## **MALLING DISTRICT SCOUT COUNCIL**
**REPORT AND ACCOUNTS**
**YEAR ENDED 31 MARCH 2024**
**CHARITY REG. NO. 308139**
## **MALLING DISTRICT SCOUT COUNCIL**
## **YEAR ENDED 31 MARCH 2024**
## **CONTENTS**
||**PAGE**|
|---|---|
|Trustees' Annual Report|A1|
|Statement of Financial Activities|A4|
|Balance Sheet|A6|
|Notes to the Accounts|A7|
|Independent Examiner's Report to the Trustees|A8|
## **MALLING DISTRICT SCOUT COUNCIL**
## **TRUSTEES' ANNUAL REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **Section A : Reference and Administration Details**
**Charity Name** Malling District Scout Council **Registered Charity Number** 308139 **Charity's Principal Address** 480 Lunsford Lane, Larkfield, Kent ME20 6JA
## **President (Honorary)**
Martin Willgoss
**Names of Charity Officers Trustee Board** Denis Spiller Chair Craig Worcester District Commissioner Matthew Paramor District Explorer Scout Commissioner Adam Ray Deputy District Commissioner Matthew Wood District Scout Network Commissioner Joshua Barkaway District Youth Commissioner (resigned 9 October 2023) Tom Llewellyn District Youth Commissioner (appointed 23 November 2023) Deborah Hadley Secretary David Silvester Treasurer Isobel Warrington Treasurer (appointed 23 November 2023) Stephanie Avraamides Trustee (resigned 27 September 2023) Joanne Coombs Trustee (resigned 14 March 2024) Paul Gladwell Trustee Graham Pover Trustee Mark Price Trustee Ken Sharp Trustee
## **Name of Custodian Trustee**
The Scout Association Trust Corporation
## **Name and Address of Advisors**
Bankers : Barclays Bank PLC, North Kent Group, 40-46 High Street, Maidstone, Kent ME14 1SS
A1
## **MALLING DISTRICT SCOUT COUNCIL**
## **TRUSTEES' ANNUAL REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **Section B : Structure, Governance and Management**
## **Description of the Charity's Trusts**
Type of Governing Document
The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the Charity is constituted
The District is a trust established under its rules which are common to all Scouts. The District is registered with The Scout Association under number 12713.
## Trustee selection methods
The trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## Additional Governance issues
The District is managed by the District Trustee Board, the members of which are the 'Charity Trustees' of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper records and making returns to the Charity Commission as appropriate.
The District Scout Council consists of the 'Charity Trustees' together with representatives from the individual Scout Groups within the Malling District. The District Trustee Board meets regularly during the year.
The District Trustee Board exists to support the individual Scout Groups and the Explorer Units within the Malling District and is mainly responsible for:
- The maintenance and upkeep of the land and buildings at Comp Wood;
- The raising of funds and the administration of the District's finance;
- The insurance of persons, property and equipment of the District;
- District public occasions;
- Assisting in the recruitment, training and monitoring of leaders and other adult support;
- Appointing any sub committees that may be required; and
- Appointing District Administrators and Advisors other than those who are elected.
A2
## **MALLING DISTRICT SCOUT COUNCIL**
## **TRUSTEES' ANNUAL REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **Section C : Objectives and Activities**
Summary of the objects of the charity set out in its governing document
The objectives of Malling District Scout Council are as a District of the Scout Association.
Summary of the main activities in relation to these objects
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.
Cooperation - We make a positive difference; we cooperate with others and make friends.
The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
enjoy what they are doing and have fun; take part in activities indoors and outdoors; learn by doing;
share in spiritual reflection;
take responsibility and make choices; undertake new and challenging activities; and make and live by their Promise
## **Section D : Achievements and Performance**
See separate reports from the various sections of the District.
## **Section E : Financial Review**
## **Reserves Policy**
The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income activities fall short.
## **Investment Policy**
The District has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks, building societies and The Scout Association Short Term Investment Service.
## **Financial Review**
See separate report from the Treasurer.
