Charity registration number.. 306012
The Galpin Society
Annual Report and Financial Statements
for the Year Ended 31 Mar¢h 2025
Batchelor Coop Limited
The New Bam
Mill Lane
Easlry
Sartdwich
Kent
CT13 OJW

The Galpin Society
Contents (continued)
Reference and Administrative Details
Trustees, Repoi't
2to4
Independent Examinci-'s Repoil
Statement of Financial Aclivities
Balance Sheet
Notes to the Financial Statements
8t0 12

The Galpin Soclety
Reference and Administrative Details
Charlty Registratlon Number
306012
Prlnelp41 OffJc¢
3 Dol¢ey Way
Sharnbrook
Bedtord
MK44 ILE
Independent Examlner
Batchelor Coop Lirnited
The New Barn
Mill Lane
Eastsy
Sandwich
Kent
CT13 OJW
Page I

The Galpin Society
Trustees, Report
The Iruslees present the annual report together with the financial statements ol- the chai'ity t-or the year ended 31
Mai'ch 2025.
Objectives and aetivities
Objects and aims
l To promote the study of the history, consti'uclioii and functions of musical instruments.
2 To tui'ther I'esearch by the publication ol. a joui'nal
3 To propagate knoivledge of ins¢rumental histoiy by any o¢her means
Publlc benefil
The charity has met al l its objectives set out above in 2020121 and in doing so the ti'ustees believe the charity has
provided public benefil.
The trustees confirm that they have complied with the requii-emeiits of section 17 of the Charities Act 201110
have due I'egai'd to the public benefit guidance published by the Chai'ity Commission foi. England and Wales.
Achievements and performAnte
The 76th AGM of che Galpin Society was held in Oxford on the 29 June 2024 and, following the retirement of
Graham Wells after 27 yeai's due to il I health, Di. Rossi Rognoni ivas ¢le¢ted Chaii'man of the Trustees. The
appointment was foi. one year only, with a pai'ticulai- remit of revising the Society's electoral rules in Ol'der ¢0
encoui?ge a more active participation by UK and international members who could not attend the AGM in
pei'son. During the year the Committee held foul. meetings lo discuss pi-ioi'ilies for the upcoming year and ¢0
oversee the pi-oduclion of the Journal.
The report by Mimi Wailzman and Bradley Strauchen-Schei'ei- on procedures used by similar socie¢ies led to the
idenlificalion ot elements to be moditicd in the cui'renl Rules and Regulations aili¢les 7 and 8, last updated in
2017. The proposed new Rules will be pi'esenled and the election of tlie Chair of the Society will take place at
the 77th AGM on the 8 September 2025.
The Galpin Society Journal was published in Mairh 2025 and included 12 articles with plates and over 245
pages. The distribution and postal problems in 2023 had been largely overcome by the Administrator and the
pi'inters with a considerable saving on I'epeat mailings. Three issues of the Neivslettei. were published in
2024-25.
With deep regi'et, the Committee received the I'esignation of the Joui'nal and the Newsletter Editor, Di.. Lance
Whitehead, due to ill health. The Committee approved the appointment of an Editoi'ial Board for the Journal,
foi'med by the Chair and four Committee members (Rachael Dui'kin, Kai'en Loomis, Cassandre Balosso-Bai'din,
Simon Waters) and by one Appointed Officei., Arianna Rigamonti. A new Newsletter Editor will be appointed at
the next meeting of the Committee.
Finaneial review
Policy ON reserves
Having expei'ienced financial diffieuliies in the past, the officei's and committee membei's have decided to relain
sufficient reserves to ensui-¢ the chai'ity will not experience such difficulties in the futui'e. However Ihe
committee is currently considering the level of I'eserves that are needed for the long leiin and ways in which
future funds can be used to enhance the Chai'itable objccts of the society.
Page 2

