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2025-03-31-accounts

58th (1[st] Eastville) Bristol Scout Group End of Year Report

Charity Number: 308067

Group HQ Address:

Scout Resource Centre Gadshill Road Eastville Bristol BS5 6LJ

Contents

Trustees' Annual Report 3
Independent Examination Report 9
Treasurer’s Report (Receipts / Payments) 10
Group Statement of Assets and Liabilities 12
Register of assets 13
Long term commitments / liabilities 13

Page 2 of 13

Trustees' Annual Report

From (start
date)		 0 1 0 4 4 2 4
Section
A
Charity
name
Other names the
charity is known by
Registered charity
number (if any)
HQ registration
number
Charity’s principal
address
Scout Resource Centre
Gadhill Road
Eastville, Bristol
BS5 6LJ

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8		 Trustee Name Office (if any) Dates acted if not for
whole year
Jason
Lawrence		 Chair
Simon Peck Group Scout Leader
Nicola Finn Treasurer
Timothy
Grimshaw		 Trustee
Dr Joanna
Sherratt		 Trustee
Anton
Goldenstein		 Trustee From 16 July 2024
Cathy Spence Trustee From 16 July 2024
Amy Dillon Trustee From 16 July 2024

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Section Structure, governance and
B management
Type of governing document (e.g.
trust deed, constitution)
The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
How the charity is constituted The Group is a trust established under its rules which are
common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but
encouraged as best practice)
You may choose to include additional The Group is managed by the Group Trustee Board, the
information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted for: The Trustee Board consists of the Chair, Treasurer, and
Trustees and meets every 3 months.		 6
a) the induction and training of
trustees; b) trustee' consideration of Members of the Trustee Board complete Being a Scouts
major risks and the systems and Trustee learning within the first 6 months of joining the Board.
procedures to manage them
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows
legal requirements and the organisation's policies and rules.
Their support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.

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Section
B		 Structure, governance and management
(continued)
Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income. The Group is primarily reliant upon income
from subscriptions and hall hire. The group does hold a
reserve to ensure the continuity of activities should there be a
major reduction in income. The Board could raise the value of
subscriptions and/or hall hire to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation,
or closure of a section. In the worst case scenario the
complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure of

Page 5 of 13

the Group.

Risk and Internal Control (Specimen 2)

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include a comprehensive insurance policies to ensure that insurable risks are covered.

Section
C		 Objectives and
activities
Summary of the objects of the charity
set out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Achievements and
performance
Section
D

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Summary of the main achievements of the charity during the year

Section
E		 Financial
Review
Brief statement of the charity’s policy
on reserves
Details of any funds materially in
deficit (circumstances plus steps to
eliminate)
Further financial review
details (optional information)
Youmay chooseto include
additional
information, where relevant, about:		 Reserves Policy
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Trustee Board
considers that the group should hold a sum equivalent to 12
months running costs, circa £9,000.
The Group held reserves of £26,851 against this at year end.
This is above the level required for operating expenses as the
heating system and installation of an accessible toilet are
planned for financial year 2025/26.
Not applicable.
Investment Policy (Specimen 1)

Page 7 of 13

• the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure balance means it does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section
F		 Other Optional
Information
Plans for future periods (details of
any significant activities planned to
achieve them)
Section
G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signatur
e(s)

Full
name(s)
Position (e.g.
Secretary, Chair)
Date		 S C Peck S C Peck S C Peck S C Peck S C Peck S C Peck J
Lawrenc
e
Simon Peck Jason
Lawrence
Group Lead
Volunteer		 Chair
01
05
2
0
2
5
01 05 2 0 2 5

Page 8 of 13

Independent Examination Report

Report to the trustees 58TH (1ST EASTVILLE) BRISTOL SCOUT GROUP ~~PO~~ On accounts for the year 31/03/2025 Charity no 308067 ended ~~ee~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025. Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the accounts in of report accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's I have completed my examination. I confirm that no material matters have come to statement my attention in connection with the examination which gives me cause to believe that in, any material respect: ● the accounting records were not kept in accordance with section 130 of the Charities Act; or ● the accounts did not accord with the accounting records; or ● the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 28/6/2025 Signed: ~~oe~~ Name: Eleanor Mackereth ~~PO~~ Relevant professional ICAEW ACA Chartered Accountant qualification(s) or body (if any):

Page 9 of 13

Treasurer’s Report (Receipts / Payments) All receipts and payments are unrestricted

58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2024/25
Charity Number: 308067		 58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2024/25
Charity Number: 308067
Income Expenditure
Beavers
Cubs
Scouts
Group		 £1,532.72
£2,054.70
£4,175.42
£17,403.35		 Beavers
Cubs
Scouts
Group		 -£1,769.35
-£2,143.62
-£3,578.77
-£13,347.30
TOTAL £25,166.18 TOTAL -£20,839.04
58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2024/25
Charity Number: 308067		 58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2024/25
Charity Number: 308067
Section Balances
Beavers £1,384.67
Cubs £384.26
Scouts £941.41
Group £24,141.20
Total in Group Account as at 31/03/2025 £26,851.54
GROUP FINANCIAL REPORT 31/03/2025 GROUP FINANCIAL REPORT 31/03/2025 GROUP FINANCIAL REPORT 31/03/2025 GROUP FINANCIAL REPORT 31/03/2025
Income Expenditure
Badges/Uniform
£37.41
Garage Donation
£500.00
Hall Hire
£16,823.00
Utilities - Water Rebate
£42.94		 AGM
-£104.32
Badges/Uniform
-£245.51
Boiler Service
-£300.00
Cleaning
-£1,549.92
Council Tax
-£703.14
Digital Tools
-£905.45
Donation
-£100.00
Fire Extinguisher
Service
-£120.00
Gardening
-£528.00
Hall Hire Deposit
Returns
-£1,290.00
Insurance
-£1,327.58
Lighting Upgrade
-£578.28
Maintenance
£295.82
Utilities – Broadband
-£318.17
Utilities – Gas / Electric
£4,506.11
Utilities-Water
£475.00
Total: £17,403.35 Total: -£13,347.30
Surplus/Deficit £4,056.05
Balance Carried Forward from FY23/24 £20,085.15
Balance Carried Forward into FY25/26 £24,141.20

