FARNHAM PARK SPORTS FIELDS
CHARITY NO 308164
Annual Report and Accounts
For the year ended 31 March 2025

FARNHAM PARK SPORTS FIELDS
CHARITY NO 308164
Annual Report and Accounts
For the year ended 31 March 2025
Index
Page
Trustee's Annual Report
Statement of Financial Activities (SOFA)
12
Balance Sheet
13
Statement of Cash Flow
14
Notes to the Accounts
15-26
Independent Auditorfs Report
27

Charity Details
Official charity name
Farnham Park Sports Fields
Registered charity number
308164
Charity's principal address
The Gateway
Gatehouse Road
Aylesbury
Bucks, HP19 8FF
Charity trustee
Buckinghamshire Council Corporate Trustee
Principal Officers
Chief Executive
Sophie Payne
Service Director Culture, Sport & Leisure of
Buckinghamshire Council
Treasurer
Mark Preston
Assistant Chief Finance Officer of
Buckinghamshire Council
Principal advisors
External audit
Azets Audit Services
Westpoint, Lynch Wood,
Peterborough, PE2 6FZ
Bank
Barclays Bank PIC
16118 St Peters Street,
St Albans, Herts AL3 4DZ
Financial and legal support is provided by Buckinghamshire Council.

Trustee's Annual Report
Governin
Document and how the Charitable Trust is Constituted
The Farnham Park Sports Fields charity is governed by the Eton Rural District Council (ERDC) Act 1971.
Prior to the ERDC Act land and buildings at Farnham Park Sport5 Field {FPSF), and parts of the South
Buckinghamshire Golf Course ISBGC) were controlled by the Farnham Park Recreational Trust, which was
constituted by a conveyance dated 30th December 1946 between United Commercial Association Limited
and the Trustees of the Trust.
The ERDC Act transferred these assets to Eton Rural District Council. South Bucks District Council (SBDC)
became the successor in title to Eton Rural District Council, under provisions contained in the Local
Government Act 1972. Buckinghamshire Council (a unitary authority) assumed all the responsibilities of
SBDC under the relevant legislation.
The ERDC Act obliges Buckinghamshire Council to maintain and manage the transferred land in accordance
with the purposes of the original trust (as substantially re-enacted in Schedule 4 of the ERDC Act). These
assets therefore form a charitable trust, with Buckinghamshire Council being the sole corporate trustee.
Furthermore, as the usage of these assets is subject to the restrictions contained within this Act, these assets
represent a permanent endowment.
Trustee A
ointment
As Buckinghamshire Council is the sole Corporate Trustee, Members of Buckinghamshire Council act in a
corporate capacity as trustee. There are no other charity trustees.
Or
anisational Structure of the Charitable Trust
The Members of Buckinghamshire Council (acting as Corporate Trustee) make the strategic decisions relating
to the operation of the facilities. The Buckinghamshire Council Cabinet annually approves the Trust budget.
The day-to-day management is undertaken by Council officers in line with approved guidelines.
Relationshi
between the Charitable Trust and Related Parties
All financial, legal and operational sUPPOrt is provided by Buckinghamshire Council and this affects the
Charitable Trust in the following ways:
All staff who are involved in the Charitable Trust are jointly employed by Buckinghamshire Council and
the Charitable Trust;
The key management personnel are members and officers of Buckinghamshire Council and receive no
remuneration from the Charitable Trust.
Risks
The Charitable Trust complies with the Buckinghamshire Council risk management strategy and the
Buckinghamshire Council risk management policy. In particular, risks relatin8 to the Charitable Trust's
activities are identified, evaluated and monitored in an appropriate risk register.
The primary risk facing the Charitable Trust is its reliance on income generated solely from the use of its
facilities. Operating in a highly competitive leisure market, the Trust must remain adaptable and responsive

Trustee's Annual Report
to changes in demand, while still upholding its charitable objectives; this means there will periodically need
to be investment to maintain / modernise the facilities in line with changing customer expectations. The
Charitable Trust therefore needs to ensure that there is a long-term robust business plan and access to
finance, to ensure that it is able to continue to operate within the Charitable Trust's available resources.
In light of the above, there has been a review of the operating arrangement5 for the Trust facilities in order
to establish more financially sustainable arrangements for the longer term, with input from specialist
advisers.
The recommendations, which were considered by the trustee in July 2024, were to go to market to offer
long-term lease arrangements for the sites with appropriate provision to ensure continuing usage in line
with the charitable objectives. In line with the legally required processes for charity lease disposals, the Trust
commissioned a Designated Adviser's Report for consideration, and Public Notices were published seeking
representations; none were received.
Following marketing of the lease opportunity, and a robust evaluation process with updated advice from the
charitws Designated Adviser, a formal decision on the recommended leaseholder is pending. The transition
to the new leaseholder is anticipated to be completed duringthe coming financial year, with the operational
management of the facilities transferring to the new leaseholder.
Objectives and Activities
Ob'ectives of Charitable Trust
The objectives of the Charitable Trust are set out in the ERDC Act 1971 and are as follows:
The maintenance and improvement of the physical well-being of persons resident in the rural district of
Eton and adjoining areas by the provision of facilities for physical training and recreation and for promoting
and encouraging all forms of recreational activities calculated to contribute to the health and physical well-
being of such persons.,
Charitable Trust Aims
The Charitable Trust aims to maintain and improve the physical well-being of local residents by providing
high quality, public sporting facilities at reasonable prices.
Specifically, it:
maintains the Farnham Park Playing Fields to enable clubs to let or hire these facilities at affordable prices
and
operates the South Buckinghamshire Golf Course on a public pay and play basis, whilst also
accommodating two self-managed golf clubs
Ob'ectives for Year
The key objectives for 2024/25 were".
l. To ensure that the facilities continue to provide value for money for users, and

