Trustees. Annual Report For the period From (stsrt date) to (end datel Sectioii A Refere nce and admi nistration details Chaty name Wokwi tX¥trK* 8¢Xtut Q)un RegIsted chaffty nurt)er Chakftvs prfnclpal addrèss The Fb)e Vafe ConrNtn" BUkn fiekl Road Postcode GU22 98A Nanps of the ¢harlty twstees nonage the thaiity Trtse Nam offi Olany) Datss act8d If Th)t for whcAe year Mlchael J Webb Una V Sunderfand Katharine Brown Chan TaSUrer 114123 - 2116123 Se(Tet8 DESC ADCRe GSLRe ointnEnts SIC SASU Co-onj. BIrChre SIC Chak. Resour Centre site Walden NefrKJrt Comnlssioner DYC Mbr. Exec CoTrMiMee Mbr. Exec Cotrmttee Mbr. Exec Conitee Ro Thom son Jan Parker Trace Danie PeterJ rte Andrew Card Rl¢hard ma Ckre Walg Steve Valiant CatDllne Lee Ed Philli Kevln M S enr Sknon Lee John W Brown 11912023 - 10 11 12 13 14 15 16 17 11912023 - 114r23 - 1112123 114123 - 2116123 Sectioii A Refèience and administration details Icontinuedl Narres and addresses of advr$ e of adwsor Na Addross Davbj pk}%[d Chartered Ac)untants, 3 ton VCk Kr14AS Inde endent Exankner Derek V(liaThwn
Section B Structure, governance and management Description of the charTty's tnjsts Type of goveming docurrent The Dk8tl'S goveming documents are those of the The Scout Associattyjn. They consist of a Royal Charter, whh in tum gives authoriiy to the Bye Lav•B of th8 Associatton and The Policy, Organisation and Rules of Th8 Scout Associatton. How the charity is constitut8d The Distrrt is a tNst established under ts rules Vthh are comrron to all Scouts. Trustee selectr)n nEthods The Trustees are appointed in accordan wth the Policy, anisatK)n and Rules of The Scout Assoriati)n. Additional govemance k8sues The District is managed by the District Execultve Committee, the members of vknith are the 'Charity Trustees. of the Scout District which is an educat#)nal chaiity. As charity tnjslees they are responsible for complying wtth legi8L3tion applicab to charities. This includes registration as a charity, the keeping of proper accounts and for rnaking retums to the Charity CommissK)n as aPPPrIate. The Conwritiee consists of 3 independent representatNes, Chairman. Treasurer and Secretary, togelher wtth the Distr CommwsK>ner, representatives of sub- COTwnittees, elected and nominated nEmbers. This District Executrve Committee exists to support the District Conwnisstoner In meeting the responsibiltties of the appointments and is responsible for. The Maintenan of Distrid property" The raising of funds and the administration of District finance: The insurance of persons, propety and equipment., District public occastons., Assisting in the recruitment of aderS and other adult support; Appointing any Sub commttiees that may be required,. Appointing District AdmÉnk8trators and Advisors other than those vtho a eleded.
Section B Icontinuedl Structure, governance and management Icontinuedl Risk and Intemal Contror The (litr1 Exeujttve Committee has Klentified the mapr risks to which they believe the DistrKt is exposed. These have been reviehEd and systerr6 have been established to mrtigate against them. The areas of concam that have been identifd are: Damage to buitdings, property and equiprnnt. The Dlstrict woukl request the use of buiklings, property and equiprrEnt from neighbourNig organisathjns such as the church, Cofrfftinity centre and lool Scout Groups. SimiLgr reciprocal arrydngements exist wth these organisations. The District has Sulent buildings and contents iisurdnce in to mitigate again pemnent loss. Injury to leaders, helpers, supporters and members. The DiStt thmugh the capitation fees contributes to the Scout Associations national a(£wJent Insuran polry. Risk Assessments are undertaken before all actr¥f(ies. Reduced inconE from fund raising. The Distr1 is primarily reliant upon income from subscriptions and fundraising. The Drstrrct does hord a serve to ensure the (x)ntinuty of actwtties should there be a nr reduction in income. The Committee could ratse the value of subscriptk)ns to increase the income to Ihe District on an ongoing bas. either temporarity or permanently. ReductDn or loss of leaders. The Distrid is totally lIant upon volunteer5 to run and administer the activitres of the Distriot. If there was a redudton in the number of leader5 to an unaptab1e level wi a particular section or the District as a thole then there have to be a contraction, consolidatn or dosure of a sectM)n. In the worst case scenario the complete closure of the DistrMX. Reduction or loss of menJers. The Dkslrict provhjes activitres for all young people aged 6 to 25. If there VRS a reduction in member5h¥) in a particular sectK)n or the Dislrict as whole then there vUld have to be a contraclion, consolidation or closure of a section. In the worst case scenario the coMpte dosure of the DistrK. The DIstl has in pL9ce systeff6 of intemal controls that are designed to provide reasonable assurance against material mismanagernEnt or loss, induding 2 shJnatories being required for all payments and comprehensive insuTrnce policies to ensure that insurable iisks are Ved.