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BEAVER SECTION FINANCIAL REPORT 31/03/2025

BEAVER SECTION FINANCIAL REPORT 31/03/2025 BEAVER SECTION FINANCIAL REPORT 31/03/2025 BEAVER SECTION FINANCIAL REPORT 31/03/2025 BEAVER SECTION FINANCIAL REPORT 31/03/2025
Income Expenditure
Subs
£1,532.72		 Activities
-£215.66
Badges/Uniform
-£342.96
Bowling
-£164.23
Digital Tools
-£24.00
District (Census)
-£892.50
Scales and Tails
£130.00
Total: £1,532.72 Total: -£1,769.35
Surplus/Deficit £-236.63
Balance Carried Forward from FY 23/24 £1,621.30
Balance Carried Forward into FY 25/26 £1,384.67
CUB SECTION FINANCIAL REPORT 31/03/2025 CUB SECTION FINANCIAL REPORT 31/03/2025 CUB SECTION FINANCIAL REPORT 31/03/2025 CUB SECTION FINANCIAL REPORT 31/03/2025
Income Expenditure
Climbing
£88.91
Subs
£1,965.79		 Activities
-£345.35
Badges/Uniform
-£310.91
Climbing
-£224.00
Digital Tools
-£35.86
District (Census)
-£1,190.00
Spring Camp 2025
-£37.50
Total: £2,054.70 Total: -£2,143.62
Surplus/Deficit -£88.92
Balance Carried Forward from FY 23/24 £473.18
Balance Carried Forward into FY 25/26 £384.26
SCOUT SECTION FINANCIAL REPORT 31/03/2025 SCOUT SECTION FINANCIAL REPORT 31/03/2025 SCOUT SECTION FINANCIAL REPORT 31/03/2025 SCOUT SECTION FINANCIAL REPORT 31/03/2025
Income Expenditure
Caving
£228.30
Spring Camp 2024
£490.10
Subs
£2,678.63
Welcome Back Camp
2024
£385.00
Weston Trip
£57.54
Winter Camp 2025
£335.85		 Activities
-£208.87
Badges/Uniform
-£137.85
Caving
-£88.00
District (Census)
-£1,606.50
Kayaking
-£192.00
Spring Camp 2024
-£199.05
Spring Camp 2025
-£37.50
Welcome Back Camp
2024
-£578.45
Weston Trip
-£131.09
Winter Camp 2025
-£399.46
Total: £4,175.42 Total: -£3,578.77
Surplus/Deficit £596.65
Balance Carried Forward from FY 23/24 £344.76
Balance Carried Forward into FY 25/26 £941.41

Treasurer, 58[th] (1[st] Eastville) Bristol Scout Group

Signed: [electronically signed] Date: 2 April 2025

Name: Nikki Finn

Page 11 of 13

Group Statement of Assets and Liabilities

Group Name:

58th Bristol Scout Group

Group HQ Address:

Scout Resource Centre Gadshill Road Eastville Bristol BS5 6LJ

Date Asset Register completed: Date Asset Register completed: Date Asset Register completed: Date Asset Register completed: Date Asset Register completed: 31/03/2025
Approved by GSL (name): Simon Peck
Date: 1 5 25 Signature: S C Peck
Approved by Chair (name): Jason Lawrence
Date: 6 5 25 Signature: J Lawrence

Next Review due by: 31/03/2026

Page 12 of 13

Register of assets Cash at bank

Cash at bank as at 31 March 2025 £26,851.53

Tangible fixed assets

Tangible fixed assets
Description Quantity Replacement
Value		 Date Sold or Disposed
of
Scout Hut Building 1 £424,115.00 N/A
Camping Tents 13 £2,925 N/A
Gazebos 2 £1,000 N/A
Camping Tables 8 £480 N/A
Camping Chairs 24 £1,200 N/A
Cool boxes 2 £200 N/A
Gas grill hob 4 £320 N/A
Camping Equipment Multiple £600 N/A
Cutlery and Crockery Multiple £200 N/A
Cooking Equipment Multiple £300 N/A
Water Butts 2 £120 N/A
Tools and Maintenance Equipment Multiple £250 N/A
Hall Chairs 60 £1,000 N/A
Hall Tables 20 £1,500 N/A
Equipment used during weekly
meetings		 Multiple £400 N/A
Uniform and badges stock Multiple £200 N/A
DVD Projector 1 £330 N/A
Lawnmower 1 £275 N/A
Arts and Craft Supplies Multiple £200 N/A

Long term commitments / liabilities

Long term commitments / liabilities
Description Estimated cost When?
Replacement heating system £10,000 FY 2025/26
Accessible toilet installation £14,000 FY 2025/26

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