Trustee's Annual Report
2. To ensure that the facilities are operated within the Charitable Trust's available resources; and aligned
to this, completion of a review to recommend new operating arrangements to deliver financial
sustainability into future years.
Strate
ies for Achievin
Ob'ectives
l. To ensure that the facilities provide value for money for users, the Charitable Trust aims to:
maintain the facilities to a high standard, including having proper regard to the safety of users of the
facilities.
annually review its fees and charges to ensure that they remain competitive, and
offer discounted prices for under 185, senior citizens and those on low incomes.
2. To ensure that the facilities operate within the Charitable Trust's available resources, the Charitable Trust
sets an annual budget and monitors this throughout the year, taking corrective action as necessary. As
set out above, a review of the trust operations focused on financial sustainability has now been
completed. the trustee approved the recommendation to progress long-term leasing arrangements for
the sites and implementation is underway.
Public Benefit
Public Benefit is the legal requirement that every organisation set up for one or more charitable aims must
be able to demonstrate that its aims are for the public benefit.
The Charitable Trust is aware of the Charity Commission's guidance on public benefit, and believes that the
Charitable Trust's aim5 meet the two key public benefit principles which are set out in the Charity
Commission guidance:
Principle I: There must be an identifiable benefit or benefits
Principle 2: Benefit must be to the public, or a section of the public.
Achievements and Performance
Review of Activities Undertaken
The charity's sites have continued to be used for a wide range of sports and physical activity. In 2024125,
Farnham Park Playing Fields comprised of one adult and one junior size rugby pitch; four adult, one youth
and nine junior football pitches: four softball and two baseball pitches," and a children's play area {operated
by Farnham Royal Parish Council). The site is also used by residents for recreational purposes and in
particular dog walking.
The following organisations were tenants all using the facilities on site:
BaseballSoftballUK Limited (Farnham Park National Baseball & Softball Complex)
Farnham Royal Rugby Club
Unity Martial Arts.

Trustee's Annual Report
It is estimated that baseball and softball attracted around 23,500 participants (around 20,000 in 2024) during
their season (March to October). BSUK saw a slight increase of use following two particular events with a
Major League Baseball event and the Blind Baseball International Cup.
In addition to the above tenant organisations, there were eight football clubs regularly hiring Pitches on a
seasonal basis; and the site also accommodated casual football matches from local teams where possible,
to help generate additional income.
The total number of football and rugby matches played during the year 2024/25 was 429 {2023/24: 470).
With additional training sessions throughout the season {September to April), there were over 11,500
12023/24: 12,500) participants, not including spectators. There are a number of keyjunior football clubs that
primarily use Farnham Park as their base and they include St James's FC, Marlow United FC and Gerrards
Cross FC. We have five clubs and seven teams in respect of senior football that is regularly played on site.
The feedback from the local football clubs who regularly play at Farnham Park Playing Fields continues to be
positive, and because of the improvement in the layout and quality of pitches there were only 69 matches
12023/24: over 100 matches) postponed due to weather conditions.
In partnership with Buckinghamshire Council'5 Public Health, The FA and Gerrards Cross girls team, we
piloted the'smoke Free Pitches, campaign with a successful launch in the early autumn and we subsequently
installed large signage to discourage smoking during matches as part of this.
In relation to the wider playing fields Slte, works are ongoing at the site of the old Slough Town FC clubhouse
building; and we are undertaking the repair and restoration work for Farnham Royal Rugby Club following
the fire that damaged their clubhouse in 2024.
At the golf course, the grounds team carried out a programme of winter works, including a greater level of
aeration work than in the previous three years, to improve the playability of the course, plus work on
improving the surface of the pathways to enable better access throughout the winter. In 2024/25, the golf
course was closed for 35 days, which was Significantly less than the previous year when 72 days of play were
lost due to adverse weather.
Unfortunately, the course experienced significant vandalism at the end of February, which resulted in severe
damage to two greens and fairways by quad/motorised bikes. This required considerable remedial and repair
work and temporary greens had to be put in place for more than three months, causing a negative impact
and feedback from users of the golf course. The number of rounds played in 2024/25 was 26,378, compared
to 29,442 the previous year, meaning there were 3,064 less rounds played than in 2023124.

Trustee's Annual Report
Financial Review
Review of Year
During 2024/25 the Charitable Trust received income totalling £1,102k (excluding donations and grants) and
spent £1,326k giving a net deficit for the year of £224k. Donations and grants totally £328k were also
received and when added to this to the result is a net increase in funds forthe year of £104k.The table below
compares the budget for the year with the actual expenditure.
Budget Figures Actual
Variance
{Art-
Budget)
£'ooo
£'ooo
£'ooo
Farnham Park Sports Fields
Income
Expenditure
Depreciation
96
92
12341 (2731
{20)
{11)
(158) (192)
(4)
(39)
(34)
South Buckinghamshire Golf Course
Income
Expenditure
Depreciation
768
644
1826) (6011
{54)
{691
(112)
126)
1124)
225
115)
86
South Buckinghamshire Catering
Income
Expenditure
Depreciation
276
202
1406) (3721
{74)
34
(130) (170)
{40)
Management Fee Income
400
400
164
164
(2361
(236)
Charitable Trust income comes from fees and charges paid by users of the facilities, and all charitable
expenditure relates to providing sporting facilities to help maintain and improve the physical well-being of
residents.
Golf course income was lower than budget due to the reduced number of rounds played this year, as outlined
earlier in the report, with an associated impact on catering income, but there was also reduced expenditure,
including lower employee costs. At the playing fields, income was slightly below budget but an increase on
the previous financial year (£75k); similarly, although expenditure was higher than budget, it was lower than
the previous financial year.