Section C Objectives and activilies Summary of the objects of the charity set out in its goveming document The objectives of the District are as a unit of the Scout Associath)n. The ABM of The Scout Association is to ptoThte the developrrent of young people in achieving their full physical, intellectual, social and spiriiual potentials. as indNiduals, as responsible citizens and as members of their local national and intemational communities. The nEthod of achieving the Aim of the Association is by providing an enjoyable and attractive scheffe of progressNe training. based on the Scout Ptomise and Law and uided b adult leadershi Summary of the subscriptK)ns polr4 in relation to these objects Subsuiptions are charged for mertier5hip to cover the immediate njnning costs of the District and do not unduly restrict membership. The District follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Summary of the public benef Two key prinéiples de[nstrate that Scouting's aims are for the public benefrt are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefrts for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefts Scouting Activtties provide far OUtweh the risks. Any private benefts from Scouting are incidental, other than to those as a benefKiary. Section D Achievements and performance Summary of the main achievements of the charity during the year. Future PEans for Events and Capiial Projects Please see the detailed reports at the front of the document for the main achEvments and actNities during the year. Looking forward, we plan to continue to wn a wide variety of District events forthe benefit of the youngsters in the varK)us sections and we have a continuing need to build up funds to help deservlng Scouts and Explorer S(x)uts attend the Worfd Jamborees hekl every four years. The Birchmere campsrte installed a new Warden's Hut and Warden's Store and purchased a nTrrquee to pVIde weather cover beside Birch Lodge and The Retreat. Ground levelling and installation will continue through 2024. The new Hut and Store will enable the future plans of munting Solar PaneL% to generate electricty for the mpS11e.There is an ongoing programme to pairor replace District equipment as it wears out.
Section E Fin2ncial Review Brief statement of tha chariW8 p0cY on r08er¥es Reserves Pollcy and FUre Plans The District's poliGy on reseNes Is to hold sufficlent resources in ther G8n8ral Reserve to continue the tharitable activities of the District shoukj inconE and fundraising activities fall short. The ExecutNe Committee (xJns1de that the Distrkt shoukl hold In the General and RepaitslReplacments ReseNes a sum equtvalent to 6 rrK)nths running st8. carca £30,000. The Distrrt hekl £100,161 In these reserves of whh £30.000 is held. in line wkn the Distiict policy. to (x>ver 6 months running costs • and to have sUfficnt funds to cover unexpected costs. Further financial review detals Investment Policy The DiStrt does not have suffttnt fvnds to Invest in longer tenn Mivestments suth as Sto and shares. The District has therefore adopted a rk strategy to the investment of ts funds. All funds are held in cash using onty the alItS AMJ Foundation Bank, Ltd.. the COperae BanK the NatIonde Buikling Society and the (arity oanIsatIonS Investment Fund (COIF). The Distsict Executive regulaty rrL)n1tO the levels of bank balances and th8 int8r8St rates reiVed to ensure the group obtsns maximum vae and InMe from tts banking arrangerrEnts. 