East Somerset District Scout Council Final 

Report & Accounts for the year ended 31 March 2025 



## East Somerset District Scout Council Report & Accounts for year ended 31st March 2025 

> PRESIDENT: Wes Read 

> TRUSTEES: Ex-Officio District Lead Volunteer 

Heather Pitts 

> TRUSTEES: Appointed District Lead Volunteer District Lead Volunteer - Communications District Chairman District Treasurer (1/4/24 to 22/9/24) (from 23/9/24) 

David Frowde Paul Bentley Tim Rutherford Pam Burch Bob Simpson Adrian Ashford Chris Jones Howard Russell Michael James Ray Marsh Bob Simpson (until 22/9/24) 

## **TRUSTEES:** _Co-opted_ 

Pam Burch (from 23/9/24) Tony Dyson (from 14/1/25) 

> BANKERS : Barclays Yeovil & Lloyd’s Yeovil 

District Registration Number with the Scout Association 15117 

Charity Registration Number 308238 

Principle Address:  H. Pitts 57 Preston Road, Yeovil Somerset BA20 2BW 



## East Somerset District Scout Council 

## Trustees Annual Report for the year ended 3 1st March 2025 

## Major Activities and Achievements in the Period 

The District has again experienced growth and maintained a stable number of young people, adult leaders and helpers joining the Scout Movement. The District has been able to deliver a consistent and active programme of events and activities. 

It gives me great pleasure on behalf of the Trustees to thank all of you maintaining this District in such a healthy state. 

Once more we can confirm that District finances are sound and that we maintain sufficient funds to meet our financial commitments. The Trustees regularly carry out financial risk assessments and continue to rate these risks as been minimal in respect of our viability. At the period end the Support Fund income reserve amounted to £30,616. 

The Mission Statement of East Somerset District is:- 

“To offer a varied programme of events and challenges to its members; these being organised by fully trained and experienced leaders in order to fulfil the Aims and Methods of the Scout Association." 

The District is a Trust established under rules which are common to all Districts. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. 

These accounts have been drawn up on the receipts and payments basis in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities, and are in compliance with the Charities Act 2011. 

Approved by the Trustees on 28™ September, 2025 and signed on their behalf by:- 

Timothy F Rutherford 

2 



## **East Somerset District Scout Council** 

## **Accounting Policies for the year ended 31 March 2025** 

## **Designated Funds** 

Training Fund - used solely for training purposes Sally Still/ St George’s Fund - providing contributions towards uniform, camps etc. for low-income families International Support Fund - for World Jamboree attendees Capital Project Fund - for the purchase of capital items Tetbury Campsite - for the running of the Tetbury Campsite Frome Scouts Rifle & Archery - for the running of the Frome Scouts Rifle & Archery Events - for the running of District Events 

## **Shop Stock** 

Shop Stock has been valued at cost price 

## **Netting Off Income and Expenditure** 

Certain event items have the expenses and income netted off to give either a net income or expenditure figure in the accounts.  Capitation fees in and out are offset to show the amount that is due to the District.  The District, acts as agent to collect and pass on capitation fees for HQ and County. 

## **Non-Monetary Assets** 

As the accounts are prepared on a simple receipts and payments basis with equipment purchases in the year of acquisition included as payments.  A full list of all nonmonetary items will no longer be included in the accounts.  A separate list of assets held at each site and is maintained by the executive. 

