## Trustees' Annual Report **----- Start of picture text -----**
For the period
From (start date 1 0 4 2 3 to end date 3 1 0 3 2 4
a Section A Reference and administration details
Charity name 1st Stanmore Scout Group
Lo
Registered charity number (if any) 3 0 8 1 6 8
LTT TTT]
HQ registration number 1 0 5 5 2
LET TTT 1]
Charity’s principal address 186 Marsh Lane
Stanmore
Postcode H A 7 2 S L
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
**----- End of picture text -----**
||**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| |1|Ashley Martin|Group Lead Volunteer
(Ex-Officio)|| |2|Vipul Mehta|Chair (-Co) (Ex-Officio)|| |3|Sailesh Vekaria|Chair (-Co) (Ex-Officio)|| |4|Rob Curtis|Treasurer (Ex-Officio)|Resigned June 2024| |5|Ona Jomaa|Assistant Treasurer
(Appointed)/
Active Treasurer|Treasurer since June
2024| |6|Jigna Patel|Trustee (Appointed)|| |7|Duncan McDowall|Trustee (Co-Opted)|Resigned Jan 2024| |8|Jackie McDowall|Trustee (Co-Opted)|| |9|Bhrat Patel|Trustee (Co-Opted)|| |10|Ramesh Dave|Trustee (Co-Opted)|| |11|||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Independent Reviewer|Bhushan Pradhan|| ## **1st Stanmore Scout Group** 186 Marsh Lane Stanmore HA7 2SL **T:** 020 8952 9299 **M:** 07891 620 268 **E:** mail@1ststanmore.co.uk **W:** www.1ststanmore.co.uk Registered Charity Number 308168 (England and Wales) Scout Association Registration Number 10552 1 LT700001 (27 February 2024) **Section B Structure, governance and management** |Description of the charity’s trusts
(e.g. trust, association, company)
How the charity is constituted
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust deed, constitution)
Type of governing document|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association. Policy, Organisation
and Rules (POR)
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to
all Scouts.| |---|---| Additional governance issues (optional information but encouraged as best practice) |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of
trustees; b) trustee' consideration of
major risks and the systems and
procedures to manage them|The Group is managed by the Group Trustee Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charity Commission as appropriate.
The group is managed by an elected board of trustees, comprising
Group Co-Chairpersons x 2 , Group Lead Volunteer, Group Treasurer
and Group Secretary along with individual section leaders, parent’s
representatives and others nominated onto the committee for their
knowledge or skills. The Trustee Board meets at least 3 times a year.
Members of the Trustee Board complete Being a Scouts Trustee
learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and equipment
are in good working order, and everyone follows legal requirements
and the organisation's policies and rules. Their support helps other
volunteers run high-quality and safe programmes that gives young
people skills for life.| |---|---| 2 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
concern that have been identified are:
1. Damage to the building, property and equipment. In addition to
adequate insurance provision to mitigate against permanent loss via
the Scout Group Policy, in the event of damage critical to the prvision
of Scouting The Group would request the use of buildings, property
and equipment from neighbouring organisations such as Community or
other Scout Groups .
2. Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are undertaken
before all activities anmd continual training and supervision of Leaders
and members with safety briefings in place.
3. Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does hold
a reserve to ensure the continuity of activities should there be a major
reduction in income. The Board could raise the value of subscriptions
to increase the income to the group on an ongoing basis, either
temporarily or permanently.
4. Loss of Key Trustees, Skills and inability to maintain minimum
number of 5, creates significant risks for the compliance and
governance of the Group. The Trustees shall endeavour to have
contingency plans and succession planning in place for all Key roles,
with distribution of tasks and continual recruitment including co-opting
members. Having Co and assistant positions for critical roles.
5. Reduction or loss of leaders. The group is
totally reliant upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a whole then
there would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the Group.
Trustees will endeavour to contrinually recruit and train volunteers with
a dividion of labour to help retention. Working with Beaver and Cub
parents is a key strategy. Keeping in contact with former Young
Leaders is a longer term strategy for recruit future leaders perhaps
post University breaks.
5. Reduction or loss of members. The Group provides activities for all
young people aged 4 to 18. If there was a reduction in membership in
a particular section or the group as whole then there would have to be
a contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
**6. Risk and Internal Control**
The group has in place systems of internal controls that are designed
to provide reasonable assurance against material mismanagement or
loss, these include 2 signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are covered.| 3 LT700001 (27 February 2024) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the main activities in
relation to these objects
Summary of the objects of the charity
set out in its governing document|The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
We have 3 active sections to which we have also working with 1st
Edgware added an Explorer Unit on Friday nights. We have a thriving
group with programmes including camps and scouting activities.
However we have had a number of key support and volunteers step
back this year due to commitments and have been unsuccessful in
garnering enough further voluntary support, particularly in Leadership
roles. We thank Lizzy King for stepping up to be the Scout Leader.
Our efforts to recruit more assistance will be increased in 2024/25 as
more are needed in certain sections to ensure sustainable growth and
support. Our Leaders have been amazing in supporting our Young
Leaders, who have been developed and performed exceptionally well
and have been able to put this towards their Duke of Edinburgh award
achievements. It was warming to note that former 1st Stanmore
Scouts who have maintained their commitment to the Group have
returned to support trips and activities as Leaders.