0SN)nallY this may involve using an account that requires a period of notice before funds rrHy be withdrawn; before doing so the District Executive consi(lers the cash fk)w u1Ments. Section F Declaration The trustees dedare that they have appVed the tNstees' port above Signed on behalf of the chatiiys ttustees Signature(s) Full name(s) Michael J Webb Una V Sunderfand Position {eg Secretary, Chak) Chairman Actin Treasurer Date 28th May 2024
Reeèipts and Payments Account W¢4(Ing Dlstrlct sc[t Councll Yèar ended 31 March 2024 INCOMIN13 RESOLkRCE8 2023124 Funds 2022123 Funds~-..- NOTE8 For 231241 RestskX8d l UnrestrKled 65 835.00 7 056.00 53.511.251 Total 65 835.00 61 920.00 7 056.00. 8 280.00 53 511.251 51 187.501 585.00f- 586.50r- 19.964.75 19,599.00 29 438.51. 11 893.15 0.00 3 600.00 581.501 4 442.95 ! Member subSlnS E lorerfs ca .ailalion tn$ l LesS:MenershTr Subsc[1 aKI to SCSC Caltationant refund from SCSC Net ca.atrOn subScritKInS relalned Other 8ubscti Ilons & Fees- Ex lorers & Youn . Donatb)ns- General DOan5 - Restrfctsd - Birchmere ' Loan Re ents Insurdnce Qavr6 & bliscManeou$ Gift Ard SLWt Activesu 19 964.75 1 29.438.51 Z 0.00 Leaders 3 030.00. 3 030.001 30.001 3 917.36 3 917.361 122.75 56 503.37. 11 ort Unft 53 473.37 40 560.84L.--. Grdnts- Blrthmere Grdnts- 8udd Cam Other rant8 2 000.001 0.00 2 000.00. 0.00 0.00 0.00 0.00 Sub totsl I Activities lJanoree .Birchrnere (xmpsite fees IDHQ HI fees e Sales .Resource Centre sa8 Adult Irainin Budd Ca Wandlca ti)ns 37 350.28 748.24 8.286.76 1.821.00. 9.248.70 11838.92. 37 350.28. 748.24 8 286.76. 1 821.00. 9.248.70 7 697.08 11 838.92. 8 381.291 30.00.- 108.40 50.00;. 2.571.00 69 373.901 T9 442.501 3g 955.80 12,432.391 7,572.54r--' fees Sub total I o.oo' 69 373.901 , Invoslmntlncomo IBank interest ' InvestrrEnts interest 1,275.40 2.781.68' 4 057.08 126,904.35. 1275.40 1 2.781.68:. 4 057.08: 131934.35 i 345.06L.--.- 844.321 1 189.38 121,192.72z Sub totsi I Totsl Gros5 Inc(xne.' 5 030.00: RESOURCES EXPENDED I Cikirltable Paments [YouthI.rormme and aGtivTis .Adult sUPOrt and traininA ID1stcl HQ EB wchnre CasIte Slnsurances and mlscellaneousurents 'Matertals and equipment.Llnd. HandICa.VrChaseS 5 Scout Active Suort Unit . BuddCam.L___- excl.e urchases HandUMEIt. Jan)oree 68,454.601 2 182.67. 3 038.14 19,719.511 3 621.981 68.454.60 2,182.67.. 3 038.141 _ 21 719.511 3621.98K o.oo' 59 662.321 3 025.69j_ 9 727.671 3.827.31 ' 2 000.001 50.001 50.001 4 384.50 103 451.401 2.571.00 18,550.50 99 184.671 4 384.50. 101401.401 Sub lotal. 2 050.001 l Goveman¢e Distnct Èxec adnyn eenSeS Annual General !eeting..-.- 0.00 711.021 711.02 567.98j_ 711.02 i ex IFundratslnLpon$es Resource Centre 2urthases urchases EadLeL 10 462.29. 8.301.21. 18 763.50 1 120 875.92. 10.462.29 i 8301.211 18 763.50:. 122 925.92. 9 632.53 1 6 844.39. 16,476.92. 116 229.57. Sub tofai I T¢)tal Gross Expendiiure. 2 050.00.
