# _**1[st] Bradford on Avon Scout Group**_
## **ANNUAL ACCOUNTS**
**for the year ending**
## _**31st March 2023**_
**Charity Number = 308236 Charity Reference Number = XN62767**
_**1[st] Bradford on Avon Scout Group**_
**Trustees’ Annual Report for the year to 31 March** _**2023**_
## **Section A Objectives and activities**
|**Summary of the objects of the**
**charity as set out in its**
**governing document**|The objectives of the group is as a unit of the Scout
Association.
**The purpose of scouting**
Scouting exists to actively engage and support young
people in their personal development, empowering them
to make a positive contribution to society.|
|---|---|
|**Summary of the main activities**
**in relation to these objects**|The Group main function is to support the sections in
achieving the aims of the Scout Association.
The Provision of Scouting within the Group is totally
dependent on the contribution made by volunteers.|
|**Public Benefit**|The Trustees have paid due regard to the Charity
Commission guidance on Public Benefit on deciding what
activities the charity should undertake.
Membership subscriptions are charged to cover the
immediate running costs of the Group and these do not
unduly restrict membership. The Group follows the
principle that no one should be excluded because of their
inability to pay membership subscriptions
Two key principles demonstrate scouting’s aims are for
the public benefit are that through the scout method
young people develop towards their full potential and
there is a clear link between the benefits for young people
and the purpose of scouting. The safety of young people
is taken very seriously and the benefits scouting activities
provide far outweigh the risks. Any private benefits from
scouting are incidental, other than to those as beneficiary.|
## **Section B Achievements and performance**
|**Summary of the main**
**achievements of the charity**
**during the year**|The Group has delivered a fun, varied and challenging
programme over the course of the year for Beavers, Cubs
and Scouts.
Each section holds regular weekly meetings taking care
to react to any instances of covid 19 within each age
group. The Group held a very successful Group camp
near Bath and both the Cubs and Scouts held very
successful camps, with the Scouts attending the Kernow
Jamboree in Cornwall. The Group Executive meetings
have continued to be held regularly both in person and
online. We have also been pleased to re-open our
Explorer Section.
We are continuing to develop a strategy for the future
regarding the Scout HQ. We are looking at several
options including the redevelopment of the site.|
|---|---|
## **Section C Financial review**
|**Policy on Reserves**|The Group policy on reserves is to hold sufficient
resources to continue the charitable activities of the Group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 12 months running costs,
approximately £10k
The Group held free reserves of approximately**£84k**
against this at year-end|
|---|---|
|**Further financial review details**|The Group does not have sufficient funds to invest in
longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its
funds. All funds are held in cash using only mainstream
banks or building societies.|
## **Section D Structure, governance and management**
|**Type of governing document**|The Group governing documents are those of The Scout
Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association
and The Policy Organisation and Rules of The Scout
Association|
|---|---|
|**How the charity is constituted**|The Group is a trust established under its rules which are
common to all Scouts|
|**Trustee selection methods**|The Trustees are appointed in accordance with the Policy
Organisation and Rules of The Scout Association|
|**Additional governance issues**|The Group is managed by the Group Executive
