Trustees, Annual Report For the period From (start date) to end date Sectioii A Refereiice and admiiiistration details Charity name 1st Wrou hton Scout Grou Other names the charity is known by Registered charity number (if any) HQ registration number Chaiity's principal address HQ Weirside Ave Wrou hton Swindon Postcode Names of the charity trustees who manage the charty (Ihase ¥trillb& wbASI1 Ilje annual rt01th clJ8rfty and tho Ch8nty R•rePtr1Or R•St Trustee Name Office (If any) Datss acted If not for whole year William Smith Ross McLee Robert Graves Ben Jenkinson Roderick Tatem Jamie McRobie Hila Bather Chris Redman Grou Chair Scout Leader Beaver Leader Grou Treasurer Grou Secreta Scout Leader Grou Scout Leader Cubs Leader 10 12 13 14 15 Names and addresses of advisers (optional information but encoura9ed as best practice) IT18• ilb•wWr•Sln IlJ• •nnu•lr•pyl oltr* ch•rtyJ visor ame dress Section B StrLlCtLire, goveriiance aiid Imaiiageineiit 1 Lf100001 (3rd December 2018)
DescriptK)n of the charty's trusls Type of goveming dOcunt The Group's governing documents are those of the The Scout Ass(Kiation. They consist of a Royal Charter, which in tum gives autrtY to the Bye L&vs of the Asscciation and The Policy, Organisation arKI Rules of The Scout Association. (e.g. trust deed. constitution) How the charity is constituted The Group is a trust established under its Nles which are common to all Scouts. (e.g. trust, ass(Mia1K, c¢mpany) Trustee sele(kn melhods (e.9. appointed by, elected by) The Trustees are appnted in accordance with the Policy, anisation and Rules of The Scout A$SlatiOn. Additional govemance issues (optional infomiation but encouraged as best practice) You may choose to indude addittonal infomation. where relevant. about". The Group is managed by the Group Executtve Committee, the mnbers of which are the 'Charty Trustees. of the Scout Group which is an educational charty. As chanty trustees they are responsible for CoMpl.g wrth legislation applicable to charities. This includes the registrats'on, keeping proper accounts arKI making retums to the Charity Commission as appropriate. Policies and pr(xedures adopted for. a) the induction and training of trustees: b) trustee, consideration of major risks and the systems and prcKedures to manage them The committ consists of 3 independent represerrtatives. Chair. Treasurer and Secretary together with the Group Scout LeIers. individuai section leaders (rf opted to take on the responsibilty) and pwerfs representstion and meets every 3 - 4 months. Membefs of the Executive C(xnmrttee ccynplele Essential InfoM?atil forExecutive Commrttee, trainiNJ within the first 5 months of joining the C(XnMee. This Group Executive Committee exists to support the Group Scout Leader in rneeting the responsibilrts of the appointments and is responsible for. - The maintenance of Group propety; - The raising of funds and the administration of Group finan,. - The insurance of persons, propety and equipmentr. Section B Structure, governance and management Icontinuedl Risk and Internal Control The Group Executive Commrttee has identffied major risks to wthich they believe the Group is exposed. these have been reviewed and systerns have been estsblished to mitigate against th&n. The main areas of concem that have been identrfied are: GDPR - New legislation on data protection. The group uses Online Scout Manager as a mechanism to ensure data securty and parent pemiissions. All paper copies of child and parent details are no longer held. Any eltr1c versions are kept to a minimum. Condition of the building, pr(perty and equyment. Yearly 2 LT700001 (3rd December 2018)