**3** 



East Somerset District Scout Council
Receipts a Payments Account Summary for the year ended 31 March 2025
This
Year
General
This
Year
t)esignated
This
Yeor
Total
Last
Year
Total
Total receipts for th¢ period
Total payments for the period
64.319
37.788
102.107
101 576
59,164
Net receipts (payments) for the
Period
10.059
(9. 528)
531
(1,100)
Transfer between Funds
(3.000)
Transfer from Shop Funds
4.000
Cash, bank and similar fvnds
brought forward
Cash. bank and similar fvnds
carri¢d forward
48 220
146 179
rhe above occount and accompanyirg Statement(s) of assets and liabilities were approved by
the Trustees on 28 September 2025, and signed on their behalf by
Tim Rutherford

## **East Somerset District Scout Council** 

## **Receipts for the year ended 31 March 2025** 

|This              This<br>Year             Year<br>_General       Designated_<br>£<br>£<br>**MEMBERSHIP SUBSCRIPTIONS**<br>2025/26<br>109,922<br>-<br>2024/25<br>1,579<br>-<br>Less subscriptions paid to county  (104,632)<br>-<br>6,869<br>-<br>**INVESTMENT INCOME RECEIVED**<br>Bank Interest<br>7<br>912<br>Scout Assoc. Short Term Investment<br>-<br>-<br>Loan Repayment<br>400<br>-<br>Donation<br>300<br>-<br>Refunds<br>-<br>-<br>Grants<br>-<br>-<br>Events<br>346<br>-<br>District<br>211<br>-<br>Squirrels<br>-<br>150<br>Cubs<br>420<br>11,442<br>Beavers<br>-<br>1,994<br>Scouts<br>85<br>10,024<br>Canoeing<br>999<br>972<br>D of E<br>-<br>806<br>Tedbury Campsite (Page 15)<br>-<br>9,675<br>Sundry income<br>-<br>-<br>Insurance refund<br>-<br>-<br>Rifle Shooting and Archery<br>1,552<br>1,813<br>District Explorer Scouts (Page 13) 53,130<br>  -  <br>**TOTAL RECEIPTS**<br>**FOR THE YEAR**<br>64,319<br>37,788<br>**5**|This            Previous<br>Year<br>Year<br>_Total_<br>_Total_<br>£<br>£<br>111,501<br>102,430<br>-             1,705<br>(104,632)<br>(95,155)<br>6,869<br>8,980<br>919<br>722<br>-<br>40<br>400<br>550<br>300<br>-<br>-<br>200<br>-<br>-<br>346<br>-<br>211<br>60<br>150<br>-<br>11,862<br>8,028<br>1,994<br>3,798<br>10,109<br>12,139<br>1,971<br>531<br>806<br>-<br>9,675<br>5,022<br>-<br>178<br>-<br>106<br>3,365<br>4,378<br> 53,130 14,432<br>102,107<br> 59,164|
|---|---|
||<br>|





## **East Somerset District Scout Council** 

## **Payments** for the year ended 31 March 2025 

|This              This<br>Year             Year<br> <br>General       Designated<br> <br>£<br>£<br>Insurance<br>457<br>-<br>Donations & Gifts<br>300<br>-<br>Tedbury Campsite (Page 15)<br>-<br>19,039<br>Rifle shooting & Archery<br>986<br>1,741<br>District<br>1,488<br>-<br>Squirrels<br>-<br>1,117<br>Beavers<br>-<br>2,601<br>Cubs<br>-<br>9,653<br>Scouts<br>-<br>10,436<br>Canoeing<br>-<br>972<br>DofE (from ringfenced donation) 394<br>749<br>District Explorer Scouts<br>48,259<br>-<br>(Page 13 exc. closure of group)<br>Admin & Sundry Expenses<br>352<br>-<br>District Team Expenses<br>283<br>-<br>Bank Charges<br>138<br>-<br>Leader Training courses & books<br>60<br>298<br>Licences & Website<br>154<br>-<br>Equipment<br>1,389<br>-<br>Loan<br>-<br>-<br>Subsidies<br> -<br>710<br>**TOTAL PAYMENTS FOR**<br>**THE YEAR**<br>54,260<br>47,316|This           Previous<br>Year<br>Year<br>Total<br>Total<br>£<br>£<br>457<br>626<br>300<br>-<br>19,039<br>5,153<br>2,727<br>4,314<br>1,488<br>278<br>1,117<br>-<br>2,601<br>7,475<br>9,653<br>7,164<br>10,436<br>11,364<br>972<br>-<br>1,143<br>1,101<br>48,259<br>15,261<br>352<br>177<br>283<br>152<br>138<br>154<br>358<br>578<br>154<br>1,198<br>1,389<br>3,176<br>-<br>333<br>710<br>1,760<br>101,576<br>60,264|
|---|---|



