## **Wiltshire North District Scout Council**
# **ANNUAL TRUSTEE REPORT AND ACCOUNTS**
## **for the year ending**
**31[st] March 2022**
**Charity Number 305942**
1
## **Wiltshire North District Scout Council**
## **Trustees’ Annual Report for the year to 31[st] March 2022**
## **Section A Objectives and activities**
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Summary of the objects The objectives of the District are its operation as a unit of the
of the charity as set out Scout Association.
in its governing
document The purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a
positive contribution to society.
Summary of the main The District’s main function is to support the sections in achieving
activities in relation to the aims of the Scout Association. As a District the main
these objects activities during the last twelve months have been:
Support for Groups, ESU and GSLs
Support for adult training
Provision of a badge shop
District events which this year have included St Georges
Day, hikes, camps and sleepovers.
The Provision of Scouting within the District is totally dependent
on the contribution made by unpaid volunteers.
Public Benefit The Trustees have paid due regard to the Charity Commission
guidance on Public Benefit on deciding what activities the charity
should undertake.
Membership subscriptions are charged to cover the immediate
running costs of the District and these do not unduly restrict
membership. The District follows the principle that no one should
be excluded because of their inability to pay membership
subscriptions.
Two key principles which demonstrate that Scouting’s aims are
for the public benefit are that through the scout method young
people develop towards their full potential and there is a clear
link between the benefits for young people and the purpose of
scouting. The safety of young people is taken very seriously and
the benefits scouting activities provide far outweigh the risks.
Any private benefits from scouting are incidental, other than to
those as beneficiary.
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## **Section B Achievements and performance**
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Summary of the main The continued impact of COVID-19 saw a further decline of youth
achievements of the members to 741 (down from 805 in 2021), and also a reduction in
charity during the year Explorer numbers to 81 (91 in 2021). There has been limited
movement in adults holding key leadership roles during the year.
Events remained limited for much of this year, but groups were
able to return to face-to-face meetings from the summer term.
The District minibus was eventually replaced in February 2022, so
there has been no activity during the year but this will return
during 2022-23.
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2
## **Section C Financial review**
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Policy on Reserves The District’s primary source of funds is from membership
contributions; its primary outgoings relate to membership
subscriptions payable to the Scout Association, and
administrative running costs for the District.
The District policy on reserves is to hold sufficient resources to
continue the charitable activities of the District should income
and fundraising activities fall short.
The Executive Committee considers that the District should hold
a sum equivalent to 6 months running costs. This is equivalent
to £3,000. The District held free reserves of £14,653 against this
at year-end.
The District also holds two funds;
The Jamboree Fund, up to £3,000, to provide help with the
cost of attending Jamborees, currently at £2,410
A Restricted Fund totalling £2,201 which is a ring-fenced
amount to be used for development within the District.
Further financial review The District does not have sufficient funds to invest in longer
details term investments. The District has therefore adopted a risk
averse strategy to the investment of its funds. All funds are held
in cash using only mainstream banks or building societies.
The District decided in the year to reduce its obsolesce and
financial risk in relation to its Badge Shop. This has led to the
closing of the Badge Shop and sale of all existing stock post year
end.
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## **Section D Structure, governance and management**
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Type of governing The District governing documents are those of The Scout
document Association. They consist of a Royal Charter, which in turn gives
authority to the By Laws of the Association and The Policy
Organisation and Rules of The Scout Association. The District is
further governed by the District Constitution.
How the charity is The District is a trust established under its rules which are
constituted common to all Scouts.
Trustee selection The Trustees are appointed in accordance with the Policy
methods Organisation and Rules of The Scout Association.
Additional governance The District is managed by the District Executive Committee, the
issues members of which are the “Charity Trustees” of the Scout District
that is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as applicable.
The committee consists of several Independent members who
meet at least four times a year.
Ex–officio Members:
Chair
District Commissioner
Secretary
Treasurer
District Scout Youth Commissioner
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3
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District Explorer Scout Commissioner
Elected Members:
Persons elected at the District Annual General Meeting.
These should normally be two to six in number.
The actual number must be the subject of a resolution by the
District Scout Council.
Nominated Members:
Persons nominated by the Chair and District Commissioner
The nominations must be approved at the District Annual
General Meeting.
Persons nominated need not be members of the District
Scout Council and their number must not exceed that of
the elected members.
Co-opted Members:
Persons co-opted annually by the District Executive
Committee.
The number of co-opted members must not exceed the
number of members who may be elected.
This District Executive Committee exists to support the Group
Leaders in meeting the responsibilities of their appointments and
is responsible for:
The maintenance of District property
The raising of funds and the administration of District
finance.
The insurance of persons, property and equipment.
District public occasions
Assisting in the recruitment of leaders and other adult
support.
Appointing any sub committees that may be required.
Appointing District Administrators and Advisors other than
those who are elected.
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include two signatories for all
payments and comprehensive insurance policies to ensure that
insurable risks are covered.
The District maintains and regularly reviews a Risk Register of its
keys risks and controls.
