Trustees, Annual Report For the period From (start dale) to {end dale) Section A Reference and administration details Charity name Wokin Distrirt S¢oul Counryl Register Charity number Charity's principal addres5 Clo Fox Lod Horsell Park Wokin Poslcode GU214LY Names ofthe d)artty trustees who manage the tharity Trustee Name Offlce Ilf any) Datas acted If not for whole year Michael J Webb Una V Sundertand Katharine Brown Richar(l H Stevens Kevin M S encer Chaimian Treasurer 717122- 114122- 817122 114122- 817122 DDC Seuela DESC ESL GSL GSL ointments SIC SASU Ctsord. Birchmere SIC Chair. Resource Centre M Cam site Wdrden Nelwoik Commissitsner DYC Mbr. Exec Committee Mbr. Exec Committee Mbr. Exec Committèè Ro Thom son Katharine Brown Tra Daniell Peter J White Andrew Cara Richard Mackne Trace Gales Steve Valiant Caroline Lee Ed Philli Kevin M S encar Simon L&8 John W Brown 114r22- 2916r22 1711123 10 11 12 13 14 15 114122- 2916122 17 18 19 20 2916122 - 2515122 - Section A Reforonco and administration dotails Icontinuodl Narnes and addresses of advisers of advisor endent Examinei Name Deiek Williamson Address Goddards Accounlanls, Molese Inde KT8 2NA
Section B Structuro, governance and management Description of th8 charty's trusts Type ofgoveming document The Dislrtct's governing documants are those ofthtr The Sco(rt Assoaalion. They consist of a Royal Charter, which in tum giv8S authority to the Bye L8ws of the Asswalion and The Policy, Organisation and Rules of Thg ScoutAssoclation. How the charity is conslthled The District is a trust establish•d under its rules are common lo all Scouts. Trustee Selectlon methods The Trustees a appointed in accordance with the Policy, Of anisation and Rules of The Scout Assoc¥alion. Addtbonal governance issues The District is rnanag8d by the District Executive Committee, th mernbers of which are the 'Charity Trustees. of the Scout Distr which is an edUCatnal charity. As chartty twstees they a responsible for cornplying wilh legislation applicabla to charities. This includ¢s registration as a charity, the keeping of Proper accounts and for making returns to thè Charity Commission a$ appropriate. The Committee con8isls of 3 independent representatives. Chaimian. Treasurer and Secretsry, logethei with the District Commissioner, rewosgntatives of sut> committees, &lected and nominal members. This Distn'ci EKecuiwe Committ88 axists to support the Di$tr' Cotnfflissioner in meeting the responsibilthes of the appoinlments and Is responsible for The maintenance of District property., The raising of fijnds and the administialion of Dislriel finance., The Insuran of persons. proparty and equipm&nl', District public occasions., A55isling in the recruitment of lead&r$ and other adult support., Appointsng any sub cornmiltees that may be required.. Appointing Dislrid Administrators and Advisors other than those who are elecled.
Section B Icontinuedl Stru¢ture. governance and manageni&nt Icontinuodl Risk and Ivrternal Control The District Executive Committèè h8S Klenbfied the map)r risks t whith they beIve the District is exposed. These have been reviewed and systems hav& been established to mitigate against Ihem_ main areas of (xjncem Ihat have been identified are: Damage to buildings, prop@rty and equipment. The DistrTci wou request the use of buildings, property and @q1pMent from neighbouring organisalions such as the church. o)mmunity centr and local Scout Groups. Sirnilar recaprocal arrangements est vthh ese organisations. The Distrt has suffictenl buildings and contgnts insurance in place to mitigate against permaneftl ltsss. Infrury to leadefs, helpers, sUPPOrtgrs and members. Th8 Distr4ct through thè caFAtation fees contributes lo the ScoutAssociations national accident insuran¢ polry. fvsk Assessments are undertaken before all activities. Reduced income from raising. The Distrirt is primarily rellan upon income from subsciiplions and fvndraising. The District doe hold a resèrvè to ensure the continuity of aci¢wlies should there b& a major reduction in incomè. The Committee Could raise the value o subscriptions to increase the in¢omo lo the DSstrict on an ongoing basis, either temporarily or pemianently. ReductOcn or Ic*S8 of leaders. The District is totally r81iant upon volunteers to run and administer the actiwlies of the DisiTiCt. If the was a rgduction In the number of leaders to an unacceptable level in a particular section or the Distrid as a whole then there would have to be a contraction, consolidation or closure of a se¢bon. In the wors case scenario thè complete dosure ofthe Oistrirt. Re¢tuction or105s of members. The District provides actmlies for all young people aged 6 10 25. If there was a reduction in membership in a particular section or the Distn'ct as whole then there would hav8 to be a contraction. ¢J)nsolidation or dosure of a section. In the worst ase scenario the o)mplele d08ur& of Ihts District. The District has in pla systems of internal controls that are designed to provide reasonab assurance against material misman8gemenl or loss, including 2 signatories being required for all payments and (x)mpiehensi insurance polirAes lo ensure that insurable risks a covered.