Trustee's Annual Report
The following table provides a summary of the Charitable Trust's key assets and liabilities:
At 31 March 2025 At 31 March 2024
£'ooo
5,980
718
(1,019)
(2,408)
£'ooo
6,075
1,396
{1,108)
{3,196)
Fixed Assets
Current Assets
Clubhouse Loan from Buckinghamshire Council
Other Liabilities
3.271
3,167
Reserve Polic
Unrestricted Fund
Nature of Reserve: This Fund represents the accumulated year on year surplus/deficit of income over
expenditure that has been accumulated by the Charitable Trust.
Minimum Value of Fund: The Charitable Trust aims to ensure that the charity operates within its means and
therefore aims to ensure that it always holds a balance on its unrestricted funds sufficient to meet its known
future commitments.
The current Unrestricted Fund balance is a deficit of £468k (2023124 £596k). This means that as in previous
years the Charitable Trust continues to rely on the ongoing support of Buckinghamshire Council.
Usage: The Unrestricted Funds can be applied for any lavrful purpose of the charitable trust.
Reserve Polic
Restricted Fund
Nature of Reserve: The Restricted Fund is made up of monies received in 1998/99 for the sale of Farm
Cottages. The current balance is £231k (2023124 £231k).
Usage: The Restricted Funds consist of the Farm Cottage Fund set aside for any redevelopment of the Playing
Fields and to cover ongoing usage of the Clubhouse.
Reserve Polic
Endowment Fund
Nature of Reserve: The Endowment Fund represents the value of the assets that were transferred under the
ERDC Act.
Minimum Value of Fund: The value of the Endowment Fund will reduce over time to reflect depreciation of
the endowment assets.
Usage: Endowment funds cannot generally be spent. and thus changes to the value of the endowment
reserve will only be due to changes in the value of the endowment assets.

Trustee's Annual Report
Statement of Trustee's Responsibilities
The trustee is responsible for preparing a Trustee's annual report and financial statements in accordance
with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted
Accounting Practice).
The law applicable to charities in England and Wales, The Charities Act 2011 and the Charity (Accounts and
Reports) Regulation5 2008 requires the trustee to prepare financial statements for each financial year, which
give a true and fair view of the state of affairs of the charity and the incoming resources and application of
resources, including the net income and expenditure of the charity for that year. In preparing those financial
statements, the trustee is required to:
select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP (FRS1021'
make judgements and estimates that are reasonable and prudent,"
state whether applicable accounting standards have been followed, subject to any material departures
disclosed and explained in the financial statements; and
prepare the financial statements on the going-concern basis unless it is inappropriate to presume that
the charity will continue in business.
The trustee is responsible for keeping proper accounting records which disclose with reasonable accuracy at
any time the financial position of the charity and which enable them to ensure that the financial statements
comply with the Charities Act 2011. The Trustee is also responsible for safeguarding the assets of the charity
and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Plans for Future Periods
Completion of repairs to the clubhouse for Farnham Royal Rugby Club are underway in advance of the new
rugby season; along with further essential tree works across the sites as required by tree condition surveys.
As set out above, a particular focu5 for the coming period will be the work to implement the new leasehold
operating arrangements for the Trust facilities. in order to establish more financially sustainable
arrangements for the longer term.
Declaration
The Buckinghamshire Council acting as Corporate Trustee has delegated responsibility to the Audit &
Governance Committee of the authority to review and approve the Charitable Trust's Accounts. These
accounts will be signed by Mark Preston, the Assistant Chief Finance Officer on behalf of the Trustees.
It IS therefore declared that the Buckinghamshire Council's Audit & Governance Committee, on behalf of the
Charity, reviewed this Annual Report and the accompanying Accounts for the financial year ending 31 March
2025 at their meeting on 24 September 2025.
10

Trustee's Annual Report
roved and si
ned on behalf of the Cor
orate Trustee b
A/
Mark Preston
Assistant Chief Finance Officer of Buckinghamshire Council
Date: 0610112026

Statement of Financial Activities {SoFA)
This statement shows the income and expenditure of the Charitable Trust during the year and the accumulated funds at the Charitable Trust's disposal. All operations are
continuing.
2024125
Unrestricted
Funds
£'ooo
2024125
2024125 2024125
2023124
Restricted Endowment
Total Unrestricted
Funds
Funds
Funds
Funds
£'ooo
£'ooo
£'ooo
£'ooo
2023124
2023124 2023124
Restricted Endowment
Total
Funds
Funds
Funds
£'ooo
£'ooo
£'ooo
Notes
Donations and Grants
328
328
1,007
1,007
Income and Endowments
Income f rom charitable activities
Farnham Park Sports Fields
South Buckinghamshire Golf Course
South Buckinghamshire Cateri ng
92
644
202
92
644
202
75
660
220
75
660
220
Income from non-charitable activities
164
164
534
534
Total Incomln8 resources
1,430
1,430
2,496
2,496
Expendlture
Charitable activities
Farnham Park Sports Fields
South Buckinghamshire Golf Course
South Buckingham5hire Catering
Depreciation - Tangible Assets
Prof it on disposal of Tangible Assets
Management and maintenance
Impairment of Tangible Assets
Total expenditure on charitable activities
11291
11981
13211
1701
{129)
(198)
(321)
180)
13731
18991
14811
1691
{3731
{8991
{4811
(831
iioi
141
iioi
15911
(591)
1151
115)
1251 11,326)
11,3011
11,8221
141
iioi
11.8361
Net movement in funds
129
1251
104
674
141
iioi
660
Gains/Losses on Revaluation
Total f unds brought forward
Total funds carried forward
12
11,2831
(597)
2,203
1,340
3,533
2,215
292
3,167
1597
(468)
231
3,533
3,508
3,167
3,271
235
231
231
Thi5 is an amount received from Buckinghamshire Council
*b This is the management fee in relation to work carried out by the Trust on behalf of Buckinghamshire Council
12

