CONCORD VIDEO & FILM COUNCIL LIMITED (BY GUARANTEE)
Company Number 815648
Registered Charity Number 305990
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
BANKERS (Principal):
The Co-operative Bank, 1 Balloon Street, Manchester, M60 4EP
INDEPENDENT EXAMINER:
John Cook, 27 Grange Road, Ipswich, IP4 1NP
PRINCIPAL OFFICE:
Rosehill Centre, 22 Hines Road, Ipswich, IP3 9BG
TRUSTEES:
Lydia Vulliamy Stephen Connelly Eric Walker Jane Riley
COMPANY SECRETARY: Stephen Connelly
Company Number: 815648
Charity Number: 305990
CONCORD VIDEO & FILM COUNCIL LTD (BY GUARANTEE)
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2025
The Trustees, who are also the Directors, present their report and financial statement for the year ended 30 June 2025.
Structure, governance and management
The governing documents comprise the company’s Memorandum and Articles of Association.
The charity is registered with the Charity Commission with number 305990.
None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
The trustees who served during the year on the council were as stated below:
Lydia Vulliamy Stephen Connelly Eric Walker Jane Riley
Trustees can be appointed at the company’s AGM by a majority decision of the existing trustees. There are no restrictions about who may be appointed as a trustee.
When a vacancy occurs for a trustee, the remaining trustees will seek to appoint an individual with skills and experience which they feel will be of benefit to the Charity. On appointment, a new trustee would be given a copy of the original Memorandum and Articles and the latest Annual Report and Accounts. There is no formal induction and training programme but individual trustees attend seminars to update themselves when they feel it necessary.
Risk
The Trustees have considered the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
Objectives and activities
The objects of the charity are the advancement of education (including adult education) in the United Kingdom, and elsewhere, by establishing and maintaining for the public benefit, a library of films for the advancement of education, whether by sale, hire or otherwise.
In accordance with our charitable objectives, the principal activity of the company continued to be that of the sale of audio visual material promoting peace and education, physical and mental health.
The trustees are aware of the Charity Commission’s guidance in relation to delivering public benefit. In making educational material widely available the Trustees consider that they are fulfilling the requirements to deliver public benefit.
Achievements and performance
New programmes are no longer released on DVD although existing titles are still available in that format. This reduces the time taken to add each new title to our website and the streaming service. We are speeding up the adding back into circulation of older VHS programmes which were never added to our current website when it was developed. Thus our main income streams are rents from parts of our property, footage sales, and streaming income. We have calculated the amount of royalties which we are not able to pay out because of lost contacts or the individual amounts are too small. This comes to a substantial amount and in the case of the lost contacts we need to decide on how long a period should last before those creditors are written off. Overall the financial situation is optimistic.
Financial review
The company’s activities resulted in a surplus of £5,623, before a small loss on revaluation of investments. This compares to a surplus of £4,245 in the previous year. Income and expenditure are both broadly in line with the previous year.
Reserves
The Charity’s Reserves are detailed in the Statement of Financial Activities. The balance on the Unrestricted Fund is maintained to provide for the day to day running of the Charity. Cash reserves of £41,042 exceed annual expenditure at current levels.
Investments
Any cash not required for use on a day to day basis is maintained in a deposit account. The Trustees believe that this is a safe investment, as well as providing a regular stream of income. This policy is regularly reviewed. In addition income units have been purchased to further increase income.
Trustees’ Responsibilities
Company law requires the trustees to prepare financial statements for each financial period, which give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for the period. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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must make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting policies and statements of recommended practice have followed subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in operation.
The trustees have overall responsibility for ensuring that the company has appropriate systems of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Statement of Recommended Practice, “Accounting and Reporting by Charities”. They are also responsible for safeguarding the assets of the company and for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that: - the company is operating efficiently and effectively;
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its assets are safeguarded against unauthorised use or disposition;
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proper records are maintained and financial information used within the company for publication is reliable; and - the company complies with relevant laws and regulations.