Section C Objectives and activities Summary of the objects of the charity set out in its goveming document The ob'ectives of the District are as a unil of the Scout Association. The Aim of The Scout Association is to promole the development o young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and intemation81 ¢ommunilies. Th method of achieving the Aim of the Association is by providing a enjoyable and attractive scheme of progressive training, based o the Scout Promise and Law and uided b adult leadershi SLsmmary of the subscriptions policy in relation to these objects Subscriptions are charged for MemrShiP to cover the immediate nning costs of the District and do not unduly restrict membership. The District follows the principle that no one should be excluded because of their inability lo pay membership subscriptions. Summary of the publi¢ benefit Two key principles demonstrate that Scouting's aims are for the public benefit are that through the Scout method young people develop towards their tull potentsal and that there is a clear link beeen the benefits for young people and the purpose of Scouting. The safely of young people is taken very seriously and the benefits Scouting Activities provide far oulw&'gh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. Section D Achievements and performance Summary of the main achievements of the charity during the year. Future Plans for Events and Capltal Projects Please see the detailed reports at the front of the document for the main achievments and activities during the year. Looking forward. we plan lo continue to run a wde variety of District events for the benefit of the youngsters in the various sections and we have a continuing need to build up funds lo help deserving Scouts and Explorer Scouts attend the World Jamborees held every four yeaTS. The Birchmere campsite plans to errect a structure to not only provide weather cover beside B1h Lodge and The Retreat bul lo also enable the mounting of Solar Panels to generate electricty for the campslte.The is an ongoing programme to repair or replace District equipment as it wears out.
Section E Financial Review Brief statement of the charity's polry on reserves Reserves Pollcy and Futurg Plan8 The District's policy on reserves is to hold suffi'cient resources in their General Reserve to continue the charitable activities of the District should income and fvndraising activities fall short. The Executive Committee oonsiders that the District should hold in the General and RepairslReplacements Reserves a sum equivalent to 6 month running cogts, circa £30,000. The District held £91,860 in these reserves of which £30.000 is held, in line wih the District policy, to cover 6 months running costs and to have sufficient funds to cover unexpected costs. Further financial vIeW details Investment Pollcy The District dS not have sufficient funds lo invest in longer term investments such as stocks and shares. The Distncl has therefore adopted a low risk str8legy to the investment of its funds. All funds ale held in cash using only the Charities Aid Foundation Bank, Ltd., the Co-operalve Bank, the NationwKle Building Society and the Charity Organisations Investment Fund (COIFI. The District Execulive regularty monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Ocwionally this may involve using an account that requires a pen¢xl of noti beforo funds may be wlhdrawn.. before doing $0 the District Executive ¢onsiders the cash flow uirements. Soetion F Declaration The trustees declare th* they have approved Ihe trustees, report above Signed on behalf of the charity's trustees Signaturels} Full namels) Michael J Webb Una V Sundedand Position (eg Secretary, Chalrl Chairman Treasurer Date 23th May 2023
