Lane End Scout Group - trustee report for year ended 31 st March 2025
Charity number 308008
The Old Village School, Bullocks Farm Lane, Lane End, High Wycombe, Bucks, HP14 3NJ
Trustees:
Louise Meakes – Chair
Ian Harris – Group Scout Leader
Alicia Harwood-laye – Treasurer
Carole Harris – Trustee & Cub Scout leader
Arnaud Cheung – Trustee & Scout leader
Rebecca Pightling – Trustee & Beaver Scout leader
Structure of the charity, how it is managed and how it recruits trustees
We are a Scout group based in Lane End with 59 young individuals attending weekly activities across our beaver, cub & scout sections. We are proud of the large number of places we can o�er, and maintain an active waiting list.
We are fortunate to have use of a building left in trust to the Scout movement, with maintenance of that building falling to Lane End Scout Group. The charity is able to rent rooms out to a local nursery during the day, as all Scouting activities occur in the evening. This is the main driver behind the income of the charity.
The charity is led by the six trustees named above, three of whom are the leads for the beaver, cub & scout sections. The other trustees are the Chair, the Group Scout Leader & the Treasurer. Additionally there are another 12 volunteers who are leaders in the various sections. All undergo an enhanced DBS check and maintain the required level of training required to be a Scout Leader, and ensures that we have a large enough pool from which to nominate trustees. The Scout group follows the national Policy, Organisation & Rules of the Scout movement, which includes a safeguarding policy.
The trustees are in regular contact regarding activities, concerns & the health of the charity in terms of number of children attending, volunteers, trustees & the financial health of the charity. Any improvements to the building, or large spend, need majority approval from the trustees in advance of the work or the purchase occurring, with all payments made electronically with a preparer and an approver. In addition the trustees formally meet once a quarter to discuss these topics in more depth, with exceptional ad hoc meetings held if and when required. An AGM is held once a year where the trustees report on all these matters, with good attendance from the parents of children who attend.
Activities & objectives in the year
By renting out the building during the day to a local nursery, we aim to keep our scouting membership fees at a reasonable level, a�ordable by many in the community. We provide a full programme of activities, with the children working on several badges and developing key skills
for life. There are annual camping events which are fully risk assessed, and provide an opportunity for the children to put the skills they’ve learnt each week into action, and to spend time outdoors in nature. We are responsible for the upkeep and maintenance of the building, and make regular improvements to ensure that it is a safe location for both the Scouts, the volunteers and the nursery. Achievements & performance in the year Our large number of children attending across the three sections provides a positive impact to local families, at an a�ordable price. The Scout Group is well known in the village, with regular representation at the annual village remembrance service & the annual village fete. The children are encouraged to be responsible members of the local area and often fundraise for charity, including recently funding a defibrillator to be attached to the outside of the building for the local area to use.
Financial review
Our accounts are prepared under the receipts & payments method.
The total receipts for the year ended 31st March 2025 were £31,164 requiring our books to be independently examined by someone with the requisite ability and practical experience to carry out a competent examination of the accounts. This was done by a qualified chartered accountant.
The majority of the income is derived from the rent charged to the nursery who use the building during the day. This amounted to £25,014 during this financial year. Our fees to members must be presented net of the contribution made to the Scouting district, and the net amount for this financial year was £3,065. The remaining income was a mix of bank interest and other income.
The group has not submitted a gift aid claim for some years and this is being addressed internally. There were no grants applied to in this financial year, but these are kept under review.
weekly activities and annual camps. No volunteers or trustees are paid but are reimbursed for any expenses incurred. A total of £15,076 was spent on building maintenance, including servicing of heating & air conditioning, and insurance. The remainder of the costs were utilities and bank charges.
As a product of the income comfortably exceeding the outgoings, our bank balance increased by £9,063, with a closing balance of £43,799. The trustees have been informed that the roof will need replacement in approximately the next five years, so maintains a specific bank account for this purpose containing £35,149.
No funds are held by custodian trustees.