## **Section F : Declaration**
The trustees declare that they have approved the trustees' report above
Signed on behalf of the charity's trustees
Signature Signature { ~fw’ oO Full Name CRAIG WORCESTER Full Name DAVID SILVESTER Position DISTRICT LEAD VOLUNTEER Position TREASURER Date 13TH JULY 2024 Date 13TH JULY 2024
A3
## **Malling District Scout Council Receipts and Payments Account**
Year start date
Year end date
**----- Start of picture text -----**
For the year
01-Apr-23 To 31-Mar-24
from
Receipts and payments
2023/24 2022/23
Unrestricted Designated Restricted Total funds Total funds [Note]
funds Funds Funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions (current year) 68,310 - - 68,310 55,842
Less: Membership subscriptions paid on
(National/County/Area/District) 52,734 - - 52,734 93,900
Net membership subscriptions retained 15,576 - - 15,576 - 38,058 5
Donations
- 6,500 - 6,500 525
Legacies 1,629 - - 1,629 -
Gift Aid
- - - - 4,663
Other similar income
416 - - 416 484
Sub total 17,620 6,500 - 24,120 - 32,386
Fundraising and other
income(gross)
Explorers 21,769 - - 21,769 36,596 5
Quest - 13,250 - 13,250 26,170
Badge receipts 3,837 - - 3,837 3,672
The Duke of Edinburgh's Award Scheme - - - - 3,983
UK and International Events
- 144,311 - 144,311 58,897
(World Jamboree, KIJ etc.)
Comp Wood Campsite fees 7,110 - - 7,110 8,552
Other fund raising - 75 - 75 75
Other income
2,692 - - 2,692 100
Sub total 35,408 157,636 - 193,044 138,045
The Scout Association Charity Deposit
Account (Service Closed During the Period) 366 - - 366 106
Sub total 366 - - 366 106
Total Gross Income 53,394 164,136 - 217,530 105,765
VAT recovery - - - - -
Total receipts 53,394 164,136 - 217,530 105,765
**----- End of picture text -----**
A4
## **Malling District Scout Council Receipts and Payments Account**
Year start date
Year end date
**----- Start of picture text -----**
For the year
01-Apr-23 To 31-Mar-24
from
Receipts and payments
2023/24 2022/23
Designated Restricted Note
Unrestricted Total funds Total funds
Funds Funds
funds
£ £ £ £ £
Payments
Charitable Payments
Youth programme and activities - 78,883 - 435 79,318 39,740
Explorers
Youth programme and activities - Cubs 64 - - 64 -
Youth programme and activities - 567 - - 567 250
District/Growth
UK and International Events
- 46,514 - 46,514 22,381
(World Jamboree, KIJ, Quest etc.)
Adult support and training 296 - - 296 48
Comp Wood Campsite Management
Maintenance, repairs and renewals 8,187 - - 8,187 4,142
Utilities
1,343 - - 1,343 301
(Electricity Sewerage Water)
Insurance
1,078 1,804 - 2,882 725
Campsite Development - - - - 12,416
Administration
Adminstration (including Online Scout 3,303 - - 3,303 3,063
Manager)
AGM and Trustee expenses 618 - - 618 -
Meetings (Hall hire etc.) 45 - - 45 257
Sub total 94,384 48,317 435 143,137 83,322
Fundraising and other expenses
Badge purchases 4,124 - - 4,124 3,536
Materials and Equipment 2,894 - - 2,894 -
The Duke of Edinburgh's Award Scheme 540 - - 540 2,525
Support
Other fundraising costs 284 - - 284 1,000
Sub total 7,842 - - 7,842 7,060
Total Gross Expenditure 102,227 48,317 435 150,979 90,383
Asset changes and investment
purchases, etc. - - - - -
Total payments 102,227 48,317 435 150,979 90,383
Net (Income less
Expenses) - 48,833 115,818 - 435 66,551 15,382
Cash funds - last year end 54,739 224,862 14,650 294,251 278,868 4
Cash funds this year end
5,906 340,680 14,215 360,802 294,251
**----- End of picture text -----**
A5
## **Malling District Scout Council Receipts and Payments Account**
Year start date
Year end date
**For the year 01-Apr-23 To 31-Mar-24 from**
|**Statement of assets and liabilities at the end of the year**
**31st March**
**2023**
**Unrestricted**
**funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total funds**
**Total**
**funds**
**£**
**£**
**£**
**£**
**£**
**31st March 2024**|**Statement of assets and liabilities at the end of the year**
**31st March**
**2023**
**Unrestricted**
**funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total funds**
**Total**
**funds**
**£**
**£**
**£**
**£**
**£**
**31st March 2024**||**Note**|
|---|---|---|---|
|**Cash funds**
Bank current accounts
**5,906**
**340,680**
**14,215**
**360,801**
**294,251**
The Scout Association Short Term
Investment Service