Balance Sheet
This statement shows the assets and liabilities of the Charitable Trust and the balances and reserves at the
Charitable Trust's disposal.
At31
March
2025
Unrestricted
Funds
At31
March
2025
Restricted
Funds
Farm Cottage
£'ooo
At31
March
2025
Endowment
Funds
At31
March
2025
Total
Funds
At31
March
2024
Total
Funds
Notes
£'LK)O
£'ooo
£'ooo
£'o(M)
Fixed Assets
Intangible Assets- software
Tangible Assets
2,472
2,472
3,508
3,508
5,980
5,980
6,075
6,075
Current Assets
io
Stock- finished goods
Debtors
Cash at Bank
io
io
12
li
403
403
1,247
137
305
305
718
718
1,396
Current Liabilities
Creditors.. Amounts due within l year
Amount due to related party
IBuckinghamshire Council)
Loan from Buckinghamshire Council
12
12691
12,370)
(269) (1,0571
(2,139) 12,1391
231
13
1941
12,733)
194)
{91)
{2502) (3,2871
231
Net Current Assets or Liabilities
12.015)
231
{1,784) (1,8911
Total Assets less Current Liabilities
457
231
3,508
4,196
4,184
Long Term Liabilities
Loan from Buckinghamshire Council
13
(9251
(925) (1,0171
Net Assets
231
3,508
3,271
3,167
Unrestricted Fund
Restricted Fund
14681
(468)
231
15961
231
231
14
Endowment Fund
3,508
3,508
3,508
3,271
3,532
3,167
Total Funds
14681
231
Signed on behalf of the Corporate Trustee
/0 /&-
Mark Preston
Assistant Chief Finance Officer
Date:
0610112026
13

Cash Flow Statement
This statement shows the changes in cash and cash equivalents during the reporting period.
2024125
£'ooo
2023124
£'ooo
Cash flows from operating activities
Net movement for the financial year
Adjustments for-
Depreciation of tangible assets
Impairment of tangible assets
Profit on disposal of tangible assets
Interest Paid
104
660
80
83
15
181
52
51
Ilncreasel/decrease in stocks
Ilncreasel/decrease in debtors
Increase/ldecreasel in creditors
Net cash provided by (used inl operating activities
11,0621
265
17851
304
Cash flows from investing activities
Purchase of tangible assets
Sale of tangible assets
Net Cash provided by (used in) financing activities
{1}
126)
1261
Cash flows from financing activities".
Repayments of loan from Buckinghamshire Council
Interest Paid
191}
1521
11431
1941
1511
{1451
Net Cash provided by (used in) financing activities
Change in cash and cash equivalents in the year
168
11711
Cash and cash equivalents at the beginning of the year
{2,0021
{1,8341
11,8311
12,0021
Cash and cash equivalents at the end of the year
Split by..
Cash at Bank
305
137
Amount due to Buckinghamshire Council
{2,1391
(1,8341
12,1391
12,0021
14

Notes to the Accounts
General Information
Farnham Park Sports Fields is a Charitable Trust governed by the Eton Rural District Council {ERDC) Act 1971
and is registered charity number 308164. The principal address is The Gateway, Gatehouse Road, Aylesbury,
Bucks, HP19 8FF.
Statement of Accounting Policies
Basis of Accounting
These Accounts have been prepared in accordance with:
Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of
Ireland (FRS102) and UK Generally Accepted Accounting Practice as it applies from l April 2023.
Financial Reportingstandard applicable in the United Kingdom and the Republic of Ireland {FRS 102), and
The Charities Act 2011.
Farnham Park Sports Fields meets the definition of a public benefit entity under FRS 102. Assets and liabilities
are initially recognised at historical cost or transaction value unless otherwise stated in the relevant
accounting policy note(s). In 2023-24 the Trust has valued the assets and will continue to do so on a five-year
cycle.
Presentational Currency
These accounts have been presented in sterling (£) which is also the functional currency of the Charitable
Trust. Monetary amounts in the financial statements are rounded to the nearest £'OOO.
Income
Recognition of
income
These are included in the Statement of Financial Activitie5 (SOFA) when:
the Charitable Trust becomes entitled to the income;
the Trustee is virtually certain they will receive the income; and
the monetary value can be measured with sufficient reliability.
Income with related Where income has related expenditure (as with fundraising or contract income)
expenditure
the income and related expenditure are reported gross in the SOFA.
Grants and
donations
Grants and donations are only included in the SOFA when the Charitable Trust
has unconditional entitlement to the resources.
Contractual income
and performance
related grant
This is only included in the SOFA once the related goods or services have been
delivered.
15

