# **58th (1[st] Eastville) Bristol Scout Group End of Year Report** Charity Number: 308067 Group HQ Address: Scout Resource Centre Gadshill Road Eastville Bristol BS5 6LJ ## **Contents** Trustees' Annual Report ...................................................................................................... 3 Independent Examination Report ........................................................................................ 9 Treasurer’s Report (Receipts / Payments) ......................................................................... 10 Group Statement of Assets and Liabilities ......................................................................... 12 Register of assets........................................................................................................... 13 Long term commitments / liabilities ................................................................................ 13 _Page 2 of 13_ ## **Trustees' Annual Report** |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**3**|**3**|**1**|**0 **|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section**
**A**|||**Reference and**
**administration details**||||||||||||| |name
ames the charity is
by
red charity number

istration number
’s principal address|||||||||||||||| ||||58TH (1ST EASTVILLE) BRISTOL
SCOUTGROUP||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||3
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Gadhill Road
Eastville, Bristol
BS5 6LJ||||||||||||| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number ## Charity’s principal address Names of the charity trustees who manage the charity |1
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9|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Emma Gibbard|Chair|until July 2023| ||Jason Lawrence|Chair|from July 2023| ||Timothy
Grimshaw|Trustee Board Member|| ||Alice Haines|Trustee Board Member (Parent
Rep)|| ||Fiona Burrow|Secretary|| ||Robert Miles|Assistant Group Scout Leader|| ||Simon Peck|Group Scout Leader|| ||Nicola Finn|Treasurer|| ||Dr Joanna
Sherratt|Trustee Board Member (Parent
Rep)|| **Section Structure, governance and B management** _Page 3 of 13_ |Type of governing document (e.g. trust|| |---|---| |deed, constitution)|The Group's governing documents are those of The| ||Scout Association. They consist of a Royal Charter,| ||which in turn gives authority to the Bye Laws of the| ||Association and The Policy, Organisation and Rules of| ||The Scout Association.| |How the charity is constituted|The Group is a trust established under its rules which| ||are common to all Scouts.| |(e.g. trust, association, company)|| ||The Trustees are appointed in accordance with the| |Trustee selection methods|Policy, Organisation and Rules of The Scout| |(e.g. appointed by, elected by)|Association.| |Additional governance issues (optional information but|| |encouraged as best practice)|| |You may choose to include additional|The Group is managed by the Group Trustee Board, the| |information, where relevant, about:|members of which are the ‘Charity Trustees’ of the Scout| ||Group which is an educational charity. As charity| ||trustees they are responsible for complying with| ||legislation applicable to charities. This includes the| ||registration, keeping proper accounts and making| ||returns to the Charity Commission as appropriate.| |Policies and procedures adopted for:|The Trustee Board consists of the Chair, Treasurer, and
6 Trustees and meets every 3 months.| |a) the induction and training of trustees; b)|Members of the Trustee Board complete Being a Scouts| |trustee' consideration of major risks and the|Trustee learning within the first 6 months of joining the| |systems and procedures to manage them|Board.| ||This Group Trustee Board exists to make sure the| ||charity is well-managed, risks are assessed and| ||mitigated, buildings and equipment are in good working| ||order, and everyone follows legal requirements and the| ||organisation's policies and rules. Their support helps| ||other volunteers run high-quality and safe programmes| ||that gives young people skills for life.| _Page 4 of 13_ **Section Structure, governance and management B (continued) Risk and Internal Control (Specimen 1)** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income. The Group is primarily reliant upon income from subscriptions and hall hire. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions and/or hall hire to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation, or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. ## **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include a comprehensive insurance policies to ensure that insurable risks are covered. |**Section**
**C**|**Objectives and**
**activities**| |---|---| |objects of the charity set
ing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development, empowering them
to make apositive contribution to society.| Summary of the objects of the charity set out in its governing document _Page 5 of 13_ **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |**Section**|**Achievements and**| |---|---| |**D**|**performance**| Summary of the main achievements of the charity during the year - Green Strategy to encourage natural habitat agreed and native hedgerows ordered - Relationship created and developed with Italian Scout Group - Improvements to Scout Hut including replacement windows and blinds, toilet refurbishment, and fence upgrade - A number of successful events, camps, and activities for our Group |**Section**|**Financial**| |---|---| |**E**|**Review**| |Brief statement of the charity’s policy on|| |reserves|**Reserves Policy**| _Page 6 of 13_ The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £20,000. The Group held reserves of £22,524 against this at year end. This is slightly above the level required for operating expenses. |Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details
(optional information)
You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives;|| |---|---| ||Not applicable.| ||**Investment Policy (Specimen 1)**
The Group's Income and Expenditure balance means it
does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of
its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure
the group obtains maximum value and income from its
banking arrangements. Occasionally this may involve
using an account that requires a period of notice before
funds may be withdrawn, before doing so the Group
Trustee Board considers the cash flow requirements.