Lane End Scout Group Receipts and payments account summary For year ended 31 March 2025
(Charity No 308008)
| Lane End Scout Group Receipts and payments account summary For year ended 31 March 2025 |
(Charity No 308008) | (Charity No 308008) | ||||
|---|---|---|---|---|---|---|
| Total to | Total to | |||||
| 3/31/2025 | 3/31/2024 | |||||
| £ | ' | £ | ||||
| Total receipts for year | 31,164 | 26,098 | ||||
| Total payments for year | -22,102 | -11,503 | ||||
| Net receipts (payments) for year | I | I 9,0631 |
I | I 14,5951 |
||
| Bank and cash at beginning of year | 34,736 | 20,141 | ||||
| Bank and cash at end of year | 43,799 | 34,736 | ||||
| Movement in balances (all sums are unrestricted) | I | I 9,0631 |
I | I 14,5951 |
-5,533 |
Notes
Accounts are prepared on a receipts and payments basis in line with Appendix 5 of the Accounting and Reporting for Charities SORP (Revised 2000) Subscriptions are recorded on a cash received basis
Approved by the Officers on Allcia Harwood-Jaye Group Treasurer
and signed on their behalf by
·Z ~~:~~ :J
Lane End Scout Group Receipts for year ended 31 March 2025
| Members subscriptions Less paid to District and County Investment Income Bank Interest Rent from Sunshine Montessori School Other income Donations and Grants Donations received TOTAL RECEIPTS FOR YEAR |
Total to 3/31/2025 £ 7,250 -4,185 274 25,014 2,812 0 31,164 |
Total to 3/31/2024 £ 10,208 -4,654 224 20,215 104 0 |
|---|---|---|
| 31,164 | 26,098 |
Lane End Scout Group Payments for year ended 31 March 2025
| Premises Insurance Utilities Building maintenance Bank charges Donations made Activities Sundry Payments Equipment Miscellenous (including leaders expenses) TOTAL PAYMENTS FOR YEAR |
Total to 3/31/2025 £ -1,399 -2,407 -13,677 -386 0 -1,400 -4,233 -23,502 |
Total to 3/31/2024 £ -1,451 -463 -3,038 -334 0 0 -6,217 |
|---|---|---|
| -23,502 | -11,503 |
Lane End Scout Group Summary of assets and liabilities as at 31 March 2025
| Monetary assets (all sums are unrestricted funds) Current account Cash Account CAFCASH Ltd Current account Project account CAFCASH Ltd Cash Non monetary assets Liabilities due within one year TOTALS |
Total as at 3/31/2025 £ 8,649 35,149 0 0 0 43,799 |
Total as at 3/31/2024 £ 8,447 26,289 0 0 0 |
|---|---|---|
| 43,799 | 34,736 |
The Council owns a building in Wheeler End which is held in trust by the Scouts Association Trust Corporation. This building is used for group activities and is rented out to a private nursery during the working week. No valuation for this building is recorded in the Council's accounts. The Council has been advised that the roof will need replacement within five years, so maintains a fundraising programme and account for this purpose. Funds are held in the project account.
LT700006 - Independent Examinerfs Report to the Trustees (January 202 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of Lane End Scout Group I reportto the trustees on my examination of the accounts of the Lane End Scout Group for the year ended 31st March. 2025 Responsibilities and basis of report As the charity trustees of the Lane End Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Lane End Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed aLI the applicable Directions gNen by the Charity Commission under section 14515) (b) of the Act Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect accounting records were not kept in spect of the Lane End Scout Group as required by section 130 of the Art o z the accounts do not accord with those record& I have no concems and have corne across no other matters in connection with the examination to which attention should drawn in this report in order to enable a proper understsnding of the accounts to be reached Signe& Narne: So IT0Tr1 LE"1 Relevant professional qualrfication or membership of professional bodies {rf any): F c C A s 3 Y 8 S Ltr I Encl Addres Ouf r) oate: (l-01- aoas