Notes to the Accounts
Donated services
and facilities
These are only included in incoming resources (with an equivalent amount in
resources expended) where the benefit to the Charitable Trust is reasonably
quantifiable, measurable and material. The value placed on these resources is
the estimated value to the Charitable Trust of the service or facility received.
Expenditure and Liabilities
Liability
recognition
Liabilities are recognised if it is probable that there is a legal or constructive
obligation committing the Charitable Trust to pay out resources.
Expenditure
All expenditure is accounted for on an accruals basis. All expenses including
support costs are allocated or apportioned to the applicable expenditure
headings.
Costs of charitable activities consist of those costs incurred by the charity in the
delivery of its activities and services for its beneficiaries. It includes both costs
allocated directly to such activities and those costs of an indirect nature
necessary to support them.
Support Costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, e.g., allocating
property costs by floor areas. or per capita. staff costs by the time spent and
other costs by their usage.
Pension
Contributions
The Charitable Trust operates a defined benefits pension scheme. The scheme is
a multi-employer scheme where it is not possible, in the normal course of events,
to identify on a consistent and reasonable basis, the share of underlying assets
and liabilities belonging to the Charitable Trust.
The Charitable Trust accounts for this scheme as if it was a defined contribution
scheme.
The amount charged to the SOFA represents contributions payable to the scheme
in respect of the accounting period.
Creditors
Creditors are recognised where the Trust has a present obligation resulting from
a past event that will probably result in the transfer of funds to a third party and
the amount due to settle the obligation can be measured reliably. Creditors are
recognised at their settlement amount due.
Assets
Intangible fixed
assets for use by
the Charitable
Trust
These are capitalised if the cost is significant and they can be used for more than
one year. Expenditure that maintains but does not add to an asset's future
economic benefits is charged as an expense.
Assets are measured at C05t, comprising all expenditure that is directly
attributable to bringing the asset into working condition for its intended use.
16

Notes to the Accounts
Tangible fixed
assets for use by
the Charitable
Trust
These are capitalised if the cost is above £5,000 and they can be used for more
than one year. Expenditure that maintains but does not add to an asset's future
economic benefits Is charged as an expense.
Land and building assets are measured at valuation and re-valued every five
years, vehicles plant and equipment are measured at cost, comprising all
expenditure that is directly attributable to bringing the asset into working
condition for its intended use.
A review for impairment of a fixed asset is carried out if events or changes in
circumstances indicate that the carrying value of any fixed assets and their
recoverable amounts are recognised as impairments. Impairment losses are
recognised in the statement of financial activities. The Trust will revalue the land
and building assets on a five-year cycle.
Stocks
These are valued at the lower of cost or market value. Where necessary,
provision is made for obsolete, slow moving and defective stocks.
Debtors
Debtors are recognised at the settlement amount due.
Cash at bank
Cash at bank represents short term highly liquid investments with a short-term
maturity of three months or less from the date of acquisition or opening of the
deposit or similar account
Judgements and key sources of estimation uncertainty
Accounting estimates and judgements are continually evaluated and are based on historic experience and
other factors, including expectations of future events that are believed to be reasonable under the
circumstances.
The following judgements (apart from those involving estimates) have been made in the process of applying
the above accounting policies that had the most significant effect on amounts recognised in the financial
statements.
Useful economic lives of The annual depreciation charge for tangible assets is sensitive to changes in
fixed assets
the estimated useful economic lives and residual value of the assets. The
useful economic lives and residual values are considered annually.
There are no key assumptions concerning the future and other key sources of estimation uncertainty at the
reporting date that have a significant risk of causing material adjustment to the carrying amounts of assets
and liabilities within the next financial year.
VAT
The Charitable Trust is registered for VAT. It is however able to exempt from VAT any charges it makes to
individuals of services closely linked with and essential to sport, per the VAT Act 1994, Schedule 9, Group 10,
Item 3. This includes green fees.
17

Notes to the Accounts
As a consequence, VAT payable is not generally recoverable from Her Majesty's Revenue and Customs and
is included as an expense when appropriate.
Going Concern
As Corporate Trustee, the Council has a duty to ensure that the Charitable Trust operates within its available
resources. If the Charitable Trust were everto exhaust its funds, then the Council as Corporate Trustee would
need to put in place a recovery plan which could include supportingthe Charitable Trust financially.
The Charitable Trust currently has negative unrestricted funds. Included in these funds are net amounts due
to the Council of £3,158k (2023124: £3,247kl, support is provided to the Charitable Trust in enabling these
amounts to be repaid as funds allow and thu5 as Corporate Trustee, the Council is of the opinion that the
Charitable Trust can continue as a going concern.
Charitable Expenditure
'excludes depreciation
Sports
Golf Catering
Field Course
£'ooo
£'ooo
57
Golf
Management
£'ooo
206
Grounds
Maintenance
£'ooo
219
2024125
Total
£'ooo
669
2023124
Total
£'ooo
1,036.
235
32
375
£'ooo
179
Employees.
Premises
Transport
Supplies & Services
Bad Debt Provision
Interest
Support Costs-
Human Resources
Finance
ICT
Property & Facilities
Governance
49
52
36
37
72
42
307
63
104
59
52
52
51
li
190
22
1,246
18
1,753
129
323
269
335
Allocation of general costs
(see note al
163
292
391
581
50
373
{2691
13351
1,246
1,753
*this includes irrecoverable VAT on staff costs from prior years. the decision was finalised during the 2023-24 financial year
therefore the cost has been allocated in year.
a} The general golf management and ground maintenance cost5 are reallocated within the charitable
activities in the Statement of Financial of Financial Activities {SoFA} on page 10.
b) Governance costs are those costs that are associated with the general running of the Charitable Trust,
as opposed to those costs associated with specific charitable activity. Governance costs include:
internal and external audit; legal advice for trustees: the cost of preparing statutory accounts; and
costs associated with strategic management. Golf Management and Grounds Maintenance are
recharged to the Sports Field, Golf Course and Catering on the SOFA and Review of Year.
18

