Charity registration number 306006 Company registration number 00937722 {England and Wales) FOREST SCHOOL CAMPS ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023
FOREST SCHOOL CAMPS LEGAL AND ADMINISTRATIVE INFORMATION Coun¢ll Of Managem9nl Piete Brooks DaphneACarre Andrew Freedman Bryson Gore Uewellyn Gore Benjamin Grainger Lee Monk Frances A Rainford M Daniel B Simon Affthea E M Smith Joel J A Smith Ruth Steed Rosemary J Innett Chrissie Woo&Uwins Jennifer M Sykes Dr Sophie Meekings Alice Husband Grizelda Hafter Rebecca Powell Jac Sl John Margaret Stone Kale Hall Ajma Fay Okkum Collins IAppoinled 16 September 20231 Amy Jane Steward (Appointed 16 September 20231 Celeste Datta (Appointed 16 September 20231 Hugo Buckle Heagren IAppoinled 29 January 20231 Huw Price IAppointed 23 April 20231 Kevin Simon Hafter IAppoinled 23 April 20231 May Dorothy Zanetti (Appointed 23 April 20231 Mackeith Yasmin lona AhmadzadehlAppointed 23 April 20231 Caroline Nicola Keam Daniel Hall IAppointed 16 March 2024) IAppointed 27 April 20241 Secretsry Althea E M Smith Charlty number 306006 Company number 00937722 Registered office Forest School Camps Hill Row Causeway Haddenham Ely CB6 3PA Indgpendent 9xamlner Stephen Meredith FCA DChA Alliolls LLP Friary Court 13-21 High Street Guildford Surrey GU1 3DL
FOREST SCHOOL CAMPS LEGAL AND ADMINISTRATIVE INFORMATION Bankgrs CAF Bank Limited 25 lQ"ngs Hill Avenue Wesl Malling Kent ME194JQ Soll¢ltors HIII &Abbott 9 & 10 Market Road Chelmsford Essex CM1 1XH Holden & Partners LLP 4th Floor The Piano Factory Farringdon Road London EC1R 3BX
FOREST SCHOOL CAMPS CONTENTS Pagg Council Of Management's report Independent examinerfs report Statement of financial activities 9-10 Balance sheet Notes to the financial statements 13-25
FOREST SCHOOL CAMPS COUNCIL OF MANAGEMENT'S REPORT IINCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 OCTOBER 2023 The Council of Management present their report and accounts for the year ended 31 October 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial slalements and comply with the Companies Act 2006 and Accounting and Reporting by Charities". Stslemenl of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191" Objectives and activities The charity is run by volunteers as it has been since 1947. It provides supervised camping holidays for boys and girfs lyouth membersl beeen the ages of 6/2 and 18 years, in this county and abroad, of an educatK)nal and adventurous nature, and in so doing encourages self-re1lan, a sense of community and an interest in nature and woodcraft. The charity's aims are described in the followng stslemenl.. On our camps we aim lo leach our youth members how to live with.. independence and responsibility., concern and care for themselves, other people and the environment., resourcefulness and self-confidence., tolerance., self-respect Our education is about discovering for oneself how lo do something, rather than being told in the abstract. Our youth members find themselves in situations that encourage this., the outdoors demands and encourages learning. We remove unnecessary authority and, wth due regard for safely, encourage our youth members to lake responsibility and to reach their own decisions on the small and nol-so-small issues, individually or as members of a group. The Council of Management has paid due regard lo guidance issued by the Charity Commission in deciding what activities the Charity should undertake. The charty's objectives are achieved by arranging a programme of camps in various locations (whether cenlred on one site or mobile Camps moving between silesl with general or specific activities Isuch as cycling, canoeing, swimming, rafting, sailing, walking or caving), on which youth members Can book a place. Volunteer leaders run the camps. Camp Fee Support Youth members who are unable lo afford the fees lo attend the Camps are encouraged to apply for assistsnce from the Fees Support I'Aid FLJnd'l, which is supported by voluntary donations and the charity's funds. No existing or new youth member is denied a place because they are unable to afford the fees. Equlpment Support Youth members are also offered additional personal equipment where needed, such as Wellington boots, wami dothing Dr tents. In most cases, where dothing or equipment is suitable to be used by another child, then il is returned lo the stores centre after camp. In some cases where the child is likely lo have continued use of this equipment, or il cannot be r&used within the organisalion, the child will keep the equipment.
FOREST SCHOOL CAMPS COUNCIL OF MANAGEMENT'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023 Use of volunteers The organisalion is run entirely by hundreds of unpaid volunteers. Vve only pay for professional services such as bookkeeping, auditing, legal and financial advice, or external trainers, transport and maintenance of our buildings and land. The charity is extremely grateful for the hard work of ils staff and committee members, wrthoul whom the charity would not exist. Physical base FSC maintains a physical base in Haddenham in Cambridgeshire. Volunteers attend 7 weekend camps per year to store. clean, maintain and pack equipment for camps. We also maintsin and use a 2.5 hectare woodland adjacent to the stores site. This woodland has begun to be used for short camps. There were also 10 fit out days for our new stores and training centre at our physical base. Achi8vemgnts and pgrfomian¢e Camps This year we ran 21 children's camps and 5 Associate camps. Inclusion Vve aim lo offer al least 100A of our places to childrèn with disabilities and other high support children. This year 100 campers with disabilities were given places on a camp. A number of these children and young adults are usually based in residential schools or housing. Camp gives them a break from their usual environment and offers new experiences within a supportive community. We strive to give these children and adults the same opportunities as non-disabled children to go on camp, to participate in all our activities and to leam new skills. Mentors liaise with families before and after camp to ensure a positive camping experien. We also provide a range of training for our stsff to provide them wth additional skills for carirg foi children with disabilities. Financial review In 2018 it was identified that FSC'S physical base at Haddenham was in need of considerable re-building work if we wished to remain there. A project was initiated in 2017 to consult within the organisation and on the best course of action. As at 31 October 2023 the first phase of this project was complete and the Bi9 Roof was comFleled, the total cost was c.£1.5m lincl. VAT and work is still underway to fit the new building out. Future plans to construct for the next phase of this project are under consideration. 11 is the Policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained al a level equivalent lo approximately one year of support costs, currendy £110,000 li.e. expenditure exduding the direct costs of running camps). The Counul of Management consider that reserves al this level will ensure that, In the event of a significant drop in funding, il wll be able to continue the Charity's current activities while consideration Is given lo ways in which additional funds may be raised. Free reserves have been maintained above this level throughout the year. We maintain sufficient reserves lo cover.. our annual cash flow (camping fees. which represent nearfy 900/0 of our income, are principally received beeen March and July, whilst expenditure occurs throughout the yearl., contingencies such as the cancellation of some or all of our camping programme with the concomitant loss of fee income (for instance through continued pandemic related lockdown reslrictionsl., the completion of our rebuilding project at Haddenham, in particular replacing the remaining dilapidated huts with a further building for woodworking and metal working. the replacement of the Children's database and financial software.
FOREST SCHOOL CAMPS COUNCIL OF MANAGEMENT'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023 Our income comes from the follo¥Mng sources.. Camp Fees - This typically the largest part of our income and comes from fees charged to our youth members for camping places. Donations Vlhich this year was larger than Camp Fees due lo the fundraising efforts for our Stores Development Project. These donations primarily come from staff members, associate members, or the parents of our youth members. A small number of donations come from people who have no direct connection with the organisalion bul support our aims. We also received welcome Income In the year from some Charitable Trusts. Bank interest and investment Income - Since we liquidated our investments into cash in November 2017 Isee belowl we no longer lo expect this lo represent a significant source of income. House rental income is received from our property at Haddenham Solar panels at our stores in Haddenham generate some income. We raised £186,716 12022'.£414,1031 through voluntsry donations, legacies and grants, and free reserves at the year end were £384,86312022.' 686,1181. Reslricled funds al the year end were £45,125, relating lo funds received from Hedley Foundation, Marco Guillen's estate and Tesco. All funds raised for the Stores Development Project have been spent12022." £nill. Unrestricted funds stood at £1,494,71412022." £1,369,424), induding the Haddenham Stores Development fund. Free rèserves, representing unreslricled funds less funds invested in fixed assets Inel of associated borrowings), al the year end were £384.86312022'. £688,118>. Camping costs are our most significant and most important area of expenditure, and continue lo be monitored closely lo ensure we are offering a good camping experience al the lowest possible price. We continue lo be very grateful to the sUPPOrt reiVed from our associate members, staff and parlS of our youth members. With their support we need never tum a child away whose parents cannot afford the regular fees. During the year we also received a wonderful bequest from Marcos Guillen's estate for our camper support fund. The Hedley Foundation and the Jack Pelchey Foundation also gave helpful Contributions towards camper support, our camp for those with learning needs and training of new staff. We are hugely grateful for all this support. We are delighted to report that our new stores and training centre was completed and handed over in April 2023. Following a 10-day work party to fit il out, we were able lo use it for sending out the kit for all the camps we ran over the summer and autumn. 11 Is proving lo be a wonderful building and has exceeded our expectations. We are so very grateful to all those who have given so gènerously lo make this Investment In our future possible. These include the wonderful gift from Roddy Brooks and his widow. Gilly. The Garfield Weston family has provided very generous support through the Garfield Weston Foundation. The Northwick Trust, the Bernard Sunley Foundation and the Cyril and Eve Jumbo Trust also gave grants and the Rank Foundation provided a significant interesl-free loan. Parents, staff, former staff, assoaates and other individual supporters made valuable conlribulions. The Council of Management have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place lo mitigate exposure lo the major risks.
FOREST SCHOOL CAMPS COUNCIL OF MANAGEMENT'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023 Plans for future perlods Long term Forest School Camps aims to continue providing supervised camps for a similar number of children year on year. Our core activities remain as relevant today as they did when the Charity was founded and have changed little sin the Chaiily's Inception. Vve aim lo continue providing an 'advenlure in education" wth a high level of care lo those in our charge. We will continue to support and train our slafflvolunteers and encourage diverse stsff involvement in committees and Council and the general running of the organisation. Struure. governance and management The charity is a company limited by guarantee.
FOREST SCHOOL CAMPS COUNCIL OF MANAGEMENT'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023 The Council of Management, who are also the directors for the purpose of company law, and who served during the year and up lo the dale of signature of the financial slalements were.. Kalharine Bevan Piele Brooks DaphneA Carre Feimatta Conleh Vanessa Cooke Tornos L Ford Andrew Freedman Bryson Gore Llewellyn Gore Benjamin Grainger Ruth C Illingworth Cameron J Kaye Caroline Keam Lee Monk Frances A Rainford M Daniel B Simon Liam Smeeth Allhea E M Smith Joel J A Smith Ruth Steed Hannah E E Summers Rosemary J Whinnett Chrissie Wood-uwins Rachel Young Joshua R Hanson Jessica S McQuail Jennifer M Sykes Dr Sophie Meekings Alice Husband Peter Nolan Charlotte l O Gage Christian Kaye Timothy Abbott Sarah Carpenter Joanna Casserley Grizelda Hafter Lucy Holburn Rebecca Powell Jac St John Margaret Stone Kate Hall Alma Fay Okkum Collins Amy Jane Steward Celeste Datta Hugo Buckle Heagren Huw Price Kevin Simon Hafter May Dorothy Zanetti Mackeilh Yasmin lona Ahmadzadeh (Resigned 23 April 20231 (Resigned 27 April 20241 (Resigned 23 April 20231 (Resigned 27 April 20241 (Resigned 23 April 20231 (Resigned 23 April 20231 (Resigned 15 December 20221 (Resigned 23 April 20231 (Resigned 27 April 20241 (Resigned 23 April 20231 (Resigned 27 April 20241 (Resigned 15 December 20221 (Appointed 16 March 20241 (Resigned 23 April 20231 (Resigned 23 April 20231 IResigned 27 April 20241 (Resigned 27 April 20241 (Resigned 23 April 20231 (Resigned 23 April 20231 (Resigned 23 April 20231 (Appointed 16 September 20231 (Appointed 16 September 20231 (Appointed 18 September 20231 (Appointed 29 January 20231 (Appointed 23 April 20231 IAppDinted 23 April 20231 (Appointed 23 April 20231 (Appointed 23 April 20231
FOREST SCHOOL CAMPS COUNCIL OF MANAGEMENT'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023 Caroline Nicola Keam Daniel Hall (Appointed 27 April 2024} The members of the Charity appoint the trustees at the Annual General Meeting. The Council of Management appoints new trustees between Annual General Meetings. Trustees musl be members of the charity. The governing body of the charity is the Council of Management, which met five times in the financial year ending 31 October 2023. It is responsible for strategy and policy as well as reviewng the work of its various committees, particularly the Executive Committee. The day to day administrative management of the charity is delegated to an executive committee which meets seven limes per year and which Comprises the following officers.. Chair of Counal Vice-chairls) of Council Treasurer Staffing Secretary Children's Secretary Camps Secretary StoreslHouse Convenorlsl Insurance Volunteer Health & Safety Officer Council Secretary. These roles are supported by the following committees lo which specific responsibilities are delegated.. Finance Committee Children's Committee Staffing Committee Camps Committee House & Grounds Committee Stores Collective. In addition to these there are other officers and committees who report directly lo the Chair or Vice-chair le.g. Glee, Archive & Publications group, Org4 Newsletter, Webmaster, and Associates Members Secretsryl. The day to day running of individual children's camps is the responsibility of the 'appointed' camp chief, assisted by the other camp staff. New trustees are only taken from members of the charity and are thus usually well experienced in the practices of the charity. New trustees are provided wth a copy of the Memorandum and Artides of Association, the last accounts, details of the organisational structure and an induction pack. We hope that new trustees will be able lo attend at least four mèetings a year. New trusteès will usually have attended a number of council meetings as observers. The charity is a member of the Sport and Recreation Alliance. We pay a subscription for this membership, which gives us access to advisory information and information on changes In law, and allows us lo have our views represented in wider society. A member of the Council of Management represents the charity within this group.
FOREST SCHOOL CAMPS COUNCIL OF MANAGEMENT'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023 The Council of Managemenfs report was approved by the Board of Council of Management. Celeste Datta Chair Date.. 2210612024
FOREST SCHOOL CAMPS INDEPENDENT EXAMINER'S REPORT TO THE COUNCIL OF MANAGEMENT OF FOREST SCHOOL CAMPS I report to the Council of Management on my examination of the financial slalemenls of Forest School Camps Ilhe charilyl for the year ended 31 October 2023. Responsibilities and basis of report As the Council of Management of the Charity land also rts directors for the purposes of Company lawl you are responsible for the preparation of the financial statements in accordance ¥Mth the requirements of the Companies Act 2006 Ilhe 2006 Act). Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Acll. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examinerfs ststement Since the charity's gross income exceeded £250,000 your examiner musl be a member of a body listed in section 145 of the 2011 Act. l confirm that l am qualified to undertake the examination because l am a member of ICAEW, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come lo my attention in connection with the examination giving me cause lo believe that in any material respe¢t'. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act., or the financial slalements do not accord with those records., or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter consided as part of an independent examination., or the financial stslemenls have not been prepared in accordance with the methods and principles of the Statement of Rewmmended Practi for accounting and reporting by charities applicable lo charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no ¢on¢erns and have come across no other matters in Connection with the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the financial statements to be reached. Stephen Meredith FCA, DChA Alliotts LLP Friary Court 13-21 High Street Guildford Surrey GU13DL Dated". 2510612024
FOREST SCHOOL CAMPS STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2023 Current flnanclal year Unrestrlcted Unrestrlcted funds funds general Designated fund 2023 Restrlcted funds Total Totsl 2023 2023 2023 2022 Notes Income and endowments from: Donations and legacies Charitable activities Other trading ath"vities Investments other income 186,716 186,716 336,468 3,195 8,339 414,103 321,853 3,309 718 10,161 336,468 3,195 8.339 Total income 348,002 186,716 534,718 750,144 Expendltur& on: Raising funds Charitable adivities Other expenditure 562 363,741 562 363,741 621 276,414 112.208 Totsl expendlture 364.303 364,303 389,243 Net incomellexpenditurel 116,3011 186,716 170,415 360,901 Transfers between funds 11,437,138) 1,578,729 1141,5911 Net movement in funds 11 11,453,4391 1,578,729 45,125 170,415 360,901 Reconciliation of funds: Fund balances a11 November 2022 1,369,424 1,369,424 1,008,523 Fund balances at 31 October 2023 184,0151 1,578,729 45,125 1,539,839 1,369,424 The statement of finanual activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
FOREST SCHOOL CAMPS STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2023 Prlor flnanclal year Unrestrlcted funds 2022 Restrlcted funds 2022 Totsl 2022 Notes In¢om9 and fyndowmgnts from: Donations and legacies Charitable activities other trading ath'vities Investments Other income 12,520 321,853 3,309 718 10,181 401,583 414,103 321,853 3,309 718 10,161 Total income 348,561 401,583 750,144 Expenditure on- Raising funds Charitable activities Other expend(ture 621 276,414 112,208 621 276,414 112,208 Totsl expenditure 389,243 389,243 Net incomellexpenditurel 140,8821 401,583 360,901 Transfers beeen funds 894,354 1694.3541 Net movement In funds 11 653,672 1292,7711 360,901 Reconciliation of funds- Fund balances al 1 November 2021 715,752 292,771 1,008.523 Fund balances at 31 October 2022 1,369,424 1,369,424 10-
FOREST SCHOOL CAMPS BALANCE SHEET AS AT 31 OCTOBER 2023 2023 2022 Notes Fixed assets Tangible assets 15 1,579,851 924,803 Current assets Debtors Cash at bank and in hand 16 12,788 431,7L 23,223 672,398 444,494 695,621 Credltots: amounts falllng due wlthln one year 18 1284,5(El 1251,0001 Net current assets 159,988 444,621 Totsl assets less current liabilities 1,739,839 1,369,424 Creditors: amounts falling due after more than one year 19 1200,0001 Net assets excluding ponsion liability 1,539,839 1,369,424 Net assets 1,539,839 1,369,424 The funds of the charity Restricted income funds Unrestricted funds- general Unrestricted funds- Designated fund 20 45,125 184,0151 1,578,729 1,369,424 21 1,539,839 1,369,424 The company is enlilled to the exemption from the audit requirement contsined in section 477 of the Companies Act 2006, for the year ended 31 October 2023. The directors acknowledge their responsibilities for complying wlh the requirements of the Companies Ad 2006 with respect lo accounting records and the preparation of financial ststemenls. The members have not required the Company to obtain an audit of ils financial slalemenls for the year in question in accordance with section 476. These financial stslemenls have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial stslemenls were approved by the Council of Management on . 2210612024 Benjamin Grainger Treasurer Celeste Datta Chalr Company registration number 00937722 (England and Wales)
FOREST SCHOOL CAMPS STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 OCTOBER 2023 2023 2022 Notes Cash flows from opgratlng actlvltlgs Cash generated from operations 25 211,285 469,394 Investing activities Purchase of tangible fixed 8ssels Proceeds from disposal of tangible fixed assets Investment income received 1688,8191 1912,1291 10,161 718 8,339 Net cash used in investing activities 1680,4801 1901,2501 Financing activities Repayment of borrowings Repayment of bank loans 200,000 28,503 241,497 Net ¢ash generated from financlng activities 228,503 241,497 Net decrease in cash and cash equivalents 1240,6921 1190,3591 Cash and cash equivalents at beginning of year 672,398 862,757 Cash and cash equivalents at end of year 431,706 672,398 12-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023 Accountlng pollcles Charity infomiation Forest School Camps is a private ¢ompany limrted by guarantee incorporated in England and Wdles. The registered office is Forest S¢hool Camps. Hill Row Causeway. Haddenham. Ely. CB6 3PA. 1.1 Accountlng conventlon The financial statements have been prepared in accordance with the charity's goveming document, the Companies Act 2006, FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland" l°FRS 102.1 and the Charities SORP 'Accounting and Reporting by Charities". Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021" (effective 1 January 20191. The charity is a Public Benefit Enlily as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not to prepare a Stat&nent of Cash Flows. The financial stslements are prepared in sterfing, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial slalements have been prepared under the historical cost convention. Imodified lo include the revaluation of freehold properties and lo indude investment properties and certain financial instruments at fair valuel. The principal accounting policies adopted are set out below. 1.2 Going concern Al the time of approving the accounts, the Council of Management have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Council of Management Continue to adopt the going concern basis of accounting in preparing the accounts. 1.3 Charitable funds Unreslricled funds are available for use at the discretion of the Council of Management in furtherance of their charitable obieclives. Restricted funds are subject to specific conditions by donors or grantors as lo how they may be used. The PLJrposes and uses of the restricted funds are set out in the notes to the financial statements. 1.4 Income Income is e0gnIsed when the charity is legally enlided to it after any perfomiance conditions have been mel, the amounts can be measured reliably, and il is probable that income will be received. Cash donations are recognised on reipt. Other donations are recognised once the charity has been notified of the donation, unless perfomiance conditions require deferral of the amount. Income lax recoverable in relation to donations received under GiftAid or deeds of covenant is recognised at the lime of the donation. Legacies are recognised on receipt or otherwise if the charity has been notified of an impending dislribulion, the amount is known, and receipt is expected. If the amount is not known. the legacy is Irealed as a contingent asset. Grant income is recognised when the charity is legally entitled lo il after any perfomiance conditions have been mel, the amounts can be measured reliably, and It is probable that income will be reived. Membership fees comprise amounts received for associate memberships. Camp fees represent net fees receivable which are the total amounts re1vable by the charity in the ordinary course of business for camping activities and educational experien$. 13-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 A¢¢ounllng poll¢lg$ Icontlnuedl Investment income includes bank interest received and dividends reiVed from listed investments. 1.5 Expenditure Expenditure is re¢ognised once there is a legal or constructive obligation to make a payment to a third party, il is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure indudes VAT where applicable as the charity cannot reclaim it. Support and governance costs are allocated lo the charity's main charitable activity, camp costs. Aid granted lo campers to cover the camp fees is allocated lo the restrided Aid Fund. Aid payments from the reslricled fund represent the subsidies paid. A transfer is made from unrestn.cted funds lo the restricted fund lo clear any deficit. 1.6 Tanglble flxgd assets Tangible fixed assets are initially measured al cost and subsequently measured al cost or valuation, net of depreciation and any Impairment losses. Depreciation is recognised, except in the case of land, so as lo write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Freehold buildings Fixtures and fittings Computers Motor vehicles Tents & canoes, etc Fenwood 2°/0 slraighl-line 250/0 slraighl-line 25Qh slraight-line 250A slraighl-line 250/0 slraighl_line 25% slraighl-line 1.7 Impairment of fixed assets Al each reporting end dale. the charity reviews the carrying amounts of ils tangible assets lo delemiine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to detemiine the extent of the impaimient loss lif any). 1.8 Cash and cash equivalents Cash and cash equivalents indude cash in hand. deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Flnanclal In$trum9nl$ The charty has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Olher Financial Instruments Issues, of FRS 102 to all of ils finanaal Inslrumenls. Financial instruments are recognised in the charity's balance sheet when the charity becomes paty lo the conlraclual provisions of the inslrumenl. Financial assets and liabilities are offset, rith the net amounts presented in the financial statements, when there is a legally enforceable right to sel off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. 14-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 A¢¢ounllng poll¢lg$ Icontlnuedl Basic financial assets Basic financial assets, which include debtors and cash and bank balans, are initially measured al transaction prieè Including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement Conslilules a financing Iransaclion, where the transaction is measured al the present value of the future receipts discounted al a market rale of interest. Financial assets dassified as receivable within one year are not amortised. Baslc flnanclal Ilabllltles Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price Ljnless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted al a market rale of interest. Finanaal liabilities dassified as payable thin one year are not amortised. Debt instruments are subsequently carried al amortised cost, using the effective interest rale method. Trade creditors are obligations to pay for goods or setvices that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequendy measured at amortised cost using the effective interest method. Dere¢ognilion of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. Critical accounting Èstimates and judgements In the application of the charity's accounting policies, the Council of Management are required to make judgements, estimates and assumptions about the carrying amount of assets and Iiabililies that are not readily apparent from olhei sources. The eslimales and associated assumptions are based on historical experience and other factors that are considered lo be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions lo accounting estimates are recognised in the period in which the estimate is revised where the revision affects cnly that period, or in the period of the revision and future periods where the revision affects both current and future periods. Depreciation The Council have eslimaled the useful economic life of the stores and training centre when cons1cring its depreciation policy. Income from donatlons and legacles Unrestricted Restricted funds funds 2023 2023 Total Unrestricted Restricted funds funds 2022 2022 Total 2023 2022 Donations and gnls Legacies receivable 146,716 40,000 146,716 40,000 401,583 401,583 12,520 12,520 186,716 186.716 12.520 401,583 414,103 15-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 In¢om9 from donatlon$ and 19gac19$ Icontlnuedl During the year grants and donations of £146.716 for the Store Development fund were received 12022.. £401,583). Charltsble actlvltles 2023 2022 Camping fees- unrestricted 336.468 321.853 Income from other trading activities Unrestricted Unrestricted funds funds 2023 2022 Rentsl income- unreslricled Sales and other sundry income- unrestricted 2,400 795 2,400 909 Other trading activities 3,195 3,309 In¢omg from Invgstmonts Unrestrlcted Unrestrled funds funds 2023 2022 Interest re¢eivable 8,339 718 Other income Unrestricted Unrestricted funds funds 2023 2022 Net gain on disposal of tangible fixed assets 10,161 16-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 Expendlture on ralslng funds Unrestricted Unrestricted funds funds 2023 2022 Fundraising and publicty Other fundraising costs 562 621 Total Camping costs Total 2023 2022 Depreciation and impaimienl Camp costs Aid granted lo campers 33,771 252,961 6,546 2,599 214,761 4,962 293,278 222,322 Share of support costs (see note 101 Share of governance costs (see note 101 60,587 9,876 44,852 9,240 363,741 276,414 17-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 10 Support costs Support Govarnance costs costs 2023 2022 Haddenham and Fenwood maintenance Bungalow expenses Insurance Printing, postage and stationery Telecommunications Travel Bank charges and bad debts 12,696 8,400 18,229 329 407 18,117 4,409 12,696 8,400 16,229 329 407 18,117 4,409 10,843 2,209 12,530 4,903 228 13,604 535 Independent examination fees Accountan Legal and professional 4,967 3,349 1,560 4,967 3.349 1,560 4,560 3.000 1,680 60,587 9,876 70,463 54,092 Analysed beeen Charf(able activities 60,587 9,876 70,463 54,092 Governance costs includes payments lo the independent examiner of £4,96712022- £4,560) for independent examination fees and accountancy services. 11 Net movement in funds 2023 2022 The nel movement in funds is slated after chargingllcreditingl.. Fees payable for the independent examination of the charity's financial statements Depreciation of owned tangible fixed assets Loss on write down of old stores building 4,967 33,771 4,560 2,598 112,208 12 Council Of Management None of the Council of Management {or any persons connected with them) received any remuneration or benefits from the charity during the year. 13 Employees The average monthly number of employees during the year was.. 2023 Number 2022 Number Total There were no employees whose annual remuneration was more than £60,000. 18-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 13 Employ99$ Icontlnuedl Rgmun8ration of koy manag&m•nt p&rsonn•l No remuneration 12022 - £nill was paid lo key management personnel in the year. 14 Taxation The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied lo ils charitable objects. 19-
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FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 16 Debtors 2023 2022 Amounts falling due within one year: Other debtors Prepayments and accrued income 6,575 6,213 18,775 4,448 12,788 23,223 17 Loans and overdrafts 2023 2022 Other loans 470,000 241,497 470,000 241,497 Payable wthin one year Payable after one year 270,000 200,000 241,497 The charity has a loan from an individual, on an interest free basis and repayable on demand. No security has been given for the loan. The Rank Foundation has provided the charity a repayable grant of £250,000. This grant wll be repayable on an interest free basis al £50,000 per year from December 2023 until December 2027, subject lo drawdown and the liming of the programme of works. There will be no charges for eady repayment. 18 Creditors: amounts falling due within one year 2023 2022 Notes Other loans Trade creditors Accruals and deferred income 17 270,000 6,202 8,304 241,497 1,955 7,548 284,506 251,000 19 Credltors: amounts falllng due after more than one year 2023 2022 Boirowings 17 200,000 The Rank Foundation has provided the charity a repayable grant of £250.000. This grant will be repayable on an interest free basis al £50,000 per year from December 2023 until December 2027, subject lo drawdown and the liming of the programme of works. There will be no charges for earfy repayment. 21
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 20 Restrlcted funds The Income funds of the charity include reslricled funds comprising the following unexpended balances of donations and grants held on trust for specific purposes". At1 November 2022 Incoming resources Transfers At 31 October 2023 Aid and Stores Development Project Fund 186,716 1141,5911 45,125 Previous year: At1 November 2021 Incoming resources Transfers At 31 October 2022 Aid and Stores Development Project Fund Ron Brand Development Fund 292,599 172 401,583 1694,1821 11721 292,771 401,583 1694,3541 The charity offers reduced fees and equipment support for children who would othenlSe be unable to camp. There is an annual budget from unrestricted funds to cover this expenditure, and once this has been expended, funds specifically donated expressly for use in the Aid and Stores Development Project Fund are expended from these reslricled funds. Movements on this reslricled fund are detailed above. The charity also has released a fund, established in the memory of one of ils founders, Ron Beefy, Brand, which is dedicated lo creating new initiatives from FSC and lo continue wdening the enrolmenl base. During the year the wort( on the Haddenham Stores Development project led lo the release of the restricted funds. 21 Unrg$trlct9d funds- D9slgnated fund These are unrestricted funds which are material lo the Charity's activities. At1 November 2022 Transfers At 31 October 2023 Haddenham Stores Development fund 1,578,729 1,578,729 The charity has spent reslricled income from prior years on the building of the Haddenham Stores Development project. -22-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 22 Unrestrlcted funds The unrestricted funds of the charity comprise the unexpended balances of donations and giants which are not subject to spe¢ifi¢ wndilions by donors and grantors as lo how they may used. These include designated funds which have been sel aside out of unreslricled funds by the trustees for specific purposes. At1 November 2022 Incoming resources Resources expended Transfers At 31 October 2023 Haddenham Stores Development fund General funds 1,578,729 1364,3031 11,437,138) 1,578,729 184,0151 1,369,424 348,002 1,369,424 348,002 1364,3031 141,591 1,494,714 Previous year- At1 November 2021 Incoming resources Resources expended Transfers At 31 October 2022 General funds 715,752 348,561 1389,2431 694,354 1,369,424 The charity has spent restricted income from prior years on the building of the Haddenham Stores Development project. 23 Analysis of net assets between funds Unrestricted Unrestricted funds fund$ general Haddenham stores development project 2023 Restricted fund$ Total 2023 2023 2023 Fund balancas at 31 O¢tob&r 2023 arg rgpresgntsd by.. Tangible assets 1,122 Current assetsllliabililiesl 114,863 Long temi liabilities 1200,0001 1,578,729 1,579,851 159,988 1200,0001 45,125 184,0151 1,578,729 45,125 1,539,839 -23-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 23 Analy$l$ of net a$$gts betW99n funds Icontlnuedl Unrgstrictgd Unrestricted funds funds general Haddenham stores development project 2022 Re$trict9d funds Totsl 2022 2022 2022 Fund balances at 31 October 2022 are represented by.. Tangible assets 924,803 Current assetsllliabilitiesl 444,621 924,803 444,621 1,369,424 1,369,424 Related party transactions Transactions with related parties During the year the charity had no transactions ¥Mth any related paeS{2022 £nill 25 Cash generated from operationy 2023 2022 Surplus for the year 170,415 360,901 Adjustments for". Investment income recognised in statement of financial activities {Gainllloss on disposal of tangible fixed assets Depreciation and impairment of tangible fixed assets 18,3391 17181 102,047 2,599 33,771 Movements in working capital.. Decreasellin¢reasel in debtors Increase in creditors 10,435 5,003 {1,4101 5,975 Cash generated from operations 211,285 469,394 -24-
FOREST SCHOOL CAMPS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 31 OCTOBER 2023 26 Analysls of changes In net debt At 1 November 2022 Cash flow5 At 31 Octobpr 2023 Cash al bank and in hand 672,398 1240,6921 431,706 Loans falling due within one year Loans falling due after more than one year 1241,4971 128,5031 1200,0001 1270,0001 1200,0001 430,901 1469,1951 138,2941 -25-