1[st] Hullbridge Trustee report 31 January 2024 Charity number 308096
Trustees
Janice Pryke Margaret Bremmerman Nicola Shaw Jacqueline Abrehart Andrew Parker
Registered address – 3 The Priories, Hullbridge SS5 6DH
Objectives & Activities
The aim of the 1[St] Hullbridge Scouts is;
“To actively engage and support young people in their personal development thereby empowering them to make a positive contribution to society” This aligns to and supports the aims and objects of the Scout UK organisation.
To achieve this aim, in partnership with adults, young people take part in both indoor and outdoor activities. They learn by doing and taking responsibility in the weekly meetings.
These meetings have been held weekly, during school term time, with the young people working together in groups to achieve the objective of the meeting.
Membership level have remained steady with waiting lists in place for each of the sections.
Achievements, Performance & Finance
For the period in the 12 months to 31 March 2024 fundraising events were held to generate funds to allow for replacement of equipment and purchase of items needed to support the young people in their activities. Funds raised allowed the planning for the replacement of tents on a rolling basis over the next couple of years – necessary for several of the outdoor activities.
The Group does not have its own premises but fulfils its aims by the hire of a Church hall. Risks are managed both for the premises and for each event to ensure the young people and adult volunteers are not placed at risk from undertaking activities.
Assets held are stored in secure storage containers owned by the Group and sited on an area behind the Church Hall for which a lease is held.
Issues arose late 2023 with a lack of adult volunteers meaning planned activities were at risk of cancellation due to the Health and Safety implications. An active recruitment
campaign resolved the issue to an extent but remains an area continually under review to ensure sufficient support is always available.
Structure, Governance & Management
Trustees are drawn from adult volunteers and appointed through this process.
Training is required as determined by Scout UK and must be undertaken within 6 weeks of appointment.
Policies are determined by the Scout UK organisation. Information is fed from local level to District to Area then ultimately to National level. Trustee meetings are held on a regular basis to ensure 1[st] Hullbridge comply with the national policy guidelines, specifically ‘how’ the Group operates.
Executive meetings are held to ensure the Group runs effectively – including, for example, planning of activities, recruitment of volunteers – covering ‘what’ is undertaken on a day-to-day basis.
1st Hullbridge Scout Group
Account Summary 2023-2024
| Receipts (Income) | Scouts | Cubs | Beavers | Group | Total |
|---|---|---|---|---|---|
| Membership received | 1005.00 | 975.00 | 1020.00 | 8925.00 | 11925.00 |
| Bank interrest | 45.38 | 144.88 | 190.26 | ||
| Sundry income | 27.08 | 27.08 | |||
| Gran ts | 0.00 | ||||
| Activities | 2649.50 | 810.00 | 3240.00 | 6699.50 | |
| Fundraising | 5926.58 | 4931.79 | 10858.37 | ||
| Badges / scarves / uniform | 12.00 | 176.61 | 239.65 | 428.26 | |
| Totals | 9638.46 | 1785.00 | 4436.61 | 14268.40 | 30128.47 |
| Payments (Outgoings) | Scouts | Cubs | Beavers | Group | Total |
| Capitation to District | 2914.00 | 2914.00 | |||
| Hall Rent | 4207.50 | 4207.50 | |||
| Insurance | 730.24 | 730.24 | |||
| Donations | 0.00 | ||||
| Activities | 6092.53 | 1266.78 | 3216.93 | 76.00 | 10652.24 |
| Equipment | 56.71 | 53.62 | 1854.67 | 1965.00 | |
| Fundraising | 3866.47 | 202.76 | 4069.23 | ||
| Admin | 40.53 | 130.11 | 337.59 | 508.23 | |
| Badges / scarves / uniform | 96.39 | 123.53 | 590.95 | 336.1 | 1146.97 |
| Sundry costs | 208.35 | 208.35 | |||
| Hut project | 1000.00 | 1000.00 | |||
| Gas refills | 63.75 | 63.75 | |||
| Totals | 10112.1 | 1430.84 | 3991.61 | 11930.96 | 27465.51 |
| Balance held @ 31 March 2024 | |||||
| Current account | 798.20 | 844.82 | 938.74 | 2812.76 | 5394.52 |
