skills of foraging, hunting, fishing, and wild food preparation – many of which were accompanied by the investigation, preparation and – crucially – consumption of cake.
The purpose of Scouting is to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual potentials. In a year where so many strands of society suffered disruption, this Scout Group offered a programme of activities to keep its young people engaged as much as possible, encouraging interactions to counteract social isolation.
## **Details**
Additional details of the objectives and activities (optional information but encouraged as best practice)
## **Public benefit**
Public benefit statement
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Section D: Achievements and performance**
## **Summary**
Summary of the main achievements of the charity during the year
The Group has continued to provide education, training and support to young people in their personal development, empowering them to make a positive contribution to society. It has been supported in this aim by the parents of the young people in particular and the community generally.
## **Financial Review**
## **Reserves policy**
Brief statement of the charity’s policy on reserves
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months’ running costs, circa £ 35,000.
6
The reserves at the end of 2018 were substantially in excess of this figure due to (a) the imminent acquisition of a trailer and (b) the strategic need to build funds to refurbish or replace the building in which the group meets.
## **Deficits**
Details of any funds materially in deficit (circumstances plus steps to eliminate) _The group has no funds materially in deficit._
## **Further details**
Further financial review details (optional information).
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F: Other Optional Information**
## **Plans**
Plans for future periods (details of any significant activities planned to achieve them).
The Group intends to continue to offer high quality, co-educational Scouting to young people in the community. To achieve that in the medium term, it will be necessary to address the state of the building in which the Group meets, and which is used by the wider community.
## **Section G: Declaration**
## **Approval**
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Robert Frank Lee Group Scout Leader 30th October 2022
7
## 11th/9th Cambridge Scout Group Accounts
## For the Year Ended 31st December 2021
|Receipts and Payments||
|---|---|
|2021
£
Receipts
Donations, Legacies and similar Income
Donations
2,816.45
£
Other Similar Income
**Sub-total**
2,816.45
£
Grants
Maintenance grants
-
£
Gift Aid
3,517.10
£
Other grants
19,394.83
£
**Sub-total**
22,911.93
£
Fundraising (gross)
Other fundraisaing activities
281.66
£
**Sub-total**
281.66
£
Investment Income
Bank Interest
1.02
£
Property rental income
447.00
£
Minibus usage contributions
4,725.72
£
Guiding contribution
810.00
£
**Sub-total**
5,983.74
£
Scouting income
Membership Subscriptions
15,070.00
£
Uniform sales
84.00
£
Camps income
11,168.21
£
Other activities income
530.00
£
**Sub-total**
26,852.21
£
Total Income
58,845.99
£|2020
£
210.00
£
210.00
£
-
£
4,071.20
£
11,356.51
£
15,427.71
£
-
£
-
£
3.70
£
438.00
£
1,119.17
£
510.00
£
2,070.87
£
13,650.50
£
26.00
£
3,501.00
£
939.08
£
18,116.58
£
35,825.16
£|
## Payments
## Charitable Payments
|Rent
Water and Sewerage
Electricity Gas & telecoms
Insurance
Building repairs
Equipment materials and repairs
Housekeeping
**Sub-total**
Scouting activity Payments
Scouting assoc fees
Youth activities
Camps
Uniform & badges
**Sub-total**
Fundraising expenses
AGM expenses
Other Fundraising costs
**Sub-total**
Minibus expenses
Minibus purchases
Minbus running costs
**Sub-total**
Total Gross expenditure
Surplus
Cash funds last year end
Cash funds this year end|100.00
£
2,331.33
£
2,971.18
£
1,562.79
£
717.58
£
1,234.74
£
1,776.79
£
10,694.41
£
5,040.00
£
1,863.48
£
4,966.55
£
2,208.13
£
14,078.16
£
-
£
-
£
-
£
-
£
3,744.64
£
3,744.64
£
28,517.21
£
30,328.78
£
101,209.65
£
131,538.43
£|100.00
£
547.54
£
436.08
£
1,492.90
£
602.58
£
1,483.95
£
2,853.00
£
7,516.05
£
5,548.50
£
1,840.28
£
6,307.78
£
1,485.41
£
15,181.97
£
-
£
-
£
-
£
-
£
2,475.47
£
2,475.47
£
25,173.49
£
10,651.67
£
90,557.98
£
101,209.65
£|
|---|---|---|
Cash funds last year end Cash funds this year end
## Assets
|Scout Group Cash Funds
Scout Bank current accounts
Cash/ floats
**Sub-total**
Centre Cash funds
Centre Bank current accounts
Centre Bank deposit accounts
**Sub-total**
Total Current Assets 31/12/20
Fixed Assets
Centre Building
Minibusses & trailer
Camping equipment
Total fixed assets
Total assets|102,857.07
£
65,610.22
£
0
-
£
102,857.07
£
65,610.22
£
18,351.99
£
25,271.08
£
10,329.37
£
10,328.35
£
28,681.36
£
35,599.43
£
131,538.43
£
101,209.65
£
1,000.00
£
1,000.00
£
15,520.00
£
19,400.00
£
1,000.00
£
1,000.00
£
17,520.00
£
21,400.00
£
149,058.43
£
122,609.65
£|
|---|---|
c uy c o
ij o c