The Galpin Society
Trustees, Report (continued)
Investmen¢policy and objectlves
The officers have adopted a conservative approach to the investments of the charity and accordingly funds nol
needed for current expenditure have been invested with the Charities Aid Foundation.
Trustees and officers
The trustees and officers serving during the yeai. and since the year end wei'e as follows-
Trus*es:
Prof Gabriele Rossi-Rognoni, Chairman (appointed 29 June 2024)
Dr Cjraham Wells (resigned 29 June 2024)
r)r Bradley Scrauchen-schei'er
Ms Mimi Waitzman
Mrs Diana Wells, Ai-chivisc and Minutes Scci-etaiy
Prof Arnold Myers, Vicc Chairman
Mr Owcn Woods, Committee mcmbei.
Dr Ali¢e Little, Committee membei.
Dr Rachael Durkin, Commit¢ee membei.
Dr Simon Watei's, Committee member
Dr Cassandir Balosso-Bardin
Di. Sabine Klau5
Dr Karen Loomis, Reviews Ediloi.
Structure* governance and management
Ivalure ofgoverning document
-rhc Society was founded in 1946 and is govcrned by rulcs which wci'e adoptcd in April 1973 and I￿nended in
2017.
Recruilmenl and appoin(menl of Iruslees
Re¥iui¢ment of comniiltee membei',¥ with sufficiLiil spare time to devote to forwai'ding the aims of the society
beciimes progi'e.%givcly mol-e dil'licult. The pi'esrnt committee and boai'd ot. ti'ustees Iw'gely compi'ises
prof¢ssional organologists.
Inducllon and Irnlnlng of Irustees
Two new committee membei's joined the committee this year and and the chai'ity implemenied its procedures for
acquainting new trustees with their responsibility as a ts'ustee.
Pug¢ 3

The Galpin Society
Trustees, Report (continued)
Statemtnt of Trustees, Responsibilities
The trustees are responsible for preparing the trustees, report and the financial 5tatcmcnts in accordance with the
United Kingdom Accounting Standards (United Kingdom Genei'ally Accepted Accounting Pi'actice) and
applicable law and regulations.
The law applicable lo chai-ities I'equii'es the Iiwslees lo pi'epait financial slalemenls for each financial year whi¢h
give a true and fair view of the stace of affairs of the charity and of the incoming I'esources and application of
resoui'ces of the chai'ity tor that period. In prepai'ing these financial statements, the Iruslees al'e Irquii'ed to:
select suitable accounting policies and then apply them consistently.
observe the methods and pi'inciples in the Chai-ilies SORP-
mak¥ judg¥ments and estimates that are reasonable and prudent-
tate whether applicable accounting standards have been followcd, subjcct Io LLny maLrri&l departures
disclosed and explained in the tinancial slatcmcnts. and
pr¥pare the financial statements on the going concci'n basis unlc5s il is inapprupi'ialc to pi'egume that the
charily will continue in husines.s.
The Cru.stces arc rcsponsibl¢ for keeping proper accounting records that disclose with reasonable accuracy at any
time thc financial position of the ¢harily and enable them to ensure that the tinancial 5tatcm¢nts comply with the
Charities Act 2011, (he Chai-ilies (ALcount5 and Rcports) Regulations 2008, and the provisions of the
on51ilulion. The trustees are also responsible tor safeguarding the a55ets of the charity and hence for taking
reasonable steps for the prevention and detection of fraud and other irirgularities.
The trustee5 arc responsible for ¢he maintenance and inlegrity of the corporatc and financial information
included on the charitable company's website. Legislation governing the pi'eparation and dissemination of
rinancial slalemenfs may differ fix)m legislation in othei. jurisdictions.
The annual I'eport wa5 approved by the Injslees ol- the cl)arity on 14 July 2025 and signed on its behalf by,,
Pru
Gabriele Ro.
l-Iwst¢e
i-Rognoni
Page 4

The Galpin Society
Independent Examiner's Report to the trustees of The Galpin Society
report to the trustees on my examination of the accounts ot The Galpin Society foi. the y¢ai' ended 31 March
2025.
Responsibllltles and basls of report
As the charity trustee5 of The Galpin Society you are responsible foi. the preparation of the accounts in
accordance with the requirement5 of the Charities Act 2011 ('Ihe Acl'l.
I report in respect of my examination of the The Galpin Society's accounts cari'ied out under Section 145 of the
201 l Act and in cairying out my examination I have followed all the applicable Directions given by the Charity
Commission undei. section 14515)Ib) of the Act.
Independent examiner'5 statement
have completed my examination. I contirm that no material matters have come to my attention in connection
with the examination giving me cause to believe that in any material respect..
accountir)g records wei'c noL kept in respect of Thc Galpin Society as I'equired by section 130 of the Act. or
2. the accounts do not accoi'd with those IE¢ords' or
3. the ￿Counts do not comply wilh the accounting requirements con¢ei'ning the form and content ot. accounts
set out irt th¢ Charities (Accounts and Reports) Regulations 2008 other than any I'equirement that the
accounts give a 'true and fair view which is not a matter considered as part of an independent
examin&lion.
have no concems and have come across no other matters in connection with the examination to which attention
should be drawn in this report in ol'der to enable a piDper understanding of che accounts to be reaGhed.
Mark Batcheloi. BSC. FCA,
ICAEW
The New Barn
Mill Lane
Eastry
Sandwich
Kent
CT13 OJW
15 July 2025
Page 5