| Jamboree account | 1137.35 | 1137.35 | |||
| Camp account | 286.82 | 286.82 | |||
| Fundraising account | 2692.35 | 2692.35 | |||
| Savings account | 9142.66 | 9142.66 | |||
| Cash in hand | 79.42 | 143.88 | 1177.19 | 1400.49 | |
| Totals | 2222.37 | 924.24 | 1082.62 | 15824.96 | 20054.19 |
1[st] Hullbridge Scout Group Account Audit 12 month period ending 31 March 2024
We have checked all the paperwork supplied and calculated, we find all your accounts to be in order, for the tax year 2023-24 to be true and just on the information supplied including all invoices and receipts
We have compared these accounts to the previous year and note that the membership has increased along with the fundraising, but your outgoings have also increased with the activity charges and District subs
To conclude overall the figures are higher that 2022-23 but the overall profit has increase albeit slightly
I have no hesitation in signing off these accounts being true and accurate to the best of my knowledge with the paperwork supplied, this includes 3 number group accounts and 3 number section accounts
Joanne Walker
J & M Payroll & Financing Services Ltd
out rou mm Receipts (income) Scouts 825.00 Cubs 1.230.00 Beavers 900.00 Group 8.820.00 195.13 Total 11,775.00 217.47 20.00 Membership received Bank interest Sundry income Gr3ntslDonations Activities Fundraising Badges/ScaTveslUnifotm HMRC Charities 20.00 900.00 890.00 2.048.65 214.40 6.308.70 900.00 7.4140.92 3.191.25 828.89 2.812.92 1.142.60 159.30 2.143.00 1,595.00 50.09 405.10 6,308.70 Total 4,982.16 3,423.09 2,900.10 19.376.88 30.682.23 Payments (Outgolng) Scouts Cubs Beavers Group 3,339.00 3.880.25 771.49 Total 3.339.00 3.880.25 771.49 Capitation subs to Distrlct Hall rent Insurance Donatlons Activities Equipment Fundraising Admin BadgeslScaNeslUniform Sundrycosts Gas refills Refunds ot overpaid membership 0.00 5.125.03 345.53 2.569.00 2.391.67 641.48 1,598.04 323.78 10.727.18 1,943.57 323.78 116.68 1.939.62 343.14 0.00 75.00 0.00 23.459.71 45.50 468.41 43.00 28.18 754.59 $31.12 185.50 343.14 75.00 Total 5.984.47 3.143.12 3.174.44 11.157.68 Balances Held as at 3110312025 Currentaccount Jamboree account Camp account Fundraisingaccount Savings account Cash held 515.07 1,124.79 652.00 9,761.64 12.053.50 112.51 592.48 4,804.20 9.278.32 435.70 112.51 592.48 4,804.20 9.278.32 200.00 79.42 156.28 Total funds held as at 3110312025 1.220.06 1,204.21 808.28 24,044.16 27.276.71
1st Hullbridge Scout Group Receipts and payments account For the year ended 31 March 2025 Receipts Memberships received Bank interest received Sundry income Grantsldonations Activities Fundraising Badgeslscarvesluniforms HMRC re Gift Aid Scouts Cubs Beavers Group 8,820.00 11,775.00 195.13 217.47 20.00 Total 825.00 1,230.00 22.34 20.00 900.00 900.00 890.00 7,440.92 2,048.65 3,191.25 214.40 829,22 6,308.70 6.308.70 5,308.70 30,682.56 900.00 2,812.92 2,143.00 1.595.00 1,142.60 159.63 50.09 405.10 4,982.49 3,423.09 2,900.10 Payments Capitation subs to District Hall rent Insurance Activities Equipment Fundraising Administration Badgeslscarvesluniforms Sundrycosts Gas ref ILIS 3,339.00 3,339.00 3,880.25 3,880.25 771.49 771.49 641.48 10,727.18 1,598.04 1,943.57 323.78 323.78 0.00 116.68 185.50 1,939.62 343.47 343.47 75.00 75.00 11,158.01 23.460.04 5,125.03 2,569.00 2,391.67 345.53 45.50 468.41 43,00 531.12 28.18 754.59 5,984.47 3,143.12 3,174.44 SurpLuslldef icit} f or the year Balance Sheet Balances at bank -1,001.98 279,97 -274.34 -5,849.31 7,222.52 1,220.06 1,204.21 808.28 24.044.16 27,276.71 Represented by Accumulated fund brought forward Surpluslldef icitl f or the year Accumulated fund carrled forward 2.222.37 924.24 1,082.62 -1,001.98 279.97 -274.34 1,220.39 1,204.21 808.28 15,824.96 20,054.19 -5,849.31 7,222.52 9,975.65 27,276.71 I have checked the records ofthe 1st Hullbridge Scout Group and confirm that the above represents a fair view of the state of the Hullbridge Scout Group's affairs at the Balance Sheet date and of its Income and Expenditure forthe period end. Raymond Hecek Chartered Accountant I WilLow Grove, South Woodham Ferrers CM3 8RA 03 March 2026