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2024-12-31-accounts

West Hill School Trust Limited

Annual Report and Financial Statements Period ending 31 December 2024

Company Number: 633736 Charity Number: 307343

West Hill School Trust Limited

Annual report and financial statements for the period ending 31 December 2024

Contents Contents
Page:
1 Reference and administrative information
2 Report of the Governors
7 Independent auditor’s report
10 Statement of financial activities
11 Balance sheet
12 Statement of cash flows
14 Notes forming part of the financial statements

West Hill School Trust Limited

Reference and administrative information

Company Registration Number

633736

Charity number

307343

Governors and Directors

The Governors of West Hill Park School (“the School”) are also Directors of West Hill School Trust Limited (“the Company”) and Trustees of the charity under charity law. The following served as Governors for the whole of the year and subsequently except where shown:

M J Jenson (Resigned 6[th] January 2025)

C M Jonas (Resigned 6[th] January 2025)

J A F Marren (Resigned 6[th] January 2025)

J P Prescott (Resigned 6[th] January 2025)

A Sears (Resigned 6[th] January 2025)

D Sinclair (Resigned 6[th] January 2025)

S Sproul (Resigned 6[th] January 2025) A Grist (Resigned 6[th] January 2025) J Barnes (Chair)

The above individuals are the members of the company.

Company Secretary

S Evans CGMA

Clerk to the Governors

R Morris

Headmaster

C A Ward, BEd (Hons)

Auditor

Morris Crocker, Station House, North St, Havant, PO9 1QU

Bankers

NatWest Bank PLC, 52 West Street, Fareham, PO16 0JX

Registered office

West Hill Park School, West Hill Park, Titchfield, Hampshire, PO14 4BS

School Web Site

www.westhillpark.com

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West Hill School Trust Limited

Report of the Governors for the period ending 31 December 2024

The Governors of West Hill School Trust Limited present their Annual Report together with the audited financial statements for the period ending 31 December 2024. The reference and administrative information shown on page 1 forms part of this Report.

OBJECTIVES, MANAGEMENT AND ACTIVITIES

West Hill School Trust Limited exists in order to deliver a range of charitable activities to the community. Its principal activity is the management of West Hill Park School.

Management of the School

Day-to-day management of West Hill Park School is undertaken by the Headmaster and the Senior Leadership Team, supported by the Finance Manager and Estate Manager. The school aims to provide an outstanding and broad preparatory education for girls and boys from the age of two and a half to thirteen. Boarding facilities are provided for children from the age of seven.

There are three subcommittees of the Board (Academic, Pastoral and Compliance, and Finance and General Purposes) which meet at least once each term. Reports from all three subcommittees are presented to the Full Board, which meets at least once each term. It also meets at least once in each academic year to consider the strategic direction of the school. The Governors identify key management personnel (and set the salaries for these posts) as the Headmaster, the Deputy Headmaster and the Finance Manager.

Risk Management – Summary of risks and strategies to manage them

In addition to its other roles, the Board of Governors has responsibility for the identification, assessment, management and recording of risk. The Estate Manager acts as the School’s Health and Safety Officer and chairs a Health and Safety Committee which meets at least once each term with Governors present and reports to the Board through the Finance and General Purposes Committee. The effectiveness of the policies and controls in place is considered regularly and all School activities, whether taking place on or off site, are subject to risk assessment. Financial and business risks are managed by the Finance and General Purposes Committee and overseen by the full Board of Governors. In common with most independent schools, the most significant risk currently facing the charity is the ongoing recruitment of pupils which the School is managing by maintaining the excellence of the education offered by the School and actively marketing the benefits thereof.

Aims & Objectives

Policy Documents

The Board issues a large number of formal policy documents which direct the management of the School and require that:

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West Hill School Trust Limited

Volunteers

The Governors are grateful to the large number of volunteers associated with the School. These include local residents, who assist young children by listening to them read, members of the Friends of West Hill Park, a fundraising committee run by parents which organises social events to raise money for the benefit of pupils at the School, and the Old Westhillians, a group of former parents and pupils who aim to keep in contact with former pupils of the School. All Governors are also volunteers.

Public Benefit

The Governors confirm that they have due regard to the guidance on Public Benefit published by the Charity Commission in exercising their power and duties.

