## **Trustees’ Annual Report**
for the period 1[st] January 2020– 31[st] December 2020.
## **Section A: Reference and administration details**
## **Details**
Charity name The 11[th] /9[th] Cambridge Scout Group Other name the charity is known by Newnham Scouts Registered charity number 308261 Charity’s Principal Address Newnham Scout and Guide Centre, Chedworth Street, Cambridge. CB3 9JF
## **Trustees**
Names of the charity trustees who manage the charity **Trustee Name Office (if any) Dates acted** if not whole year Anthony William Claydon Group President Anna Maw Chair Robert Frank Lee Group Scout Leader Sarah Collins Beaver Scout Leader Christopher Rosier Cub Scout Leader Deborah Mullinger Scout Leader Debbie Pearl Scout Leader Karen Dahlsveen Scout Leader Emily Dutton Explorer Scout Leader Andrew Ede Treasurer Jill Ede Secretary Andrew Fry
## **Advisors**
Names and addresses of advisors
**Type of advisor Name Address** _The Group used no advisors during the year._
## **Section B: Structure, Governance and Management**
Description of the charity’s trusts
1
## **Type of governing document**
The Group’s governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## **How the charity is constituted**
The Group is a trust established under its rules which are common to all Scouts.
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## **Additional governance issues**
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (where they have opted to take on that responsibility) and parents’ representation. It meets every three months.
Members of the Executive Committee complete ‘Essential Information for Executive Committee’ training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than those who are elected
2
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been are:
- Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
- Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
- Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
- Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
- Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group would be required; the process for handling such a situation is detailed in the Policy, Organisation and Rules governing the operation of a Scout Group.
## **Section C: Objectives and activities**
## **Charity objects**
Summary of the objects of the charity set out in its governing document.
## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society
3
## **The Values of Scouting**
As Scouts we are guided by these values:
- **Integrity** - We act with integrity; we are honest, trustworthy and loyal.
- **Respect** - We have self-respect and respect for others.
- **Care** - We support others and take care of the world in which we live.
- **Belief** - We explore our faiths, beliefs and attitudes.
- **Co-operation** - We make a positive difference; we co- operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
## **Activities**
Summary of the main activities in relation to these objects
Many activities during 2020 were curtailed due to the global pandemic. The group focussed on providing age-appropriate activities online while face-toface activities were not permitted and worked within the guidelines for socialdistancing when face-to-face activities were permitted once more. While many of the usual Scouting activities cannot be delivered online, the group is pleased to have been able to have provided some continuity for young people whose lives were disrupted.
Imaginative and diverse activities were provided, encouraging young people to take part in, for example, cookery, games or craft while on a shared videocall. This imaginative approach was recognised with a ‘Volunteer for Cambridge Award’ by the Mayor of Cambridge.
The group was fortunate that many parents were able to continue their financial contributions to the group so the financial consequences of the pandemic were reduced.
4
## **Details**
Additional details of the objectives and activities (optional information but encouraged as best practice)
## **Public**
Public statement
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Section D: Achievements and performance**
## **Summary**
Summary of the main achievements of the charity during the year
The Group has continued to provide education, training and support to young people in their personal development, empowering them to make a positive contribution to society. It has been supported in this aim by the parents of the young people in particular and the community generally.
## **Financial Review**
## **Reserves policy**
Brief statement of the charity’s policy on reserves
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months’ running costs, circa £ 35,000.
The reserves at the end of 2018 were substantially in excess of this figure due to (a) the imminent acquisition of a trailer and (b) the strategic need to build funds to refurbish or replace the building in which the group meets.
##
Details of any funds materially in deficit (circumstances plus steps to eliminate) _The group has no funds materially in deficit._
## **Further details**
Further financial review details (optional information).
5
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F: Other Optional Information**
## **Plans**
Plans for future periods (details of any significant activities planned to achieve them).
The Group intends to continue to offer high quality, co-educational Scouting to young people in the community. To achieve that in the medium term, it will be necessary to address the state of the building in which the Group meets, and which is used by the wider community.
