## _**1[st] Bradford on Avon Scout Group**_ ## **ANNUAL ACCOUNTS** ## **for the year ending** ## _**31st March 2021**_ ## **Charity Number = XN62767** ## _**1 st Bradford on Avon Scout Group**_ ## **Trustees’ Annual Report for the year to 31 March** _**2021**_ ## **Section A Objectives and activities** **----- Start of picture text -----**
Summary of the objects The objectives of the group is as a unit of the
of the charity as set out Scout Association.
in its governing document
The purpose of scouting
Scouting exists to actively engage and support
young people in their personal development,
empowering them to make a positive contribution
to society.
Summary of the main The Group main function is to support the sections
activities in relation to in achieving the aims of the Scout Association. As
these objects a Group the main activities during the last twelve
months have been restricted by the covid-19
pandemic. Following the guidelines from the Scout
association the Group have been able to deliver
elements of the scouting programme initially via
electronic media and then, when permitted, in
small groups meeting outside.
The Provision of Scouting within the Group is
totally dependent on the contribution made by
volunteers.
Public Benefit The Trustees have paid due regard to the Charity
Commission guidance on Public Benefit on
deciding what activities the charity should
undertake.
Membership subscriptions are charged to cover
the immediate running costs of the Group and
these do not unduly restrict membership. The
Group follows the principle that no one should be
excluded because of their inability to pay
membership subscriptions
Two key principles demonstrate scouting’s aims
are for the public benefit are that through the
scout method young people develop towards their
full potential and there is a clear link between the
benefits for young people and the purpose of
scouting. The safety of young people is taken very
seriously and the benefits scouting activities
provide far outweigh the risks. Any private
benefits from scouting are incidental, other than to
those as beneficiary.
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## **Section B Achievements and performance** **----- Start of picture text -----**
Summary of the main
achievements of the Despite the restrictions imposed by the
charity during the year Government on youth activities during the Covid-
19 pandemic, the Group has delivered a fun,
varied and challenging programme over the
course of the year for Beavers, Cubs and Scouts.
The majority of activities have been held online
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although there was an opportunity once restriction were relaxed to undertake activities in small groups outside. Group Executive meetings were held regularly online to ensure the day to day business of running the group was not compromised. The Group wish to strengthen the Group Executive Council by appointing a Quartermaster to manage the substantial equipment held by the Group. We are developing a strategy for the future regarding the Scout HQ. We intend to look at several options including the redevelopment of the site. ## **Section C Financial review** **----- Start of picture text -----**
Policy on Reserves The Group policy on reserves is to hold sufficient
resources to continue the charitable activities of
the Group should income and fundraising activities
fall short. The Group Executive Committee
considers that the group should hold a sum
equivalent to 12 months running costs,
approximately £10k
The Group held free reserves of approximately
£60k against this at year-end
Further financial review The Group does not have sufficient funds to invest
details in longer term investments. The Group has
therefore adopted a risk averse strategy to the
investment of its funds. All funds are held in cash
using only mainstream banks or building societies.
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## **Section D Structure, governance and management** **----- Start of picture text -----**
Type of governing The Group governing documents are those of The
document Scout Association. They consist of a Royal Charter,
which in turn gives authority to the Bye Laws of
the Association and The Policy Organisation and
Rules of The Scout Association
How the charity is The Group is a trust established under its rules
constituted which are common to all Scouts
Trustee selection The Trustees are appointed in accordance with the
methods Policy Organisation and Rules of The Scout
Association
Additional governance The Group is managed by the Group Executive
issues Committee, the members of which are the “Charity
Trustees” of the Scout Group that is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities.
This includes the registration, keeping proper
accounts and making returns to the Charity
Commission as applicable
The committee consist of 14 Independent
members who meet at least 6 times a year
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Ex – officio
Chairperson, Treasurer, Secretary, 2 Joint Group
Scout Leaders
Nominated 3 (Section leaders)
Elected Members 6 NB nominated
members cannot be a greater number than
elected members
This Group Executive Committee exists to support
the Group Leaders in meeting the responsibilities
of their appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of
Group finance;
The insurance of persons, property and equipment
Group public occasions;
Assisting in the recruitment of leaders and other
adult support;
Appointing any sub committees that may be
required;
Appointing Group Administrators and Advisors
other than those who are elected.
