## **Lane End Scout Group - trustee report for year ended 31st March 2024** Charity number 308008 The Old Village School, Bullocks Farm Lane, Lane End, High Wycombe, Bucks, HP14 3NJ ## **Trustees:-** Louise Meakes – Chair Ian Harris – Group Scout Leader Laura Arzberger – Treasurer Carole Harris – Trustee & Cub Scout leader Arnaud Cheung – Trustee & Scout leader Rebecca Pightling – Trustee & Beaver Scout leader ## **Structure of the charity, how it is managed and how it recruits trustees** We are a Scout group based in Lane End with 65 young individuals attending weekly activities across our beaver, cub & scout sections. We are proud of the large number of places we can offer, and maintain an active waiting list. We are fortunate to have use of a building left in trust to the Scout movement, with maintenance of that building falling to Lane End Scout Group. The charity is able to rent rooms out to a local nursery during the day, as all Scouting activities occur in the evening. This is the main driver behind the income of the charity. The charity is led by the six trustees named above, three of whom are the leads for the beaver, cub & scout sections. The other trustees are the Chair, the Group Scout Leader & the Treasurer. Additionally there are another 14 volunteers who are leaders in the various sections. All undergo an enhanced DBS check and maintain the required level of training required to be a Scout Leader, and ensures that we have a large enough pool from which to nominate trustees. The Scout group follows the national Policy, Organisation & Rules of the Scout movement, which includes a safeguarding policy. The trustees are in regular contact regarding activities, concerns & the health of the charity in terms of number of children attending, volunteers, trustees & the financial health of the charity. Any improvements to the building, or large spend, need majority approval from the trustees in advance of the work or the purchase occurring, with all payments made electronically with a preparer and an approver. In addition the trustees formally meet once a quarter to discuss these topics in more depth, with exceptional ad hoc meetings held if and when required. An AGM is held once a year where the trustees report on all these matters, with good attendance from the parents of children who attend. ## **Activities & objectives in the year** By renting out the building during the day to a local nursery, we aim to keep our scouting membership fees at a reasonable level, affordable by many in the community. We provide a full programme of activities, with the children working on several badges and developing key skills for life. There are annual camping events which are fully risk assessed, and provide an opportunity for the children to put the skills they’ve learnt each week into action, and to spend time outdoors in nature. We are responsible for the upkeep and maintenance of the building, and make regular improvements to ensure that it is a safe location for both the Scouts, the volunteers and the nursery. ## **Achievements & performance in the year** Our large number of children attending across the three sections provides a positive impact to local families, at an affordable price. The Scout Group is well known in the village, with regular representation at the annual village remembrance service & the annual village fete. The children are encouraged to be responsible members of the local area and often fundraise for charity, including recently funding a defibrillator to be attached to the outside of the building for the local area to use. ## **Financial review** Our accounts are prepared under the receipts & payments method. The total receipts for the year ended 31[st] March 2024 were £26,098, requiring our books to be independently examined by someone with the requisite ability and practical experience to carry out a competent examination of the accounts. This was done by a qualified chartered accountant. The majority of the income is derived from the rent charged to the nursery who use the building during the day. This amounted to £20,215 during this financial year. Our fees to members must be presented net of the contribution made to the Scouting district, and the net amount for this financial year was £5,555. The remaining income was a mix of bank interest and other income. The group has not submitted a gift aid claim for some years and this is being addressed internally. There were no grants applied to in this financial year, but these are kept under review. The outgoings for this financial year amounted to £11,503; the majority of this (£6,217) was for expenses running the weekly activities and annual camps. No volunteers or trustees are paid but are reimbursed for any expenses incurred. A total of £4,489 was spent on building maintenance, including servicing of heating & air conditioning, and insurance. The remainder of the costs were utilities and bank charges. As a product of the income comfortably exceeding the outgoings, our bank balance increased by £14,595, with a closing balance of £34,736. The trustees have been informed that the roof will need replacement in approximately the next five years, so maintains a specific bank account for this purpose containing £26,289. No funds are held by custodian trustees. Lane End Scout Group Receipts and payments account summary For year ended 31 March 2024 (Ch•rtty No 308008) Total to 3110312024 Totsl to 3110312023 Total receipts for year 20.215 Total payments for year -11,503 -14.542 Not receipts (payments) for year 14.596 5.672 Bank and cash at beginning of year 14.469 Bank and cash at end of year 34,736 20.141 Movement in balances (all sums are unrestricted) 14,595 5,672 8,923 Note8 Accounts are prepared on a receipts and payments basls in line with Appendix 5 of the Accounting and Reporting for Charsties SORP (Revised 2CKrf)} Subscriptions are recorded on a cash received basis and 8lgned on thelr behall by Approved by the Offlce Laura ArLberg Group Treasurnr Lou18e Meake8 Chalmian Lane End Scout Group Receipts for year ended 31 March 2024 Total to 3110312024 Total to 3110312023 10,208 4,654 7,625 -3.699 Members sub8crlptlons Less paid to District and County Investment Income Bank Interest Rent from Sunshine Montessori School Other income 224 20,215 104 74 15,950 Donatlon8 and Grants Donatlons recelved TOTAL RECEIPTS FOR YEAR 26,098 20,215 Lane End Scout Group Payments for year ended 31 March 2024 Totsl to 3110312024 Total to 3110312023 Premlges -1,451 Insurance utilrties Building malntenance Bank charges -1,730 422 4.$42 -3,038 434 Donatlons made Actlvltlo6 Sundry Payments Equipment mIs￿IlenOu6 (induding leaders expenses) 4,217 4,049 -14,542 TOTAL PAYMENTS FOR YEAR -11,503 Lane End Scout Group Summary of assets and liabilities as at 31 March 2024 Totsl as at 3110312024 Total as at 3110312023 Monetary assets (all sums are unrestrlcted fund8) Current account Current account Cash Account Project account CAFCASH Ltd CAFCASH Ltd 8,447 26,289 8,266 11,875 Cash Non monetary a88•t• Llabllltles due wlthln one year TOTALS 34,736 2Q,141 The Council owns a building in Wheeler End which is held in trust by the Scouts Association Trust Corporation. This building is used for group act￿11￿￿ and Is rented out to a private nursery during the working week. No valuation for this building is recorded in the Council's accounts. The Council has been advised that the roof will need replacement within five years, so maintains a fundraising programme and account for tli￿ puryJose. . " ws"7 accountsTapewith: mea grossme° incomeaeoffor £250,250,000anon-company or less incharity the relevant preparing financialreceipts: year and payments Independent examiner's. report to the trustees 0f Lane End Scout Group > | report to the trustees on my examinationae of the accounts of the Lane End Scout Group for the year ended 31* March 2024. ## Responsibilities and basis of report As the charity trustees of the Lane End Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act). | report in respect of my examination of the Lane End Scout Group accounts carried out under jai . ag the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner's statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect 1. accounting records were not kept in respect of the Lane End Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed: Rid - ## Name: RAcH EL WARN Relevant professional qualification or membership of professional bodies (if any): esA Ew Address: (US LONDON RD, RUSCOMBE Reap ING, RGO AHS. Date: I| | 7 \ 24 |