Trustees would like to express their gratitude to all Leaders and
Volunteers for yet another year of (increasing) commitment and hard
work. More detailes by section will be given at the AGM.| 4 LT700001 (27 February 2024) **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of •In addition to runnoing successful programmes with several achieving
the charity during the year Scout Awards and meeting DofE requirements we have experienced a
growth in numbers
•Opening Explorer unit jointly with 1st Edgware
•Our growing number of Young Leaders being supported in their
development
•Essential maintenance and refurbishment of our building post water
damage in Dec 2023
•We have created a ring fenced sum to support families in financial
need on request so enable scouting from all backgrounds and have
endeavoured keep Scout activities affordable so those who need us
most can benefit from the skills that Scouts teaches.
Section E Financial Review
Brief statement of the charity’s policy
on reserves Reserves Policy
The Scout Group’s Policy on Reserves is to hold sufficient resources
to continue the activities of the Group for a period of at least 12 months
in the event that income and fundraising activities fall short of our
requirements. We continue to hold funds on reserve in the event that
major roof works are required. Given the age of our building it is likely
that major roof works will be required at some point in the future and
the Trustees consider it prudent to hold funds on reserve to cover this.
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about: Investment Policy (Specimen 1)
• the charity’s principal sources of
funds (including any fundraising);
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building societies.
• how expenditure has supported the
key objectives of the charity;
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a period
of notice before funds may be withdrawn, before doing so the Group
Trustee Board considers the cash flow requirements.
• investment policy and objectives;
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy
to the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
**----- End of picture text -----**
5 LT700001 (27 February 2024) **----- Start of picture text -----**
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to
achieve them) Changes to Scout processes will be adopted at the 2024 AGM on 6
September and fully embedded with simplified roles and strengthening
of the governance functions of the Trustee board in responding to
recent changes.
**----- End of picture text -----**
**Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees **----- Start of picture text -----**
Signature(s) Vipul Mehta and Shailesh Vekaria
Full name(s) Vipul Mehta and Shailesh Vekaria
Position (eg Secretary, Co-Chairs
Chair)
Date 2 9 0 8 2 4
**----- End of picture text -----**
6 LT700001 (27 February 2024) **1st STANMORE SCOUT GROUP** ## **FINANCIAL REVIEW** ## **Receipts and Payments Accounts for Year Ending 31 March 2024** |**RECEIPTS**
SCOUTING RECEIPTS
Membership subscriptions
Camps & other Scouting Activities
TOTAL SCOUTING RECEIPTS
HQ & OTHER RECEIPTS
HQ Donations received
Other Donations received
Gift Aid received
Bank Interest received
TOTAL HQ & OTHER RECEIPTS
**TOTAL RECEIPTS**
**PAYMENTS**
SCOUTING PAYMENTS
Camps & Other Scouting Activities
Scouting Equipment Purchased
Uniforms, Badges & Training
TOTAL SCOUTING PAYMENTS|14,525
225
2,109
441
516|2024
£
10,722
14,325
14,525
25,247
0
1,200
453
860
3,291
**28,538**
11,723
1,204
348
13,275|2023
£
8,130
14,325| |---|---|---|---| ||||22,455
2,513| ||||| ||||**24,968**| ||||12,657
0
283| ||||12,940| Page 1 of 3 **1st STANMORE SCOUT GROUP** ## HQ & OTHER PAYMENTS |Rent & Rates
Electricity & Gas
Water & Sewage
Telephone & Internet
Refuse Collection
Maintenance & Cleaning
Building Improvements
Building Insurance
Purchase of HQ Equipment
Admin & Office Costs
Bank & Credit Card Charges
TOTAL HQ & OTHER PAYMENTS
**TOTAL PAYMENTS**
**NET (DEFICIT ) / RECEIPTS FOR THE YEAR**
**CASH FUNDS**
Cash Funds – 01 April 2023
NET (DEFICIT ) / RECEIPTS FOR THE YEAR
Cash Funds – 31 March 2024
Cash Funds as at 31 March 2024 consist of the following
Cash
HSBC – Current account
Nationwide Building Society account
Virgin Bank – Charity Deposit account|163
4,074
584
791
228
205
2,927
1,919
75
5
(40)|184
3,254
587
554
281
230
1,700
1,753
0
355
60
10,930
**24,205**
**4,332**
48,036
4,332
**52,368**
60
14,683
10,773
26,852
**52,368**|184
3,254
587
554
281
230
1,700
1,753
0
355
60|8,957| |---|---|---|---|---| ||:-|||| |||||**21,897**| |||||| |||||**3,070**| |||||44,966
3,070| |||||**48,036**| |||||0
10,927
10,408
