2021-04-30-accounts

Registered Charity Number 306084

Annual Report 1[st] May 2020– 30[th] April 2021

Information correct at 30[th] April 2021 Please contact [e-mail] for current details (contact details as per correspondence address on page 3).

1

Contents

Contents
Reference and Administrative Status	page 3
Corps’ charity number	page 1
Corps’ contact details	page 3
Trustees’ (National Council) Reports
Objectives, Policies and Activities	page 4
Structure, Governance and Management	page 4
Current Priorities	page 5
Partner Organisations	page 5
Investments and Reserves	page 5
Trustees’ Responsibilities for the accounts	page 6
Risk Factors	page 6
Corps Reports
Chair	page 7
Treasurer and Accounts and Donation Form	page 8 - 11
Chief of Staff	page 12
Safeguarding Report	page 13
Ships of the Corps contact details	page 14

2

Reference and Administrative Status

The Nautical Training Corps is an independent unincorporated charity, Registered Charity Number 306084.

National Headquarters and Correspondence National Headquarters:

72 Wick Farm Road, Littlehampton, West Sussex, BN17 7HG

Correspondence Address:

Mrs C Waller, 15 Emberwood, Maiden Lane, Langley Green, Crawley, West Sussex, RH11 7QT

Email: [e-mail]

Website

Patron

www.ntc.org.uk Rear Admiral R John Lippiett CB CBE President Corps Commodore vacant Commodore S Ginnaw NTC

Chair

Vacant

Corps Chaplain

Reverend Phil Hiscock

National Council Members and TRUSTEES as at 30.4.2021

Interim Chair - Mrs Claire Wilkins - Commodore - Stuart Ginnaw Reverend - Phil Hiscock Captain Chris Clayton – Chief of Staff Commander Christine Waller - National Secretary Andrew Strudwick

Independent Examiner

Mrs M Ghansah-Poku AGMA CGMA

Solicitor

None appointed

Bankers

CAF Natwest HSBC Lloyds TSB NSandI Yorkshire Building Society Santander

3

TRUSTEES REPORT

The National Council present the Charity Annual Report and Accounts for 2020/2021. The Reference and Administrative Information, Corps and Treasurer’s Reports and the Statement of Trustees’ Responsibilities form part of the Annual Report, which complies with the Charity’s Constitution, the Charities Acts 1993 and 2006 and the Statement of Recommended Practice – Accounting and Reporting by Charities (SORP 2005).

OBJECTIVES, POLICIES AND ACTIVITIES

The Charity’s objects are, as formally set out in the Constitution at Chapter 1 of the Corps’ Rules and Regulations, to promote the development of young persons in achieving their full physical, intellectual, social and spiritual potential, particularly by education in the history and practice of seamanship and seafaring.

Our young people enrol as uniformed cadets and have the opportunity to become instructors from age 16 and progress to officer status. They are encouraged to develop self-confidence and a sense of self-worth through a nautically based structured training programme and a wide range of experiences and activities. Activities include sailing, canoeing, sports, climbing, marching band and shooting, and are available at the Corps’ local Units, its two national activity centres and other organisations’ facilities. Many Units offer their cadets the opportunity to take part in the Duke of Edinburgh’s Award Scheme. Safety and safeguarding are paramount.

The Corps has no paid staff, all instruction being provided by unpaid but trained and vetted volunteers, front line local Units rely heavily on volunteers for help with fund-raising, charity management, premises maintenance and assistance at deck nights and outside events and activities.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Nautical Training Corps is a uniformed youth organisation with currently 13 local Units, or Training Ships, in southeast England. Formed in 1944, its National Headquarters (NHQ) moved during the year to a long term leased property 72 Wick Farm Road in Littlehampton which had previously been a local unit’s headquarters and continues to be the National Resource Centre.

The Charity is unincorporated. The Charity and its property are administered and managed by its National Council, whose members are also the Charity’s Trustees. They form a team of elected officers, ex-officio officers and elected lay members; elected members are elected and retire at Annual General Meetings or after laid down periods; and may submit themselves for re-election. Vacancies arising during the year are filled by co-option as suitable candidates become available. Ex-officio officers are drawn from the uniformed Corps and based on the position held.

At the end of the financial year the National Council comprised of 8 people (with vacancies for lay members), all have specific areas of responsibility in addition to those of National Council membership and trusteeship generally. The Charity’s main officers are the Chairman, Commodore, Vice Commodore and Chief of Staff, Corps Chaplain General, National Secretary and Treasurer. The National Council formally meets bi-monthly, its members keeping in contact with each other and the Corps at large as necessary in between meetings. Decisions are made by consensus or on a majority vote.

Operational and training matters are under the supervision of the Chief of Staff, who is responsible to the National Council for the day to day running of the Corps. Three Regional Commanders and NHQ staff with specific responsibilities support the Chief of Staff. Each Regional Commander oversees the activities of three to six Units of the Corps.

4

Each Unit is run day to day by a uniformed training staff headed by a Commanding Officer, with local fundraising and trusteeship functions dealt with by a committee comprising uniformed and lay members.