This Report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
Signed on behalf of the trustees
Stephen Connelly Secretary
Dated
CONCORD VIDEO & FILM COUNCIL LTD (BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025
| 2025 | 2024 | |||||||
|---|---|---|---|---|---|---|---|---|
| Restricted | Unrestrict | Total | Restricted | Unrestrict | Total | |||
| Note | funds | ed Funds | funds | ed Funds | ||||
| INCOMING RESOURCES | ||||||||
| Donations | 2 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Investment | 4 | 0 | 2,117 | 2,117 | 0 | 2,075 | 2,075 | |
| Charitable activities | 3 | 0 | 32,327 | 32,327 | 0 | 32,633 | 32,633 | |
| Total: | 0 | 34,444 | 34,444 | 0 | 34,708 | 34,708 | ||
| RESOURCES EXPENDED | ||||||||
| Cost of generating | ||||||||
| funds | 5 | 0 | 391 | 391 | 0 | 210 | 210 | |
| Charitable activities | 6 | 0 | 27,830 | 27,830 | 0 | 29,653 | 29,653 | |
| Governance | 7 | 0 | 600 | 600 | 0 | 600 | 600 | |
| Total: | 28,821 | 28,821 | 0 | 30,463 | 30,463 | |||
| Net resources | ||||||||
| Net movement in funds | 0 | 5,623 | 5,623 | 0 | 4,245 | 4,245 | ||
| Profit/Loss on | ||||||||
| revaluation | 0 | -902 | -902 | 0 | 1,867 | 1,867 | ||
| 0 | 4,721 | 4,721 | 0 | 6,112 | 6,112 | |||
| Fund Balances B/fwd | 0 | 55,937 | 55,937 | 0 | 49,825 | 49,825 | ||
| Fund Balances C/fwd | 0 | 60,658 | 60,658 | 0 | 55,937 | 55,937 |
BALANCE SHEET AS AT 30[th] JUNE 2025
| BALANCE SHEET AS AT 30th JUNE 2025 |
|||||||
|---|---|---|---|---|---|---|---|
| 2025 | 2024 | ||||||
| Restrict | Unrestric | Restrict | Unrestric | ||||
| ed Funds | ted Fund | Total | ed Funds | ted Fund | Total | ||
| FIXED ASSETS | |||||||
| Investments | 12 | 0 | 20,922 | 20,922 | 0 | 21,824 | 21,824 |
| Tangible Assets | 9 | 0 | 1,558 | 1,558 | 0 | 1,833 | 1,833 |
| CURRENT ASSETS | |||||||
| Stock | 0 | 705 | 705 | 0 | 500 | 500 | |
| Debtors | 10 | 0 | 1,478 | 1,478 | 0 | 1,099 | 1,099 |
| Cash at Bank and In Hand | 15 | 0 | 41,042 | 41,042 | 0 | 37,100 | 37,100 |
| 0 | 43,225 | 43,225 | 0 | 38,699 | 38,699 | ||
| CREDITORS | |||||||
| Amounts falling due within one | |||||||
| year | 11 | 0 | -5,047 | -5,047 | 0 | -6,419 | -6,419 |
| NET CURRENT ASSETS | 0 | 38,178 | 38,178 | 0 | 32,280 | 32,280 | |
| CREDITORS | |||||||
| Falling due after one year | 0 | 0 | 0 | 0 | 0 | 0 | |
| NET ASSETS/(LIABILITIES) | 0 | 60,658 | 60,658 | 0 | 55,937 | 55,937 | |
| Unrestricted total funds | 0 | 60,658 | 60,658 | 0 | 55,937 | 55,937 |
For the year ended 30 June 2025 the company was entitled to the exemption from the requirement to have an audit under the provisions of Section 477 of the Companies Act 2006. No notice has been deposited with the company under Section 476 of that Act requiring an audit to be carried out.
The directors acknowledge their responsibility for: a) ensuring that the company keeps accounting records which comply with Section 386 of the Companies Act 2006; and b) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of its financial year in accordance with the requirements of Sections 394 and 395 of the Companies Act 2006 and which otherwise comply with the requirements of that Act relating to the accounts, so far as applicable to the company.
Approved by the Board and signed on its behalf by:
S Connelly, Secretary
Dated
Company number 815648
CONCORD VIDEO & FILM COUNCIL LTD (BY GUARANTEE)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2025
1. ACCOUNTING POLICIES
Basis of accounting: These financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and also with the requirements of the Companies Act 2006.
Fund Accounting:
Unrestricted funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the Charity. Restricted funds are subject to specific restrictions imposed by the donor or by the nature of the appeal.
Incoming resources:
Fees and sales are recognised in the Financial Statements as earned. Donations and fundraising receipts are recognised when received.