Recelpts and Payments Account Woklng Dlstrlcl S¢1 Councll Year ended 31 M)r¢h 2024 RESOURCES 8UPlhlARY 2022123 Fund5 2021122 Funds I P£strK#ed . Unstiled ' 5,030.00 126 904.35. 120 875.92 Total 131.934.35: 122 925.92. 9 OD8.43.. 215 915.581 224 924.01 Total 121 192.72. 116 229.57 4963.15. 210,952.431- Total Gross Iorne Net of re¢eltstsl LmentsO2 980.001 Cash fund8 blfvvd fr¢1my105 43 135.72: 172,779.86r 178 80829 CASH RESERVES at 31st March 2024 76 011.69 30 766.10:. -12 461.55 76 011.691 30 766.10 1 -12061.55. 17 200.941 4.245.63'. 76 980.51 i 9 000.00 -Z. 9 000,00 23.180.69' 27 616.51 224 924.011 215 915.58 73 450.43 23 520.35 4 499.091- 17 200.94u. 4381.891 IBlrchmere General 10 17 200.94 lJarnborg9 4 245.63, 76 980.511 9 000.001 23 180.69 207 723.071 'Dl8trlct HQ - ServiGe Char9 Genoral ReseThie TOTAL 17 200.941 STATEMENT OF ASSETS AND UABIUTIES Last PAoneto.A$Sets CAF Bank Ltd Cash1V$ Gokl accounts CAF Bank Ltd BirthNEre account Co-opeTrtive Bank a¢Unt , BuddLCamts. current ac£ount Cam ILoJds WSTSC cjjrrent aGcount .COIF PeOSIt Account vI1n MoneJ.accounl NatKJnwide 1 Year bond Nali)nw¥Je 35 DaJ.Saver 'CashlFk)ats 'Total cash iiin(Is 38 495.31 18 096.281 40 286.02 14 007.63 17 846.50 i 1 728.251 4.986.35' 17 686.001 1,471.171 4,777.001"" 33 016.92: 47.179.87 31 818.72 45 805.74. 224 924.01. 215 915.58. e stock Shop_slock Land and bulkllr+As ' ScoutinA eurIt. fumiture etc 2 392.001 3 384.33. 11290.381 9 960.441 86 348.06: 81 949.831'- 14.719.69z 12,338.081 112 358.13, 104 248.351 Uai)Illdes e floats Lnet owed to Grou Service tharges for DBlrtcl HQ Total Llabtlitlgs 1 775.291 18 000.00. 19 775.29.. 1 987.96. 18,000.00. 19 987.96. . NET TOTAL Assets less liabilltles 317 506.851 300 175.97 1 Tiiese accounts and finanual statements Ere approved by the Truslee 4 and ned on theirbettabY'. Achael J Webb Chainnan Una Sunderland Treasurer
VKIKING D18TRICT 8COLrr COUNCIL Notes lo the Accounts 2023 - 24. Of the £19,958.25 of net C0PÉtatKJn receipts retaned £6,652.75 L8 de8kJn8ted specrftsty for Birthmere ¢arysito gxp8nses and be credited to the B Ythmere General SerVe in 2024125. A payTnonl of £585 re th8 prompt paynnt dts(x)unt owed to us for the pTrwus year vras receNed in May 2023. Nots2 We are grat8ful forthe £3,030 donatKJn$ to B nSite for PJeCts. DonatDns were rec8N8d from District Cubs £100, Woking Lk)ns aub £400, and IndNhJuals £2,530. BIrChme aLso reGeNed a £2,000 Grdnt from the Ratclrfl Trust for Propds. There were no grants awarded to Buddy Camp 2023124. The event dKI not take pLgce Yi 2023. Note 3 We hi out the premws not required for scoutiig meetings and athitEs. Thgre vras a net loss of 1,217.14 due lo redUd numberof prpmrjes rentals. Lknderthe tern ofthe ase an annual seNti charge is due to Woknng Borough Councd of up lo a MmuM of £3.000 perannum from 2012113 and the cost of intemal redecorati)n en ne$Sary. No charge has yet begn ffode so £9.000 has therefore been reserved forthe potential Itablty. Note 4 The balances hel) by Dtr sedDns at 31st Tch 2024 vith the prevKJu5 year arp detaled bek)w. 8oGtlon S•ction Balances 3110312024 31103122 2.034.18 1.346.83 8.974.30 11.667.06 1,906.83 1.053.61 1,728.24 1.471.16 20,271.13 22.743.53 7,761.16 7.761.16 5,652.71 3.078.67 6,877.50 4.469.30 5,563.69 3.844.44 4,617.03 3.634.94 2.552.47 1.480.80 4,150.96 2.660.29 -841.98 0.00 781.51 701.51 1,744.01 -76.24 30,766.10 23.520.35 104,539.84 89,357.41 Beaver Scouts Cub S(x)uts Scouts WSTSC Expkjrer Centsal Alpex 2020 ChaIngerS ESU Martians ESU Mavericks ESU Wey Ahead ESU Phoenix ESU Young LeadeTS Scout Network Scoul Active Support Lknit Resource Centre Birthmere c8rrpsite Total8 The batance for B is before CditIng £6.652.75 frL?m GuP and Expbrerfs capttatDn. Nole 5 We are conlmuybg to set ashje £3,500 perannum tOrdS the sts ofthe next Worfd JanJoree. Noie 6 The Executive has decKled that the total 12sh funds of £225.504.01 shoubj be alloGated to des•3nated Resevves as detaid. Nolg 7 Stock is vakned al the br of