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1[st] Bradford on Avon Scout Group

ANNUAL ACCOUNTS

for the year ending

31st March 2024

Charity Number = 308236 Charity Reference Number = XN62767

1[st] Bradford on Avon Scout Group

Trustees’ Annual Report for the year to 31 March 2024

Section A Objectives and activities

Summary of the objects of the charity as set out in its governing document	The objectives of the group is as a unit of the Scout Association. The purpose of scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
Summary of the main activities in relation to these objects	The Group main function is to support the sections in achieving the aims of the Scout Association. The Provision of Scouting within the Group is totally dependent on the contribution made by volunteers.
Public Benefit	The Trustees have paid due regard to the Charity Commission guidance on Public Benefit on deciding what activities the charity should undertake. Membership subscriptions are charged to cover the immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions Two key principles demonstrate scouting’s aims are for the public benefit are that through the scout method young people develop towards their full potential and there is a clear link between the benefits for young people and the purpose of scouting. The safety of young people is taken very seriously and the benefits scouting activities provide far outweigh the risks. Any private benefits from scouting are incidental, other than to those as beneficiary.

Summary of the objects of the
charity as set out in its
governing document

The objectives of the group is as a unit of the Scout
Association.
The purpose of scouting
Scouting exists to actively engage and support young
people in their personal development, empowering them
to make a positive contribution to society.

Summary of the main activities
in relation to these objects

The Group main function is to support the sections in
achieving the aims of the Scout Association.
The Provision of Scouting within the Group is totally
dependent on the contribution made by volunteers.

Public Benefit

The Trustees have paid due regard to the Charity
Commission guidance on Public Benefit on deciding what
activities the charity should undertake.
Membership subscriptions are charged to cover the
immediate running costs of the Group and these do not
unduly restrict membership. The Group follows the
principle that no one should be excluded because of their
inability to pay membership subscriptions
Two key principles demonstrate scouting’s aims are for
the public benefit are that through the scout method
young people develop towards their full potential and
there is a clear link between the benefits for young people
and the purpose of scouting. The safety of young people
is taken very seriously and the benefits scouting activities
provide far outweigh the risks. Any private benefits from
scouting are incidental, other than to those as beneficiary.

Section B Achievements and performance

Summary of the main
achievements of the charity
during the year

The Group has delivered a fun, varied and challenging
programme over the course of the year for Beavers,
Cubs, Scouts and Explorer Scouts.
Each section holds regular weekly meetings taking care
to react to any instances of covid 19 within each age
group. The Group held a very successful Group camp
near Bath and both the Cubs and Scouts held very
successful camps. The Group Executive (now Group
Trustee) meetings have continued to be held regularly
both in person and online.
We are continuing to develop a strategy for the future
regarding the Scout HQ. We are looking at several
options including the redevelopment of the site.

Section C Financial review

Policy on Reserves	The Group policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, approximately £10k The Group held free reserves of approximately£90k against this at year-end
Further financial review details	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section D Structure, governance and management

Type of governing document	The Group governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules of The Scout Association
How the charity is constituted	The Group is a trust established under its rules which are common to all Scouts
Trustee selection methods	The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association
Additional governance issues	The Group is managed by the Group Executive Committee (now Group Trustee Committee), the members of which are the “Charity Trustees” of the Scout Group that is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as applicable
	The committee consist of 11 Independent members who meet at least 6 times a year Ex – officio Chairperson, Treasurer, Secretary, 2 Joint Group Scout Leaders *Nominated3 (Section leaders)* Elected Members 3NB nominated members cannot be a greater number than elected members**
	This Group Executive Committee exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered

Section E Reference and administration details

Charity Name 1[st] Bradford on Avon Scout Group Charity Number XN62767 Charity’s principal address 35 Leigh Park Road, Bradford on Avon

Names of the charity trustees who manage the charity

	*Trustee Name*	Office	Dates acted if not for whole year
	Ex Officio
1	Jarrod Hill	Chairperson
2	Nicholas McGrogan	Secretary
3	Graham Cheshire	Treasurer
4	Christopher Pugh	JGSL
5	Alistair Purches	JGSL
6
	Nominated
	Pauline Hurley	Leader (Beavers)
	Frazer Buxton	Leader (Cubs)
	Tim Doran	Leader (Scouts)

	Elected
	Tim Yeomans	Premises	From 01/02/2023
	Alison Masero	Parent Rep
	Florence Battle	Community Member

Name and address of advisor

Name and address of advisor
Type of advisor	Name	Address
Independent Scrutineer	Lydia Elliot	hello@lydiathebookkeeper.co.uk

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature	*Graham Cheshire*

Full name	Graham Cheshire

Position held	Group Treasurer

Date	*23rd September 2024*

Scrutineer's report to the trustees

Scrutineer's Report to the Trustees of the 1[st] Bradford on Avon Scout Council

I report on the accounts of the Group for the year ended 31[st] March 2024

Respective responsibilities of Trustees and Scrutineer

As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.

Basis of Scrutineer's Statement

In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages ……1…… to .....21.......

Scrutineer's Statement

In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.

Name: ....................Lydia Elliott........................................................................ Address: ...............42 Shaw Hill .............................................................. .................................Shaw.................................................................................... .................................Wiltshire................................................................................. ..................................SN12 8EY............................................................................

Date: ......................14 May 2024................................................................................