The Galpin Society
Statement of Financial Activities for the Year Ended 31 March 2025
Unrestricted
funds
Restrlcted
(unds
Total
2(b25
Note
Ineome and FJndowments from:
Donations and Icgacics
Charitahle activities
Invc5lmcnt income
21,742
5.544
377
21,742
5,544
377
Total Inci)me
27,663
27,663
Expenditure on:
Chdrilablc aLlivilies
Goveimance costs
(17,968)
(12.045)
(261)
(18,229)
{12,045)
Total ExpendiLure
(30,013)
(261)
(30,274)
Nec movement in ￿ndS
(2,350)
(261)
{2.611)
Reconciliation of fund5
Total fi]nds bi'ought forward
3 1,3117
7,781
39,088
Total funds cai-ried forward
12
28.957
7.520
36,477
Unrestrlcted
filnds
Restricted
funds
Total
2024
Note
Income #nd Endowments from:
Donations and legacies
Charitable activities
Investment income
21,970
5.461
362
21,970
5.461
362
Total Income
27,793
27,793
Expenditure on:
Charitablc aLtivities
Gov¥rnance costs
{17,616)
(14,627)
(250)
(17.866)
(14.627)
Total Expenditurc
132,243)
{25U)
(32.493)
Net movement in tunds
{4,450)
{250)
(4,700)
Reconciliation of funds
Total funds brought forward
35,757
8,031
43,788
Total funds carried foiivard
12
31,307
7,781
39,088
All of the charity's activities dei'ive fi'om continuing operation5 during the above two periods.
The funds breakdown for 2024 is shown in note 12.
The notes on pages 8 10 12 foi'm an inC¢g171 parl of ihese financial stalemenl5.
Page 6

The Galpin Society
{RegAstration number: 306012)
Balance Sheet as at 31 March 2025
2025
2024
Nots
Currtttt asstts
Stocks
Debtors
C8th at bank and in hand
1.6Crf)
966
43.251
45.S17
1,8th)
7.Q26
38,539
47.365
10
Credhors: fallln2 due wi¢hln ont ye¥Jr
Ntt w¢ti
9.340
8,27
36.477
39,088
Funds ofthe ehArity'.
Restrl¢t¢d IncoA￿ funds
Restri¢ted funds
7.520
7,781
UnTtstrieted ineome fuDd8
Uniestri¢ted funds
28.957
31.307
Total funds
12
36.477
39.088
The fthancial statements on pages 6 10 12 were appmved by the trustees. and authoris¢d for issue on 14 luly
2025 and signed on their behalf by:
Pro
GubriclE Rus
lee
Mr5 Diatta Wélls
Tn]ste¢
The notes on pa8es 8 to 12 fonn art int¢8Tal part of these financi￿ staternents.
Page 7

The Galpin Society
Notes to the Financial Statements for the Year Ended 31 March 2025
l Accounting poli¢ies
Statement of compliAnee
The financial statements havc been prepared in accordance with the second edition of the Charities Statement of
Recommended Practice issued in October 2019: the Financial Repoiting Standard applicable in the United
Kingdom and Republic of Ii'eland (FRS 102) and the Charities Act 2011.
Basis of preparation
Thc Galpin Subicty meets Ihe definition of a public benefit entity under FRS 102. The accounts (financial
slatemcnts) have been prepared under the historical cost convention with items recognised at cost oi. transaction
value unless otherwise stated in the I'elevant notels) to these accounts.
GuiDg coneern
Thc ti￿stCcS consider that ihci-e are no material unccrlainlics about the charity'5 ability to continue as a going
concern.
Income and endowments
Voluntary income including donations. gifts, legacies and gr&nLq that either provide corc funding ur is of a
gen¢i-al nature is rccognised when the charity has enlitlemenl lo the income, 1¢ is probable tha¢ th¢ income will
be received and Ihe amovnl Can be measured with sutficient I'eliability.
Donftilons and legficies
Donations and legacies are I'ecognised on a receivabl¢ basis when receipt is probable and th¢ amount can be
I'eliably measured.
Deferred ineome
Defei'red income represet)ts amounts received for future periods and is released to incoming I'esources in the
period for which, it has been I'eceived. Such income is only deterred when..
The membership subscription I'eceived relates lo the subscription year following the year of receipt.
Expenditure
All expcndilui'e is I'ecognised once tliei-e is a legal oi. eoiistructive obligation Lo that expenditui'e, it is probable
settlement is I'equircd and th¢ amount can be measui-ed rcliably. All co£ts are allocated to the applicable
cxpcndiLurc heading that aggrcgatc simi lai- Losls to that category. Wherc costs. Ldnnot be directly actl-ibulcd to
particular headings they have heen allocatcd on a basis Gonsistent with the usc of rcsuurces, with central staff
costs allocated nn the basis ol. limc spcnti and depreciatinn chargcs alloLdtcd on the pnrtion of the a5scI's use.
Other support C051s air allneated based on thc spi'cad of slaff LosLs.
Chffrilahle uclivities
Charitable expenditure compi'ises those ¢0515 incui'red by the ch￿'lty in the deliveiy ot. its activities and s¢1ryices
for its beneficiaries. It includes both costs that can be allocated direc¢ly lo such activities and those costs of an
indirect nature necessaiy to support them.
Grunlprovisions
Provisions for grants are m9de when the intention to make a grant has been communicated to th¢ recipient but
there 15 uncertainty about eiihei. the timing of lh¢ 81-ant or the amount of grant payable.
Page 8