**Investment Policy (Specimen 2)**
The Group does not have sufficient funds to invest in
longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its
funds. All funds are held in cash using only mainstream
banks or building societies.| ||**Other Optional**
**Information**| |**Section**
**F**|| _Page 7 of 13_ Plans for future periods (details of any significant activities planned to achieve them) **Section Declarati G on** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signatur
e(s)
Full
name(s)
Position (e.g. Secretary,
Chair)
Date|Simon Peck
Jason
Lawrence
Simon Peck
Jason
Lawrence
Group Scout
Leader
Chair
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6
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4|Jason
Lawrence| |---|---|---| _Page 8 of 13_ **Independent Examination Report** **Report to the trustees** 58TH (1ST EASTVILLE) BRISTOL SCOUT GROUP ~~——~~ **On accounts for the year** 31/03/2024 **Charity no** 308067 **ended** ~~ee ee~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. **Responsibilities and basis** As the charity's trustees, you are responsible for the preparation of the accounts in **of report** accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's I have completed my examination. I confirm that no material matters have come to statement my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - • the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 01/07/2024 **Signed: Name:** Eleanor Mackereth ~~—— |~~ **Relevant professional** ICAEW ACA Chartered Accountant **qualification(s) or body (if any):** _Page 9 of 13_ ## **Treasurer’s Report (Receipts / Payments) All receipts and payments are unrestricted funds** 58[th] BRISTOL (1[st] EASTVILLE) SCOUT GROUP OVERVIEW FINANCIAL REPORT 2023/24 Charity Number: 308067 |58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2023/24
Charity Number: 308067|58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2023/24
Charity Number: 308067|58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2023/24
Charity Number: 308067|58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2023/24
Charity Number: 308067| |---|---|---|---| |Income||Expenditure|| |Beavers
Cubs
Scouts
Group|£1,646.96
£2,792.92
£4,486.62
£20,027.17|Beavers
Cubs
Scouts
Group|£1,152.77
£3,038.54
£5,054.72
£33,445.01| |**TOTAL**|**£28,953.67**|**TOTAL**|**£42,691.04**| 58[th] BRISTOL (1[st] EASTVILLE) SCOUT GROUP OVERVIEW FINANCIAL REPORT 2023/24 Charity Number: 308067 |58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2023/24
Charity Number: 308067|58thBRISTOL (1stEASTVILLE) SCOUT GROUP
OVERVIEW FINANCIAL REPORT 2023/24
Charity Number: 308067| |---|---| |Section Balances as at 31/03/2024|| |Beavers|£1,621.30| |Cubs|£473.18| |Scouts|£344.76| |Group|£20,085.15| |**Total in Group Account as at 31/03/2024**|**£22,524.39**| |GROUP FINANCIAL REPORT 31/03/2024|GROUP FINANCIAL REPORT 31/03/2024|GROUP FINANCIAL REPORT 31/03/2024|GROUP FINANCIAL REPORT 31/03/2024| |---|---|---|---| |Income||Expenditure|| |CDA Closure
£2,409.17
Garage Donation
£500.00
Hall Hire
£17,118.00||Admin
£84.19
AGM
£118.91
Badges / Scarves
£187.95
Blinds
£402.62
Brandon Trust
£495.00
Business Rates
£657.94
Camping Equipment
£86.65
Cleaning / Maintenance
£1,513.39
Fencing
£9,492.36
Fire Risk Assessment
£545.00
Gardening
£44.00
Hall Hire
£1,473.95
Insurance
£1,709.35
OSM
£35.78
Toilets
£3,745.31
Utilities
£6,240.61
Website
£36.00
Windows
£6,576.00|| |**Total:**|**£20,027.17**|**Total:**|**£33,445.01**| |**Surplus/Deficit**||**-£13,417.84**|| |**Balance Carried Forward from FY 22/23**||**£33,502.99**|| |**Balance Carried Forward into FY 24/25**||**£20,085.15**|| ## BEAVER SECTION FINANCIAL REPORT 31/03/2024 |BEAVER SECTION FINANCIAL REPORT 31/03/2024|BEAVER SECTION FINANCIAL REPORT 31/03/2024|BEAVER SECTION FINANCIAL REPORT 31/03/2024|BEAVER SECTION FINANCIAL REPORT 31/03/2024| |---|---|---|---| |Income||Expenditure|| |Subs