Recelpts and PaymenlsAc¢Lwnt Yloklng Dlstrlct S¢out Coun¢ll Yrenld 31 March 2023 iN¢OMIii(3 RESOURCES 2022123 Fund8 2021122 Funds.j. NOTES t For 22123 ..i)i)nations.ieAa.cles andsimilarineomg Membtrr sui)sGrgi .tsons.IGroup.s' eAp1tallonj__..........---............ .'MembÈr $ubsGng.tson5.IExp.lorerfs capitalionJ_............__............ Le55.'Membership. $ubscn9.bonspaid to SCSC Qap.rtation p.romp.t payment refund from SCSG Net cag.It8tion sDb$crtp.tIons retained Other subscription8 & F. ExTr.lorer5 & Youn9.Lead8rs '.Donatlons- Géneral DonaYon$- Restricted- Birchmere Loan Rep.aym.&nts Insurance Clairn5 & MisLEllaneou8 IGWIAid ScoittA¢bveSuppo.Tt Unrt Sub total Re8tii(I8d Unrestri¢ted 61,920.ori 8.280 00:. 51.187.50:. 61,920.00 8,280.00:. $1,187.50:. 19,599.00:. 11893.15;, 62,594.ODi 5,233.25.. 51,318.751 536.001 17,044.501 19.599.00:' 11,893.15:. 3.600.001 3,600.00:. i.tiUO.OOi 4 42.951 31.i02.91:. Mainlen8nee 9.rants- Birchmere Grants. Budd¥ caM.LandiCarnl...................................... Iother 9rants 12,067.00:. Sub lotal.: 36 234.110:. FundrXis.& Actsvitles.(uross)... ................._...-.-..-,.-............__.. ................................................................--...-... Ac!Ivrt18s L8xdudin9 ExJ)lorer5ubscriptionsj.............-.....--..-..-................................. 39,955.80 39,955.80.: 12,432.39:. 28,938 781 '.Jambor&? 12 432.391 '.Birchrnere campsite fees DHQ 1[e fees B8d9.& sales Resource Centre sales AduhtralninAfees Buddy.Camp.IHandKafflRI.- fées InwtsiJentincom8 Bank interest Investyn¢nts Interest 24,167.00 3,577.39:. 1,486.00:. 8,644.741 17,970.801 7,697.08:. 8,381.29:. 108.401 2,571.00:. 79,442.50.. 60 707.TI:' Suli tot8i'l--" -'--" --""'" Total Gross InGomei 3 600.00:. 1 189.38:. 117.592.72'. q q89.381 121 192.72:. 128 284.30:. RESOURCES EXPENDED Cha*it8iile Pay1..entS Youth p.ro9ramme and arANIU8S ..AdU sup.port and IraininA......................-.--.....__........--. Dkstrict HQ '.Birchmere campsite '.Insuran¢es and misceiianeous r)?y.ments Materia15 an(! equpi.ment £lncl: Handicamp.p.urGknasesL......... ScoutActiv8 supp.ort Unit 8uddy.C8mti.AH8ndiG8.n4).j..jexd e4P.t:.purch85e5j.........................__... 2,571.orii Jamboree 59 662 32,: 59,662.32.: 32,748.71:. 3 025.691 9,727.67 3,025.691 9,727.671 3,827.31:. 3,920 03:. 37,993.42 2,571.00°. 18 550.50:. 99,184.67.. 18 550.$0'. 96,613.6r. 3,500.00;. IDkslrict Exec admin 8xp.ens8$ Annual General MeelinA............__....__..........-..-.......-.-.-..._.. FuniSralslns.ew.n$e$ IResour Cenlrep.urchases Bad&ep.urtha5e5 9,632.53:. 9,632.53.. 13,005.57:. 8,958.81:. 21,964.38:. 109,567.77:. 5trb totsl 16 4T6.92:' 113,658.57:. 16,476.92:. 116 229.571
Recelpts and Paym•rrtsAccount Wok5ng Distrtct ScoLrt Council Yearandeil 31 Ilar¢h 2023 IIESOURCÉS Sumliy 2022123 Ful5 2021122 Fundi~: Restricted Unre$Med 117,69172:. 113,668.67.. 3 934.151 168,84&71:. 172 779.86 Total Gr088 Incom¢.. 121,19172:. 116 229.67.. Net of re1J_)151IPa_¥Ments):' 109,567.77.. 18 716.531 194235.901 112 106.72.. 43 13&721 210 95243.: 215,915.58.. ASH RESERVES a1318t 11or¢h 2023 Blrchmera General 73O.fl):43-' isectio.lc1ud1g.1hBtr c88h fioatsj....--.-.-.-......... .......__.--,..-.-.... Birchmero Projects 230_20:35i Handlcarn9_............_......---.___...------- Rei?a.Irs aiid.FieiJ.l•¢em•iits Dlstrlct HQ. S6rvl¢e cha98 77 795A31 21,$3f.98.: 23,52il.35:' l700.94&..-.-.. -4381.89 64 244.551 $6,308.70.. 9 000.00:. 31,830.67:. 210 952.43.. 27 $16.511 i98.7i4.64: i72.00.94' 27,616.51:. 216,9168.. STATEAIENT oFAETSAND LWBILITIES CAF Bank Ltd c8shts.lus Gold accounts CAF Bank Ltd BIrchMe a¢¢wr)t ¢o-oTr.erabve 8aNk account 8uddx.Carry)..cuftent8CUUPtA8arclays.j. uddy.CaMp..(Hand8rnp.I.d0POSrt account.LBar4aysL....--.. L.oJds WSTSC current acujunt COIF DeposiLAcwunt j}firsin Money.a¢¢ount '.Nstionwide 1 Ye8r bond Nationwide 35 C)8y. Saver Ca$hlFloats T*ital ctsh fuftds 59.139.38'. 40.286.02', 14,007.62.: 17,688.00:. 1,471.17-: 49 117.76.. 33 179.15:. 25 133.42:. 2&.7i.aO:. 15.076.68t'"''-"'-'- 31,818.72. 45,805.74.. 31,723.47:. 45 101.26:. i.145.27 2io,95i43 O¢h¢randNon IAone&ryAsse15 Ba¢ige stock Shop. stodt Land and buildinA$ ScoutinAequji .ment fuFni(ure ete Totsl.. Other and Non ilJon8tary.A880ts iiaiiilities 8$dse fl08tslFiet owRd to GrouF.sj.-_ SeNi¢e ¢harAes for District Ho Totsl Liabiljuos 81,949.83:. 12,338.08:. i04,2Èi8.35:. 89,671.37.. i4.102.60'. 115,996.96:. 19,987.96x 300,17&97:. NET TOYAL - Ilssets i95s iiablikles 307,203.63:. These ac£ounts and finaftrial statements were ai)prov?d by th8 Trustees on 23Ilay Mi¢hael J Webb chairman and si9d oft thair beh¥f by: Una s818nd Treasllr
WOKING DISTr1 SCOUT COUNCIL Notes to th• Ae¢ounts for 2022. 23. Note 1 or the £19.599 of net (aprtation reipts taIned £8.435 designated specifi'calty for Birchmere campsite expenses and knrill be ¢reditgd to the 8irchmer8 Gener81 re58rve in 2023124. rhg capitstion ¢harge of £8,280 lor the Explorer Scouts was paKJ frorn th8 5ub5(xiptions and fee8. plus GIftA collected. A payment of £586.5 ro the prompt payment discount (*d to US for the previous year was rècèived in May 22. Nots2 are graleful for £3,600 donatK)n5 to Birchrn8r8 camp&te for Iheir Canopy Proie¢X. Donats"ons wefy ¢Ve from DStrICt Cub8 £2fK), Wbkin9 Lions Club £2(K). Chertsey Scouts Raft Fundraiser £1,or)o. Rotary Club ofCh8rtsey £200 and inwwduals. Thore werp no grants aw8th to Buddy Camp (Nandicampl in 2022123. The event did tak6 plaL 2022. Note 3 hire out the premises when not wuired lor scouting maetings and aciivilk?5. Therg was a net lo of -£2,301.69 due to redu number of pmiseS rtntals. Under the terms of the lease an annual Servi charge is due to Woking Borough cOL¢nl of up to a maximum of £3,000 per annum from 2012113 and the costof internal r£d8coration when n8cessary. No d)arge has yet been made but £9,000 has therefor6 been r858rved for the potential liability. Nots4 The cash fl08ts h81d at 318t Mar¢h 2023 compared with the prewous year are detaikd below, together detail$ of the alditional balanc£s helll by District for 58ction5. Section Cash Floats 31103123 31103122 0.00 0.00 0.00 0.00 100.00 0.00 100.00 100.00 100.00 100.00 100.00 100.00 0.00 262.79 182.58 D.00 1.14S.37 Secllon Balanc•s 31103Q3 31103r22 1,346.83 1,592.10 11,687.06 8,026.83 1.053.61 1,402.34 1,471.16 3.172.10 22,743.53 28.847.62 7,781 16 7.761.16 3.078.67 3.701.96 4.469.30 4.784.98 3.844.44 5,186.25 3,634.94 4,246.63 1,480.80 2,993.91 2,660.29 3,411.98 0.00 1,003.24 5,086.7S 21.531.98 100,751.83 8eaver Scouts Cub Scouts Scouts WSTSC Explorer Central Alpex 2020 Challengers ESU M8rtian8 ESU Mavericks ESU Wey Ahead ESU Phoonix ESU Young Le8ders Scout Neiwo ScoutActiv8 Support Unit Resource Centre Birchrn8re campsits Total8 0.00 0.00 100.00 0.00 100.00 100.00 100.00 10000 10000 100.00 0.00 961.56 -115.04 23,520.35 89,578.66 221.38 0.00 924.02 Th8 balanc8 lor Birchrnerg is bgfore cffjdltlng £6,435 from Group and ExploT8rf8 Ptstn charges to the Site. hlote S The Worfd Jamboree takes place on 1-12Auyu5t 2023. Final payments are in May 2023. hlote 6 The Exe¢utNe has deoded that th8 total cash funds of £215,915.58 shoukl be allocated to designated Reservos as dstaid. Nol• 7 Stock 15 valued at the lower gf purchase prhx or realisable value. The not Inrne Iiec8ipts. in¢dIng internal salgs, 8$ payments pluslminus changes in floats and stoth value) r8ceived in 2022r23 was a net loss of -£3.369.24 frorn the Resource Centra1£6.664.6 in 2021r221 and a net profit £1.480.69 badges and badgemaker sales1£518.80 Pfofit 20211221. Note 8 The District owns tlo Bir¢hrn8r8 mP81t8 bu#ing8 IrxjmprBi the ward&n's hut, the