26,701| |||**52,368**||**48,036**| Signed on behalf of the trustees Ona Jomaa Treasurer Shailesh Vekaria & Vipul Mehta Co-Chairman Date: 22 June 2024 Date: 29 August 2024 Page 2 of 3 **1st STANMORE SCOUT GROUP** ## **Treasurer's Report** I attach the Receipts and Payments accounts for the year ended 31 March 2024, I am pleased to report that the financial situation of the 1st Stanmore Scout Group continues to be healthy. During the reporting period, a flood in our HQ resulted in approximately £11,100 of repairs, £8,200 of which we recovered from our insurers. As we are a charity with income of less than £ 250,000 we prepare our annual statement on a basis which summarises the movement of cash into and out of the Trust during the financial year. The method of accounting for subscriptions has been amended to net subscription receipts against the capitation fees, and the 2023 comparative figures have been restated to reflect this. I consider that the 1st Stanmore Scout Group is in a good financial position to continue. Ona Jomaa Honorary Treasurer ## **RESERVES POLICY** The Scout Group's Policy on Reserves is to hold sufficient resources to continue the activities of the Group for a period of at least 12 months in the event that income and fundraising activities fall short of our requirements. We continue to hold funds on reserve in the event that major roof works are required. Given the age of our building it is likely that major roof works will be required at some point in the future and the Trustees consider it prudent to hold funds on reserve to cover this. ## **Independent Examiner** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Bhushan Pradhan Page 3 of 3 **1st STANMORE SCOUT GROUP** ## **FINANCIAL REVIEW** ## **Receipts and Payments Accounts for Year Ending 31 March 2024** |**RECEIPTS**
SCOUTING RECEIPTS
Membership subscriptions
Camps & other Scouting Activities
TOTAL SCOUTING RECEIPTS
HQ & OTHER RECEIPTS
HQ Donations received
Other Donations received
Gift Aid received
Bank Interest received
TOTAL HQ & OTHER RECEIPTS
**TOTAL RECEIPTS**
**PAYMENTS**
SCOUTING PAYMENTS
Camps & Other Scouting Activities
Scouting Equipment Purchased
Uniforms, Badges & Training
TOTAL SCOUTING PAYMENTS|14,525
225
2,109
441
516|2024
£
10,722
14,325
14,525
25,247
0
1,200
453
860
3,291
**28,538**
11,723
1,204
348
13,275|2023
£
8,130
14,325| |---|---|---|---| ||||22,455
2,513| ||||| ||||**24,968**| ||||12,657
0
283| ||||12,940| Page 1 of 3 **1st STANMORE SCOUT GROUP** ## HQ & OTHER PAYMENTS |Rent & Rates
Electricity & Gas
Water & Sewage
Telephone & Internet
Refuse Collection
Maintenance & Cleaning
Building Improvements
Building Insurance
Purchase of HQ Equipment
Admin & Office Costs
Bank & Credit Card Charges
TOTAL HQ & OTHER PAYMENTS
**TOTAL PAYMENTS**
**NET (DEFICIT ) / RECEIPTS FOR THE YEAR**
**CASH FUNDS**
Cash Funds – 01 April 2023
NET (DEFICIT ) / RECEIPTS FOR THE YEAR
Cash Funds – 31 March 2024
Cash Funds as at 31 March 2024 consist of the following
Cash
HSBC – Current account
Nationwide Building Society account
Virgin Bank – Charity Deposit account|163
4,074
584
791
228
205
2,927
1,919
75
5
(40)|184
3,254
587
554
281
230
1,700
1,753
0
355
60
10,930
**24,205**
**4,332**
48,036
4,332
**52,368**
60
14,683
10,773
26,852
**52,368**|184
3,254
587
554
281
230
1,700
1,753
0
355
60|8,957| |---|---|---|---|---| ||:-|||| |||||**21,897**| |||||| |||||**3,070**| |||||44,966
3,070| |||||**48,036**| |||||0
10,927
10,408
26,701| |||**52,368**||**48,036**| Signed on behalf of the trustees Ona Jomaa Treasurer Shailesh Vekaria & Vipul Mehta Co-Chairman Date: 22 June 2024 Date: 29 August 2024 Page 2 of 3 **1st STANMORE SCOUT GROUP** ## **Treasurer's Report** I attach the Receipts and Payments accounts for the year ended 31 March 2024, I am pleased to report that the financial situation of the 1st Stanmore Scout Group continues to be healthy. During the reporting period, a flood in our HQ resulted in approximately £11,100 of repairs, £8,200 of which we recovered from our insurers. As we are a charity with income of less than £ 250,000 we prepare our annual statement on a basis which summarises the movement of cash into and out of the Trust during the financial year. The method of accounting for subscriptions has been amended to net subscription receipts against the capitation fees, and the 2023 comparative figures have been restated to reflect this. I consider that the 1st Stanmore Scout Group is in a good financial position to continue. Ona Jomaa Honorary Treasurer ## **RESERVES POLICY** The Scout Group's Policy on Reserves is to hold sufficient resources to continue the activities of the Group for a period of at least 12 months in the event that income and fundraising activities fall short of our requirements. We continue to hold funds on reserve in the event that major roof works are required. Given the age of our building it is likely that major roof works will be required at some point in the future and the Trustees consider it prudent to hold funds on reserve to cover this. ## **Independent Examiner** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Bhushan Pradhan Page 3 of 3