Resources expended:
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with the constitutional and statutory requirements of the charity, and include the independent examiner’s fees and costs linked to the management of the charity.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly; others are apportioned on an appropriate basis.
Tangible fixed assets: Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Fixtures, fittings & equipment 15% reducing balance; Leasehold improvements 10% on cost.
Stock: Stock is valued at the lower of cost and net realisable value.
Taxation: The Company is a registered charity and its activities are exempt from United Kingdom Income and Corporation taxation.
Pension costs:
Contributions payable to the company’s pension scheme are charged in the Income and Expenditure account in the period to which they relate. The company operates the Government pension scheme.
Operating leases:
Rentals payable under operating leases are charged against income on a straight line basis over the period of the lease.
Investments: Investments are included at market value at the year end.
CONCORD VIDEO & FILM COUNCIL LTD (BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2025
| Restricted Unrestricted 2025 £ £ £ 2. Donatons - - - Gif Aid - - - - - - 3. Charitable Actvity Audio Visual Sales - 20,627 20,627 Other Income - 11,700 11,700 - 32,327 32,327 4. Investment Income Bank interest - - - Dividends - 2,117 2,117 - 2,117 2,117 5. Cost of Generatng Funds Website & adverts - 391 391 6. Charitable actvites Direct expenditure - 3,843 3,843 Support costs - 23,987 23,987 27,830 27,830 Support costs Staf - 19,861 19,861 Ofce - 3,851 3,851 Depreciaton - 275 275 23,987 23,987 7. Governance Costs Independent examinaton - 600 600 8. Staf Costs: No employee earned more than £60,000 (2024: None) Average number of employees during year was 1 (2024: 1) 9. Tangible Fixed Assets Leasehold property Fixtures & Fitngs improvements £ £ Cost at 1 July 2024 26,682 94,028 Additons 0 0 As at 30 June 2025 26,682 94,028 Depreciaton at 1 July 2024 26,681 92,196 Charge for year 0 275 Net Book Value 30 June 2025 1 1,557 Net Book Value 30 June 2024 1 1,832 |
2024 £ - - - 21,553 11,080 32,633 2,075 2,075 210 4,704 24,949 29,653 18,703 5,923 323 24,949 600 Total £ 120,710 0 120,710 118,554 275 1,558 1,833 |
2024 £ - - - 21,553 11,080 |
|---|---|---|
32,633 |
There were no capital commitments at the year end.
| 2025 | 2024 | |
|---|---|---|
| 10. Debtors | £ | £ |
| Trade debtors | 877 | 650 |
| Other debtors | 601 | 549 |
| 1,478 | 1,099 | |
| 11. Creditors | ||
| Unpaid royaltes | 4,104 | 5,819 |
| Other taxes and social security costs | 343 | 0 |
| Other creditors and accruals | 600 | 600 |
| 5,047 | 6,419 | |
| 12. Investments | ||
| COIF Income Units – value at previous year end | 21,824 | 19,957 |
| Proft/(Loss) on revaluaton in year | (902) | 1,867 |
| 20,922 | 21,824 | |
| 13. Trustees’ Remuneraton – No trustees received any remuneraton in either year | ||
| 14. Commitments – The Charity is commited to making the following annual payments under an operatonal | ||
| lease in respect of ofce accommodaton: | 2025 | 2024 |
| £ | £ | |
| Leases which expire afer more than fve years | 120 | 100 |
| 15. Cash at bank and in hand | 41,042 | 37,100 |
| Short term deposits | 0 | 0 |
| 41,042 | 37,100 |
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Pension Scheme: The company pays into the Government pension scheme, NEST.
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Royalty Payments: Royalty payments where contact has been lost, plus royalties of under £30, are not included in these accounts. The Company has sufficient reserves to pay these royalties should contact be re-established.
CONCORD VIDEO & FILM COUNCIL LTD (BY GUARANTEE) FOR THE YEAR ENDED 30 JUNE 2025
INDEPENDENT EXAMINER’S REPORT
I report on the accounts of the charity for the year ended 30 June 2025, which are set out on pages 3 to 7.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 (the Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the Act;
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follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 386 of the Companies Act 2006; and to prepare accounts, which accord with the accounting records, comply with the requirements of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities (revised 2005) have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
John Cook, 27 Grange Road, Ipswich, IP4 1NP. Dated: