## DORSET YOUTH ASSOCIATION ## **ANNUAL REPORT** 2022-2023 Dorset Youth Association, Lubbecke Way, Dorchester, DT1 1QL ## HONORARY OFFICERS **President** Mr A. Campbell HM Lord-Lieutenant of Dorset **Hon. Vice President** Mrs P. Seaton MBE JP DL **Vice-President** Col D. Swann CBE ## THE EXECUTIVE COMMITTEE OF TRUSTEES **Chairman** Mr T. Amery-Mathews **Vice Chairman** Mr A. Knott **Hon. Treasurer** Vacant **Trustees** Mrs S. Grant, Mr S. Kinnersly, Col D. Swann CBE ## CONTENTS Our Staff...........................................................................................................................................................Page 1-2 Chairman’s Report.................................................................................................................................Page 3 Our Mission....................................................................................................................................................Page 4 Youth Clubs & Groups Report.................................................................................................Page 5-7 The Reef Youth Club..........................................................................................................................Page 8 0-25 VCS Forum Report................................................................................................................Page 9-11 UK Year of Service..............................................................................................................................Page 12-13 #WillDoes Bus...........................................................................................................................................Page 14 Family Link Worker Report..........................................................................................................Page 15-17 Meeting Spaces.......................................................................................................................................Page 18 Thank You’s..................................................................................................................................................Page 19 Dorset Youth Accounts...................................................................................................................Page 20-28 DYA | 01 ## OUR STAFF Dorset Youth Association is incredibly proud of our staff team for their strength, determination and continued hard work during the 2022-23 financial year. Thank you all! **----- Start of picture text -----**
Mike Bennett Lindsey Halford
CEO Operations Manager
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Debbie Shaw Lynne Rockey
Finance Manager 0-25 VCS Forum Project
Officer
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Lilly Markwell Hannah Snowdon Marina Baker
Youth Development Manger Clubs and Groups Youth Partnership Engagement
Worker (to 16/09/22) Coordinator (to 31/05/22)
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Patricia Price Tara Gool Amanda Hewitt Emma Lucas
Partnership Engagement Family Link Worker Family Link Worker Family Link Worker
Coordinator (to 31/05/22)
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**Jess Ledbury Mark Samuael** Family Link Worker Family Link Worker (to 01/07/2022) **Matt Hodgett** Caretaker DYA | 02 ## OUR STAFF **Lewis Coward** Website Administrator (from 08/08/22) **Euan Nankervis** Media and Communications Assistant (to 20/05/22) **Henry Bishop** Website Administrator (08/08/22 - 30/09/22) **Enya Piper** Youth Worker in Charge (from 09/02/23) **Megan Baker** Project Assistant (to 31/08/22) **Jack Hershaw** Youth Support Worker (from 09/02/23) **Alisha Hill** Project Assistant (to 30/06/22) **Fleur Caddy** Youth Support Worker (from 09/02/23) DYA | 03 ## CHAIRMAN'S REPORT Mr. President, Trustees, Staff members, Volunteers and all supporters of DYA It is my pleasure to present the Chairman’s report for the year. This is my first report as Chairman and I would like to thank Mike, Lindsey & Debbie and the trustees for their support provided over the last 12 months. The team have been navigating very different waters over the last year and their knowledge, professionalism and hard work have enabled us to maintain our fantastic support to so many in Dorset. We are very clear that this period has seen many fantastic and worthwhile charities sadly close and while this challenging economic environment has been in the forefront of our minds, the decisions and adaptations taken by DYA have afforded us with a strong future. It is our job to provide services that are deemed fit for funding but that also deliver, and most importantly relevant to the community we support. Change was raised in the last chairman’s report, and this has not slowed. The restructure of DYA following the loss of the Family Link Worker contract has in some ways forced a change in focus – this is part of organisational transformation which occurs particularly after a long periods in contracts. In the coming year DYA will be launching new youth services with additional new team members that will provide support and very important guidance to those who need it most. These links naturally come with new challenges as new partners require clear and definable results, our CEO and the team understand this and look forward to this change and opportunity. Our Trustees give freely of their time and expertise. I want to express gratitude to those who have left us, stayed with us and a welcome to our newcomers Dale Hartley, Nola Smith and Patricia Price. We are again humbled by the support we get from professionals providing such valuable knowledge and experience. Thank you again for your continued support and please do pass on the report, passion, and encouragement to everyone you know so they can benefit from the services and support provided by Dorset Youth. Tom Amery-Mathews Chairman DY A | 0 4 ## OUR MISSION **Ensuring the development and recognition of a vibrant, strong and diverse voluntary sector with a focus on supporting those aged 0-25 and their families** ## OUR VISION ## OUR VALUES **Trustworthy Inclusive Innovative Ambitious Reflective Dedicated Supportive Committed to Excellence** **For all children and young people to be empowered, feel respected and know that they are valued** ## OUR OBJECTIVES - **Increase the growth and sustainability of the local children, young people and families voluntary sector** - **To do the boring bits so important face to face organisations can do what they do better** - **Represent the sector and give weight to the voice of children, young people, families and the 0-25 services within Dorset** ## OUR PLANNED OUTCOMES - **A thriving voluntary sector that is strong, safe and sustainable** - **Enhanced cooperation and healthier, maturing partnerships** - **Staff and volunteers in the sector are supported, have increased skills and confidence to perform their roles** - **Continuous improvements in the quality of direct and indirect delivery work for local children, young people and families in Dorset** ## AN ENGAGING AND ENABLING SUPPORT SERVICE D Y A | 05 ## YOUTH CLUBS AND GROUPS Our new membership offer for Youth Clubs and Groups took affect this year which now includes a FREE core training offer, regular newsletters and ability to use our website to advertise their clubs and activities. Our Youth Club and Groups members have supported over **11,000** young people in Dorset this year! ## PROUD MEMBERS OF We are now being supported by the Young People Foundations Trust. An organisation that grows, supports and enables place-based collaboration and partnerships focused on the needs of young people and the organisations that support them. This partnership allows us to work alongside other support organisations across the UK to better support our members. **----- Start of picture text -----**
Advertsied paid/voluntary jobs
22
STATS
DBS’s issued
218
Attended training 218 DBS’s issued
196
40 face to face visits with clubs
41 online meetings with clubs
196 individuals from clubs & groups have
had training
Advertised 15 paid positions and 7
voluntary positions
Online meetings F2F meetings
41 40
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D YA | 06 ## DORSET YOUTH & DORSET COUNCIL TRAINING OFFER We have partnered with Dorset Council and their workforce development team to be able to deliver a FREE core training offer to Youth organisations across the county. This includes four L2 Safeguarding & online safety courses delivered by Dorset Youth & four Introduction to Youth Work Courses delivered by Dorset Council. As well as training days which offer a range of different training workshops for youth workers to attend. **----- Start of picture text -----**
4
4 training days
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11
11 different training
workshops provided
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146
146 individuals
attended
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## CASE STUDIES Club A contacted us as they had recently opened again, there had been a change of trustees and committee and asked DYA for guidance on governance, policies, and procedures. They were supported through some online meetings, 2 face-to-face visits and guidance from our finance manager. They also had some staffing issues that they contacted us for advice on this. We are providing on-going support for this club. This has created a safe environment for young people. Staff and trustees have gained further knowledge on running a youth provision. Club A have said “They appreciate the support you have given us, especially helping us get the club back up and running”. Club B have been a member with DYA for many years and are a well established Youth club. Over the last year they have contacted us and asked for guidance on staffing issues and requested some supervision with us for a couple of their senior staff members. We have also given their Trustees advice and guidance on how best to support their staff members. This support has been given by several online meetings and we have also visited the senior members of staff and given two 1:1 supervisions. The supervision has allowed staff to be heard and express their concerns in a safe and professional environment. ## DYA | 07 LIST OF CLUBS AND GROUPS THAT WE HAVE SUPPORTED THIS YEAR ## Streetlight ## AIM community ASCape Beaminster Young Farmers Blandford Youth & Community Centre Blandford Young Farmers Bridport Youth & Community Centre Broadstone Youth Centre B Sharp Ltd Buckland Newton Youth Club Corfe Mullen Youth Trust Crossways Youth Club Dorset Federation of Young Farmers Ferndown Youth Centre- Riffs Gillingham Youth Club Gillingham & Shaftsbury Young Farmers Girl Guiding Dorset Hipp!Bones Loders Youth Club Lyme Regis Development Trust (The Hub) Lytchett Matravas Youth Club Marshwood Vale Young Farmers NOCS New Opportunities for Community & Support Portland Youth Christiam Outreach Proutbridge Project Puddletown Young Farmers Purbeck Youth & Community Centre Ripple Rebels Sherborne Young Farmers Somerford Youth & Community Centre Space Youth Project STEPS Club for Young People Sturminster Marshall Youth Club Sturminster Newton Expedition Group Sturminster Newton Young Farmers Swanage Youth Club The Drop-In on Portland The Front Skatepark The Reef Youth Club Tinney’s Youth Club Treads Young People’s Advice & Information Urban Yogis UK Verwood Youth & Community Centre Wareham & Purbeck Young Farmers West Moors Youth Club WOW Youth Musical Theatre DYA | 08 ## THE REEF YOUTH ## OFF to a great start! ## Working in partnership with The Reef we re-opened the Youth Club in Colehill on 22nd February 2023! The Reef is a safe space with the opportunity for young people to relax, hang out, make new friends, and take part in our wide range of activities including sports & games, arts & crafts, cooking and occasionally ‘Trips Out’. We have 3 new youth workers leading the club Enya, Fleur and Jack. ## **In our first term we had:** 139 **----- Start of picture text -----**
73
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young people for the year 6&7 sessions young people for the year 8&9 sessions DYA | 09 The 0-25 VCS Forum currently has a membership of 371 who have signed up to our updates and newletters! This is an increase of 23% in membership of individuals signing up. Total Meetings and Events held = 13 Total Attendees to online and hybrid meetings = 422 DYA / 0-25 VCS Forum host, manage and oversee a private, members only Facebook group for the 0-25 VCS Forum. Organisations can add and update information around their service and keep everyone informed of changes, new delivery dates, and short notice events. During this period membership has increased by 10%, we now have 100 members. This platform continues to grow with members gaining confidence in the privacy of the group to share their organisation news, events and updates. ## DORSET YOUTH WEBSITE The new 0-25 VCS Forum website was launched in February 2023 with many new functions for the 0-25 VCS Forum, easier access, more information and functionality. This includes the launch of the 0- 25 VCS Knowledge Hub. The website increases to grow with an average of 3 new members signing up each week. We are now regularly approached to share such things as job vacancies and public sector surveys as colleagues have a growing confidence in our spread and reach across the 0- 25 VCS Sector in Dorset and partner organisations working with and for children, young people and families. DESIGNED BY YOUNG PEOPLE FOR YOUNG PEOPLE DY A | 10 The 0-25 Knowledge Hub is part of the 0-25 VCS Forum and highlights our wonderful voluntary and community sector. It is for anyone working with children, young people and their families in Dorset. The 0-25 Knowledge Hub homepage takes you direct to everything you need to know including how to get your own organisation listed and all the services and activities you provide including times, costs and who can attend etc. ## WEBSITE STATS - 1ST FEB - 31ST MARCH From the homepage you will find direct links to: Find an Organisation, Find an Activity 0-25, Latest News, 0-25 VCS Forum homepage, Working with Young People age 11+, and Working with Parents and Carers. We also have a Young person homepage, where they can find advice & guidance for a range of topics, including mental health, SEND, LGBT+ & more as well find activities in their local area ||Web Page Highlights|Views|IN 2 MONTHS WE HAD| |---|---|---|---| ||||| |1|Dorset Youth's Homepage|7,811|46K CLICKS
18'028 PAGE VIEWS| |2|Young Persons Homepage|2,257|| |3|Mental Health|2,361|| |4|Find an Activity 0-25yrs|1,221|| |5|Dorset Youth's Mental Health Hub|1,780|| |6|Find an Organisation in Dorset and BCP|1,492|| |7|Find an Organisation|1,319|| |8|0-25 VCS Forum Home page|1,319|| D Y A | 11 ## BEING A VOICE FOR THE 0-25 SECTORFEEDBACK We asked members what the 0-25 VCS Forum meant to them and their organisation and this is what they told us: _“It has been there to support, guide and help keep our organisation informed so we can offer a service that is valued and meets local need”_ _“A place and a space to come together to share best practice, share ideas, learn from each other and have the support which comes from being part of the VCS. Together, we become stronger, and we can access one another more readily and easily due to the relationships cultivated through the forum”._ _“It is an excellent source of training, gaining very useful & practical knowledge, as well as gaining encouragement that there are other good quality youth workers and supporters in Dorset and that we have shared aims and values. This helps to build the resilience of the whole sector in very difficult times.”_ _“I have always found the DYA forum incredibly useful in terms of gaining knowledge and being supported by a network of peers. It makes me a better worker and makes the sector as a whole stronger. Thank you very much and keep up the great work”._ _The new website is an effective 'one-stop-shop' for all kinds of information relating to young people and services to support them in Dorset_ _Your newsletter is the only one I open and read religiously! I find it extremely useful. Thank you for all you do with it._ DYA | 12 ## UK YEAR OF SERVICE ## A YEAR ON A few quotes from some of the young people who were on the UK Year of Service programme and what they are up to now _”Over the UKYOS scheme I worked at Space Youth Project as the social media administrator and creator, a role I have continued part-time while at University. Having now spent a year at University and Graduated with a First Class Honours in BA Hons CGI, I am now going on to study Film Production as a Postgraduate Masters degree. The UKYOS scheme gave me my first real job in a field that I am passionate about and happy to work in. I gained an incredible amount of confidence in my social skills and networking abilities during my time in the scheme and have continued to build on those skills at University. I cannot thank the organisers and DYA enough for having me as part of UKYOS, I cannot express the amount of good that it did for me as a person in regards to my professional development, personal confidence and mental health. UKYOS was a really big stepping stone for me and a big turning point in my life, so thankyou!”_ ## UK YEAR OF SERVICE D Y A | 13 A YEAR ON A few quotes from some of the young people who were on the UK Year of Service programme and what they are up to now _"UKYoS gave me a platform to grow from, DYA supported me in getting help for my mental health and helped me build my confidence in a new career route, it has expanded my network and my ambition! Since joining my two placements I have learnt a lot about myself, the charity sector and youth work. I am now capable of things that I didn't think I would be able to do. I now have a stable job at Island Community Action where I can practice these new found skills and confidence."_ _“UKYOS provided Young Bristol with the opportunity to not just employ, but to support two young people. Throughout their time with us on the UKYOS programme and through their individual professional development, both of them embraced the opportunities they had and thrived taking on new challenges and growing in confidence as they expanded their knowledge and skillsets. During the year, one member of our programme felt confident enough to move on to the next challenge in their professional development and ended up travelling to the south coast to work during the summer months in the outdoor industry gaining masses amounts of experience to which 6 months earlier, this person struggled to stand In front a small group of people to give a safety briefing. Our second UKYOS placement, saw the whole year through to which proved such a valuable member of our team, he is still employed with us full time one year later”._ DY A | 14 ## #WILLDOES BUS 19.08.22 Swanage YC 24.11.22 Drop In Portland 28.11.22 Outreach in Weymouth 01.12.22 Drop In Portland 12.01.23 Drop In Portland 28.01.23 Weymouth College January Blue Event 22.02.23 Dorchester YC 23.03.23 Drop In Portland Working in partnership with the charity #Willdoes the new support bus will enhance mental health and wellbeing services for hundreds of young people across Dorset. On board, it provides a safe space to chat, with a room for confidential discussions as well as a bean bag area to relax in and a small kitchen to provide drinks and snacks. With LED coloured lighting and brightly furnished seating it’s intended to be a welcoming place where young people can meet up as well as get to speak to youth workers, counsellors and medical professionals. Youth workers from the Drop-In Portland have had more than 250 interactions with young people on the bus, seeing them using the mobile facility as a safe place to socialise with friends over hot drinks and snacks as well as talk to the professionals when support is needed. A Big Thank you! Dorset Youth would like to thank our volunteer bus drivers: Ian Puncher & Jason Newall. Without these volunteers we wouldn't be able to get the bus to youth clubs and events and support local young people and youth workers. DYA | 15 ## FAMILY LINK WORKERS (FLW) ## **National statistics** Celebrating 10 glorious years of the Dorset Families Matter initiative, the local delivery of the Government’s Supporting Families Programme. aiming to improve the lives of families with complex needs. Family Link Workers (FLW) are an integral part of the programme; working intensively with a hands-on, holistic approach in the family home. They are able to understand a family’s needs, and help them to gain and implement skills and strategies to make positive changes to support the wellbeing of the family. Families supported 650,00 Reduced the number of children on the programme entering care 32% The Family Link Workers tackle the problems facing a family through a short-term, intensive service working with family members in their family home to meet their need and effect sustainable change. Support often involves interventions which are often simple but have a large and positive impact. Reduced the number of juvenile custodial sentences 40% Adults on the programme claiming Jobseeker’s Allowance has decreased 11% ## **Indicators a family needs support** ## **FLW work towards 7 outcomes:** **----- Start of picture text -----**
Financial Domestic Health
Struggles Abuse Issues
Children In Low School
Crime
Need Attendance
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Increase in Educational Aspiration Improved Health & Wellbeing Reduced Antisocial behaviour Increased Employability Reduced Family Conflicts Improved Parenting Skills Reduced Worklessness DY A | 16 ## WHAT OUR FAMILIES HAVE SAID "I JUST WANTED TO SAY HOW MUCH I APPRECIATE EVERYTHING YOU HAVE DONE FOR ME. IT HAS ONLY BEEN A FEW MONTHS BUT YOU HAVE MADE AN IMPACT ON MY LIFE AND I AM REALLY GRATEFUL FOR THAT. THANK YOU" - A young person we supported "YOU HELPED ME OPEN UP THE RELATIONSHIP WITH MY MUM. AFTER OUR FLW SESSIONS, DISCUSSED WHAT WE LEARNT WITH MY MUM, WHICH MADE IT EASIER TO TALK TO HER". - A young person we worked with ‘'MY FLW WAS THOUGHTFUL AND ALWAYS LISTENED TO MY NEEDS. SHE IS VERY KNOWLEDGEABLE AND HAD A LOT OF SUPPORT TO OFFER US AND HAS SIGNPOSTED US TO SERVICES WE WERE NOT AWARE OF'' - A family we supported THE FLW HAS BEEN LIKE WORKING WITH NANNY MCPHEE AND MARY POPPINS AND LIFE WITH MY SON IS NOW A LOVING RELATIONSHIP "I HAVE BEEN ASKING SO MANY PEOPLE HOW TO DEAL WITH MY SONS BEHAVIOUR AND YOU ARE THE ONLY ONE WHO HAS BEEN ABLE TO HELP ME" - A parent we supported ‘'DURING LOCKDOWN, THIS SERVICE KEPT US GOING, WITHOUT THEM I DON’T KNOW WHAT WOULD HAVE HAPPENED.'' ''THE FAMILY LINK WORKER HAS SUPPORTED THE FAMILY TO REALLY IMPROVE BEDTIME ROUTINES WHICH WILL HAVE A HUGE IMPACT ON THE WHOLE FAMILY. SHE HAS ALSO GIVEN MUM LOTS OF IDEAS FOR POSITIVE PLAY AND BEEN ABLE TO SUPPORT THEM IN A MUCH MORE INTENSIVEWAY THAN I WOULD HAVE CAPACITY FOR'' - Professional feedback D YA | 17 We celebrated 10 years of delivering the service to families across Dorset. Over these 10 years we have lots of wonderful family link workers in our team, this has been made up of: Jess Ledbury, Mark Samuel, Lorna Johnson, Kerry Mullett, Amanda Hewitt, Julie Tilsed, Georgina Bevan-Taschner, Tara Gool & Emma Lucas and managed all by Lindsey Halford. Dorset Youth staff and Trustees would like to say a massive thank you to our current Family Link Workers and Lindsey for all their hard work, dedication and passion they have put into their roles over the years. DYA | 18 ## MEETING SPACES ## **At our DYA headquarters in Lubbecke Way, Dorchester, we can offer you the perfect meeting space for your meeting, training or social event.** Facilities - Both the Main Hall and Seaton Room include a kitchen equipped with a microwave, fridge, two kettles and hot water dispenser flasks. Additionally, the Main Hall includes a serving hatch, whereas the Seaton Room includes an oven. Both rooms have an accessible toilet. Additionally the Main Hall has seperate gendered toilets. Other facilities in both spaces include free high speed internet, a flipchart stand, hearing loop and access to a large private car park. Both rooms are fully accessible by wheelchair. ## **MAIN HALL** ## **SEATON ROOM** Capacity - The Main Hall can fit 60 people theatre style, 40 people cabaret style and 30 people boardroom style. The Seaton Room is smaller, yet can comfortably accomodate 20 people. Cost - The price for a session in the Main Hall is set at £45. The price for a session in the Seaton Room is £35. Please note that we are able to provide a discounted rate in the Seaton Room for groups working with children and young people with disabilities. > children and young people with disabilities. What has been an important part of the venue Additional services - - for us is the fabulous staff. Tea, coffee and biscuits = £1.50 per head Nothing is too much trouble Projector & Speakers = £25 Flipchart paper = £5 - always willing and flexible to accommodate! The premises are clean, USER comfortable and well COVID arrangements were smoothly located and has it's own REVIEWS introduced and we were kept up parking! to date on any changes. I am very happy with the service and value for money that the venue represents. ## Additional services - - Tea, coffee and biscuits = £1.50 per head Projector & Speakers = £25 Flipchart paper = £5 DYA | 19 To all of our supporters, funders, children and young people, 0-25 organisation's, our amazing staff, trustees and volunteers. Alice Ellen Cooper-Dean Charitable Foundation Valentine Charitable Trust WE ARE PROUDLY AFFILIATED TO... INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DORSET YOUTH ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2023 We report on the financial statements that are set out on pages I to Vll R8$pè¢tlve r08ponslbllltles of the Managemont Commlttoe and examlner The Charity's twstses are responsib￿ for the preparation of the accounts. The Chariivs Iruste8s cOns￿er that an audit is not required for this year under secl*M 144 of the Charities Act 2011 (the Charitses A¢ll and that an independent examinalton is needed. The charity's gross income exceeded £250,000 and l am qU81ified to undertake the examinatsors by being a member of The Association of Chartered Certified Accountants. It Is our re8ponslbllity lo.. examine the accounts under section 145 of the Charities Act. lo follt)w the procedures laid down in the general direclM)ns gNen by the Charity Commisslon, under section 14515llbl of the Charities Acl, and lo stste whether partlcular matters have come to our att6nlh)n. 8•818 of Indopondfrnt •xamlnèrf8 roport Our examinallon was carried out in accordance wlth the g?neral directions given by the Charity Commlssloners. An examination includes a revlew of the accounbng records kept by the charity and a comparison of the accounts prosented wlth those records.118190 includes consld&ration of any unusual items or disclosures In thè account8, and seeking explanations from you as trustees concerning any $u¢h matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is glven as to whether the accounts present a true and fair vlew and Ihe rep)rt 1$ limlled to those matters sel out in the statement below. Indopondont ex•mlnftrf8 8tat•m•nt In connectSon wllh our examination, rK) matter has como to our attention . whlch gfves u8 reasonable Cause to b8lbeve that In any material respect the requlrements - to keep accounting records in accordance with S.130 of the Chariues ACL and - to prepare accoun18 whtch accord wrth the aco)unting reeA)rds and compty wth the ac¢ounling Tequirement8 of the Charitses Act have not been meL or lo which, in our oplnion. attention should bè drawn in txder to enable a proper understanding ol the accounts to be reached. 7A/L T P Alder FCCA Elson Frampton 26-28 Wesl Street Bridport Dorsel DT6 3QP Dated: 4 November 2023 DORSET YOiITH ASSOCIATION STATEMEMT OF FWANCIAL ACTlVtfiES FOR THE YEAR ENDED 31 MARCH 2023 Note Unrestricled Resthcted Total funds Tolal funds funds ftmds 2023 2022 Income Grants and 24.095 25 14,438 13 697.671 721.766 451.268 300 12,438 1016 Leth'ng5 SUTh￿¥ Interest recer•*d 14,438 3.674 1.043 3.661 Tolal ¥icryne 39.614 701.332 740.946 466.044 Re%)urceB exwmled Charft*)le aclN#les 79.876 32.032 111.9)8 510.958 ￿),834 33.032 623.866 383.988 27,916 411.9)4 Tolal res(￿rceS eX￿rthJ 511.958 Net Incomlno I I0￿gOing) rOM￿rCel before transfers Ill.2941 189.374 117.( 54,140 107.761 (107.761) Net movement in lunds 35.467 81.613 117,1 54,140 Opwiw fuTrJ balan 144.8eii 84.649 229.509 175.369 Ck)ging fund balances £180,327 £166262 £346,589 £229,509 DORSET YOUTh ASSOCIATION BALANCE SHE￿ A8 AT 31 MARCH 2023 Note 2022 Flxed assets Tangible assets 9147 12804 Current assets Prepayments Debtors Cash al bank .. NS8 '. CAF LI0￿1$ 2279 410962 49494 50127 99269 69 49541 81166 206015 41 Cash in hand 339611 612200 Current Ilabllltle$ Credilors Accruals Deferred Income 1169 39495 1000 355000 2169 395495 Nèt current assets 337442 216705 N•t •••gt• 346589 229509 Repre¥ented by: Funds Unreslricled funds Reslricled lunds io 180327 166262 346589 144860 84649 229509 Approved by the Truslees on 4 November 2023 ￿ s•Jned on their behalf 104 T Amery-malhows Chairman DORSET YOUTh ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 1) Accounllng pollcles The principal accounting policies adopted, judg8rnnts and key sowees ol èslimaiions in the preparation ol the financial statements are as Idlows: a) Basss of proparation The linancial sialemenls have been prepared in accordance with Accounting and Reporting by Charities .' Sialemenl ol Recommended Practice apFdicable lo charities preparing their accounts in accordance wilh the Financial Reporting Standard applicable in Ihe UK and Republic ol Ireland IFRS1021 effectlve 1 January 2015- (Charities SORP {FRS1021. tyorsel Youth Association meets the definitKin ol a publK ben8lil entity uTrJer FRSI02. Assels and liabililies are staled al historical cosl or transaction value unless otheTh*is8 slated in the felevanl accounling policy or nole lo the financial slalements. b) In¢omo In¢ome is recognised when the chanty has entsIle￿nI lo the funds. any performa￿8 conditions attached lo the items ol income have been rnel. il is probablè Ihal the VAII be received and the amount can be measured reliably. Income from grants whether capital or r8v8nue is recognised wthen ihe charity has 8niillem8nl tho funds, any performance condilions have been mtri. aTrJ Ihe amuni can bo measvrtrd reliably and is nol deferred. c) Investment Income Inleresl and other Snveslrnent income is induded %then receNable and the amount can be measured reliably by Ihe charity. This is normally upon nolilicalion from the bank or fund managers. d) Fund ac¢ountlng Unreslrieled Igenerall funds are available to spend on activities that further any ol the pu￿0$8$ ol the charity. Designated lunds are unrestncted funds ol the chanty which the IrLSStees have decided al their discrelion lo sel asKle lor specific purF#)ses. Restricted funds ale donations, gfanls and lewes vthich have been received lor a specilic purpose. e) Exp•ndlture Includlng Irr•coverable VAT Expendituro is fo¢c*Jnis¢d once Ihern is a18gal or ¢onslrudive oblwjalion lo make payment to a third paty, il is Fyobable that settlement *ryll be required and the amount can be measured reliably. Expenditure is classified under the lollowng actiwty headings. Costs directly attribvta￿e to the principal activities of the charity. Support costs attributable to the principal activities ol th8 charity. Costs attributable lo the control and govgrnance of the charity. I￿eCOVerable VAT is charged as a ￿st against the activity for ￿kn(ch the exp8ndilure was inojrred. DORSET YOUTh ASSOCIATION NOTES TO THE ACCOVPITS FOR THE YEAR ENDED 31 MARCH 2023 (Contlnued} 11 Accountlng pollcles Iconlinued) Alloc•lSon of support C￿18 Support costs ar6 thosè lunetions thai asstSI the work ol ihè charity bul do noi direeiiy undertake charitable adivities. Support costs I￿l￿de head ollice ￿$1$. linarKe, p9rsonnel. payroll arKI training costs. These costs are allocated bet*pen direcl charitable actNilies and governance. and arg Sol oul in the ￿19$. l) Tanglble flxed assets Tangible lixed assets are slaled at cost less d8precialM)n. Deprecialion is provthd al rates cakyJLqled lo 7Arile oll the cost ol assels over their esllmated useful Ilves as follows.. Leasèhokl propefty Fixtures and fittings Freehold propety S% reducing balanee basi$ 33% reducing balance basis 2.5% slrawhl lin8 basis kl Debtors Trade debt0￿ are recognised al the setUeThnl a￿K)Unt due after takn'ng provisK)n for any doubllul debts. PrepaYn￿lS are valued al Ihe nel amovnl prepaKI. I) Cash at bank and In hand Cash al bank aTrJ in hand includes cash ar￿ sh)rt lem) higNy Iwwj inveslments. m) Credlt¢)rn and accru•l$ Creditors arKI a￿rual$ are recognised 4bth¢re the thanty has a present obligation rosulling from a past evenl Ihal will probably resull in the Iransler ol funds lo a third paty and the amount due lo sellle Ihe obligalion can be measured or eslimaled reliabty. n) FlnaDcl•l Inslrum•nls The charity only has financial asseis and liabilities ol a kn'nd that qualify as basic financial inslrurnenls. Basie financial instruments are recognised ai transaction value aThJ subsewenlly measuied al Iheii settlement value. The exception being the li1￿1 asset investments vA)ich are valued al M￿-Ma￿et price. ol Penslon cost• The charty operate$ defin￿ ¢oniributiM Ponsion lor ils employees. Tho ponsion chargo in the accounts represents Ihe aThwnts payable by charity lo Iho Iljnds in respect ol the year. OORseT YOUTH ASSOCIATION NOTES TO THE Accoup¥fs FOR THE YEAR ENOED 31 MARCH 2023 (Continued) 21 Trust Funds DYA holds £4.309 oflund5 in trust for three ktal youlh dubs whKh are vjrrenlly dormant. 