**-**
**-**
**-**
**-**
**37,750**
**Total cash funds**
**5,906**
**340,680**
**14,215**
**360,801**
**332,001**
**Non monetary assets for**
**charity's own use**
Badge stock
**1,413**
**-**
**-**
**1,413**
**1,629**
Buildings
**81,301**
**-**
**-**
**81,301**
**81,301**
Campsite
**19,000**
**-**
**-**
**19,000**
**19,000**
**Sub total**
**101,714**
**-**
**-**
**101,714**
**101,930**
**Liabilities**
Other liabilities
**-**
**-**
**-**
**-**
**2,136**
**Sub total**
**-**
**-**
**-**
**-**
**2,136**
Chair
Treasurer
**The above receipts and payments account and statement of assets and liabilities were approved by the**
**Trustees on 24th June 2024 (the date of the Trustee Board meeting that approved the accounts) and**
**signed on their behalf by**
Signature
Print Name
DISTRICT LEAD VOLUNTEER CRAIG WORCESTER
TREASURER - DAVID SILVESTER~~=~~|||3,4
1(b)
2
**The above receipts and payments account and statement of assets and liabilities were approved by the**|
|A6||||
## **MALLING DISTRICT SCOUT COUNCIL**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **1. Accounting Policies**
## (a) Basis of Preparation
The accounts are prepared under the historical cost convention on a receipts and payments basis.
## (b) Badge Stock
Badge stock is stated at the lower of cost and net realisable value.
## **2. Asset and investment purchase**
The Council, on behalf of the District, acquired the Comp Wood Campsite, Seven Mile Lane, Borough Green, Sevenoaks from Kent County Scout Council on 10th January 2014.
## **3. Designated and Restricted Funds**
Designated and Restricted Funds include donations, fund raising and payments received for a specific purpose.
## Restricted Fund
The District received a bursary of £15,000 on behalf of the family of Charlie Girling in 2020. This bursary is available to any Member of the District in need of support.
During the period, the following events were included in the Designated Funds figures:
Longer term
Fund raising for Comp Wood Campsite
Shorter term (Event related) Quest 8 Kandersteg 2024
## **4. Cash Funds - Total cash funds**
|General Funds
Scout Association Short Term Investment Service1
Current Account MDSC (District Account)
Current Account - Youth Sections
Current Account - Campsite account|31/03/2024
£
-
207,382
149,003
4,417
360,802|31/03/2023
£
37,750
201,327
49,458
5,716
294,251|
|---|---|---|
1 The Scout Association Short Term Investment Service was closed during the period
## **5. Explorer Unit Activity**
Following a change of processing for the District's Explorer Units, a more detailed breakdown is available from this period, with membership subscriptions now removed from the general Explorer income and included in Membership subscriptions.
A7
Independent examiner's report to the trustees of
Malling District Scout Council
I report to the trustees on my examination of the
accounts of the Malling District for the year ended
31st March 2024.
Responsibilities and basis of report
As the charity trustees of the Malling District you
are responsible for the preparation of the accounts
in accordance with the requirements of the
Charities Act 2011 ('the Act,).
I report in respect of my examination of the Malling
District accounts carried out under section 145 of
the 2011 Act and in carrying out my examination I
have followed all the applicable Directions given by
the Charity Commission under section 145(5)(b) of
the Act.
Independent examiner's statement
I have completed my examination. I confirm that no
material matters have come to my attention in
connection with the examination giving me cause to
believe that in any material respect:
1. accounting records were not kept in respect of
the Malling District as required by section 130 of the
Act; or
2. the accounts do not accord with those records" or
3. the accounts do not comply with the applicable
requirements concerning the fomi and content of
accounts set out in the Charities (Accounts and
Reports) Regulations 2008 other than any
requirement that the accounts give a 'true and fair
view which is not a matter considered as part of an
independent examination.
I have no concerns and have come across no other
matters in connection with the examination to which
attention should be drawn in this report in order to
enable a proper understanding of the accounts to
be reached.
Signed..
Name:
Relevant professional qualification or membership
of professional bodies (if any):
Address:
rs
WL)k MA(I-
Me{fi g JX
Date:
## **MALLING DISTRICT SCOUT COUNCIL**
## **Annual General Meeting**
## **Larkfield Scout Hut - Saturday 13[th] of July 2024**
## **MEETING MINUTES**
**Present:** Adam Ray, Andy Edwards, Ben Homewood, Bob Mallett, Bobby ThompsonO’Connor, Craig Worcester, Denis Spiller, Des Harris, Diane O’Neill, Elizabeth Wright, Freya Johns, George Edwards, Izzie Warrington, Jo Thompson, Jonno, Karen McCloy, Katherine Franklin, Kenneth Sharp, Lorna Doe, Lottie Worral, Louise Rossiter, Mark Gordon, Mark Price, Martin Willgoss, Matt Biddiss, Matt Paramor, Nathan Lee, Neil Gearing, Peter Townsend, Rob Price, Robi O’Neill, Rosie Larchet, Simon Wood, Steve Perry, Stephen Allen, Tom Llewellyn, David Silvester, Ellie Harber, Amy Childs, Stephen Shuttleworth, Deborah Hadley
**Apologies:** Aaron Rutherford, Adam Makewell, Adam Stew, Alan Cant, Amy Mitchell, Asako Sach, Ashley McCulloch, Becky Denny, Callum Bumstead, Chris Hardy, David Bayes, Deborah Stiff and family, Elaine Greenwood, Eleanor Shuttleworth, Emma Good, Gary Collins, Gemma Wood, Graham Pover, Helen Comber, Helen Povey, Jack Bezant, Jacqueline Smith, Jacqui Nobile, James Reid (and all from 1st Ightham who are on camp), Jonty Clark, Joshua Stew, Juliette Price, Kate Shuttleworth, Katie Goodall, Ligita Nociute, Louise Hardie, Louise Marjolin, Magda Fox, Manda Evans, Mathew Parkhouse, Matt Sharp, Matt Wood, Michelle Brennan, Penny McCulloch, Peter Nicholls, Sandra Finch, Stephanie Collins, Sue Cubitt, Vicky Syrett, Vikki Reynolds, Zak Fitzgeralda and Zoe Gascoine.
## **1. Introduction and Welcome**
Denis welcomed attendees to the meeting. Denis thanked Larkfield for the use of their facilities today, and officially welcomed all members of the District Scout Council, and guests, parents and supporters. He also provided a special welcome to the Kent County Chair Des Harris and Acting County Lead Volunteer Neil Gearing.
**2. Apologies for Absence** – please see above
## **3. Governance**
- **a. Approve the minutes of the Annual General Meeting held on 27 Sept 2023:** The District Trustee Board have reviewed these minutes and recommend that they are accepted.
_All in favour: Minutes accepted._
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**MALLING DISTRICT SCOUT COUNCIL: Annual General Meeting – 13[th] July 2024**
- **b. Adopt the model constitution from Policy, Organisation and Rules (POR):** The District Trustee Board proposes adoption of the model constitution. _All in favour: Constitution adopted_
- **c. Note the District’s financial year:** The charity financial year is the 1st of April 2024 to 31st March 2025.
- **d. Approve appointed and community members of the District Scout Council:** At this point we have not asked for any members to join from the community.
- **e. Agree the number of members that may be appointed to the Trustee Board:** Agreed under the new Transformation Model as being a minimum of 5 and maximum of 12. The Trustee Board recommendation is 6 in addition to the roles of Treasurer and Chair.
_All in favour: Approved_
- **f. Agree the quorum for future meetings of the District Scout Council (excluding this AGM):** Denis explained the outgoing Trustee Board recommendation was that the number of attendees that were previously considered as quorate for a Scout Council Meeting remains as 10 people.
_All in favour: Accepted_
## **4. Review the previous year**
- **a. The District Lead Volunteer’s review of Scouts in Malling, 2023-24:** In the last year we grew over 20%, to be the biggest it has ever been with now over 1,100 young people now being members. Squirrels are the biggest growth area, and the 5[th] Squirrels Dray will open in September
As we move forwards with Transformation, we have embedded the culture change over the last year. The Programme Team have delivered a number of events, with more planned (including a silent disco later this year). The Support Team are onboard and continuing to grow, with the Volunteering Team also continuing appointment and training activities.
All Groups are continuing to grow and we are working with them to support where challenges are encountered, including where we lack volunteers. Growth included a new Explorer Group – which chose the name Phoenix.