Units are not independent charities but branches of the national Charity, their committees being technically sub-committees of the National Council, which delegates defined authority and responsibilities while remaining ultimately responsible as trustees for all Corps assets. In effect, National Council maintains the organisation’s charitable, financial and legal framework, relieving ships of most such matters and leaving them free so far as possible to concentrate on cadet activities and fundraising. The Charity has revised its arrangements for local financial management to ensure a clear scheme of financial delegation and accountability, including local responsibilities for the custody and control of Corps assets and delegation of expenditure to levels appropriate to the amounts involved and circumstances.

The Trustees at the close of the year, 30[th] April 2021, are shown at page 3.

CURRENT PRIORITIES

1. Focusing on PR and Recruitment

2. Retaining current staff and cadets

3. Safeguarding

PARTNER ORGANISATIONS

The Corps’ partner organisations include:

• Maritime Volunteer Service

• Royal Yachting Association

• Volunteer Action groups across the South of England

• Numerous like-minded and enabling organisations with which we co-operate at local level eg local authorities, schools

INVESTMENTS AND RESERVES

The Charity’s principal assets are its leasehold properties, its boating, band and other equipment, vehicles and its bank balances. These are held to provide premises and equipment for Corps activities and to fund those activities.

It is the National Council’s policy to regard funds raised by an individual Unit as being at the disposal of the Unit, subject to National Council’s trustee responsibilities to ensure the proper usage of resources. These designated funds are shown on the annexed part of the Corps’ accounts. Items that are specifically held for a certain use, such as grants and funds raised for a project are shown in the accounts as Restricted.

The National Council aims to establish and maintain Corps’ reserves at a level sufficient for the Charity’s operations. Normal fundraising, donation and subscription income finances its day-to-day activities. Capital acquisitions and other major expenditure being funded by legacies and appeals.

The National Council is empowered to invest the Charity’s funds as it sees fit.

5

TRUSTEES’ RESPONSIBILITIES FOR THE ACCOUNTS

Charity law requires the National Council, as Trustees of the charity, to prepare accounts for each financial year that give a true and fair view of the charity’s financial position at the end of the financial year and of its financial activities during the year. In doing so the Trustees are required to:

• select suitable accounting policies and then apply them consistently

• make judgements and estimates that are reasonable and prudent

• prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business

The Trustees are responsible for:

• keeping proper accounting records, which disclose with reasonable accuracy the financial position of the charity at anytime, and which enable them to ensure that the accounts comply with the Charities Act 1993

• safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

RISK FACTORS

The Corps continues to maintain standards in areas such as financial reporting, safeguarding and safety. We continue to examine the risk factors affecting the Corps on at least an annual basis at our Trustees Strategy Day, and as needed through general meetings and any special meetings required. Some of these risks are:

1. Relevant training for both adults and cadets

2. Quality of our volunteers

3. Ensuring we provide safe environment

4. Financial controls

Trustees(at least 2) On Behalf of the National Council

_____ Date

6

CORPS’ REPORTS

National Council Interim Chair – Mrs Claire Wilkins

As interim chair that only started to caretake the role in March 2021, it’s difficult for me to really comment on what happened in the time before that.

I do know that things had been fairly quiet due to the ongoing issues with Covid-19 but the officers all worked really hard to keep our cadets engaged in the Corps with virtual meetings and outdoor activities. Thank you.

Behind the scenes, the National Council had been working hard to enable the Corps to be ready for when we could all reopen again, ensuring the correct policies were in place and up to date and putting strategies into place to move the Corps forward and survive.

I am quite happy to become Chair of the Corps and we do need lay members on the National Council, it can be anyone as long as they aren’t in uniform. It can be a parent, grandparent, aunt, uncle, even a committee member sitting on your ships committee

Moving forward

Things are already happening with the divisions opening and seeing their numbers growing which is fantastic news. We had the Band Contest which was lovely to see all the cadets taking part enjoying themselves. Coming up is the Captain’s Gala at the Hotel Metropole which will be nice for the officers to socialize and continue to build on their relationships which will help with communication and working together.

There are no quick fixes or magic wands but working together and communicating we can revive the Corps and make it great again.

7

National Council Treasurer - Sarah Ashley

The year 20/21 had little to no activities due to the units being closed because of Covid. Due to the unit closures, there was little expenditure that related to cadet activities, most expenditure incurred related to fixed costs such as accommodation and minibus insurance. However, the reduction in subscriptions and fundraising due to Covid was more than offset by the grants received to cover these losses. This means that there was a £56k surplus for the year.

Thank you to those responsible for providing Unit/Region/Departmental accounts, enabling me to get the information together and the Consolidated Accounts completed. I hope to visit units for guidance and support in 21/22 now that Covid restrictions have been lifted.