Notes to the Accounts
Trustee Expenses
The key management personnel comprise the members who received no remuneration or other financial
benefits from the Charitable Trust during either the current or previous year. Any expenses claimed by
Members are paid by Buckinghamshire Council rather than the Charitable Trust. No expenses were claimed
during 2024/25 (2023/24 no expenses).
Audit Costs
The Charitable Trust incurred the following fees relating to external audit.
2024125
£'ooo
2023/24
£'ooo
Auditors, fees for reporting on the accounts
13
13
15
15
Paid Employees
There was an average of 15 (2023/24: 18) staff who worked at the Farnham Park Sports Fields and the
South Buckinghamshire Golf Course during 2024/25. This includes full-time, part-time and casual staff. The
irrecoverable VAT costs shown for 2023124 are related to prior years (2020121 and 2021/22), going
forward there will not be any further costs.
2024125
£'ooo
2023/24
£'ooo
Wages and salaries
National insurance
Pension costs
Overtime
Temporary Staff
Apprenticeship Levy
Other employee costs
482
50
111
576
56
140
22
60
669
841
Irrecoverable VAT on employee costs (relates to 2020/21 & 2021/22)
195
1,036
669
The number of employee5 whose emoluments {salaries, wages and benefits in kindl fell within the following
bands were as follows:_
Band:
2024125
2023/24
£60,000 - £69,999
Buckinghamshire Council provides support services to the Charitable Trust, a number of other
Buckinghamshire Council employees also provide support to the Charitable Trust. None of these support
Staff spend more than 500A of their time on supporting the Charitable Trust and they have therefore been
excluded from the analysis above.
19

Notes to the Accounts
Pensions
As part of the terms and conditions of employment of its officers. the Charitable Trust makes contributions
towards the cost of post-employment benefits (i.e. pensions).
The Charitable Trust participates in the Local Government Pension Scheme which 15 administered by
Buckinghamshire Council. This scheme is a defined benefit scheme based on Career Average Revalued
Earnings {CARE).
It is not possible, in the normal course of events, to identify on a consistent and reasonable basis, the share
of underlying assets and liabilities belonging to the Charitable Trust.
The pension cost charge represents contributions payable by the Charitable Trust to the fund and amounted
to £lllk {2023/24 £140k). There were no outstanding contributions payable to the fund as at 31 March
2025. Contributions of at least £lllk are estimated to be payable in the year ending 31 March 2026.
Intangible Fixed Assets - Software
2024125
£'ooo
2023124
£'ooo
Valuation
Balance brought forward
Balance carried forward
15
15
15
15
Accumulated Depreciation and Impairment Provisions
Balance brought forward
Depreciation charge for year
Balance carried forward
15
15
15
15
Net Book Value
Brought forward
Carried forward
Intangible assets are amortised using the straight-line method over a period of up to 5 years after the year
of expenditure.
20

Notes to the Accounts
Tangible Fixed Assets
Freehold
Land
Sports
Freehold
Buildings
Sport5
Fields
Freehold
Buildings
Sport5
Field5
Freehold
Land
Golf
Course
Freehold
Buildings
Golf
Course
Vehicle5
Equip't
and IT
Systems
£'LK)O
Total
PE
PE
PE
Valuation
Balance blf
Reval up/ldownl
Transfers
Additions
Disposals
Impairment
1,599
381
38
1.563
2.408
456
6,445
1221
1221
Balance clf
1,599
382
38
1,563
2,408
434
6,424
Accumulated Depreciation and Impairment Provisions
Balance blf
li
Removal upon Reval
Depreciation charge
Transfer
Disposals depreciation
Impairment provision
Balance c/f
46
313
370
io
47
23
80
1221
1221
16
16
37
93
314
444
Net Book Value
Brought forward
1,599
370
38
1,563
2,362
143
6,075
Carried forward
1.599
345
PE- These assets ore purtof the Chorittlble Trusys pemiunentendowmenL
1.563
2.315
120
5.980
Depreciation is provided on all fixed assets with a finite useful life in accordance with FRS102 as follows:
Land
Not depreciated.
Buildings
Using the straight-line method over the useful life of the asset after the year of
expenditure. These range from 15 to 60 years.
Fixtures & Fittings
Using the straight-line method over a period of 10 years after the year of
expenditure.
Vehicles,
equipment and IT
Systems
Using the straight-line method over a period of up to 10 years after the year of
expenditure.
Securit
over Assets
None of the assets of the Charitable Trust have been used as security for any loan, overdraft or other credit
arrangement.
ital Commitments
There are no monies due in relation to capital contracts as at 31 March 2025.
Investment in Fixed Endowment Assets
21

Notes to the Accounts
During 2024125 the Trust incurred no expenditure on the Land and Buildings that are held as a Permanent
Endowment IPE).
Leases
The Trust leases one building along with several pitches to BSUK (Ba5eballSoftballUK) on a 25-year lease
which started in June 2016. A further two buildings are leased on a rolling annual basis. The other buildings
are currently vacant or not usable due to their age and condition. The drop in minimum lease payments
reflects the decrease in the remaining time on the long-term lease.
The future minimum lease payments due under the leases are:
At 31 March 2025
£'ooo
At 31 March 2024
£'(M)o
Not later than one year
Later than one year not later than five years
Later than five years
zi
25
26
26
51
The income credited to the Comprehensive Income and Expenditure Statement during the year in relation
to these leases was:
2024125
£'ooo
2023124
£'ooo
Minimum lease payments
30
30
30
30
10.
Stock
All stock held by the Charitable Trust are classified as finished goods. Stock recognised as an expense
during the year was £94k (2023124: £109k).
11.
Debtors and Prepayments- Amounts Falling Due Within l Year
At 31 March 2025
£'ooo
At 31 March 2024
£'ooo
Amounts due for rent of facilities
li
19
Amounts due from Buckinghamshire Council
Prepayments and accrued income
Bad Debts Provision
365
27
1.193
41
161
1,247
403
Amount due from Buckinghamshire Council in 2024125 relates to management fees.
22