reviews (N tne propeny are carriea io ensure saTe ior ali that use the Hall, this involves both intemal safety checks and also where necessary experts to assess - such as asbestos roof. All recommendations are discussed and remedied at the groups committee meetings. The Group has sufficient buildings and contents insurance in place to mrtigate against pernanent loss Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident Insuran policy. Risk Assessments are undertaken before all activities. Separate insurance is also held at a group level. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuty of activities should the be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis. either temporarily or pemianently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activrties of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete cbsure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development. empowering them to make a posrtive contribution to society. Summary of the objects of the charity set out in rts goveming dUrnent The Values of Scoutlng As Scouts we are guided by these values: Integrlty - We act with integrity., we are honest. trustworthy and loyal. Respect- We have self-respect and respect for others. Care - We support others and cate of the wotld in which we live. Bellef - We explore our farths, beliefs and attrtudes. CoryODeration - We make a posrtive difference.. we c 3 LT700001 (3rd December 2018)
operate with olhers and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, )rk logether based on the values of Scouiing and.. - enjoy what they are doing and have fun - take part in activities indooTS and outd(y)rs - leam by doing - share tn spiritual refiection - take responsibilty and make choices - undertake and challenging activrties make and INe b their Promise. Summary of the main activits in relation to these rtyts 11 sec1ms regularty urmlertake a vari of afventurous and fun activrties such as camping. hiking, axe thr(AYing. cycling, outdoor fire safety. PGL, rockets. suapheap challenge, cookery. orienteering and shcM)ting. Oiher activities wrthin Sections include young people ¥brrf(ing on personal progress and badge work activrties wtth the support and encouragement of the Leajers and adutt helpers. Additional detwls of the d>Jectives and &tivities {ticKl informatton but encouraged as best prXts') ContrtbuiN)n m by volunteers: 1st Wrougmon is entirely run by VoluntTS who freely give their time. effort and experts'se to ensure our young people enjoy the very best that Scoutir)g can offer. We are truly gThqteful for everything our Leaders, Young Leaders. helpers and Executive Members do to make this possible. Public benefft statement The Group meets the Charty Commission's public benefrt criteria under both the advancement of education and the advancement of crtizenship or ccmmunty development Section D Achievements and performance Summary of main achievemenls of the charrty dunng the year During the year 1st Wroughton has run a full schedule of activrties across every Section. This includes multiple camps and hikes. arranging a regional shooting competition and various activit*s helping out in the communty. Section E Finaiicial Review Brief statement of the chanty's policy on reserves Reserves Pollcy 4 Lf100001 (3rd December 2018)
The Group's policy on reserves is to hold sufficient resources to continue the charitable actiVFties of the group should income and furKlraising activities fall short. The Group Executive cnMIttee considers that group strwld hold a sum equivalent to 4 months runnirvJ costs. ctrca £8k The Group held reserves of approximately £175,000 against this at year end. This is well above the level required lor operating expenses. H(xvever this can be explained by a significant savings amount being relained for Fdential investment into a premises for the Group. Quantify and explain any designations Details of any funds materially in defKit (arcumstsnces plus steps to eliminate) Further financial review ddails (opts'onal infotmalion) You may choose to include additronal infonnthon, where relevant. aboutr. . the charty's principal sources of funds (l1Uding ary furKlraising)' Investment Pollcy Alihough the Group has sufficient funds to invest in longer term investrnents. due to plans to build or invest in nthy premises, the group has agreed to adopted a risk averse strategy to the investment of rts fuThJs. All funds are held in cash using only mainstream banks or building societi. . tthv expenditure has supported the ke The Group Executive regularly monrtors the levels of bank ', balan and the interest rates received to ensu the group obtains maximum value and income frTr ts banking arrangements. The Group Executive considers the cash flow requirements prior to ary withdrawals. Investrnent accounts have