Trustees. Annual Report for the period Penomj end date 2024 From To Section A Reference and administration details t)orset c￿nty Arts and Crafts AssociatK)n Other names charity is knovffl by Reglstered charity number (rf any) 306252 Charity's principal address 24 Nottington Lane DT3 SDF Names of th• charity trustees WI￿ manage the chaTIty Tr￿tetr nam• Offlce rrf any) N•m of {or body) entftled int trusta• an Jennrfer Gurden Chair Membership Secretary Gillian Hedger Malcolm Macnaughtan Timothy Morris Janette Underdown Treasurer Acting Secretary 10 11 12 13 14 15 16 17 18 19 20 Namm of the trustees for the charfty, If anyi {for example. any ¢ustodlan trustees) Name Dates acted rf not for vtholè TAR Marth 2012 Names and addresses of advisers (Optional Infornmtlon) of adviser Nam• Address Nama ol chlef oxocutive or names of senior staff members (Optional inf0m￿tIOn) Section B Structure, overnance and mana ement Description of tho charltys tn￿ts Constiiulion. dated 8th AUg￿t 1967 arwj amend*J on 15th May 2021. Type of goveming document leg. trust deed. constitutK)n How the tharity is constituted leg. trust. assoaation. company Association Trustee selection methods leg. appointea Dy, el￿ DJ Trustees are elected by member5 of the Association at the Annual General Meeting. The trustees also have the power to appoint additional trust88s, y0v￿ed the maximum number of trustees is not eX￿eded. Additional governance Issues (Optional informthn) The Trustees. together with other senior offiaals elected by the members of the Associab'on, fomi the Steering Committee. This Committee manages the business, structure and organisation of tt)e Association, with decisions bein9 taken by the Twstees. You may ¢hooso to include additional infonnation, where relevant, about: policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider ne￿Ork with whith the chaiity works., relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. The Showcase Workiry Group consists of the Steering Committee rnernbe￿ and other Association members. who together are responsible for or9anising and runnirwJ the annual Showcase event. The Steering Commtttee may also create subcommittees wilh specific responsi￿l[lIeS. These sub¢ommitte8s will indude one or more trustees. Currentty. there is one suth subcommittee. which is responsible for approvirvJ applic*ions to the Stallholder Register. Section C Ob ectives and activities TAR Marth 2012 The ¢hanVs ot4.ects (Ihe obpcts,) are . (1) to ￿ViVe and promote the study and practice of arts and crafts by holding events. induding an annual Exhibrtion at which exhibits will be judged by competent persons. Summary of the objects of the charity set out in its governing documènt (2) to encourage. induding through the awarding of grants, the education of residents of the County of Dorset in traditional and modem arts, crafts and related industries, their p￿Ure and personal deveWmenL (3) to promote COThoperatton betrween the various facilities for teaching arts. crafts aThJ related irKlustries now carried on in Dorset. Our main adivity is our annual Showcase event. Anyone may enter work into the judged competttions at the event. vthether they are Iwinners or experts in théir thosen field. Work is judged and feedback provided, to encourage makers to develop their skills. Work can be entered in any area of art, Graft and photography. both traditional and m￿jern. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees h had regard to the guidance issued by the Charity Commission on publi¢ benefit) We partIc￿laty **ome participation by young p8opI8 and run a series of family workshops during Showcase at which families can try a range of Grants are a4Rrded from the DACA Arts & Crafts Fund to individuals or groups to support their work The guidan￿ isswl by the Charity Commission on public benefrt has not been read by all Current tTUStees. This guidan￿ has now been sent to all trustees arKI will be considered against our planned activitiès at our next trustee meeting, to be held in April 2026. . Additional dotails of objectives and activilie51OMional InfOrn￿On) Policy on grant maklng: One or more grants may be awarded annually. with a maxlmum amount per application of £l(K)O. These are awarded to projects with a strong arts or crafts focus. The temis and conditsons for applicants are published on our website, and all applications are reviewed by the tTUStees. sour￿ of furKling for the grant are income from the DACA Plant & Books Stall 10% of any annual surplus (bef(xe grants and major projects) You may choosa to indude further statements, where relevant, aboul.. policy on grantmaknng. policy programme related investment- ContribulioTr mad• by voluntearn DACA 15 entirely run by ils volunteers aTrJ the c(xrtribution made by volunteers is greaty apprectated. Approximately 20 volunteers serve on the various committees through the year, and a fvrther 50- 60 volunteers give their time during the Showcase event. covering tasks suth as setting up the exhibttion. assisting wtth j￿Jging entries, and stewarding the public galleries. contribution made by volunteers. TAR March 2012 Section D Achievements and performance Summary of the maln achievements of the charity durlng the year ShowGase 2025 took pl￿ from 1st to 5th August and attracted 2660 visitors. an increase of 10% on 2024. Vtsitor feedback was overwhelmingly positive. with many regular attendees telling us they considered it to be the best ever show. This positive response was refiected in the finan￿8. with the event sh¢Thing a surplus of approx. £3,000. Income fr(Mn Showcase in￿eased by 10% on 2024. There were sorne significant contributions which will have a positive impact on our plans for 2026. The Plant aThJ Book stsll took £1.126- 8 remrd amount and greater than forecast in the budget. The full amount is transferred directy to the Grarrt fund. In accordan￿ with our policy, 10% of the suwus (£300) is also transferred to the Grant fund. The fund now stands at £1800 for 2026. Commission on sales was £3,634 (on total Sa￿ of approx. £14,rJJ)) and also exceeded the forecast amount. Two grants were awarded in 2025 to local groups, t#)th with a strong communty connection. The Parish of Wyke Regis All Sairrts Church with St Edmunds communty group received a grant of £170, supporting a Exoject imiolving the whole village in a walking trail disrAaying ststior6 of the cross The Islande￿ Youth and Communty Centre, Portland r￿1Ved a grant of £1,0(KJ to run a series of graffti workshop5 for young people. culminating in the painting of a wall at the ¢ommunty ￿rrtre. We were particulady pleased to support this projeca, whith offers something new for young people in a less affluent area of the county. TAR March 2012 Section E Financial review The generai Folicy for managing reserves is Brief slatement of the charltys pollcy on re￿ry8$ Maintsining Song temi reserves of ca £20,000 which are not intended to be used within 5 years arKI are invested in stock rnarket-based Charity Official Investrnent Funds to grow at a higher rate than infiation. Maintainiro short tem reserves of ca £10,000 which are not expected to be required within 1 year but are readily accessible and held in a secwe Charity Official Investment Fund, earning a positive irrteresL Detalls of any funds matsrfalty In dèflclt Further finan¢i•l review details (Optio￿1 Inforn￿n) Future planned experKlitur8: You may ch0￿e to indude additional infomiat'on. where relevant about.. the charity's prrn¢ipal SoUr￿S of funds (including any fundraising)- how expendf(ure has supported the key objectives of the chanty: inveslment policy and ob}ectFves including any ethical investment policy adopted. We have stsrted a proie¢t to make better use of technology, induding an updated website arKI improvements in our digital marketing and social rrhedia. Section F Other optional information Section G Declaration The tr￿te96 declare that they have approved the trustees, report above. Signed on behalf of the charity's In￿te8S Slgnatur•(s Full name(s) Position (eg Secretaryi Chair, Jennrfer Gurden Chair Dat• TAR Maith 2012 ## **DORSET ARTS AND CRAFTS ASSOCIATION** ## **BALANCE SHEET** |||**BALANCE SHEET**||| |---|---|---|---|---| ||**30.09.2021**
2234
1580
8553
23
143
8719
28109
10305
0
200
940
1140
**49807**
49784
23
0
**49807**|**FIXED ASSETS**
Equipment
Trophies
**BANK ACCOUNTS**
NatWest Current account
NatWest Business Reserve Account
Petty Cash
TOTAL READY CASH
**COIF ACCOUNTS (Reserves)**
COIF Deposit Fund (1-5 years)
COIF Investment Fund (>5 years)
Website/Database costs carried forward
**LESS CURRENT LIABILITIES**
Creditors (Net)
Early Membership renewals
TOTAL LIABILITIES
**TOTAL ASSETS**
**ASSOCIATION FUNDS**
**General Fund**
**Grant Fund**
**Educational Workshop Fund**
**TOTAL FUNDS**||**30.09.2022**
6838
1580
9882
3025
45| |||||12952| |||||10712
27643
0
8184
0
8184| |||||**51542**| |||||48517
1025
2000| |||||**51542**| ||||**DORSET ARTS AND CRAFTS ASSOCIATION**|**DORSET ARTS AND CRAFTS ASSOCIATION**|**DORSET ARTS AND CRAFTS ASSOCIATION**| |---|---|---|---|---|---| ||||||| |**Year to**|**Year to**||**INCOME AND EXPENDITURE ACCOUNT**||**Year to**| |**30.09.2019**|**30.09.2021**||**YEAR ENDED 30TH. SEPTEMBER 2022**||**30.09.2022**| ||||||| ||||**INCOME**||| |9560|2,992||Door Receipts||8,305| |5265|255||Stalls||4,111| |390|234||Plants & books||830| |825|2,629||Commission on sales||2,777| |1411|0||EntryFees||452| |168|0||Workshops||219| |2518|867||Subscriptions||2,853| |24|1,030||Donations||561| |0|4,637||Grants Received||0| |681|689||Dividends and Interest Received||605| |20,842|13,333||TOTAL INCOME||20,713| ||||||| ||||**EXPENDITURE**||| |4783|2,320||Hire ofpremises||5,118| |1961|2,282||Storage costs||1,882| |595|0||Judgingfees||341| |456|263||Travelling& Other expenses||1,076| |1360|1,000||Haulage costs||1,600| |182|-27||Programmes(net cost)||292| |466|316||Website||254| |3292|1,314||Marketingincludingsignage||1985.58+| |214|0||Engraving||146| |1132|1,067||Insurance||1,030| |560|0||Public address hire||580| |508|117||Catering||419| |253|329||Miscellaneous||506| |50|50||Accounts Review||50| |15812|9,032||TOTAL REGULAR EXPENDITURE||15,280| ||||||| |864|0||Major Projects||435| |1591|1,160||Depreciation||2,601| |18267|10,192||TOTAL EXPENDITURE||18,316| ||||||| |2575|**3,141**||**SURPLUS FOR THE YEAR**||**2,397**| ||||||| |250|0||Grants awarded||0| |588|0||Profit from Xmas Fair||0| |2913|3,141||**Surplus aftergrant adjustments**||2,397| |1814|3,707||Growth/Loss of Reserves||-661| ||||||| ||||||| |40083|43095||General Fund brought forward||49,807| |44372|49807||Carried Forward||51,543| ||||||| |4727|6848||Total increase or decrease in funds||1,736| ||||||| ||||Check sum(should be zero)||0| ||||||| ## **DORSET ARTS AND CRAFTS ASSOCIATION** ## **BALANCE SHEET** ||**30.09.2022**
6838
1580
9882
3025
45
12952
10712
27643
8184
8184
**51542**
48517
1025
2000
**51542**|**FIXED ASSETS**
Equipment
Trophies
**BANK ACCOUNTS**
NatWest Current account
NatWest Business Reserve Account
Petty Cash
TOTAL READY CASH
**COIF ACCOUNTS (Reserves)**
COIF Deposit Fund (1-5 years)
COIF Investment Fund (>5 years)
**LESS CURRENT LIABILITIES**
Creditors (Net)
TOTAL LIABILITIES
**TOTAL ASSETS**
**ASSOCIATION FUNDS**
**General Fund**
**Grant Fund**
**Educational Workshop Fund**
**TOTAL FUNDS**||**30.09.2023**
6945
1660
913
21712
52| |---|---|---|---|---| |||||22678| |||||14571
27137
7478
7478| |||||**65513**| |||||43801
19712
2000| |||||**65513**| ## **DORSET ARTS AND CRAFTS ASSOCIATION** ## **BALANCE SHEET** ||**30.09.2024**