Notes to the Accounts
12.
Creditors and Accruals - Amounts Falling Due Within l Year
At 31 March 2025
£'ooo
At 31 March 2024
£'ooo
Trade Creditors
Amount5 owed to Buckinghamshire Council
Other creditors and accruals
Audit fee
Deferred season ticket and Flexi-card income
180
966
13
62
15
70
269
1,057
Amounts owed to Buckinghamshire Council in 2024/25 include the clubhouse loan invoice for 2024/25.
Deferred income
At 31 March 2025
£'ooo
At 31 March 2024
£'ooo
Deferred income as of l April
Received in the year
Credited to statement of financial activities
Total deferred income as of 31 March
70
62
170)
62
139
70
11391
70
All deferred income, which represents golf season tickets and flexicards paid in advance, is included within
Creditors: amounts falling due within l year.
13.
Loan from Buckinghamshire Council
The clubhouse building which opened April 2014 was primarily funded from an unsecured £1.98m loan
from South Bucks District Council. This will be repaid over 20 years from 2015. The interest rate charged is
st
based on the Public Works Loan Board (PWLB) variable annuity rate published for l April each year. The
loan is now repayable to Buckinghamshire Council as the successor to South Bucks District Council.
The principal payments due under the loan are as follows:
At 31 March 2025
£'ooo
At 31 March 2024
£'O(K)
Not later than one year
Later than one year not later than five years
Later than five years
Total Liability
91
405
612
1,108
420
505
1,019
Interest repayment on the loan
52
51
23

Notes to the Accounts
14.
Endowment Funds
The Farnham Park Sports Fields Charity is governed by the Eton Rural District Council Act 1971. This Act
transferred to Eton Rural District Council land and buildings at Farnham Park Sport Field, and parts of South
Buckinghamshire Golf Course. The Assets subsequently transferred to South Bucks District Council and then
Buckinghamshire Council in April 2020 as part of local government reorganisation. The usage of these assets
is subject to the restrictions contained within that Act. These assets therefore represent a permanent
endowment.
15.
Operating Lease Commitments
The Farnham Park Sports Fields has the following commitments under a rental agreement for the supply of
golf buggies and another agreement for the leasing of course/grounds maintenance equipment. There are
two separate agreements for the leasing of grounds maintenance equipment.
At 31 March 2025
£'ooo
At 31 March 2024
£'ooo
Not later than one year
Later than one year not later than five years
Later than five years
25
12
21
37
30
16.
Related Party Transactions
The Charitable Trust is required to disclose material transactions with related parties- bodies or individuals
that have the potential to control or influence the Charitable Trust, or to be controlled or influenced by the
Charitable Trust. Disclosure of these transactions allows readers to assess the extent to which the Charitable
Trust might have been constrained in its ability to operate independently or might have secured the ability
to limit another party's ability to bargain freely with the Charitable Trust.
The Eton Rural District Council Act 1971 transferred the Charitable Assets to Eton Rural District Council. SBDC
was the successor in title to Eton Rural District Council, under provisions contained in the Local Government
Act 1972. In April 2020 Buckinghamshire Council became the successor to SBDC. As such the charitable
activities form part of the activities of Buckinghamshire Council.
Members of Buckin
hamshire Council.
Members of Buckinghamshire Council have direct control over the Charitable Trust's financial and
operational policies and senior officers of the Council have control over the day-to-day management of the
Charitable Trust. However, any actions taken are required to comply with the Charitable Trust's objectives
and procedurally must follow the Council's constitution, financial and contract procedure rules, and codes of
conduct.
Assisted or
anisations.
The Charitable Trust did not provide any material assistance to any organisations that comprised more than
50% of their funding, on terms that gave the Charitable Trust effective control over their operations.
24

Notes to the Accounts
Com
anies and
oint ventures.
The Charitable Trust does not have any interests in companies outside of its normal contractual
arrangements.
Transaction terms and conditions
The loan payable to Buckinghamshire Council is repayable by 31/03/2034. Interest is charged at a variable
rate based on the Public Works Loan Board rates.
Transactions with Buckin
hamshire Council as sole Cor
orate Trustee
2024125
£'ooo
2023124
£'ooo
As at 31 March included in debtors:_
Other debtors receivable from Buckinghamshire Council
Management fee and donations
365
1.193
As at 31 March included in creditors:_
Trade Creditors payable to Buckinghamshire Council (Note a)
180
771
Provision for irrecoverable VAT on prior years, recharged payroll
costs
195
Funding payable to Buckinghamshire Council
2.139
2,139
Loans payable to Buckinghamshire Council
1.019
1,108
For the year ended 31 March included within
The Statement of Financial Activities-_
Interest Payable on loans to Buckinghamshire Council
52
51
Management fee income
Funding from Buckinghamshire Council Reserved Fund
164
533
1,007
Note al - Invoices raised by the Council for Salaries. Loan Charges and other expenses which were unpaid Ipending payment) at
the year end.
17. Analysis of changes in net debt
Balance at
beginning of
year
£'ooo
137
(2.139)
Other
changes
£'ooo
Balance at
end of year
£'ooo
305
Cash Flow
£'ooo
168
2,139
Cash at Bank
Amounts due to related party IBC)
Total cash and cash equivalents
(2,002)
2.307
305
Loan from Bucks Council due within one year
Loan from Bucks Council due more than one year
(91)
(1,017)
{3)
12,047)
1941
13,064
Total net debts
(3.110)
257
12,853)
25