ceased with the group and will be reassessed On the premise thision ha5 been made. . investment FX)licy aThJ Obj"Ve$: provider follm.ng the intrcKluction of monthly charges by the existing provider. The Group is currently in the prrKess of moving funds to the provKler, having currently moved only the main business account. This account is n(AY in regular use. A new savings acc¢)unt has been cyened for the reserves arKI premises funds. although this rnoney has not Section F Oiher Optioiial Iiiforinatioi) Plans for future periods (details of arry significant activities planned to achieve them) We are still working tthvards ther improving the existing Scout Hall or finding an alternative venue that will enable the Group to continue providing Sc(xrting for our young people. 5 LT700001 (3rd December 2018)
Seclioii G Declaratioii The trustees declare that they have approved Ihe trustees, report above Signed on behalf of the charity's trustees Signaturels) Full name(s> Ben Jankinson Hila Bather PositK)n (eg Secretary. Chair) TaSUr Grou Scout L&2der Date 6 LT700001 {3rd December 2018)
1st Wroughton Scout Group Receipts and Payments Account For the year from 2023 2024 Receipts and payments 2023124 Restrlcted End0Onl funds funds 2022123 Unrestrfcted funds Total funds Total fund• Receipts Donations, legacies and Similar 21,075 Ifm5 036 Net rntShip subscnpbcs relngJ 16.575 17.607 LacIeS Gift 7.TT4 11.764 11164 Sub total 36,115. 3&021 Grants Sub total FurKlraising (gross) 510 510 1425 Fire r¥k dw4ay 213 580 Sub total 3,684 3.237 Bank Irrtwest 1449 Building S)ety interest Sub totsl 2,917 .1917 1.878 Total Gross Incom• 42,715 42.715 40.137 Total rnc•lpts 42.715 42.71 S 40.137 l Lf/(MX*)3
1st Wroughton Scout Group Receipts and Payments Account Ath+a For the year from 2023 2024 Receipts and payments 2023124 Restrbctod EndoMnent funds fund• 2022123 Unrvdtrlcted funds Total lunds Total fund• Payments Charltable Payments Y(xth prryJramme ath"vibes Adun swyt IrainirvJ 21.n1 492 10 10 628 Repairs Rwwals 811 Intemet 476 2.259 3.020 Sub thl 33.006 24.601 FundraisirwJ expenses Camiv 15 911 Detail 3 Sub t(knl 885 996 Total Grnss Expenditur• 33,891 33.891 25.596 Asset arbd Inv••lm•nt purch•, •ts. 1.660 Total payments 34,995 995 27.2ST Net ofroc•1pfpayrn•nts) Tran•f•rn b•twwn funds 7,720 1 7.7¥J 12.880 Ca•h lund• la•t y•ar •nd Cash funds th1* y•ar •nd 7,720 7.720 12,880 2 LT7(KWJ
Statement of assets and liabilities at the end of the year 31st MarGh 2023 Total fund• 2023124 RMtrlct•d Endowm•nt funds funds Unrestrf¢t•d funds Total lund• Cash funds 88nk curfenl account Bank deposit acYx)unt 157,410 20.000 141,1S7 BuildiryJ srriety actounl The Scout As3(xiab"on Shct TÈM C8shffto8ts 96 T(al cash funds 163,418. 20,0001 17S.698 Other monetary assets Tax dairn Irran daim Sub total Investment assets lnve5trn prrwty. dEtail Quot tnveststs Sub total Non monetary assets for charitys own use Badge stc srw LaTrJ aThJ tsJilding5 Scrthry W4UikxrnL fvrThture etc 9.085 7.981 Sub total 10,585 9.481 Liabllltles Acfxjunts rKrt yet Other liat¥lrt Sub total Contln9gnt IlablllllH and futur• obllgatlon• Tho abov• rolPt and paym•nt• •¢¢ount and •tatem•nt of a•••t• and Ilabllltlm w•r• approv•d by th• TnMt••• on 20th No¥•mber 2024 and •lgned on tholr behalf by alur Print Name Ben Jankinson Hllary Bather 3 LT7Cj(A
Scrutlneerfs Report to the Trustees of 1•t Wroughton Scout Group I report on the accounts of for the year ended 31 Jt March 2024 Respective responsibilities of Trustees and Scrutineor As the charity's trustees you are responsible for the operation of the charity, kPIng records and preparation of the accounts: you consider that regulation permits a scrutiny to be undertaken without the requirement of an audit. It is my responsibility, without carrying out an audrt, to scrutinise the accounts and to report to you. Basis of Scrutineerfs Statement In accordan with the directions given in the charity's constitution. I have scrutinised the records hekl by the treasurer and the ststernent of accounts set out on paaes 1 to3 Scrutineerfs Statement In my opinion the accounts are in accordan with the records provided and comply with the constitution. Name CHAQLOTE ctrtPfMQmS Address l QOAO , S(A1Ct . q H Signature Date 22.61.2S