puthase prTh or realble vahje. The net in¢x)me {recepts, indudng inlemal sales, kss payffEnts pknslmiius changes in fioats and stock value) receive(J in 2023124 was a nat profrt of £2.815.19 from the Resou Centre {-£3.369.24 in 20221231 and a net loss 44.84 for badges and badgerroker sales1£1.480.69 pffl 20221231. Nole 8 The District ovms the B wchmere (xmp$ite buiklNigs {mpl&s17g the warden's hut and store, the toilet and adult tolevshower blocks. Brch Lodge and The Retreat, and store bul not the srte. is aSed frDm Surrey County Councl. Dumg 2023124 BKthmere purthased and installed the new Vfdrden's hut and arden,$ store. The marquee was purchased and Vrsrk on ground levelling and installatK)n wil continue ri 2024. After¢hargwig depreCiatn at 10% perannumthe Trsidual vabje of the knd and burfdwigs at BrChre is now estimatsd at £86,348.06. The value of £14,719.69 s the net ryJu afleraIbjg fornewpurchases ofequpThnt and charging depreCIatn at 20Yo per annum. The equ¥innt i¥ insured, on a new for okl basis, at a substanlrally hYJherfoure. Note10 £4,903 of Bhffre General is Set as•Je for lease ne11. Grft Aid of £3,407.25 is for Expk)rers and £510.11 is for BTthnre.
Independent Examinevs Report to the Trustees of the WOKING DISTRICT SCOITh COUNCIL I report on th8 accounts of the GrouplDistrictlCountyiArea fv the year ended 31 Marth 2024 whlch comprise the Ststement of Finan¢>al kalvi. the Balance Sheet arKI relat1 not8s set out on pages in the Annual RepporL Thls report is made sdely to the trustees in acIrdance wllh SeL#ion 145 of the Chartltes Acl 2011. My work has b8en undertaken so that I might state to the LariWs trustees those matter51 am requir&J to stste to them in an Independent Examinerfs report and for no other purpose. To the fullest ext& pemiitted by law. I do not a¢pt or a&8ume responsibility to anyone other than the chanty and the (aiity's truslees for my examinatiM wor Respectlve responslbllllles of Trustees and Examiner The Group'slDtstricfs trustses are responsible forthe preparati(m oflhe ac£ounts. They nsIderthat an audit is not required forthis year (under Section 144 of the Charities 2011 (ts CharitiesAd)) and thatan independent examination is needed. It is my responsibility to: Examine the aCcnts (under Seclion 145 of the Charities Ad)" To follow the pr(edureS laid do in the General Dirediorts given by the Charity CommissioneT5 (under Section 145(5)(b) of the Chartties Act)., and To state whether particular matters have me lo my attention. Basis of Independent Examinerfs report My examination was carried out in acfX)rdano with the General Diredions given by the Charity Commissioners. An examination includes 8 review of the accounting records kept by the GrcMJplDistricÈ and a comparison of the accounts presented wlh those records. It also indudes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trUstS conceming any such matters. The prcdureS undertaken do not provide all the eviden that would be required in an audtL and Gonwuenty no opinion is given as to whether the accounts present a ttrue and fairf view and the report is limited to those matters set out in the ststement below. Independent Examinerfs statement In connection with my examination. no matter has (x)me to my attention (other than that disdosed below"): 1. whieh gives me reascK)able cause to believe that in. any material respe(a. the reqUireMts to keep ac(yJunting re)rdS in acr(lan wilh Section 130 of the CharFlies Ac* ',and to prepare a{Ounts which accord wth the ac£ounts"ng reLX)rds and Lyjrnpty th the a(Unti[ requirefnents of the Charlties Act have not been met: or 2. to whith. in my optnK)n. attention should be drawn in order to enable a proper underslanding of the aceounts to reathed. ' Please delete the words in the brackets rfthey do not apply DAVID HOWARD CHARTERED ACCOUNTANTS 1 PARK ROAD HAMPTON WICK KINGSTON UPON THAMES SURREY KT14AS TEL: 020 8977 0905 Qualification.. Address.. Date.. LT700006 (1" February 20171