## **Section G: Declaration**
## **Approval**
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Robert Frank Lee Group Scout Leader 21st October 2021
6
## 11th/9th Cambridge Scout Group Accounts
## For the Year Ended 31st December 2020
|Receipts and Payments||
|---|---|
|2020
£
Receipts
Donations, Legacies and similar Income
Donations
210.00
£
Other Similar Income
**Sub-total**
210.00
£
Grants
Maintenance grants
-
£
Insurance claim
Gift Aid
4,071.20
£
Other grants
11,356.51
£
**Sub-total**
15,427.71
£
Fundraising (gross)
Christmas tree & Fete
Other fundraisaing activities
-
£
**Sub-total**
-
£
Investment Income
Bank Interest
3.70
£
Property rental income
438.00
£
Minibus usage contributions
1,119.17
£
Guiding contribution
510.00
£
**Sub-total**
2,070.87
£
Scouting income
Membership Subscriptions
13,650.50
£
Uniform sales
26.00
£
Camps income
3,501.00
£
Other activities income
939.08
£
**Sub-total**
18,116.58
£
Total Income
35,825.16
£|2019
£
4,602.67
£|
||4,602.67
£|
||-
£
4,347.90
£
-
£|
||4,347.90
£|
||1,165.00
£|
||1,165.00
£|
||5.15
£
4,708.00
£
4,650.94
£
1,175.00
£|
||10,539.09
£|
||15,216.02
£
357.35
£
13,290.60
£
3,309.24
£|
||32,173.21
£|
||52,827.87
£|
|Payments
Charitable Payments
Rent
Water and Sewerage
Electricity Gas & telecoms
Insurance
Building repairs
Equipment materials and repairs
AED purchase
Housekeeping
**Sub-total**
Scouting activity Payments
Scouting assoc fees
Youth activities
Camps
Uniform & badges
**Sub-total**
Fundraising expenses
AGM expenses
Other Fundraising costs
**Sub-total**
Minibus expenses
Minibus purchases
Minbus running costs
**Sub-total**
Total Gross expenditure
Surplus
Cash funds last year end
Cash funds this year end|100.00
£
547.54
£
436.08
£
1,492.90
£
602.58
£
1,483.95
£
-
£
2,853.00
£
7,516.05
£
5,548.50
£
1,840.28
£
6,307.78
£
1,485.41
£
15,181.97
£
-
£
-
£
-
£
-
£
2,475.47
£
2,475.47
£
25,173.49
£
10,651.67
£
90,557.98
£
101,209.65
£|175.00
£
253.98
£
2,222.22
£
1,430.97
£
500.96
£
2,507.26
£
2,299.20
£
2,352.20
£|
|---|---|---|
|||11,741.79
£|
|||5,355.00
£
6,182.18
£
12,962.20
£
2,901.41
£|
|||27,400.79
£|
|||201.22
£
-
£|
|||201.22
£|
|||-
£
4,772.04
£|
|||4,772.04
£|
|||44,115.84
£
8,712.03
£
81,826.90
£
90,557.98
£|
Cash funds last year end Cash funds this year end
Assets
|Scout Group Cash Funds
Scout Bank current accounts
Cash/ floats
**Sub-total**
Centre Cash funds
Centre Bank current accounts
Centre Bank deposit accounts
**Sub-total**
Total Current Assets 31/12/20
Fixed Assets
Centre Building
Minibusses & trailer
Camping equipment
Total fixed assets
Total assets|65,610.22
£
61,160.07
£
0
-
£
65,610.22
£
61,160.07
£
25,271.08
£
19,054.21
£
10,328.35
£
10,324.65
£
35,599.43
£
29,378.86
£
101,209.65
£
90,538.93
£
1,000.00
£
1,000.00
£
19,400.00
£
22,400.00
£
1,000.00
£
1,000.00
£
21,400.00
£
24,400.00
£
122,609.65
£
114,938.93
£|
|---|---|
LT700006- Independent Examinees Report to the Trustees (July 20191
England & Wales
Template I: Unqualified report for a non-company charity preparing receipts and
payments accounts with a gross income of £250,000 or less in the relevant financial
year
Independent examiner's report to the trustees of iith 19th Cambridge Scout Group Scout council
I report to the trustees on my examination of the accounts of the Ilts)19th Cambridge Scout Group for the year ended 31"
December 2020.
Responsibilities and basis of report
As the charity trustees of the Illh19th Cambridge Scout Group you are responsible for the prepaiation of the accounts in
accordance with the requirements of the Charities Act 20111.the Aci'l.
I report in respect of my exarnination of the Il"19" Cambridge Scout Group accounts carried out under section 145 ef
the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity
Cornmission under section 14515llbl of the Act
Independent examiner's statement
I have completed my examination. l confirm that no material matters have come to my attention in connection with the
examination giving me cause to believe that in any material respect..
accounting records We not kept in respeci of the Il" 19" Cambridge Scout Group as required by section 130
of the Act., or
the accounts do not accord with those records.
I have no concerns and have come across no othei matters in connection with the examination to which attention should be
drawn in this report in order to enable a proper understsndin9 of the accounts to be read)ed.
Signed..
Name.. DavSd Summetffield
Relevant professional qualification or mernbership of profe55ional bodies Irf any)..
Address.. 5 Sherfock Road. Cambridgè, C83 OHR
Date.. 28° April 2021
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