5990
1776
503
10696
93
11292
13347
29395
**61800**
6110
6110
**55689**
52176
1513
2000
**55689**|**FIXED ASSETS**
Equipment
Trophies
**BANK ACCOUNTS**
NatWest Current account
NatWest Business Reserve Account
Petty Cash
TOTAL READY CASH
**COIF ACCOUNTS (Reserves)**
COIF Deposit Fund (1-5 years)
COIF Investment Fund (>5 years)
**LESS CURRENT LIABILITIES**
Creditors (Net)
TOTAL LIABILITIES
**TOTAL ASSETS**
**ASSOCIATION FUNDS**
**General Fund**
**Grant Fund**
**Educational Workshop Fund**
**TOTAL FUNDS**||**30.09.2025**
4615
1776
913
21712
52| |---|---|---|---|---| |||||22678| |||||14571
18908| |||||**62548**| |||||7073
7073| |||||**55475**| |||||52006
1470
2000| |||||**55475**| |||**DORSET ARTS AND CRAFTS ASSOCIATION**|**DORSET ARTS AND CRAFTS ASSOCIATION**|**DORSET ARTS AND CRAFTS ASSOCIATION**||| |---|---|---|---|---|---|---| |||||||**BUDGET**| |**Year to**||**INCOME AND EXPENDITURE ACCOUNT**||**Year to**||**Year to**| |**30.09.2024**||**YEAR ENDED 30TH. SEPTEMBER 2025**||**30.09.2025**||**30.09.2026**| |||||||| |||**INCOME**||||| |9,018||Door Receipts||11,525||12300| |6,126||Stalls||6,025||6200| |830||Plants & books||1,126||900| |3,361||Commission on sales||3,475||3500| |946||EntryFees||1,037||1100| |198||Workshops||200||250| |3,683||Subscriptions||3,619||4300| |209||Donations||99||250| |1,545||Dividends and Interest Received||1,411||1400| |25,916||TOTAL INCOME||28,517||**30200**| |||||||| |||**EXPENDITURE**||||| |5,364||Hire ofpremises||5,675||6000| |2,496||Storage costs||2,496||2500| |363||Judgingfees||275||400| |744||Travelling& Other expenses||799||900| |5,213||Haulage costs||6,213||6500| |175||Programmes(net cost)||313||350| |1,257||Website and other IT areas||1,148||1500| |3,223||Marketingincludingsignage||3,457||3870| |539||Engraving||264||350| |1,178||Insurance||1,331||1400| |580||Public address hire||750||800| |434||Catering||678||700| |814||Miscellaneous||713||800| |50||Accounts Review||50||50| |22,430||TOTAL REGULAR EXPENDITURE||24,161||**26120**| |||||||| |0||Major Projects||1,280||5000| |2,191||Depreciation||1,633||1800| |24,621||TOTAL EXPENDITURE||27,074||32920| |||||||| |**1,295**||**SURPLUS FOR THE YEAR**||**1,443**||**-2720**| |||||||| |700||Grants awarded||1170||1500| |595||**Surplus aftergrant adjustments**||273||-4220| |2,361||Growth/Loss of Reserves||-487||0| |||||||| |||||||| |52,733||General Fund brought forward||55,689||| |55,689||Carried Forward||55,475||51,255| |||||||| |2,956||Total increase or decrease in funds||-214||| |||||||| |0||Check sum(should be zero)||0.00||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the Irusteesl memb8r8 of Dorset Arts & Crafls Association On accounts for the year ended 30 September 2025 Charity no lif any 306252 Set out on pages I report to the trustees on my examination of the accounts of the above charty i.the Trust.) for the year ended 30109121 Responsibilities and As th8 charity trustees of the Trusl, you are responsible for the preparation basls of report of the accounts in accordance wlth the requirements of the Charities Act 2011 ("the Ad.). I report in respect of my examination of the Trust's aGGounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of Ihe Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below '> in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in aGGordance with section 130 of the Act or th8 accounts do not a¢¢ord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examinalion to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please dolete the words in the brackets rf they do not apply. Slgned: Date: 24if Name: Martin Sibley Relevant professional qualification(s) or body (if any): Address: 3 Sedge Place Weymouth Dorset, DT3 6FN IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brlef dotalls of any items that th8 examlner wlshes to disclose. IER October 2018