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2022-03-31-accounts

Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name Ashford Disctrict Scout Council
Other names the charity is known by
Registered charity number (if any) 3 0 8 1 3 8
HQ registration number 1 2 7 0 1
Charity’s principal address 24 Towner Close
Charing
Postcode T N 2 7 0 B F
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not
Trustee Name Office (if any)
for whole year
1
2 James Yeomans Chairman
3 District Commissioner retired in year
4 Colin Ladley District Commissioner appointed in year
5 Karen Blackiston Treasurer
6
7 Nick O'Callaghan Explorers
8 Jan White Seretary
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

How the charity is constituted

The District is a trust established under its rules which are common to all Scouts.

(e.g. trust, association, company)

Trustee selection methods

(e.g. appointed by, elected by)

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

The District is managed by the Executive Committee, the members of which are the ‘Charity Trustees’ of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

This Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for: The maintenance of Group property;

The raising of funds and the administration of Group finance;

The insurance of persons, property and equipment; Group public occasions;

Assisting in the recruitment of leaders and other adult support;

Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B
Structure, governance and management (continued)		 Section B
Structure, governance and management (continued)
The district has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive insurance
policies to ensure that insurable risks are covered.

3 LT700001 (3rd December 2018)

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||| |---|---| |Section C|Objectives and activities| |The Purpose of Scouting| |Summary of the objects of the charity set| |Scouting exists to actively engage and support young| |out in its governing document| |people in their personal development,| |empowering them to make a positive contribution to| |society.| |The Values of Scouting| |As Scouts we are guided by these values:| |Integrity -|We act with integrity; we are honest,| |trustworthy and loyal.| |Respect -|We have self-respect and respect for others.| |Care -|We support others and take care of the world in| |which we live.| |Belief -|We explore our faiths, beliefs and attitudes.| |Co-operation -|We make a positive difference; we co-| |operate with others and make friends.| |The Scout Method| |Scouting takes place when young people, in partnership| |with adults, work together based on the| |values of Scouting and:| |- enjoy what they are doing and have fun| |- take part in activities indoors and outdoors| |- learn by doing| |- share in spiritual reflection| |- take responsibility and make choices| |- undertake new and challenging activities| |- make and live by their Promise.| |Summary of the main activities in relation| |to these objects|

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Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further

4 LT700001 (3rd December 2018)

statements, where relevant, about:

Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D Achievements and performance Summary of the main achievements of the charity during the year

Section E Financial Review Brief statement of the charity’s policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short.

Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate)

5 LT700001 (3rd December 2018)

6 LT70000113rd December 2018)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) James Yeomans Position (eg Secretary, Chair) Chairman Date 1 4 0 2 2 3

7 LT700001 (3rd December 2018)

8 LT70000113rd December 2018)

9 LT70000113rd December 2018)

Ashford District Scout Council Receipts and payments account

For the year
from		 01-Apr-21 To 31/03/2022
Receipts and payment s
Receipts 2021/22 2020/21
Whole year
total funds
£
Unrestricted
funds
£
54,915
(78,582)
- 23,667
6,953
-
-
-
15,571
116
-
-
1,904
4,618		 Restricted
funds
£		 £ Total funds
£
Membershipsubscriptions - - 54,915 31,550
Less: Membership subscriptions paid on
(National/County)		 - - (78,582) 540
Net membership subscriptions retained - - - 23,667 32,090
Districtprogram and activities - - 6,953 1,799
World Scout Jamboree 2019 - - - -
South Africa 2022 - - - -
Eurojam 2020 - - - 200
South Africa 2022 24,504 24,504 4,900
Shopsales - 15,571 1,002
Thirdpartyfundraising - 116 127
Loan repayment - -
Forge Lane contribution - -
Gift Aid 1,904 770
Other 4,618 3,811
Sub total 5,494 24,504 - 29,998 44,299
Investment income 1
Bank interest - 1 5
Sub total 1 - - 1 5
Total receipts
5,495 24,504 -
29,999		 44,304

Ashford District Scout Council Receipts and payments account

For the year
from		 01-Apr-21 To 31/03/2022
Receipts and payments
Payments Unrestricted
funds
£		 Restricted
funds
-
£
£
-
-
-
-
-
-
-
-
-
-
2,160
-
-
-
-
-
2021/22		 Total funds
£		 2020/21
Whole year
total funds
£
Charitable Payments 11,894
744
1,043
1,835
2,000
-
1,867
17,033
547
Districtprogramme and activities - - 11,894 - 56
District exec costs - - 744 95
Forge Lane utilities - - 1,043 1,994
Insurance - - 1,835 1,775
World Scout Jamboree 2023 - - 2,000 -
South Africa 2022 2,160 2,160 -
Eurojam 2020 - - -
Donations - - 1,867 1,500
Shop purchases 17,033 1,716
Other - - 547 137
Sub total 36,964 2,160 - 39,124 7,161
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Adjustment
Current cash funds
(31,469) 22,344 - - 9,125 37,143
-
89,575		 - - -
5,027 - 94,602 57,459
58,106 27,371 - 85,477 94,602

Statement of assets and liabilities

£ £ £ 31/03/2022
Total funds
£		 31-Mar-21
Total funds
£
Cash funds 11,126
10,087
431
25,376
10,186
900
Bank current account 27,371 - 38,497 49,635
Bank deposit account - - 10,087 10,086
AKAS account 431 689
Shopaccount 25,376 25,168
Explorers Accounts 10,186 8,124
Active Support account - - 900 900
Total cash funds 58,106 27,371 - 85,477 94,602

Independent Examiner's Report to the Trustees of the

ASHFORD DISTRICT SCOUT COUNCIL

I report on the accounts of the District for the year ended 31 March 2022 which comprise the Statement of Receipts

and Payments and Statement of Assets and Liabilities.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention (other than that disclosed below *):

  1. which gives me reasonable cause to believe that in, any material respect, the requirements

  2. ⚫ to keep accounting records in accordance with Section 130 of the Charities Act ;and

  3. ⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: .............Iain Morris.......................................................................................... Qualification: .....FCA........................................................................................

Address: ......2 Jubilee Way, Faversham Kent..............................................

...................................................................................................................

Date: .....................15 January 2023.........................................................................

LT700006 (1[st] February 2017)