8

CHARITY COMMISSION , FOR ENGIAND AND WALES TrdC Recaipts and payments accounts CC16a Forth•pwSo¢f To Section A Receipts and payments R•rTrEt•deund En￿L￿￿￿t funtys fvnd6 A1Rrt ai.•x tYYT t.•) tthlrGr(￿s￿c0m$ ￿Aft1 IWOIJ s￿1¢￿￿1 Trtalr•c•¥s 11è,1•1 A3P 4•37 Rknnr4 l.•JJ pur¢haaM. lewiBbbl Purchagu of y•0 T￿1￿Ym￿S .439 56,352 56,952 3105 206.132 211.245 C**h lundts thl&yMr•r 227.37ri 3S7Q5 263.014

Sec*on 8 statement of assets and liabilities at th& end of the perlod Unre&tn&ed JY.T nd ts5UatrlWJ•ts io

tjt 111 Illlll Illillll Ji Jii YAII IrR2 JJIJM ¢JnlJ ijbl Èw t5 ?SNTS TYJ I￿r# ry¥ 5JITH

Chief of Staff Report – Captain Chris Clayton

Dear All,

I would like to start this report by saying how much of an honour it is to be here as your Chief of Staff. This is my first address to the AGM as your Captain and it’s a privilege to be in the position I hold in this great organisation. I would personally like to thank our Commodore Stuart Ginnaw for setting us up for a bright future.

It has certainly been a rollercoaster of a year, but I cannot be prouder of how well the Organisation is operating at this current stage. Our Cadet numbers are higher than they have been for a long time. This is down to the hard work of all of you and how well we have been able to recover after the effects of Covid 19.

Every angle of the Corps has had to adapt to change but I can only Thank you for being so open to the changes that have been in place. I would like to extend my gratitude of thanks to the whole of the Covid Command Team who have worked tirelessly over the last 18 months to ensure the organisation was safeguarding our members and making sure we were compliant when re-opening.

Sadly over the last 12 months, we have lost some great members of the Corps, Cdr Kevin O’Hara, 1/0 Jeff Parsons & CDR Brian Mitchell. These three fine gentlemen all served the Nautical Training Corps with distinction and great loyalty. All three have made their mark on the history of the Corps and have laid the blueprints for future developing officers to follow.

As we start looking ahead to 2022 I would like to announce my focus moving forward.

• Recruitment

• Retention

• Training & Development

• Inclusion for All

I will share more information around these 4 Strategic Pillars in the next few weeks, but I can assure you I would like everyone to have an opportunity to voice their opinions and not just at a meeting. We still have the [e-mail] e-mail set up should you have any ideas or suggestions you would like to put forward to Senior Officers in the Corps

We have an exciting future ahead and the National Operations Committee and National Council are working hard to ensure all our members are being given the support they deserve.

As I said at the start of this report it’s an Honour to be your Chief of Staff and can’t thank you all enough for the support I have been given in my new role.

Thank you.

Captain Chris Clayton NTC Chief of Staff

12

Safeguarding Report - Phil Hiscock

The year has been a busy period of review, development and training.

NTC Safeguarding Policy

All Safeguarding Policies and Procedures have been reviewed in depth and re-written. The updated Policy has been adopted and promulgated throughout the Corps.

Designated Persons.

The Corps has a Safeguarding Team, comprising Safeguarding Lead, currently a trustee, and the Regional Safeguarding Officers. This team meets regularly.

Each unit must have a designated Unit Welfare Officer who acts as the Designated Person for the Unit. These have met for training.

Safeguarding awareness training and updating is mandatory for all adult staff and members. An on-line Safeguarding Course is used. This is under constant review and a further developed version is about to be introduced. It was a requirement for each unit reopening after the Covid-19 restrictions, that the necessary mandatory training had been completed.

Reporting .

There is a Safeguarding item on the Agenda for each meeting of the National Council and the National Operations Committee. These reports are normally given by a member of the Safeguarding Team.

Issues

Any Safeguarding issue that arises is dealt with promptly in accordance with the policy. Chief of Staff is responsible for any suspension necessary. Safeguarding Team (normal first contact), LADOs, and MASH are involved as appropriate and laid down.

13

UNITS OF THE CORPS

Locations and Contacts as at 30[th] April 2021

Northern Region

Regional Commander: Cdr Dennis Deering

[e-mail] Deputy: Christine Waller

Units:

New Addington Copthorne East Grinstead

TS Defiance [e-mail] TS Swiftsure [e-mail] TS Resolution [e-mail]

Southern Region

Regional Commander: Paul Nicholls

[e-mail]

Deputy:

Units:

Chichester Lancing Littlehampton Rose Green, Bognor Regis Portchester

TS Sturdy [e-mail] TS Intrepid [e-mail] TS Implacable [e-mail] TS Montrose [e-mail] TS Tenacity [e-mail]

Eastern Region

Regional Commander: Cdr Dennis Deering [e-mail] Deputy:

Units:

Brighton - Hollingbury TS Zealous [e-mail] - Kemp Town TS Nautilus [e-mail] - Woodingdean TS Valiant [e-mail] Hastings - St Leonards on Sea TS Fortitude [e-mail] Burgess Hill TS Indomitable [e-mail]

National Boating Centres

National Sail Training Centre Lion (Portsmouth, Hampshire) [e-mail]

14