£1,646.96||Activities
£211.44
Admin
£13.33
OSM
£24.00
Scout Association
Membership
£904.00|| |**Total:**|**£1,646.96**||**£1,152.77**| |**Surplus/Deficit**||**£494.19**|| |**Balance Carried Forward from FY 22/23**||**£1,127.11**|| |**Balance Carried Forward into FY 24/25**||**£1,621.30**|| |CUB SECTION FINANCIAL REPORT 31/03/2024|CUB SECTION FINANCIAL REPORT 31/03/2024|CUB SECTION FINANCIAL REPORT 31/03/2024|CUB SECTION FINANCIAL REPORT 31/03/2024| |---|---|---|---| |Income||Expenditure|| |Activities
£79.39
Brownsea 2022
£59.86
Sailing
£98.45
Subs
£2,212.82
Wake The Tiger
£5.00
Welcome Back Camp
£337.40||Activities
£703.09
Sailing
£140.00
Welcome Back Camp
£687.50
Admin
£13.33
Badges / Scarves
£463.12
OSM
£14.50
Scout Association
Membership
£1,017.00|| |**Total:**|**£2,792.92**|**Total:**|**£3,038.54**| |**Surplus/Deficit**||**-£245.62**|| |**Balance Carried Forward from FY 22/23**||**£718.80**|| |**Balance Carried Forward into FY 24/25**||**£473.18**|| |SCOUT SECTION FINANCIAL REPORT 31/03/2024|SCOUT SECTION FINANCIAL REPORT 31/03/2024|SCOUT SECTION FINANCIAL REPORT 31/03/2024|SCOUT SECTION FINANCIAL REPORT 31/03/2024| |---|---|---|---| |Income||Expenditure|| |BJAM
£888.36
Brownsea 2022
£142.80
Subs
£2,671.60
Survival Camp
£188.82
Welcome Back Camp
£530.20
Weston Trip
£64.84||Activities
£497.06
Admin
£13.34
Badges / Scarves
£133.34
BJAM
£1,139.28
Bowling
£229.45
Scout Association
Membership
£1,695.00
First Aid
£7.25
Glennywood Camp 24
£72.00
Kayaking
£288.00
Survival Camp
£248.96
Troop Photo
£25.08
Welcome Back Camp
£586.96
Weston Trip
£119.00|| |**Total:**|**£4,486.62**|**Total:**|**£5,054.72**| |**Surplus/Deficit**||**-£568.10**|| |**Balance Carried Forward from FY 22/23**||**£912.86**|| |**Balance Carried Forward into FY 24/25**||**£344.76**|| Treasurer, 58[th] Bristol Scout Group Signed: [electronically signed] Date: 15 April 2024 Name: Nikki Finn _Page 11 of 13_ ## **Group Statement of Assets and Liabilities** Group Name: 58th Bristol Scout Group Group HQ Address: Scout Resource Centre Gadshill Road Eastville Bristol BS5 6LJ Date Asset Register completed: 31/03/2024 |Approved by GSL (name):|Approved by GSL (name):|Approved by GSL (name):|Approved by GSL (name):||Simon Peck| |---|---|---|---|---|---| |**Date:**|16|06|24|**Signature:**|Simon Peck| ||||||| |Approved by Chairperson|||(name):||Jason Lawrence| |**Date:**|16|06|24|**Signature:**|Jason Lawrence| **Next Review due by:** 31/03/2025 _Page 12 of 13_ Register of assets Cash at bank Cash at bank as at 31 March 2024 £22,524 ## Tangible fixed assets |Tangible fixed assets|||| |---|---|---|---| |**Description**|**Quantity**|**Replacement**
**Value**|**Date Sold or Disposed**
**of**| |Bank Balance as at 31/03/2024|N/A|£22,524.39|N/A| |Scout Hut Building|1|£424,115.00|N/A| |Camping Tents|13|£2,925|N/A| |Gazebos|2|£1,000|N/A| |Camping Tables|8|£480|N/A| |Camping Chairs|24|£1,200|N/A| |Cool boxes|2|£200|N/A| |Gas grill hob|4|£320|N/A| |Camping Equipment|Multiple|£600|N/A| |Cutlery and Crockery|Multiple|£200|N/A| |Cooking Equipment|Multiple|£300|N/A| |Water Butts|2|£120|N/A| |Tools and Maintenance Equipment|Multiple|£250|N/A| |Hall Chairs|60|£1,000|N/A| |Hall Tables|20|£1,500|N/A| |Equipment used during weekly
meetings|Multiple|£400|N/A| |Uniform and badges stock|Multiple|£200|N/A| |DVD Projector|1|£330|N/A| |Lawnmower|1|£275|N/A| |Arts and Craft Supplies|Multiple|£200|N/A| ## Long term commitments / liabilities |Long term commitments / liabilities||| |---|---|---| |**Description**|**Estimated cost**|**When?**| |Replacement heating system|£10,000|FY 2025/26| _Page 13 of 13_