**6** 



## **East Somerset District Scout Council** 

## Statement of Assets & Liabilities 31 March 2025 

|<br>**MONETARY ASSETS**<br>**Cash, bank and similar Funds**<br>**Bank Current Accounts**<br>Bank Current Account<br>Leader Training Fund<br>Consolidated Explorer Scouts<br>Tedbury Campsite<br>Frome Scouts Rifle & Archery<br>Events<br>**Bank Deposit Accounts**<br>Sally Still/St Georges Fund<br>Capital Project Fund<br>International Support Fund<br>**Other Monetary Assets**<br>Outstanding Capitation Fees due<br>From Groups<br>Float–Archery Club<br>Loan due from 1stColeford<br>Loan due from Mells|This              This<br>Year            Year<br> <br>General       Designated<br> <br>£<br>£<br>43,823<br>-<br>-<br>1,464<br>15,456<br>-<br>-<br>23,025<br>-<br>264<br>-<br>4,158<br>-<br>11,789<br>-<br>19,015<br> -<br>30,616<br>59,279<br>90,331<br>5,585<br>-<br>38<br>-<br>2,340<br>-<br>333<br>-|This           Previous<br>Year<br>Year<br>Total<br>Total<br>£<br>£<br>43,823         37,635<br>1,464<br>1,762<br>15,456<br>10,585<br>23,025<br>32,389<br>264<br>264<br>4,158<br>1,226<br>11,789<br>12,320<br>19,015<br>18,737<br>30,616<br> 30,161<br>149,610<br> 145,079<br>-<br>1,566<br>-<br>38<br>-<br>2,740<br>-<br>333|
|---|---|---|
||||



## **CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS** 

Capitation fees overpaid 

NIL 58 

**7** 



## **East Somerset District Scout Council** 

for the year ended 31 March 2025 

## **INTERNATIONAL SUPPORT FUND** 

||This Year|This Year|Previous|
|---|---|---|---|
||to||Year to|
||31/03/25||31/03/24|
|||£|£|
|Opening Balance 1stApril 2024|30,161||14,227|
|**RECEIPTS**||||
|From General Account||-|<br>-|
|From Short Term Investment Service Account||-|16,595|
|Refunds||-|200|
|Interest||455|339|
||30,616||31,361|
|**PAYMENTS**||||
|Subsidies||-|1,200|
|Admin fees||-|-|
|||-|1,200|
|Balance carried forward 31stMarch 2025|30,616||30,161|
||30,616||31,361|



**8** 



## **East Somerset District Scout Council** 

for the year ended 31 March 2025 

## **SCOUT ASSOCIATION SHORT TERM INVESTMENT SERVICE** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/25|31/03/24|
||£|£|
|Opening Balance 1stApril 2024|-|16,555|
|**RECEIPTS**|||
|Interest||40|
|||16,595|
|**PAYMENTS**|||
|To International Support Fund||16,595|
|Balance carried forward 31stMarch 2025|-|-|
|Account closed in 2024|||



**9** 



## **East Somerset District Scout Council** 

for the year ended 31 March 2025 

## **SALLY STILL/ST GEORGE’S FUND** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/25|31/03/24|
||£|£|
|Opening Balance 1stApril 2024|12,320|12,731|
|**RECEIPTS**|||
|From General Account|-|-|
|Interest|179|149|
||12,499|12,880|
|**PAYMENTS**|||
|Subsidies|710|560|
|Balance Carried Forward 31stMarch 2025|11,789|12,320|
||12,499|12,880|



