2025-03-31-accounts - Hadlow Village Hall

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Trustees’ Annual Report for the period

From 1[st] April 2024 Period start date To 31[st] March 2025 Period end date

Charity name: Hadlow Village Hall

Charity registration number: 308232

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To manage and maintain the hall for the purposes of hiring out to villagers, outside groups and individuals.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hall is hired for sports and exercise classes, art and craft groups, choirs and bands, and family parties.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that all hires comply with Charity Commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	Mainly time spent on meetings, maintenance and attendance at fundraising events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The hall provides a well maintained and sizable space to all hirers at a very reasonable cost, thus enabling their various activities.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	We are able to meet all our reasonable objectives.
Performance of fundraising activities against objectives set	Para 1.41	Our fund-raising events meet our objectives.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Current A/C stands at £3853, No.2 A/C at £8356.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Surplus Funds are placed in our No.2 Account and used for capital purchases and projects.
Amount of reserves held	Para 1.22	£8356
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal sources of income have been regular hirers, casual hirers and fundraising events. A large grant was obtained which, together with substantial use of reserves, was used for replacement roof and solar panel heating and battery.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Potential hirer decisions are affected by the peaks and troughs of local, national and international events. Keeping the hall facilities up to date depends on hire income and grants being available if required.
Other

Structure, Governance and Management

Description of charity’s trusts:		Declaration of Trust 27/03/1972
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed and Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	By nomination and election at AGM. Otherwise by co-option during the year.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Hadlow Village Hall
Other name the charity uses
Registered charity number	308232
Charity’s principal address	Correspondence Address – 1 Castle Terrace, High St. Hadlow. Kent. TN11 0BX Site Address – Hadlow Village Hall, Williams Field. Marshall Gardens, Hadlow. Kent. TN11 0HQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Caroline Anderson	Chair
John Clark	Secretary/ Treasurer
PhilipJones
Susan Toft
Yvonne Aldersley		Until 10/04/2024
Michelle Bradnam
James Menday
Alison Noterman

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) John Clark Full name(s) Caroline Anderson Position (eg Secretary, ~~ee~~ Chair Secretary / Treasurer ~~ee~~ Chair, etc) ~~ee~~ Date 31/03/2026 ~~|p~~

Hadlow Village Hall Management Committee

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308232
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Receipts and payments accounts

CC16a

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|||||||| |---|---|---|---|---|---|---| |For the period|1|[st]|April 2024|31|[st]|March 2025| |To| |from|

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Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds Last year

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||||||||| |---|---|---|---|---|---|---|---| |to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1 Receipts| |Fundraising|685|-|-|685|1,083| |Regular Hall Hire|14,929|-|-|14,929|15,496| |Casual Hall Hire|4,534|-|-|4,534|4,636| |Donations & Grants|17,721|-|-|17,721|5| |Interest paid to No.2 A/C|- -|138|-|138|200| |Transfers from & to No. 2 A/C|25,000|13,000|-|38,000|-| |Returnable deposits taken|2,000|-|-|2,000|2,876| |Reimbursements (HPC, Octopus)|3,117|-|-|3,117|873| |67,986|13,138|-|81,124|25,169| |Sub total|(Gross income for AR)| |A2 Asset and investment sales,| |(see table).| |- -|- -|- -|-| |- -|- -|- -|-|- -| |Sub total|- -|- -|- -|-|- -| |————=|Total receipts|67,986|13,138|- -|81,124|25,169| |A3 Payments| |Rep, Mtnce, Rplcmnts & Improvements|39,114|-|-|39,114|2,259| |Insurance|1,850|-|-|1,850|1,678| |Electric, Gas & Water|5,060|-|-|5,060|4,832| |Cleaning & Hygiene|5,819|-|-|5,819|5,285| |Non-domestic Rates|150|-|-|150|141| |Media & Sundries|804|-|-|804|901| |Events|- -|-|-|-|772| |Deposits refunded|2,511|-|-|2,511|5,297| |Transfers to & from No.2 A/C|13,000|25,000|-|38,000|-| |Sub total|68,308|25,000|-|93,308|21,165| |A4 Asset and investment| |purchases,|(see table)| |- -|- -|- -|-| |- -|- -|- -|-| |Sub total|- -|- -|- -|-|- -| |—|Total payments|—————|68,308|25,000|- -|93,308|21,165| |Net of receipts/(payments)|- 322|11,862|-|4,004| |A5 Transfers between funds|- -|-|-|-|-| |A6 Cash funds last year end|4,175|20,218|-|-| |Cash funds this year end|===>|3,853|8,356|-|

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Section B Statement of assets and liabilities at the end of the period

		Unrestricted	Restricted	Endowment
Categories	Details	funds	funds	funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	Current A/C 3,853 - - No.2 A/C inc. Interest 24/25 - £138 - 8,356 - - - - 3,853 8,356 - OK OK OK *Total cash funds* (agree balances with receipts and payments account(s)) ~~—====~~
		Unrestricted	Restricted	Endowment
		funds	funds	funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets	- - - - - - - - - - - - - - - - - - ~~——==~~
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets	- - - - - - - - - - ~~nee~~
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	Furniture, Tableware, Decorations - 2,800 Kitchen Equipment - 600 Cleaning & Maintenance Eqiopment - 200 AV Equipment - 600 Sports & Field Equipment - 100 Aircon Plant & Equipment - 2,000 Solar Panels, Battery & Inverter - 3,000 - - - - ~~oe~~
		Fund to which	Amount due	When due
	Details	liability relates	(optional)	(optional)
B5 Liabilities Signed by one or two trustees on behalf of all the trustees	No Liabilities outstanding - - - - - Signature Print Name Caroline Anderson John Clark Date of approval ~~——~~

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Hadlow Village Hall On accounts for the year 31/03/2025 Charity no 308232 ended (if any) Set out on pages 8-9

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2025 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Date: 31/03/2026

Signed: BWilson Name: Ben Wilson ~~Cs~~ Relevant professional qualification(s) or body MAAT (Member of Association of Accounting Technicians) (if any):

Address: 1A Oaklands Way Hildenborough TN11 9DA

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None to report.

October 2018

IER