toilet and adult toilevshower blod<8. Birch Lodge and The Retreat, and Stores) but notthe site. whh 6 now leased from Surrey County Council. Birch Lodge and The Retrealwere c4)mpk8ted in 2017118 and a new roof added in 2018119. Atoilet blod( was added in 2011112. Work of 8 Capital nature was o)nducted on the sewage in 2018119. In 2020121 wotk on the septic tank was u1mpted. The advlt toil6Vshow6r blod( compt&d 2021122. After ¢hargiryJ deptecialion at 10% 8nnum Ihe resldual value of the land and buildings at Birchmert is now e$tm4ted at £81,949.83. Note 9 The valuè of £12,338.08 is the net figure after allowing for new purch8ses of equipment and charging depreriatr'on at 20% per annum. Thts oquipm8nt is insured, on a new for okl basis, st 8 substsntNqlly hvJher Ilgure. Note 10 £4,903 of Blrchmere G8ner81 sèt 88ide for lease renewall. Nots 11 GIft"d of £2,936.74 k8t>r Explorers. £251.04 for Birchmerè 8nd £1,255.17 for WSTSC.
Independ•nt Examlnef$ Report to the Trustees of th¢ WOKING DISTRICT SCOUT COUNCIL I report on the accounts of the GrouplDistrlctlCountylAr88 forthe year ended 31st Mar¢h 2023 whith comprse the Ststamenl of Financial ActIve8, the Balance Sheet and related note8 set out on page8 in Ihe Annual Repport. This rèport is made solefy lo the trustees In accordance with Sectk)r$ 145 of the Charfll8s Act 2011. My Work has been Undertake 80 that I might state to the charity's trustees Iho$e matters l am require¢J to stale lo them in an Independent Examinerfs report and for no other purpose. To the fullest extent pemiitted by law, I do not 3p1 or assume responsibility lo anyone other than the tharrty and the charity's Iru51ees for my examlnation work. ResPecVe responslbilitigs of Trustegs ond Examlnor The Group'slDistrsCt's Irustees are responsible for the preparation of the accounts. They consider that an audit is not r•quired for this year lunder Secon 144 of the Charibes Act 2011 (the Charities Actll and that an independent ex8mln81ion 48 needgj. 11 is my responslbllmy to.. Examine the 8ccounl8 lunder Sectlon 145 ofthe Charihes Acll. To folhjw Ihe procedures down in the Genfyral DIon8 gNen by Iho Charity CommissionerB.lunder Section 14515}Ib) of the charit3 Actl- and To stat whether particular matters have cLme to my attenllon. 81$ of Indondant ExamSnorfs report My ex8minallon was oqrried OLSt in accordance with the General Direthons gfven by the Charity CoMmissnerS. An examination includes a review of the ac¢ounling records kept by the GrouplDistrict and a comparison of the accounts presented with those rec4)rds. It also ineludes consideration of any unusual rtems or disclosures In the accounts. and seeking explanations from you as truste6s concernbng any suth matters. The pro¢edurts8 undertaken do not provide all th& evidence that would be requirèd in an aud*t, and consequenlly opinion 18 given as to whether tha account8 present 'true and falf view and the report 1$ limfted to those matters set out in the 8taternenl below. Independent Examine$ statsm•nt In connection vjith my examinalion, no matter has come to my attention (other than Èhal disdosed below'l.. 1. which gives me reasonable cause lo belleve that In, any m81eTSal Spect, the requirements to keep accounllng Tecords in accordmnce wf(h Section 130 of the Charftl&s Act',and to prepare aecounts which accord the 8ccounting records and comply with the accounting requirements of the charit$ Act have not been mel,. or 2. to whidi, in my opinion. attention shoukl be drawn in ordèr to enable a proper understanding of Ihe a¢cwnts lo reachèd. . Ple88e delete Ilpe words in the brnckéts rfth8y do not apply N8me'. QualrfKation'. Address.. Date.. ' ards Accountants Spidl House 8 High Slreot, West Motesey Surrey. UK, KT8 2NA +44{0)20 89412187 LT70000611" February 201n