The Group has in place systems of internal controls
that are designed to provide reasonable assurance
against material mismanagement or loss, these
include 2 signatories for all payments and
comprehensive insurance policies to ensure that
insurable risks are covered
Section E Reference and administration details
Charity Name 1 [st] Bradford on Avon Scout Group
Charity Number XN62767
Charity’s principal 35 Leigh Park Road, Bradford on Avon
address
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Trustee Name Office Dates acted if not
for whole year
Ex Officio
Will Lawrie Chairperson
Nicholas McGrogan Secretary
Graham Cheshire Treasurer
Christopher Pugh JGSL
Alistair Purches JGSL
Nominated
Pauline Hurley Leader (Beavers)
Frazer Buxton Leader (Cubs)
Ian Mitchell Leader (Scouts)
Elected
Beth Williams Parent Rep
Jonathan Turner Safety
Vacancy
Alison Masero Parent Rep
Florence Battle Community Member
Vacancy Quartermaster
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## **Name and address of advisor** **----- Start of picture text -----**
Type of advisor Name Address
Independent Scrutineer Paul Nicholson paulknicholson@hotma
il.com
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## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above** ## **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature
Graham Cheshire
Full name Graham Cheshire
Position held Group Treasurer
Date 16 June 2021
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# **Insert Scrutineer’s Report or Independent Examiner’s Report here, fully signed.** Insert Grou Accounts LT700002 or LT700003 here ## **1st Bradford on Avon Scout Group Receipts and Payments Account** **For the year from** Year start date Year start date Year end date **01/04/2020 To 31/03/2021** ## **Receipts and payments** **2020/21 2019/20 Unrestricted funds Unrestricted funds £ £** ## **Receipts** |**Receipts and payments**
**Receipts**|**2020/21**
**Unrestricted funds**
**£**| |---|---| |**Donations, legacies and similar income**|| |Membership subscriptions|**1331.55**| |Less:Membership subscriptions paid on (National/County/Area/District)|**-3000.00**| |Net membership subscriptions retained|**-1668.45**| |Donations|**6050.50**| |Legacies|**0.00**| |Gift Aid|**1407.55**| ||| |Closure of Cub building society account Balance xfer to Group|**0.00**| |Camps|**0.00**| |Other similar income|**0.00**| |**Sub total**|**5789.60**| |**Grants**|| |Maintenenace grant|**0.00**| |Other grants - WCC Covid 19|**19431.00**| |**Sub total**|**19431.00**| |**Fundraising (gross)**|| |Scout Post|**0.00**| |Fireworks|**0.00**| |Bag pack|**0.00**| |Uniform including badges|**22.50**| ||| |Other fundraising activities|**0.00**| |**Sub total**|**22.50**| |**Investment income**|| |Bank interest|**0.00**| |Building Society interest|**427.53**| |The Scout Association Short Term Investment Service|**0.00**| |Property Rent income|**0.00**| |Other investment income|**0.00**| |**Sub total**|**427.53**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|| ||**25670.63**| 1 LT700002 ## **1st Bradford on Avon Scout Group Receipts and Payments Account** |**n Avon Scout Group**
**Payments Account**|**n Avon Scout Group**
**Payments Account**|**n Avon Scout Group**
**Payments Account**|**n Avon Scout Group**
**Payments Account**| |---|---|---|---| |Year start date
Year end date|||| |**For the year**
