Tewin Memorial Hall Annual report for the year ending 31[st] December 2020
In 2020 the Memorial Hall has seen a dramatic fall in use because of the Covid pandemic.
The nursery group has run more or less normally for a large part of the year, but since the start of the pandemic in the spring, little other use has been made of the Hall. The majority of wedding bookings were rolled over to 2021, but refunds were given if asked for.
Most of the committee meetings were cancelled. With the hall closed, there was little to discuss anyway
The Memorial Hall continued to run its Supporters Club which provides a regular income with small cash prizes as a reward.
There were no rent increases this year.
The fall in rental income was offset by two Covid grants provided by East Herts Council.
We have a well established committee especially in the areas of finance and rentals. A local resident runs our own website, which is a significant source of enquiries for weddings and parties. The Hall continues to benefit from the services of a resident caretaker, who is a significant member of the rentals team, as well as maintaining the hall in a presentable condition.
Where possible, maintenance is done by volunteers. But we had contractors in to re-furbish the main hall floor. We also had two trees in the nursery playground trimmed and a third removed because there was damage to the trunk and it was considered a danger to the nursery. The Hall is in a conservation area, so permission for the tree work is agreed with East Herts Council.
As always there is other regular contracted work such as servicing the boilers, testing the electrical system and testing the fire extinguishers.
There is a defibrillator at the back of the hall available to the public. This is maintained by the Parish Council.
Redecoration of the hall was completed this year.
Use of online document storage continues.
We continued with our policy of gradually investing a portion of the Hall funds, in order to ensure that future generations had sufficient funds to maintain the Hall.
As befits a Memorial Hall, a wreath was laid on Remembrance Sunday at the local church. The Hall acts as the focus of the annual Poppy appeal in the village.
Meetings of the committee, submission of accounts etc have been conducted as required.
TM&r¢r's R4rt for 2020 2020 has again a qUiLI year lor entirely urteXted re&on% and has been c)ne in which ihe prudence of having g(K>d rL%eri'eg been sho'n_ The gli)bal pxndmie h<Lq ulled in v&%ily reduced incoine rTum renlals nvne from aLE1 lund-raising ei'enL%. Furtundtely, we hdV¢ benefited from Ed5't Herts Business Rates Suppori Grants" that ive were ellcuur4tsed io apply foT ag41151 uui cxpeclations. They havc improved mallcT5 considciably", covcrinu a sianificallt proportion of the hall"s standing costs. As a conscqucncc. wc havc an uncxpcclcd surplus t.or thc vcar. OUE llLI %urplus lor the year WkLS. £8.158 and a welcome %UTprise. In ?019 the .£urpIS £9.977. The AcLUttiul£tlcd Fund at the Lvmvnencemenl of"Ihe yedr w&) £190,91 J at the yeai end theTefoie lose to £199.071. This fund 15 notionally all(Kated with iif/o intended as prud¢nl provision for lorJg¢r term high cost maintenanc¢, for cxampl¢ roof and strncmral repairs. W/0 inl¢nd¢d for short¢r tcnn projccts. for example decoration. property improi'Lmcnts and Lquipmcnt. thc balance aciing as dav-io-day iyorking tunds. The Investmimt Trnsl tiind tor ihc long temi component pertonned w'ell 10 the l'ear end. showing profit ()f in exce8 of £3.6IM). which has been hLlpful. -rhc nei surplus for thc }'car of L8.158 is thc product of 'fotal Incomc from all sourccs of L35.043 (£45.186 in 2019) less Total Expenditure of £26.885 (£35209 in 2019). Rouline InL()me of£7.179 leK% Regular Oui£oing4 of£?4.856 r&ulied in an operdlin¥ ()r£i 7.676 {2019 showed a loss of £5.267). Regul¢W Out¥i)ings fi)r the ye were higher ihan mighi have IKen ¢xpeLted largely because of significant one-off mainienance costs and higher energy cost due ID part to prolonged fl(M)r repair. Inci)me from Fund Rai%ing ¢it £3.919 1.