Report of the Governors for the period ending 31 December 2024 (continued)

The School wishes to ensure that, wherever possible within the context of the School’s own financial position, no child is refused entry for financial reasons. Means tested bursaries are available for parents who face financial difficulties or have limited financial means. The School continues to assess how financial assistance can be extended within the constraints of the charitable company’s income and expenditure.

Across the whole School approximately half of all pupils were in receipt of some form of fee reduction during the period, the total cost of which amounted to £171,486 (2024: £438,724. The School maintains a flexible approach to providing emergency support to existing pupils whose parents are no longer able to afford the fees. The Board of Governors is committed to meeting its responsibilities with regard to the provision of benefit to the wider public.

In addition to offering financial assistance to pupils in the form of bursaries, the School undertakes a range of activities in pursuit of its social and charitable goals. These include:

3

West Hill School Trust Limited

ACHIEVEMENTS AND PERFORMANCE

The School’s most recent Independent Schools Inspectorate full inspection report, which was published following an inspection that took place in June 2023, judged the School’s offering to be ‘excellent’ in both pupils’ academic and other achievement & pupils’ personal development. Particular highlights from the report include:

The School was also found to be fully compliant with the Education (independent School Standards) Regulations 2014, the National Minimum Standards for Boarding Schools 2022 and relevant requirements of the statutory framework for the Early Years Foundation Stage.

Academic Achievements

While West Hill Park School aims to offer a far broader educational experience than can be measured by the award solely of academic distinctions, it is nevertheless proud of its pupils’ achievements which, this year, included scholarships and other awards to Year 8 leavers to King Edward VI, Millfield, Embley, Ryde with Upper Chine, Cranleigh and Blundell’s. All remaining Report of the Governors for the period ending 31 December 2024 (continued)

Year 8 pupils were successful at gaining entrance to schools that were their first choice. During the year many pupils took part in a large number of competitions and workshops featuring particular subjects and achieved some excellent results:

Music

In addition to timetabled class music lessons, 200 individual music lessons take place on a weekly basis. A large number of pupils were entered for music examinations through ABRSM with numerous Merits and Distinctions being awarded. A large number of performances by choirs and orchestral ensembles took place during the year, some of which included visiting professional musicians.

Drama

Children in the Early Years and Years 1 & 2 classes performed a Nativity Play in December. Years 3 & 4 pupils and senior pupils (Years 5 – 8) will perform later in the academic year.

Extra-curricular Activities

Clubs and activities now take place within the working week of Monday – Friday before school, at lunchtime and after school. Over 40 clubs and activities are on offer to the pupils covering a wide range of interests.

Trips and Visits

All pupils in Reception to Year 8 have three scheduled trips or visits within the academic year inclusive within the school fees. The Outdoor Education provision continues to be intrinsic to the curriculum with training taking place throughout the year and expeditions in the summer term.

Sporting Achievements

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West Hill School Trust Limited

Pupils at the School take part in Football, Rugby, Hockey, Netball, Cricket, Athletics, Gymnastics, Swimming and Rounders as part of their weekly timetable of games lessons. Individual pupils also take part in other sporting activities including Horseriding, Sailing, Cross-Country Running, Triathlon, Tennis and Skiing. A large number of pupils achieved significant individual and team successes in a wide variety of sports and some achieved considerable success playing sports at District and County Level, particularly Hockey and Cricket.

Fundraising

The School does not currently engage in any active fundraising beyond its immediate parent and alumni bodies.

Report of the Governors for the period ending 31 December 2024 (continued)

FINANCIAL REVIEW

The School’s net fee income in the period was £1,040,231 from £3,332,904 in 2024. The financial result for the period is a deficit of £11,668 compared with the surplus of £29,176 in the previous year. The School’s most significant item of expenditure remains its staffing costs which was £828,863 in the period (2024: £2,589,588) representing 67% of total expenditure (2024: 67%). The School’s net cash position at the end of the period had decreased by £689,276 (2024: increase £279,412).

At 31[st] December 2024 the School's unrestricted funds were £1,428,044 (2024: £1,439,513), which were represented by £1,464,475 premises and equipment meaning that the School had no free reserves (as defined by the Charity Commission). Day-to-day working capital requirements continue to be met by careful management of short-term liquid resources. The Governors believe that the School’s assets are sufficient to meet its obligations given that the market value of its Land and Buildings is significantly higher than the depreciated historical cost shown in the accounts. The Governors consider that free reserves of £1,000,000 (broadly equivalent to three months’ expenditure) would be appropriate and it is their intention that free reserves should be increased in the long term to this level by returning modest financial surpluses each year.