The Galpin Society
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
Governance eosts
These includ¢ the costs atlribulable to the chaj'ity's compliance with constitutional and statutory requirements,
including audit, Strategic management and trustees meetings and reimbursed expenses.
Stock
Stock is valued &t the lower of cost and estimated selling price less costs to complete and sell. after due I'egard
tor obsolete and slow moving stocks. Cost is detrniined using the tirsl-in, fii'st-oul (FIFO).
Cash And cash equivAlents
Cash and cash equivalents comprise cash on hand and call deposits. and other short-term highly liquid
investments thal al'e readily conveitibl¢ lo a known amount of cash and ai'¢ subject lo an insignificant I'isk of
change it) value.
2 Income from donatlons and legacies
Unrestricted
funds
TotAI
2025
Total
2024
General
Donations and subsci'iption5'
Donations
Membership subscriplionB
Open access
1,015
19,977
750
I,ois
19.977
750
1.489
18,981
1,500
21,742
21,742
21,970
Unrestricted
funds
Gencral
Total
funds
Donations and Icsacies.
Donations fiDm individuals
Regular giving and capital donations
Total for 2025
1,015
20,727
1.015
20,727
21,742
21,742
Total for 2024
21,970
Page 9

The Galpin Society
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
3 IDcome from ch&rlt4ble aetlvitles
Unrestrieted
funds
Gener41
Total
funds
Royalties
Sales of back numbers
Advertising revenue
4,848
174
522
4,848
174
522
TotAI for 2025
5,544
5.544
Total for 2024
5,461
5,461
4 Investment income
Unrestricted
nds
General
Total
funds
Interest receivable and similar incomc-
Interest receivablc on bank deposits
377
377
Total for 2025
377
377
Total for 2024
362
362
S Trustee5 remuueration and expenses
During the year the charity made the followins transactions with trustees..
Mrs Diana Wells
£349 (2024.. £568) of expenses were reimbursed to Mrs Diana Wells dui'ing the year.
Mrs Wells received reimbursement of postage costs incurred in her role as Archivist and Minutes Secretary
Page 10

The Galpin Society
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
6 Independent examlner's remuneratlon
2025
2024
Other fees to examiners
Examination-rclatcd as5uranLC scrvices
912
726
7 TaxAtlon
The charity is a registered charity and is therefore exempt fiDm taxation.
Stock
2025
2024
Stocks
1,600
1,800
9 Debtors
2025
2024
Accrued income
966
7,026
Accrued income relates lo Gift Aid lax which is due Co be reclaimed for the year.
10 C&5h and cash equivalents
202S
2024
Cash at bank
43,251
38,539
I I Creditors: amounts fallinE due within one yeAr
2025
2024
Accruals
Deferred income
864
8,476
1,399
6,878
9,340
8.277
Pagell

The Galpin Society
Notes to the Financlal Statements for the Year Ended 31 March 2025 (continued)
12 Fund5
Balance ut J
Aprll 2024
Incoming
r¢$our¢es
Resoijrces
expeiideil
Bal4llc¢ at31
March 2025
Unrestricted funds
JLllLral
31,307
27,663
(30,013)
28,957
Resii'lcted funds
7,781
(261)
7,52Q
TotAI fund5
39,088
27,663
(30,274)
36,477
Balgnce at I
April 2023
Incomlng
r￿OUrceS
Re4oufLCS
expended
Balance at 31
March 2024
Unrestricted funds
Unrestricted general funds
35,757
27,793
132,2431
31,307
Restrleted fuMd5
8,1131
25())
7,781
Total thnds
43,788
27.793
132.4931
39.088
Page 12