Committee, the members of which are the “Charity
Trustees” of the Scout Group that is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as applicable|
||The committee consist of 14 Independent members who
meet at least 6 times a year
**Ex – officio**
Chairperson, Treasurer, Secretary, 2 Joint Group Scout
Leaders
**Nominated****_3 (Section leaders)_**
**Elected Members 6****_NB nominated members cannot_**
**_be a greater number than elected members_**|
||This Group Executive Committee exists to support the
Group Leaders in meeting the responsibilities of their
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.|
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered
## **Section E Reference and administration details**
|**Charity Name**|1stBradford on Avon Scout Group|
|---|---|
|
**Charity Number**|
XN62767|
|
**Charity’s principal address**|35 Leigh Park Road, Bradford on Avon|
## **Names of the charity trustees who manage the charity**
||**_Trustee Name_**|**Office**|**Dates acted if not for**
**whole year**|
|---|---|---|---|
||**Ex Officio**|||
|1|Jarrod Hill|Chairperson||
|2|Nicholas McGrogan|
Secretary||
|3|
Graham Cheshire|
Treasurer||
|4|Christopher Pugh|JGSL||
|5|
Alistair Purches|JGSL||
|6||||
||**Nominated**|||
||Pauline Hurley|Leader (Beavers)||
||
Frazer Buxton|
Leader (Cubs)||
||Tim Doran|
Leader (Scouts)||
||Chris Knight|
Leader (Explorers)|From 01/02/2023|
||
**Elected**|||
||Tim Yeomans|Premises|From 01/02/2023|
||Alison Masero|Parent Rep||
||Florence Battle|
Community Member||
||James Glossop|
Quartermaster||
## **Name and address of advisor**
|**Name and address of advisor**|||
|---|---|---|
|**Type of advisor**|**Name**|**Address**|
|
Independent Scrutineer|Paul Nicholson|paulknicholson@hotmail.com|
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above**
**Signed on behalf of the charity’s trustees**
|**Signature**|**_Graham Cheshire_**|
|---|---|
|||
|**Full name**|**Graham Cheshire**|
|||
|**Position held**|**Group Treasurer**|
|||
|**Date**|**_22nd May 2023_**|
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## **1st Bradford on Avon Scout Group Receipts and Payments Account**
Year start date
Year end date
||**For the year**
**from**|**01/04/2022**|**To**|**To**|**31/03/2023**|
|---|---|---|---|---|---|
|||||||
|**Receipts and payments**||||||
|**Receipts**||**2022/23**
**Unrestricted**
**funds**
**£**||**2021/22**
**Unrestricted**
**funds**
**£**||
|**Donations, legacies and similar income**||||||
|Membership subscriptions||**9552.46**||**8353.77**||
|Less:Membership subscriptions paid on (National/County/Area/District)||**-4138.50**||**-7242.00**||
|Net membership subscriptions retained||**5413.96**||**1111.77**||
|Donations||**2570.00**||**30600.00**||
|Legacies||**0.00**||**0.00**||
|Gift Aid||**1149.40**||**0.00**||
|Closure of Section Building society/Bank
account Balance xfer to Group||**0.00**||**148.75**||
|Camps: Scouts Cycling Camp, Scout Snowdrift
(Dartmoor) activity, Group Camp, Scout Camp||**15917.47**||**9723.56**||
|Other similar income||**0.00**||**0.00**||
|**Sub total**||**25050.83**||**41584.08**||
|**Grants**||||||
|Maintenenacegrant||**0.00**||**0.00**||
|Other grants - WCC Covid 19||**0.00**||**0.00**||
|**Sub total**||**0.00**||**0.00**||
|**Fundraising (gross)**||||||
|Scout Post||**0.00**||**0.00**||
|Fireworks||**0.00**||**0.00**||
|Bag pack||**0.00**||**0.00**||
|Uniform including badges||**605.36**||**119.00**||
|Other fundraising activities||**0.00**||**0.00**||
|**Sub total**||**605.36**||**119.00**||
|**Investment income**||||||
|Bank interest||**80.34**||**2.39**||
|Building Society interest||**356.49**||**365.80**||
|The Scout Association Short Term Investment
Service||**0.00**||**0.00**||
|Property Rent income||**0.00**||**0.00**||
|Other investment income||**0.00**||**0.00**||
|**Sub total**||**436.83**||**368.19**||