% 1% %ignificantlv lower than 2079 (£22.480)- most income being ¢illribuiiible t() the Supporith Club rtsilienLt. Luckil J, 'e mana¥ed enjoy thr¢e film Tjights. befvr¢ l()Lkdc)WTt .%() a %Tnall hut welci)m¢ Lontribution to fun(ts resulted. Thanks and congratulations are due to dll who hdN'e contributed- organizers and pICIpall¢s. There weTe no Project and Equipment expenditurts. In %umrn&ry, an une.xpeLtedl% tolerable year I1ng inlu 2021. which will show the same level of resili¢n¢e, subjeeL lo Ihe 15 'e mdy benefii from in the latter part of the 2021. A sutplus in 20?1 looks unlikely. Finally. I would likc to lake this s)PPOrtunity to thank our examiner. Peier Gwrge, who has kindly offered his YviLeS for OUT next Year. April 2021
BalaTh Sheet &s at 31 D¢b¢r 2020 2019 8aiancÈ Bfauottt Forward SurOuS IDÈficitl for year 15M).913 8.158 180 93S 9.977 £11KI.071 £14J.913 Cash èt haftd & Bank Long iem) f'JThJ Debtots & PpaYments Insurance Pr&msum in ortvarK Rent ¢81vable 169.144 33 698 175.647 IB.052 432 1.389 626 1 398 77 204.43D 1.146 Ren:ais If. AQvance Sun(Jry creditors and ac(xuals suPrLers dub Iii alvance { 2.1041 {1818} {1438} 11.8261 11.9021 11.5061 { 5.3601 199.070 (5.2341 190_912 £19B.t¥n £1W.913 TheTE t stamps- Trrdlue £40 26 ICaimanl (Pkn. TasUre0 (IndeFenderrt Eyammer)
2019 Rw¥k41 112n Intcre 7.179 19,12D 1641 1 559 Fc.It D. dc. Fini 179 In4) 412 309 7.818 1.s24 8.534 319 1.91B 1194 %JlE% Gift AKI HT Py Salos 3.919 3.fjr 20.273 ¢W4ftJssl DonatiortyTr#% 3.026 35Jb 1thgQS 31wJ & L¥Jilv TE.114)np. & Pt>4l•J¢S Insuw2nce IE5.6321 4£5.9J51 [£4711 1£1.8731 (£7531 iÈt331 (£1 80al 1£5 8541 1£fj.3511 (£rn) IE1.8391 1£7451 £1331 GitrutM15 F i. i. Amual In.'¢euK)s Relusc Colkctb)n c<an Bcaer ServKe Ropaty5 & Mwtonarto Sun(1 tA0131 1£9431 {£4531 1£1.1441 {Q251 £4.1951 1ffi20 I£0} 1£4351 les99} 1£5.7231 (£169} (£24 SStsJ 1£24.387) FEie JuFTib Ss Fkni 1£1.67n 1£415) (£2331 1£1.381} 1£1.2151 ye P•ty Bwk S5 1£1 7221 1£2029 (£6.8511 1£3.9711 1£3.9711 158 9,971 1. n. chafrfy et•)ytst a waivc( Res. *e to .734 (2119120 £5 6451
Independent Examiner's Report Trustees of TewiD Memorial Hall mallageent c0mittee Accounts Year Ended 31 December 2020 I rewn on the accounis of the -1 nistees of -lewin Mi emf)rial I lall Management (".nsninIie (TMHMC) for the year ended 31 t)ecember 202U following an examinalif)n carried UUL in dLL()rddncL' willi Lhe geiieral Direcu"ons gii'en by the ch7"e$ Act 2011. Respective responsibilities of the T_WIMC and the examiner Menibers of the 'l'MII,M(- as Mistees are Jointl respnnsihle ihe pParati(}n and cnntenl nl Lhe aciounts aiid consider thai an .iudi( is noi rpqiiired linder the Regiilaiions and 514412) ri( the ALL Il is 11}!1 SponSibl11. to port on those accounis in accordance with ihe terrn% nf tli( Tieguldti()n4. sis of the report ) e.xaminauon include5 a review ol the accounting records kepi by Ihe TMHMC. dnd a com parison of the 14 CCOUDts with th(e record& li a150 include5 considering an)r unusual ilems or di%Llu&urvs in the accouiits ai)d seektng explaTrations concernin2 such matte.-[the pro¢ediire.s undethken do not providc. ill the ek ideiice thai would be reqiii red in an audii and ci)n4equentl)' nu opiiiiuii is givLbIl ds lo %*'liether die accouiits preseni a and faiv view; the pOn is limiied to dinse mdtiers sei OLEI below. Independent examiner's statement l L(Ilil'iriii tlidl iiu InJieriJl niducrs liave (t)nie co In). aiteiitson iii coi)1)ecti(m with the exaniination wl)icli gives me cause 10 believe that in. anv rnaterial respect". aLLI)uniing rec()rd.s were not kepl in accordance with seciion 130 of the Chariues Act 2011: 01- 2. the accoiinis do not aciord with the a(Clin11 re('(nls I lidve no LOllLL>fiis diid l)ave conio hcross iio other niatters in connecuoi) with ttie examiDalloll 10 ,hich aiteiiuon should be drawn it) onler to enable a proper understanding of the accounts io be reaLhEd. Sinned Peter George