PLANS FOR FUTURE PERIODS

The Governors are committed to maintaining and improving the School’s premises and equipment, so that it can offer the best standard of educational and other services to pupils and those members of the community who benefit from its facilities in other ways, whilst at the same time ensuring that the finances are secure.

STRUCTURE AND GOVERNANCE

West Hill School Trust Limited is a company limited by guarantee and is governed by its Memorandum and Articles of Association dated 29 July 1959 as amended by special resolution on 25 February 1997. The company is also a registered charity. The Trust is managed by a Board of Governors, who also are the members of the Company and its Directors for the purpose of company law. The appointment of new Governors is by election by a majority of the existing Governors. Care is taken to ensure that there is a wide range of appropriate professional, educational and business skills amongst the members of the Board. Opportunities are provided for all Governors to attend School events in addition to the formal

5

West Hill School Trust Limited

meetings so that they gain an insight into the operational workings of the School. Appropriate briefings and training courses are provided, with particular attention being given to new Governors.

The company has one subsidiary, West Hill Park School Limited, which did not trade during the year.

STATEMENT OF GOVERNORS’ RESPONSIBILITIES

The Governors (who are also the directors of West Hill School Trust Limited) are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

Company law requires the Governors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Governors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the charitable company’s excess of income over expenditure for that period.

In preparing these financial statements, the Governors are required to:

Report of the Governors for the period ending 31 December 2024 (continued)

The Governors are responsible for keeping adequate accounting records that show and explain the charity’s transactions, disclose with reasonable accuracy at any time the financial position of the charity, and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

AUDITOR

The Governors have taken all of the steps that they ought to have taken to make themselves aware of any information needed by the charitable company’s auditor for the purposes of its audit and to establish that the auditor is aware of that information. The Governors are not aware of any relevant audit information of which the auditor is unaware.

Approved by the Governors on xxxx and signed on its behalf by:

J Barnes

6

West Hill School Trust Limited

Chair of the Governors

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West Hill School Trust Limited

Independent auditor’s report to the Members of West Hill School Trust Limited

Opinion

We have audited the financial statements of West Hill School Trust Limited (“the Charitable Company”) for the period ending 31 December 2024 which comprise the Statement of financial activities, the Balance sheet, the Statement of cash flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the Charitable Company in accordance with the ethical requirements relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions related to going concern

We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where:

Emphasis on the matter

We draw attention to Note 1 in the financial statements, which indicates that as of 1 January 2025 the Charitable Company is no longer considered a going concern. This signifies a fundamental change in the Charitable Company’s ability to continue operations as usual. The implications of this change should be carefully considered by the users of the financial statements

Other information

The other information comprises the information included in the Annual Report and Financial Statements, other than the financial statements and our auditor’s report thereon. The other information comprises: the Reference and administrative information and the Report of the Governors for the year. The Governors are responsible for the other information.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material

8

West Hill School Trust Limited

misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Independent auditor’s report to the Members of West Hill School Trust Limited (Continued)

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the Charitable Company and its environment obtained in the course of the audit, we have not identified material misstatement in the Report of the Governors.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of Governors

As explained more fully in the Statement of the Governors’ responsibilities, the Governors (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Governors determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Governors are responsible for assessing the Charitable Company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Governors either intend to liquidate the Charitable Company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under the Companies Act 2006 and report in accordance with the Act and relevant regulations made or having effect thereunder.

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West Hill School Trust Limited

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

From discussion with management and those charged with governance information about the entity is documented to assess the activity within the organisation. We discuss management's assessment of risk in respect of irregularities, fraud and going concern.

Based on these discussions and our own assessments we determined that the key risk areas were income recognition in respect of cut off issues and management override concerning the size of the organisation.

We set financial statement materiality level based on the level of income. As a not for profit organisation raising income is its primary focus which is why income was used to determine the level of materiality. Our overall assessment of risk was used to determine performance materiality at an appropriate level.

Substantive audit tests were designed after assessing and performing walkthrough tests. The walkthrough testing confirmed documented systems which have been designed to act as a preventative measure against fraud and error which appear to be operating as documented. Substantive testing tested a sample of the population, representative of the population, to identify errors. The testing did not identify any material misstatements in areas tested.

Audit substantive tests concluded no material errors over the key risk areas of income recognition and management override.