|**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||||
|||**26093.02**||**42071.27**||
|||||||
|||**0.00**||**0.00**||
|||||||
|||**26093.02**||**42071.27**||
## **Receipts and Payments Account**
Year start date
Year end date
|**For the year from**|**01/04/2022**|**To**|**31/03/2023**|
|---|---|---|---|
|**Receipts and payments**
**Payments**||||
|||||
||**2022/23**
**Unrestricted**
**funds**
**£**
**2424.00**
**5040.00**
**159.98**
**457.69**
**1692.94**
**1691.87**
**398.27**
**385.06**
**14393.47**
**315.54**
**343.34**
**969.35**
**30.00**
**652.69**
**28954.20**
**0.00**
**0.00**
**0.00**
**0.00**
**28954.20**
**0.00**
**28954.20**
**-2861.18**
**87073.85**
**84212.67**||**2021/22**
**Unrestricted funds**
**£**|
|**Charitable Payments**||||
|Youth programme and activities (Subs to sections)|**2424.00**||**2418.00**|
|Group Development|**5040.00**||**0.00**|
|Rent|**159.98**||**249.06**|
|Water and Sewerage|**457.69**||**424.02**|
|Electricity and Gas|**1692.94**||**738.93**|
|Insurance|**1691.87**||**1569.72**|
|Repairs and Renewals|**398.27**||**804.57**|
|Materials and equipment|**385.06**||**0.00**|
|Camp costs: Scouts Activities, Group Camp 2022 & 2023,
Scout Camp 2022, Cub Camp 2023|**14393.47**||**8402.29**|
|Uniforms|**315.54**||**0.00**|
|Phone & Internet|**343.34**||**317.03**|
|Premises - Cleaning|**969.35**||**0.00**|
|Community|**30.00**||**25.00**|
|Section Expenses (Group Responsibility)|**652.69**||**569.13**|
|**Sub total**|**28954.20**||**15517.75**|
|**Fundraising expenses**||||
|Fireworks|**0.00**||**0.00**|
|Scout Post|**0.00**||**0.00**|
|Other fundraising costs|**0.00**||**0.00**|
|**Sub total**|**0.00**||**0.00**|
|**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||
||||**15517.75**|
|||||
||||**0.00**|
|||||
||||**15517.75**|
|||||
||**-2861.18**||**26553.52**|
||**87073.85**||**60520.33**|
||**84212.67**||**87073.85**|
## **Statement of assets and liabilities at the end of the year**
## **31st March 2023**
## **31st March 2022**
## **Unrestricted funds Unrestricted funds**
**£**
**£**
||**Unrestricted funds**
**£**||**Unrestricted funds**
**£**|
|---|---|---|---|
|**Cash funds**||||
|Bank current account|**9410.21**||**8388.22**|
|Bank Savings Account (Development)|**42293.73**||**46533.39**|
|Building society account|**32508.73**||**32152.24**|
|The Scout Association Short Term Investment Service|**0.00**||**0.00**|
|Cash/Floats|**0.00**||**0.00**|
|**Total cash funds**|**84212.67**||**87073.85**|
|**Other monetary assets**||||
|Tax claim|**0.00**||**0.00**|
|Debts due from the County/Area/District/Group|**0.00**||**0.00**|
|Insurance claim|**0.00**||**0.00**|
|**Sub total**|**0.00**||**0.00**|
|**Investment assets**||||
|Investment property - detail|**0.00**||**0.00**|
|Quoted investments|**0.00**||**0.00**|
|Other investments - detail|**0.00**||**0.00**|
|**Sub total**|**0.00**||**0.00**|
|**Non monetary assets for charity's ownuse**||||
|Badge stock|**0.00**||**0.00**|
|Shop stock|**0.00**||**0.00**|
|Other stock|**0.00**||**0.00**|
|Land and buildings|**0.00**||**0.00**|
|Motor vehicles|**0.00**||**0.00**|
|Scouting equipment, furniture etc|**0.00**||**0.00**|
|Other|**0.00**||**0.00**|
|**Sub total**|**0.00**||**0.00**|
|**Liabilities**||||
|Accounts not yet paid|**0.00**||**0.00**|
|Expenses incurred but not invoiced|**0.00**||**0.00**|
|Subscriptions not yet paid (Beavers)|**178.56**||**270.36**|
|Loan - detail|**0.00**||**0.00**|
|Other liabilities (Camps)|**3805.86**||**1743.12**|
|**Sub total**|**3984.42**||**2013.48**|
## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 22/05/23 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|Signature
JarrodHill(Signed onoriginal)
Graham Cheshire (Signed on original)|Print Name|
|---|---|
|JarrodHill(Signed onoriginal)|Jarrod Hill Chairman|
|Graham Cheshire (Signed on original)|Graham Cheshire Treasurer|