31 Grants Grants are ￿ceIved from variws local aUthcrfrt￿. local health authorit￿s, large cornp8nie5. olher charibes and various pnvale donab"ons. s￿jnIfiCant grants in the year by grantor %4tre as folk)ws. Dorset Council C%)rset Council IFLW tsndered eontracil HMRC Grft Aid NCS Trust cic NHS Dorset CCG ice Ellen Cooper Dean Charitsble Foundabon Colehill & Wimt>ome Youth & Cornmunty Centre Legacy studland Ladies Pop Up Cak8s Valentine Charitable Trust 41,992 119,187 279 176.511 355.0 10.0 1.072 10.CKXJ 41 Colts dlreclly allocat•d to actl7AtI•* 2023 2022 Charitable Adivltle• Total Tot Employt8 eosis Transwt and travel Projecl costs Direct consum8bl•s Othtsr dir•ct cosls consultan￿ ¢o51s Fundraising ¢9515 AudiV•xamin•rs f••1 205,723 5,350 284,150 1,679 1,773 7.283 205,723 5.350 284.150 1.679 1,773 7.283 192.168 4,914 73.790 1.670 1.385 19,317 £510,958 £1.OLM) £511.958 £294.244 Sl Support co•t* allo¢aled lo a¢llvlll 2023 2022 Ch*rltabl• Activitie5 Total Total EnTrI0￿ costs A￿0Mm￿ja1￿b COS Insuranee Transwl aThJ tra￿1 Training Professional fee5 Depreciati¢ Office costs 49.823 3.479 24.540 3.479 1,139 438 74.363 82,598 5,039 851 283 1,073 240 3,775 43,803 1,139 438 1.248 1.248 1.828 23,498 1,829 3,657 24,105 £79.876 £32.032 £111.908 £117.660 Total Re8ource8 Expended £590.834 £33.032 £623.866 £411.904 I)ORSET YOUTH ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2Q3 ICr)ntinuedl 61 Tran51er bet￿￿en funds Thts reFKesents the ￿0￿rt ol marogerrert co* of restrKted l￿dS wrth resFec* to various woiect& 7) stdf Cost¥ 2023 average wrter ol FfE 10 The agoY&Jate (xJ8ts d t￿e Fer8onBWbS as Ic4b)￿. 2023 Wage8 aThY 8alJrieB Sotsal s•tsJnty cost$ 256,Th) 11354 10.943 234,443 11.128 9.193 £280, £254,764 No tr￿le* r•¢•wth •rry retr4rn•tth lor tr•"r •ep4K*S IO tl* org•i*Jbcn. 81 Tanglbl• fbx•d •ss•ts L•￿•hOld Flxtur•s, ffttlngs bulldlngs and •qulpm•nt Total Co At 1 WII 2022 104,362 110,644 At 31 Mafth 2023 6,2￿2 104,362 110,644 D•prKl4tlon At I Wil 2022 4.251 93.589 97,84) ￿ar 1cr2 At 31 March 2tr 97,144 101,497 N•t book valu•s Al 31 Matth 2023 £1,9 £7,218 £9,147 Al 31 2022 £2.031 £10,773 £12,804 Iv DORSET YOUTH ￿SocIAT￿)N NOTES TO THE ACCOUNTS FOR ThE YEAR ENDED 31 hWICH 2023 (Continu￿) 91 D•f•rr•d IncomD NHS tknr5et CCG corrffilted Ir￿0￿* of£355.(1)O rektiro to Ihe Flash yqectwtr•ch was receNed in Fwevicws accotmlry peri¢>J aTrJ ￿k1 a6 <*ferred ¥wrre the p[q￿t ¢offfftnce 101 Unr•strtct•d fundts Balanc• Incom• Iny Expend•tsre Balance 31.I2f23 General luTrJ captsVstraleg￿ re6eNe 107,616 37,244 39,614 14,1471 143,083 37,244 £144,860 t39.614 tl4.1471 t180,327 The •XFeTrS￿r• •htlLklè8 rnnyrmrt and r•lal8d eosls Ir¢LYr•d for r•strKled lund6 rL*te 61. 111 R•strlct•d funds 8•hnc• 1.42Wd Incon In￿¥ Exp•ndltsr• In ￿41 B4lanc• .12023 AclNe Ctjrset Fanily Lmk Workers Covid Rerthery Swyirt Year ol WIllDo•8 Lrttlèrrthx Youth Work Voice X Pro1￿1 Y¢yJth Woth•r vcs NHS CrJr6et CCG The Reel 2,478 10,0(kl 17,201 2,974 22.5 9,496 20,OC 12.4781 1129.2471 117.2011 1179.7441 (7,4181 (9.4￿) 120.OQ)I 125,6891 119.4841 1))5.OLX)I (3.W21 119.247 176,770 15,082 19.484 150,000 1.180 5,1¢2 £84,649 £701.332 £1619.7191 166,262 The ex￿￿￿tyre the ￿n•Jerry￿ rel*d o)Bts Fwd of 9ererJl luThd¥18ee ThJ* 61. TRUSTEES RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS The trustees are responsible for preparing the Trustees Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards. The law applicable to Charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently - Make judgements and accounting estimates that are reasonable and prudent • Observe the methods and principles of The Charities SORP. State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charities transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the provisions of its constitution. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other Irregularities. ## **Risk Management** The trustees and management believe they have identified and considered the major risks to which the charity is exposed and have established systems and procedures to manage those risks. These procedures are under constant review as circumstances change. ## **Bankers (including Addresses)** **CAF Bank Ltd 25 Kings Hill Avenue, Kings Hill, West Malling, Kent** **‐ Lloyds Bank plc 2 3 High West Street, Dorchester, Dorset** **National Savings Glasgow, G58 1SB** ## GET IN TOUCH Registered Charity Number: 306009 facebook.com/dorsetyouth www.dorsetyouth.com 01305 262440 Dorset Youth Association DYA Dorset Youth Association @dorsetyouth @dorsetyouth info@dorsetyouth.com Lubbecke Way, Dorchester, DT1 1QL