2022-03-31-accounts - Sheringham And Beeston Regis Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	21	3	1	0	3	20	22

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	Sheringham and Beeston Regis Scout Group N/A 3 0 8 2 0 6
	The ScoutHut
	7aDeMorley Garth
	Sheringham
	Norfolk Postcode	N	R	2	6	8	J	G

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address Trystan Taylor John Paine Trustee Name Dates acted if not for whole year Office (if any)	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address Trystan Taylor John Paine Trustee Name Dates acted if not for whole year Office (if any)	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address Trystan Taylor John Paine Trustee Name Dates acted if not for whole year Office (if any)
Type of advisor	Name	Address

1 LT700001 (1st February 2017)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (1st February 2017)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. The Group also has insurance covering helpers against personal accident. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of the section. In the worst case scenario the complete closure of the group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. The Group
also has insurance covering helpers against personal
accident. Risk Assessments are undertaken before all
activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 14. If there was a
reduction in membership in a particular section or the group
as a whole then there would have to be a contraction,
consolidation or closure of the section. In the worst case
scenario the complete closure of the group.

3 LT700001 (1st February 2017)

Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	There have been limited physical activities undertaken during the past year due to the closure of face to face scouting ordered by the Scout Association because of the Covid 19 pandemic. This ended during the year.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (1st February 2017)

Section D Achievements and performance Summary of the main achievements of the charity during the year

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group held reserves of approximately £26,500 against this at year end. This is above what is required for operating expenses. COVID related grants in excess of lost subscriptions have been received during the last 2 years. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £7,000.

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising);

The Group does not have sufficient funds to invest in longerterm investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

5 LT700001 (1st February 2017)

how expenditure has supported the key objectives of the charity; • investment policy and objectives

Section F

Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Trystan Taylor Position (eg Secretary, Chair) Trustee Date 28 7 20 22

6 LT700001 (1st February 2017)

SHERINGHAM & BEESTON REGIS SEA SCOUT GROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

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RECEIPTS PAYMENTS
Subscriptions Beavers 820.00 Utilities Electricity 258.00
Cubs 1,440.00 Gas 164.77
Scouts 1,500.00 Water 236.50
Joining Fee 20.00 Refuse 70.07
3,780.00 729.34
Hire of HQ Meditation Group 84.00 Camps/Activities Activities 243.41
Fundraising/Donations ASTCO recycling - Textile Bank 17.57 HQ Expenses Fire Safety 82.38
Briston Ukulele Group 100.00 Insurance - HQ 650.96
117.57 Repairs & Renewals 201.11
Gas Safety Check/New Fan & Thermostat 467.95
Neckers 111.00 Business Rates 60.11
1,462.51
Petty Cash 330.00
Uniform Badges 331.24
Sundry NNDC - Covid-19 Grant 22,391.02 Neckers 143.50
Capitation Refund 9.00 474.74
E.ON Refund 95.45
Business Money Manager Interest 0.13 New Equipment Rifle Range Curtain, Archery Bows & 523.28
22,495.60 Air Pistols
Laser Colour Printer 259.99
Ordanance Survey Maps, Tents, Tables, 747.60
Keys/Key Lock Box, HiVis Vests, Footballs
etc. Litter Pickers, Toasters, Security
Light, Cooking Equipment
1,530.87
Petty Cash 330.00
Bank Charges 24.00
Sundry Online Scout/Youth Manager 71.80
First Aid course 30.00
Insurance Non Members, Helpers & Supporters 42.00
Capitation 1,940.00
Remembrance Day Wreath 25.00
Postage etc. 15.11
2,123.91
Total expenditure for year 6,918.78
Surplus for the year 19,999.39
Total income for year £ 26,918.17 £ 26,918.17
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BALANCE SHEET AS AT 31 MARCH 2022
Current Assets as at 31 March 2022 Reserves as at 1 April 2021
Cheque account 24,492.76 O/Balance 1 April 2021 6,503.22
Business Money Manager 1,611.12
Cash in hand 398.73 Surplus for the year 19,999.39
£26,502.61 £26,502.61
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