Notes to the Accounts
18. Events after the Balance Sheet Date
For the 2024125 accounts there are no significant adjusting or non-adjusting events to disclose.
26

Independent Auditorfs report to the Trustee of Farnham Park Sports Fields
Opinion
We have audited the financial statements of Farnham Park Sports Fields (the 'charity') for the year ended 31 March 2025
which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the
financial statements, including significant accounting policies. The financial reporting framework that has been applied
in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard
102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted
Accounting Practice).
In our opinion, the financial statements..
give a true and fair view of the state of the charity's affairs as at 31 March 2025 and of its incoming resources and
application of resources, for the year then ended,.
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice,. and
have been prepared in accordance with the requirements of the Charities Act 2011.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing {UKI IISAS (UK)) and applicable law. Our
responsibilities under those standards are further described in the Auditor's respon5ibilitie5 for the oudit of the financial
statements section of our report. We are independent of the in accordance with the ethical requirements that are relevant to
our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical
responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and
appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the use of the going concem basis of accounting in the preparation
of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that,
individually or collectively. may cast significant doubt on the charitys ability to continue as a going concern for a period of at
least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the with respect to going concern are described in the relevant sections of this
report.
We draw your attention to the going concem accounting policy on page 18 as the charity has deficit unrestricted funds.
Other information
The other information comprises the information included in the annual report other than the financial statements and our
auditor's report thereon. The are responsible for the other information contained within the annual report. Our opinion on the
financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.
Our responsibility is to read the other information and, in doing so, consider whether the other information is materially
inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be
materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to
determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we
have performed, we conclude that there is a material misstatement of this other information, we are required to report that
fart.
We have nothing to report in this regard.
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports)
Regulations 2008 require us to report to you if, in our opinion-
the information given in the financial statements is inconsistent in any material respect with the report,. or
sufficient accounting records have not been kept; or
the financial statements are not in agreement with the accounting records- or
we have not received all the information and explanations we require for our audit.
27

Independent Auditorfs report to the Trustee of Farnham Park Sports Fields
Responsibilities of the Trustee
As explained more fully in the statement of responsibilities. the Trustee is responsible for the preparation of the financial
statements and for being satisfied that they give a true and fair view, and for such internal control as the determine is necessary
to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In
preparing the financial statements, the Trustee is responsible for assessing the charity's ability to continue as a going concern,
disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the either
intend to cease operations, or have no realistic alternative but to do so.
Auditor's responsibilities for the audit of the financial statements
We have been appointed as auditors under section 144 of the Charities Act 2011 and report in accordance with the Act and
relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material
misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance
is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a
material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually
or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these
financial statements.
A further description of our responsibilities is available on the Financial Reporting Council's website at- https.'//www.frc.org.uk/
auditors responsibilities. This description forms part of our auditor's report.
Extent to which the audit was considered capable of detecting irregularities. including fraud
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with
our responsibilities, outlined above and on the Financial Reporting Council's website, to detect material misstatements in
respect of irregularities, including fraud.
We obtain and update our understanding of the entity, its activities, its control environment, and likely future developments,
including in relation to the legal and regulatory framework applicable and how the entity is complying with that
framework. Based on this understanding, we identify and assess the risks of material misstatement of the financial statements,
whether due to fraud or error. design and perform audit procedures responsive to those risks, and obtain audit evidence that
is sufficient and appropriate to provide a basis for our opinion. This includes consideration of the risk of acts by the entity that
were contrary to applicable laws and regulations, including fraud.
In response to the risk of irregularities and non-compliance with laws and regulations, including fraud, we designed procedures
which included..
Enquiry of management and those charged with governance around actual and potential litigation and claims as well
as actual, suspected and alleged fraud:
Reviewing minutes of meetings of those charged with governance-
Assessing the extent of compliance with the laws and regulations considered to have a direct material effect on the
financial statements or the operations of the entity through enquiry and inspection.,
Reviewing financial statement disclosures and testing to supporting documentation to assess compliance with
applicable laws and regulations-
Performing audit work over the risk of management bias and override of controls, including testing of journal entries
and other adjustments for appropriateness. evaluating the business rationale of significant transactions outside the
normal course of business and reviewing accounting estimates for indicators of potential bias.
28

Independent Auditorfs report to the Trustee of Farnham Park Sports Fields
Because of the inherent limitations of an audit. there is a risk that we will not detect all irregularities. including those leading
to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that
compliance with a law or regulation is removed from the events and transartions reflected in the financial statements, as we
will be less likely to become aware of instances of non-compliance. The risk of not detecting a material misstatement resulting
from fraud is higher than for one resulting from error, as fraud may involve collusion. forgery, intentional omissions,
misrepresentations, or the override of internal control.
Other matters
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with "Accounting and
Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance
with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)" las amended) in preference to
the Accounting and Reporting by Charities.. Statement of Recommended Practice issued on l April 2005 which is referred to in
the extant regulations but has now been withdrawn.
This has been done in order for the financial statements to provide a true and fair view in accordance with current Generally
Accepted Accounting Practice.
Use of our report
This report is made solely to the charity's trustee. as a body, in accordance with part 4 of the Charities (Accounts and Reports)
Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustee those matters we are
required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not
accept or assume responsibility to anyone other than the charity and the charity's trustee as a body. for our audit work, for this
report. or for the opinions we have formed.
Tracey Richardson
For and on behalf of Azets Audit Services
Chartered Accountants
Statutory Auditor
Westpoint
Lynch Wood
Peterborough
PE2 6FZ
29