Independent auditor’s report to the Members of West Hill School Trust Limited (Continued)

The audit considers the organisation is not exposed to material risk of error as a result of assessing laws and regulations that are appropriate to the organisation.

Management assessed there is no going concern risk. The audit undertook a review of budgets, management accounts and the review of board minutes and came to the same conclusion as management.

A further description of our responsibilities for the audit of the financial statements is located at the Financial Reporting Council’s (“FRC’s”) website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our Report

This report is made solely to the Charitable Company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the Charitable Company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charitable Company and the Charitable Company’s members as a body, for our audit work, for this report, or for

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West Hill School Trust Limited

Paul Underwood (Senior Statutory Auditor) For and on behalf of Morris Crocker Limited Chartered Accountants Statutory Auditors Station House North Street Havant Hampshire PO9 1QU

Date:

Morris Crocker is a private limited Company registered in England and Wales (with registered number 02187208).

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West Hill School Trust Limited

Statement of financial activities for the period ending 31 December 2024

Unrestricted
Restricted
Note
funds
funds
£
£
Income from:
Donations and legacies
Grants and donations
116
7,905
Charitable activities:
School fees receivable
2
1,040,231
-
Other educational income
103,423
-
Other trading activities
Trading turnover – school shop
803
-
Rents and lettings
66,616
-
Investments
Investment income
13,159
-
--------------------
-------------------
-
Total income
1,224,348
7,905
--------------------
-------------------
-
Expenditure on:
Raising funds
Cost of goods sold and other costs
1,226
-
Charitable activities
School operating costs
1,234,591
8,104
--------------------
-------------------
-
Total expenditure
3
1,235,817
8,104
Net income
4
-------------------
-
(11,469)
------------------
--
(199)
Movement in funds for the period/year
(11,469)
(199)
Balance brought forward as at 1 August
1,439,513
20,260
--------------------
-------------------
-
Balance carried forward as at 31
December/31 August
1,428,044
20,061
_
_		 4 months to
Dec
2024
£
8,021
1,040,231
103,423
803
66,616
13,159
-------------------
-
1,232,253
-------------------
-
1,226
1,242,695
-------------------
-
1,243,921
------------------
--
(11,668)
(11,668)
1,459,773
-------------------
-
1,448,105
__		 2024
£
18,311
3,332,904
278,278
1,563
200,570
45,106
-------------------
-
3,876,731
-------------------
-
4,308
3,843,247
-------------------
-
3,847,555
------------------
--
29,176
29,176
1,430,597
-------------------
-
1,459,773
__

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West Hill School Trust Limited

All amounts relate to continuing activities.

There are no recognised gains or losses other than the result for the year.

This statement incorporates the Income and Expenditure account for the purposes of the Companies Act 2006.

The notes on pages 14 to 23 form part of these financial statements.

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West Hill School Trust Limited

Balance sheet as at 31December 2024/ 31 August 2024

Company registration number : 633736
Note
Fixed assets
Tangible assets
6
Investments
18
Current assets
Stocks
Debtors
7
Cash
Creditors: amounts falling due within one year
8
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after more than one year
9
Net assets
Represented by:
Unrestricted funds
11
Restricted funds
12
Total funds		 4 months to
Dec
2024
£
1,464,475
1
------------------
--
1,464,476
------------------
--
19,804
178,848
446,746
------------------
--
645,398
661,769
------------------
--
(16,371)
------------------
--
1,448,105
0
------------------
--
1,448,105
_
1,428,044
20,061
------------------
--
1,448,105
_		 2024
£
1,397,911
1
-----------------
---
1,397,912
-----------------
---
20,049
166,192
1,136,022
-----------------
---
1,322,263
1,118,856
-----------------
---
203,407
-----------------
---
1,601,319
141,546
-----------------
---
1,459,773
_
1,439,513
20,260
-----------------
---
1,459,773
_

The financial statements were approved by the Governors and authorised for issue on xxx and were signed on their behalf by:

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West Hill School Trust Limited

J Barnes , Chairman

The notes on pages 14 to 23 form part of these financial statements.