**10** 



## **East Somerset District Scout Council** 

for the year ended 31 March 2025 

## **CAPITAL PROJECT FUND** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/25|31/03/24|
||£|£|
|Opening Balance 1stApril 2024|18,737|18,514|
|**RECEIPTS**|||
|From General Fund|-|-|
|Interest|278|223|
||19,015|18,737|
|**PAYMENTS**|||
||-|-|
|Balance Carried Forward 31stMarch 2025|19,015|18,737|
||19,015|18,737|



**11** 



## **East Somerset District Scout Council** 

for the year ended 31 March 2025 

## **LEADER TRAINING FUND** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/25|31/03/24|
||£|£|
|Opening Balance 1stApril 2024|1,762|2,216|
|**RECEIPTS**|||
|From General Account|-|-|
|Refund|-|-|
||1,762|2,216|
|**PAYMENTS**|||
|Training Material|91|79|
|Registration fee|47|-|
|Young Leaders|160|375|
|Balance Carried Forward 31stMarch 2025|1,464|1,762|
||1,762|2,216|



**12** 



## **East Somerset District Scout Council** 

for the year ended 31 March 2025 

## **CONSOLIDATED DISTRICT EXPLORER SCOUT ACCOUNTS** (Camelot, Frome & Mendip, Evercreech, The Levels, The Bruers, Saxon, Coker Crusader, Street and Lendiniae) 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/25|31/03/24|
||£|£|
|Opening Balance 1stApril 2024|10,585|13,700|
|**RECEIPTS**|||
|Grant|-|3,986|
|Events|9,245|5,344|
|Subs|9,189|<br>3,868|
|Fundraising/Donations|3,305|1,155|
|Uniform|208|79|
|Other|1,183|-|
|Transfer in 1stStreet|30,000|-|
||63,715|28,132|
|**PAYMENTS**|||
|Activities|2,451|1,105|
|Events|6,966|5,118|
|Hall Hire & utilities|381|481|
|Uniform|572|<br>333|
|Badges|648|143|
|Capitation|4,318|<br>3,528|
|Transfer to General Funds ref group closure|-|2,286|
|Grant for international travel|-|3,201|
|Training|24|37|
|Equipment|177|850|
|Bank Charges|27|62|
|Other|560|403|
|Lendiniae expenditure (no breakdown)|2,548|-|
|Transfer to Building Account–1stStreet|29,587|-|
|Balance Carried Forward 31stMarch 2025|15,456|10,585|
||63,715|28,132|



**13** 



## **East Somerset District Scout Council** 

for the year ended 31 March 2025 

## **FROME SCOUTS RIFLE/ARCHERY ACCOUNT** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/25|31/03/24|
||£|£|
|Opening Balance 1stApril 2024|264|315|
|**RECEIPTS**|||
|Subs & Hoodies|-|<br>318|
|Courses & Fees|-|<br>213|
|Other|-|165|
|||1,011|
|**PAYMENTS**|||
|Courses & fees|-|164|
|Equipment|-|273|
|Hoodies & Neckers|-|80|
|Rent|-|230|
|Balance Carried Forward 31stMarch 2025|264|264|
|||1,011|



No details were submitted for this group for 2025 

**14** 



## **East Somerset District Scout Council** 

for the year ended 31 March 2025 

## **TEDBURY CAMPSITE ACCOUNT** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/25|31/03/24|
||£|£|
|Opening Balance 1stApril 2024|32,389|32,520|
|**RECEIPTS**|||
|District Fees|1,595|<br>1,375|
|Other Fees|7,038|<br>3,469|
|Evening District|740|-|
|Deposit Account Interest|302|178|
||42,064|37,542|
|**PAYMENTS**|||
|Water System|1,243|<br>1,094|
|Generator Fuel|63|<br>17|
|Mower Insurance|232|220|
|Mower Maintenance|673|277|
|Brush Cutter Costs|154|54|
|Strimmer|182|-|
|Campsite Maintenance|1,208|280|
|Insurance|1,619|1,771|
|Rent & Rates|250|250|
|Toilet Block|435|502|
|Toilet Block Roof Repairs|11,369|-|
|Trailer|-|23|
|Cub Hut|1,430|27|
|Defib Cabinet & Insurance|-|538|
|Other|181|100|
|Balance Carried Forward 31stMarch 2024|23,025|32,389|
||42,064|37,542|