Page 2 of 5
## **MALLING DISTRICT SCOUT COUNCIL: Annual General Meeting – 13[th] July 2024**
Craig also thanked the wider teams, support teams and District Trustee, as well as every young person involved, including giving thanks to Ken and the campsite work party who maintain the campsite for use across the District.
- **b. Receive and consider the Annual Report of the District Trustee Board, including the annual Statement of the Accounts:** The District Trustee Board have approved the accounts, which were scrutinised by and Independent Examiner, Graham Longton. David talked through the attached slides.
Denis thanked the District Treasurer for his work over the last 13 years, and welcomed Izzie Warrington as the new incoming Treasurer as he is standing down after this long period of tenure.
Denis invited any questions from the floor regarding the Trustee Annual Report or Accounts – none asked.
David also provided his special thanks to the outgoing treasurer David Silvester, who has served the District for the last 13 years. Denis commented that David was probably the most dedicated treasurer he had worked with in a voluntary organisation, however he is now standing down following a move to Suffolk.
## **5. Making appointments**
As per process, Denis now stood down and handed the chair of the meeting role across to Craig. Craig explained under the new Transformation approach, Trustee Board members are appointed following an open selection process. Craig and Denis ran through the following appointments:
- a. Appoint the District Chair, following recommendation from the open selection process initiated by the District Trustee Board: Denis Spiller, for a 2-year term. _Approved._
- b. Appoint the District Treasurer, following recommendation from the open selection process initiated by the District Trustee Board: Izzie Warrington for a 3-year term: All in favour: Appointed
- c. Appoint members of the District Trustee Board, following recommendations from the open selection process initiated by the District Trustee Board: Denis explained that appointments were made for varying terms to ensure that not all members left at once. From the several applications received, Adam Ray, Matthew Paramour and Deborah Hadley were appointed for a 3 year term, along with Mark Gordon for a
Page 3 of 5
## **MALLING DISTRICT SCOUT COUNCIL: Annual General Meeting – 13[th] July 2024**
one-year term.
All in favour: Appointed
Denis provided his thanks to previous Trustee Board Members who have now stood down including Ken Sharp, Paul Gladwell, Graham Pover, Matt Wood and Mark Price.
- d. Re-appoint District President: Martin Millgoss has supported the District for a number of years, and is proposed to continue. All in favour: Appointed
- **e. Appoint the Independent Examiner:** Ben Hibben was proposed as a suitably qualified examiner.
_All in favour: Appointed by a show of hands_
- **f. Nominate representatives of the District for the County Scout Council:** Adam Ray and Kathryn Franklin were proposed.
_All in favour: Appointed_
## **6. Closing remarks and County statement**
Des Harris as County representative, gave a short speech starting with thanking the District for sending a representative to the previous County Commissioner’s funeral.
He outlined some events that are planned, including paintballing for young people and leaders.
Des commented that over the County there was an increase of over 900 young people and recognised that Malling District was now the biggest it had ever been. He passed on his thanks on behalf of young people for the hard work that the District did, including in particular the creation of the five new Squirrel Dreys.
He wished the District attendees a really exciting time in Kandersteg, and thanked the volunteers for their hard work in taking the young people.
Denis thanked both Des and Neil for attending the meeting on behalf of County.
## **7. Awards**
Des and Neil presented the following awards:
Growth: Williams Warriors, Blacklands East Malling, 1[st] Larkfield, 1[st] Snodland, 1[st] St. Mary’s Platt
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## **MALLING DISTRICT SCOUT COUNCIL: Annual General Meeting – 13[th] July 2024**
Craig also presented Wood Badges to Steve Perry, to Jonno and to Izzie Warrington and Ellie Harber for their roles in Explorers
Length of Service awards were also presented to Izzie Warrington, Adam Ray (both 5 years) and 10 years to Matt Paramor.
## **8. Close**
Denis thanked everyone for attending and closed the meeting.
## **9. Next meeting date - To be proposed at a future date.**
|**Confirmed District Trustee Board members (Trustees) 2024/2025**|**Confirmed District Trustee Board members (Trustees) 2024/2025**|
|---|---|
|Craig Worcester|**District Lead Volunteer**|
|Denis Spiller|**Chair**|
|Izzie Warrington|**Treasurer**|
|Adam Ray|**Trustee Board Members**|
|Deborah Hadley||
|Matt Paramor||
|Mark Gordon||
|Tom Llewellyn||
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