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West Hill School Trust Limited

Statement of cash flows for the period ending 31 December 2024

4 months to December
2024 2024 2024 2024
£ £ £ £
Cash flows from operating activities:
Cash inflow from operations (366,569) 399,156
Interest paid (3,061) (11,294)
--------------- ----------------
----- ----
(3,061) (11,294)
---------------- ----------------
---- ----
Net cash inflow from operations (369,630) 387,862
Cash flows from investing activities
Interest received 13,159 45,106
Payments for tangible fixed assets (126,113) (89,422)
Proceeds in disposal of fixed assets 350 -
--------------- ----------------
----- ----
Net cash provided for investing activities (112,604) (44,316)
Cash flows from financing activities
Bank loan repayments (207,042) (64,134)
--------------- ----------------
----- ----
(207,042) (64,134)
---------------- ----------------
---- ----
Decrease in cash and cash equivalents in the (689,276) 279,412
period
Cash and cash equivalents at beginning of period 1,136,022 856,610
---------------- ----------------
---- ----
Cash and cash equivalents at end of period 446,746 1,136,022
___
___
econciliation of net incoming resources to net cash provided by operating activities
4 months to December
2024 2024 2024 2024
£ £ £ £
Net income /(Expenditure) (11,668) 29,176
Adjustments:
Investment income (11,861) (45,106)
Financing costs 3,061 11,294
Depreciation 57,900 185,978
16

Reconciliation of net incoming resources to net cash provided by operating activities

West Hill School Trust Limited

(Increase)/decrease in stock
245
(Increase)/decrease in debtors
Increase/(decrease) in creditors
(12,656)
(391,590)
---------------
---
Net cash inflow from operations		 (10,278)
(13,583)
241,675
---------------
---
(354,901)
-----------------
-
(366,569)
_		 369,980
---------------
---
399,156
_

The notes on pages 14 to 23 form part of these financial statements.

Statement of cash flows for the year ending 31 December 2024 (continued)

ANALYSIS OF CHANGES IN NET FUNDS

At 01.09.24 Cash flow At 31.12.24
£ £ £
Net cash
Cash at bank 1,136,022 (689,276) 446,746
1,136,022 (689,276) 446,746
Debt
Debts falling due within 1 year 0 0 0
Debts falling due after 1 year 0 0 0
0 0 0
Total 0 0 0

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West Hill School Trust Limited

The notes on pages 14 to 23 form part of these financial statements.

Notes forming part of the financial statements for the period ending 31 December 2024

1 Accounting policies and company information

The Charitable Company is limited by guarantee, registered in England and Wales (company number 633736) and registered with the Charity Commission for England and Wales (charity number 307343). Its registered office is West Hill Park, Titchfield, Fareham, PO14 4BS.

Under the provision of section 405 of the Companies Act 2006, the company has not prepared consolidated financial statements as the inclusion of the company’s dormant subsidiary is not considered material. These financial statements therefore present information about the company as an individual undertaking and not about its group.

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting

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West Hill School Trust Limited

Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. West Hill School Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. The financial statements have also been prepared in accordance with the small companies’ regime.

Going concern

During the year the board took the decision to merge the charities activities with The Prep Schools Trust to take effect from 1[st] January 2025. Following the charitable merger, the company will no longer be a going concern.

Income

Fees receivable and charges for services and use of premises are accounted for in the year in which the service is provided. Fees receivable are stated after deducting allowances granted by the School. Voluntary income is recognised when received or when it becomes receivable.

Notes forming part of the financial statements for the year ended 31 August 2024 (continued)

1 Accounting policies (Continued)

Expenditure

Expenditure is accounted for on an accruals basis. Overhead and other costs not directly attributable to particular functional activity categories are apportioned over the relevant categories on the basis of management estimates of the amount attributable to that activity in the year, either by reference to staff time or space occupied, as appropriate. The irrecoverable element of VAT is included with the item of expense to which it relates.

Depreciation

Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

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West Hill School Trust Limited

Freehold property - over 50 years or 25 years on a straight line basis Plant and equipment - over 4 years or 10 years on a straight line basis Motor vehicles - 30% of net book value (reducing balance basis) Items costing less than £1,000 are written off as an expense as incurred.

Stocks

Stocks are stated at the lower of cost and net realisable value.

Pensions

The School contributed to the Aviva Pension Scheme for teaching staff. The Scheme is a multi-employer pension scheme and it is not possible to identify the assets and liabilities of the Scheme which are attributable to the School and so the scheme is accounted for as a defined contribution scheme. The School also operates defined contribution schemes for non-teaching staff. Contributions to all schemes are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the schemes.

Fund accounting

Unrestricted funds are available for use at the discretion of the Governors in furtherance of the general objectives of the charitable company.

Designated funds are unrestricted funds earmarked by the Governors for particular purposes.

Restricted funds are subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Leased assets

Where assets are financed by leasing agreements that give rights approximating to ownership (finance leases), the assets are treated as if they had been purchased outright. The amount capitalised is the present value of the minimum lease payments payable during the lease term. The corresponding leasing commitments are shown as amounts payable to the lessor. Depreciation on the relevant assets is charged to the Statement of Financial Activities. Lease payments are analysed between capital and interest components. The interest element of the payment is charged to the profit and loss account over the period of the lease and is calculated so that it represents a constant proportion of the balance of capital repayments outstanding. The capital part reduces the amounts payable to the lessor.

All other leases are treated as operating leases. Their annual rentals are charged to the Statement of Financial Activities on a straight line basis over the term of the lease.

Key estimates and Judgements

The Trustees consider that the only material areas of judgement or estimation uncertainty concern the impairment of the Charity’s fixed and current assets. Fixed assets are considered to be impaired if they are no longer able to be used for the purpose for which they were acquired, whilst provisions are made against current assets to the extent that the Governors do not believe that the full amount will be realised.

Notes forming part of the financial statements for the year ended 31 August 2024 (continued)

Debtors and creditors

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in the income statement in other operating expenses.

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West Hill School Trust Limited

Loans

The charity has a bank loan that is classified as a basic financial instrument in accordance with FRS 102. The instrument is initially recorded at the transaction price less any transaction costs (historical cost). FRS 102 requires that basic financial instruments are subsequently measured at amortised cost.

lnvestments

lnvestments in subsidiary entities are stated at cost less any provision for impairment.

Government Grants

There were no government grants received during the period.

Financial instruments

The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable investments in stocks and shares. The measurement basis used for these financial instruments is detailed below.

Debtors and cash at bank & in hand

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash at bank and in hand includes cash held on deposit or in a current account.

Creditors and provisions

Creditors and provisions are recognised where the charitable company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2 Fees

Fees consist of charges for the School for the academic year, less bursaries and allowances. All income is derived from operations within the United Kingdom.

operations within the United Kingdom.
4 months to December
3 Expenditure 2024 2024
£ £
Raising Funds – cost of goods sold 1,226 4,308
Charitable activities
Staff costs 828,863 2,589,588
Staffing expenses 12,248 50,083
Teaching costs 52,892 167,918
Support and welfare costs 149,909 363,046
Premises costs 128,752 459,994
Financing costs 4,027 14,050
Depreciation 57,900 185,978
------------------- --------------------
-
Subtotal – unrestricted funds 1,235,817 3,834,964
Expenditure from restricted funds (note 12) 8,104 12,590
------------------- --------------------
-
Total 1,243,921 3,847,555

21

West Hill School Trust Limited

Notes forming part of the financial statements for the period ending 31 December 2024 (continued)

4 months to December
4
Net incoming resources
2024
£
These are stated after charging:
Auditors’ remuneration (audit services)
3,630
Depreciation of tangible fixed assets
57,900
Bank and loan interest
4,027
Hire of motor vehicles
5,923
Hire of plant and equipment
3,736
__

4 months to December
5
Staff costs
2024
£
Wages and salaries
682,729
National insurance
66,864
Pension costs
79,271
-------------------
-
Total
828,863
__		 2024
£
9,540
185,978
14,050
21,402
11,843
_
2024
£
2,123,561
208,085
267,942
--------------------
2,589,588
_

One Governor received remuneration of £2,500 in the current period. One Governors or persons connected to them received £7,500 remuneration in the comparative year. Two Governors (or connected person) received expenses amounting to £154 (2024: £1,577). The expenses were agreed by the headmaster for purchases made for the school.

Aggregate employee benefits of key management personnel amounted to £83,862 (2024: £365,916).

4 months to December
Staff numbers 2024 2024
Teaching 38 38
Support 10 8
Welfare 1 1
Premises 11 11
Catering 8 6
------------------- -----------------
- ---

22

68 66 _ _

West Hill School Trust Limited

Staff numbers as full time equivalents are estimated to be 58 (2024: 58).

The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:

4 months to December
2024
£60,001 - £70,000
£70,001 - £80,000
-
-
£80,001 - £90,000
£130,001 - £140,000
-
-
-		 2024
1
1
1
1
4

Notes forming part of the financial statements for the period ending 31 December 2024 (continued)

6 Tangible fixed assets

Cost
At 1 September 2024
Additions
Disposals
At 31 December 2024
Depreciation
At 1 September 2024
Provided during the year
Disposals
At 31 December 2024
Net book value
At 31 December 2024		 Freehold
property
£
2,754,053
60,512
-
-----------------
---
2,814,565
-----------------
---
1,803,907
21,736
-
-----------------
---
1,825,643
-----------------
---
988,922
__		 Plant and
equipment
£
2,300,083
60,101
(2,383)
-----------------
---
2,357,800
-----------------
---
1,858,783
35,334
(735)
-----------------
---
1,893,382
-----------------
---
464,418
__		 Livestock
£
-
5,500
-
-----------------
---
5,500
-----------------
---
-
183
-----------------
---
183
-----------------
---
5,317
__		 Motor
Vehicles
£
64,948
-
-
-------------------
-
64,948
-------------------
-
58,483
646
-
-------------------
-
59,129
-------------------
-
5,819
__		 Total
£
5,119,084
126,113
(2,383)
--------------------
5,242,814
--------------------
3,721,173
57,900
(735)
--------------------
3,778,339
--------------------
1,464,475
__

23

At 31 August 2024

West Hill School Trust Limited

950,146 441,300 - 6,465 1,197,911 _ _ _ _ __

Included in freehold property is freehold land with a cost of £100,437 (2024: £100,437), which is not depreciated. The freehold property is secured by a legal charge.

Livestock included in Fixed Assets are not for breeding or resale purposes.

4 months to December
7
Debtors
2024
£
Trade debtors
57,261
Prepayments and accrued income
Other debtors
121,343
245
-----------------
----
178,848
__		 2024
£
45,354
96,894
23,945
-----------------
----
166,192
__

All amounts fall due for payment within one year.

Notes forming part of the financial statements for the period ending 31 December 2024 (continued)

4 months to December
8 Creditors : amounts falling due within one year 2024 2024
£ £
Bank loan - 65,497
Trade creditors 92,303 97,061
Taxation and social security 74,207 79,757
Other creditors 1,996 3,402
Fees in advance 354,368 716,786
Confirmation fees 92,298 89,650
Accruals and deferred income 46,597 66,703

24

West Hill School Trust Limited

----------------
----
661,769
_
The bank loan (prior year) was secured by a legal charge over the freehold property of the company.
4 months to December
9
Creditors : amounts falling due after more than one year
2024
£
Bank loan
-
_
Bank loan
2024
£
In 1 year or less, or on demand
-
__
In more than 1 year but less than 2 years
-
In more than 2 years but less than 5 years
-
In more than 5 years
-
__
-
__		 -----------------
---
1,118,856
_

2024
£
141,546
_
Bank loan
2024
£
65,497
_
67,213
74,333
-
_
141,546
__

The bank loan (prior year) was secured by a legal charge over the freehold property of the company.

Notes forming part of the financial statements for the period ending 31 December 2024 (continued)

4 months to December
10 Financial Instruments 2024 2024
£ £
Financial Assets

25

West Hill School Trust Limited

Financial assets that are debt instruments measured at amortised cost
Financial Liabilities
Financial liabilities measured at amortised cost		 504,252
_
94,229
_		 1,205,321
__
307,505
_

Financial assets measured at amortised cost comprise cash, trade debtors and other debtors. Financial liabilities measured at amortised cost comprise bank overdraft and loans, trade creditors, obligations under finance lease and hire purchase contracts and other creditors.

11 Unrestricted and designated funds

General Fund - unrestricted
General Fund – unrestricted
estricted funds
Old Westhillians’ Association Fund
Friends of West Hill Park Fund
Charity Collections Fund		 Balance at
1 September
2024
£
1,439,513
_
Balance at
1 September
2023
£
1,414,732

Balance at
1 September
2024
£
7,256
9,833
3,171
------------------
--
20,260
_		 -
-
-
---
---
-
_		 Transfer
£
-
_

Transfer
£
-
_

Transfer
£
------------
--
_____		 Net movement
in Resources:
Incoming
Outgoing
£
£
1,224,349
(1,
235,817)
_
_
Net movement
in Resources:
Incoming
Outgoing
£
£
3,859,746
(3,834,964)
_
_
Net movement
in Resources:
Incoming
Outgoing
£
£
-
-
7,230
(4,933)
675
(3,171)
------------------
-
---------------
----
7,905
(8,104)
_
_		 Balance at
31 Dec
2024
£
1,428,045
_
Balance at
31 August
2024
£
1,439,513

Balance at
31 Dec
2024
£
7,256
12,130
675
---------------
-----
20,061
_

12 Restricted funds

26

West Hill School Trust Limited

Notes forming part of the financial statements for the period ending 31 December 2024 (continued)

12 Restricted funds (continued)

The Old Westhillians’ Association Fund comprises donations from former pupils. Use of the fund is determined by the Old Westhillians’ Association.

The Friends of West Hill Park Funds represent amounts raised by the Parents’ Association. Use of the fund is determined by the Committee of the Friends of West Hill Park.

The Charity Collections Fund represents amounts collected for other charities.

Balance at
1 September
2023
£
Old Westhillians’ Association Fund
7,256
Friends of West Hill Park Fund
6,759
Charity Collections Fund
1,850
------------------
--
15,865
_
nalysis of net assets between funds
31 December 2024
Fixed assets
Net current liabilities
Long term liabilities		 Net movement
Balance at
Transfer
in Resources:
31 August
Incoming
Outgoing
2024
£
£
£
£
-
-
-
7,256
-
13,814
(10,740)
9,833
-
3,171
(1,850)
3,171
-------------
-------
-------------------
---------------
----
---------------
-----
-
16,985
(12,590)
20,260
_
_
_
_
Unrestricte
d
Restricted
funds
funds
Total
£
£
£
1,464,476
-
1,464,476
(36,432)
20,061
(16,371)
-
-
-
-----------------
---
---------------
-----
-----------------
---

13 Analysis of net assets between funds

27

West Hill School Trust Limited

31 August 2024
Fixed assets
Net current assets
Long term liabilities		 1,428,044
_
1,397,912
183,147
(141,546)
-----------------
---
1,439,513
_		 20,061
_
-
20,260
-
---------------
-----
20,260
_		 1,448,105
_
1,397,912
203,407
(141,546)
-----------------
---
1,459,773
_

28

West Hill School Trust Limited

Notes forming part of the financial statements for the period ending 31 December 2024 (continued)

14 Capital commitments

There were no capital commitments at 31 December 2024 or 31 August 2024.

15 Commitments under operating leases

As at the balance sheet date, the company had the following minimum lease payments under non-cancellable operating leases:-

Annual payments for leases which
expire:-
Within one year
Within two to five years
Greater than five years		 Motor vehicles and
plant and equipment
31 Dec 31 August
2024
2024
£
£
7,094
7,094
14,080
14,080
-
-
------------------
------------------
21,174
21,174
_
_

16 Pension commitments

Teachers

The School participated in the Aviva Pension Scheme for its teaching staff. The pension charge for the year includes contributions payable of £241,940 (2024: £241,940) which includes £18,198 of Aviva group protection costs.

The Aviva Pension scheme gives an employer contribution rate of 16.48%.

The school also subscribes to a Group protection scheme for Sickness and a death in service policy for teaching staff.

Other staff

The School also makes contributions to certain employees’ individual defined contribution pension schemes. The assets of these schemes are held separately from those of the School in independently administered funds.

The pension charge under these schemes amounted to £16,002 at 31 December 2024 (31 August 2024: £16,002). No contributions were outstanding at 31 December 2024.

17 Related party transactions

29

West Hill School Trust Limited

Controlling parties

The company is controlled by its directors, who are also Trustees for the purposes of charity law and Governors of West Hill Park School.

Related party transactions

One Governors (or connected person) received expenses amounting to £154 see note 5. One Governor received remuneration of £2,500 in the current period.

Notes forming part of the financial statements for the period ending 31 December 2024 (continued)

18 Subsidiary undertakings and Investments

At 31 December 2024, the charity had £1 investment in its subsidiary company, West Hill Park School Limited, currently a dormant company.

Registered office

West Hill Park School, Titchfield, Hampshire, PO14 3TL

4 months to December
19
Deferred income
Balance at 1 September
Amounts released to incoming resources
Amounts deferred in the year		 2024
£
290
(290)
-
------------------
---
-
__		 2024
£
41,138
(41,138)
290
------------------
---
290
__

Deferred income relates to fees and other income for future periods invoiced in advance.

30