**15** 



## **East Somerset District Scout Council** 

for the year ended 31 March 2025 

## **EVENTS ACCOUNT** 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/25|31/03/24|
||£|£|
|Opening Balance 1stApril 2024|1,226|3,191|
|**RECEIPTS**|||
|Archery|1,813|2,693|
|Canoeing|972|135|
|Scouts|10,024|<br>12,139|
|Beavers|1,994|3,798|
|Cubs|11,442|8,028|
|DofE|806|-|
|Squirrels|150|-|
|Transfer from General Funds|3,000|-|
||31,427|29,984|
|**PAYMENTS**|||
|Archery|1,741|2,725|
|DofE|749|-|
|Canoeing|972|-|
|Scouts|10,436|11,364|
|Beavers|2,601|7,475|
|Cubs|9,653|7,164|
|Young Leaders|-|30|
|Squirrels|1,117|-|
|Balance Carried Forward 31stMarch 2025|4,158|1,226|
||31,427|29,984|



**16** 



## **East Somerset District Scout Shop (Includes Badge Account)** 

For the year ended 31/03/25 

||This Year|Previous|
|---|---|---|
||to|Year to|
||31/03/25|31/03/24|
||£|£|
|Balance brought forward 1stApril 2024|5,007|4,273|
|**RECEIPTS**|||
|Sales|31,352|31,398|
|Interest|2|-|
|Money paid into wrong account|-|48|
||36,361|35,719|
|**PAYMENTS**|||
|Stock Purchases|20,005|27,817|
|Insurance|415|392|
|Electricity|686|1,417|
|Rent|106|60|
|Postage|609|746|
|Stationery|107|33|
|Paypal Fees|154|-|
|Other|156|121|
|Burglar Alarm Maintenance|100|126|
|TOTAL PAYMENTS|22,338|30,712|
|Transfer to District Funds|4,000|-|
|Balance carried forward 31stMarch 2025|10,023|5,007|



**17** 



## **East Somerset District Scout Shop (Includes Badge Account)** 

For the year ended 31/03/25 

||This Year|Previous|Previous|
|---|---|---|---|
|||Year||
||31/03/25|31/03/24||
||£||£|
|**Statement of Assets & Liabilities**||||
|**As at 31 March 2025**||||
|**MONETARY ASSETS**||||
|Cash, Bank and similar funds||||
|Bank Account|9,472|4,967||
|Cash & cheques in hand|411||-|
|Paypal account|100||-|
|Cash Float|40||40|
||10,023|5,007||
|**OTHER MONETARY ASSETS**||||
|Debts due to Scout Shop (Accounts O/S)|2,144|5,529||
|**NON-MONETARY ASSETS** Assets for Charity’s own use||||
|Stock in Yeovil|29,114|23,760||
|Stock in Frome|654||978|
||29,768|24,738||
|**LIABILITIES**Those due within one year||||
|Expenses incurred not yet invoiced -||||
|Stock Invoices|3,523||-|
|Annual Rent|106||60|



**18** 



## **Independent Examiner’s Report to the Trustees of the East Somerset District Scout Council** 

I report to the trustees on my examination of the accounts of the East Somerset District Scout Council for the year ended 31 March 2025, which are set out on pages 1 to 18. 

## **Responsibilities and basis of report** 

As the District's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## **Independent examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- The accounting records were not kept in accordance with section 130 of the Charities Act; or 

- The accounts did not accord with the accounting records; or 

- The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

S.M. Bachrach   F.C.A. Chalmers & Co (SW) Limited 6 The Linen Yard, South Street, Crewkerne TA18 8AB