**from**|**01/04/2020**|**To**|**31/03/2021**| ## **Receipts and payments** **2020/21 2019/20 Unrestricted funds Unrestricted funds £ £** ## **Payments** |**Receipts and payments**
**Payments**|**2020/21**
**Unrestricted funds**
**£**| |---|---| |**Charitable Payments**|| |Youth programme and activities (Subs to sections)|**0.00**| |Adult support and training|**0.00**| |Rent|**42.00**| |Water and Sewerage|**409.83**| |Electricity and Gas|**255.90**| |Insurance|**1544.69**| |Repairs and Renewals|**983.63**| |Materials and equipment|**107.76**| |Camp costs|**1120.00**| |Uniforms|**185.94**| |Phone & Internet|**397.33**| |Premises - Cleaning|**72.00**| |Community|**25.00**| |Section Expenses (Group Responsibility)|**118.85**| |**Sub total**|**5262.93**| |**Fundraising expenses**|| |Fireworks|**0.00**| |Scout Post|**0.00**| |Detail 3|**0.00**| |Other fundraising costs|**0.00**| |**Sub total**|**0.00**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**|| ||**20407.70**| ||**40112.63**| ||**60520.33**| 2 LT700002 ## **Statement of assets and liabilities at the end of the year** |**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|| |---|---|---| |**31st March 2021**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**12202.89**
Bank Savings Account (Development)
**16531.00**
Building society account
**31786.44**
The Scout Association Short Term Investment Service
**0.00**
Cash/Floats
**0.00**
**Total cash funds**
**60520.33**
**Other monetary assets**
Tax claim
**0.00**
Debts due from the County/Area/District/Group
**0.00**
Insurance claim
**0.00**
**Sub total**
**0.00**
**Investment assets**
Investment property - detail
**0.00**
Quoted investments
**0.00**
Other investments - detail
**0.00**
**Sub total**
**0.00**
**Non monetary assets for charity's own use**
Badge stock
**0.00**
Shop stock
**0.00**
Other stock
**0.00**
Land and buildings
**0.00**
Motor vehicles
**0.00**
Scouting equipment, furniture etc
**0.00**
Other
**0.00**
**Sub total**
**0.00**
**Liabilities**
Accounts not yet paid
**0.00**
Expenses incurred but not invoiced
**0.00**
Subscriptions not yet paid
**0.00**
Loan - detail
**0.00**
Other liabilities (FY 19/20 - Camp 2020 deposits)
**0.00**
**Sub total**
**0.00**||**31st March 2020**
**Unrestricted funds**
**£**| |**Cash funds**||| |Bank current account|**12202.89**|**8753.72**| |Bank Savings Account (Development)|**16531.00**|**0.00**| |Building society account|**31786.44**|**31358.91**| |The Scout Association Short Term Investment Service|**0.00**|**0.00**| |Cash/Floats|**0.00**|**0.00**| |**Total cash funds**|**60520.33**|**40112.63**| |**Other monetary assets**||| |Tax claim|**0.00**|**0.00**| |Debts due from the County/Area/District/Group|**0.00**|**0.00**| |Insurance claim|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Investment assets**||| |Investment property - detail|**0.00**|**0.00**| |Quoted investments|**0.00**|**0.00**| |Other investments - detail|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Non monetary assets for charity's own use**||| |Badge stock|**0.00**|**0.00**| |Shop stock|**0.00**|**0.00**| |Other stock|**0.00**|**0.00**| |Land and buildings|**0.00**|**0.00**| |Motor vehicles|**0.00**|**0.00**| |Scouting equipment, furniture etc|**0.00**|**0.00**| |Other|**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Liabilities**||| |Accounts not yet paid|**0.00**|**6.99**| |Expenses incurred but not invoiced|**0.00**|**0.00**| |Subscriptions not yet paid|**0.00**|**413.00**| |Loan - detail|**0.00**|**0.00**| |Other liabilities (FY 19/20 - Camp 2020 deposits)|**0.00**|**1693.40**| |**Sub total**|**0.00**|**2113.39**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 10th May 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |**their behalf by**|| |---|---| |Signature|Print Name| ||William Lawrie Chair| ||Graham Cheshire Treasurer| 3 LT700002 Scrutineerfs Report to the Trustees of the 1" BRADFORD ON AVON SCOUT GROUP I report on the a¢¢ounts of the Grtsjtytl'stiict for th8 year 31° Marth 2021 As th6 Group's truste8s you ar8 resF