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## **Section E Reference and administration details**
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Charity Name Wiltshire North District Scout Council
Charity Number 305942
Charity’s principal Unit 177, 8 The Bridge, Chippenham, Wiltshire, SN15 1FY
address
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4
## **Names of the charity trustees who manage the charity**
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Trustee Name Office Dates if not for whole
year
Ex Officio
1 J Purkis Chair
2 G Livingstone Commissioner
3 J Coombs Explorer Scout Commissioner
4 T Roberts Youth Commissioner
5 Elliot Hollamby-Jones Secretary, Appointments secretary Resigned 15 February 2022
6 H Millard Treasurer
Elected
7 F Shires Deputy Chair
8 C Webster Executive Committee member
Nominated
9 C Butson Group Scout Leader Representative
Co-opted
1 J Islip Deputy Commissioner
0
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## **Name and address of advisor**
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Type of advisor Name Address
Independent Examiner John Davis & Co. Accountants LTD, 48 The Causeway,
Chartered Certified Accountants Chippenham,
Wiltshire,
SN15 3DD
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## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above**
## **Signed on behalf of the charity’s trustees**
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Signature
Full name J Purkis
Position held Chair
Date 19 July 2022
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5
Independent Examlnorfs R•port to the Truste•s
of Wiltshfi North District Scout Council
I report on the a(x¢xJnts ol the chanty forthe yearended 311t March 2022 are setout on pages 7 to 9.
Rpective rnsponslbiliti8s of tyuste•o and •xamln•r
The charity's trustees are responsib lor the prepafab.on ofthè *c
Donations, legacies and similar income
Membership subscriptions 33,937 - -
Less: Membership subscriptions paid on
(National/County/Area/District)
- 32,983 - -
Net membership subscriptions retained 955 - -
Donations and fundraiing - - -
Gift Aid reclaimed 1,489 - -
District Events 18,989 - -
Loans Repaid - - -
Other similar income - - -
Sub total 21,433 - -
District Minibus
To cover starting costs and 1st year of use - - -
Hire income - - -
Cash/cheques held - - -
Other similar income - - -
Sub total - - -
Badge Shop
Badges sold 184 - -
Cash/cheques held - - -
Surplus - - -
Sub total 184 - -
Explorer Units
Aye Foure (Chippenham) 12,300 - -
Creoda (Crudwell) 2,496 - -
Endeavour (Chippenham) 5,704 - -
Jaggards (Box) 1,570 - -
Sea Squad (Corsham) 8,783 - -
Twynnoy (Malmesbury) 3,052 - -
Whitewall (Sherston) 431 - -
Sub total 34,336 - -
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Investment income
Bank interest
- - -
Secure Trust Deposit Account - - -
Sub total - - -
Total Gross Income [ 55,953 ] - -
Asset and investment sales, etc. - - -
Total receipts [ 55,953 ] - -
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# **Wiltshire North District and Minibu Receipts and Payments Account**
Year start date
**For the year from**
**04/01/2021**
**To**
## **Receipts and payments**
**2021/22 Unrestricted Restricted Endowment funds funds funds**
**£**
**£**
**£**
## **Payments**
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Charitable Payments
Adult support and training - - -
Donations and funding issued 400 1,500 -
Loans issued
- - -
District Events
18,371 - -
AGM and trustee expenses 150 - -
Gift Aid paid on 1,489 - -
Other costs
724 2,221 -
Sub total
21,134 3,721 -
District Minibus
Starting/running costs - - -
Towbar
- - -
MOT
- - -
Refund
- - -
Other maintenance costs
- - -
Other costs
- - -
Sub total
- - -
Badge Shop
Badge stock bought 110 - -
Stock written of
- - -
Debtors
- - -
Excess funds transferred - - -
Loss - - -
Sub total
110 - -
Explorer Units
Aye Foure (Chippenham) 8,863 - -
Creoda (Crudwell) 2,169 - -
Endeavour (Chippenham) 6,396 - -
Jaggards (Box) 1,535 - -
Sea Squad (Corsham) 10,348 - -
Twynnoy (Malmesbury) 2,953 - -
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Whitewall (Sherston)
- - -
Sub total
32,265 - -
Total Gross Expenditure [ 53,509 ] 3,721 -
Asset and investment purchases, etc.
- - -
Total payments 53,509 3,721 -
Net of receipts/(payments) 2,445 - 3,721 -
Transfers between funds
- - -
Cash funds last year end
61,047 - -
Cash funds this year end 63,492 - 3,721 -
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## **Statement of assets and liabilities at the end of the year**
## **31st March 2022**
## **Unrestricted Restricted Endowment funds funds funds**
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£ £ £
Cash funds
District bank current account 7,755 14,653 -
Minibus bank current account 8,336 - -
Scout Shop bank current account - - -
Explorer Units bank current accounts 19,084 - -
Scout Shop STIS account 1,550 - -
Explorer Units cash/floats - - -
Total cash funds 36,724 14,653 -
Other monetary assets
District hall hire deposit held by 1st Chippenham
50 - -
Scout Group
Insurance/Tax claim
- - -
Sub total 50 - -
Investment assets
Investment property - detail - - -
Quoted investments - - -
Other investments - detail - - -
Sub total - - -
Non monetary assets for charity's
own use
Badge stock
- - -
Land and buildings - - -
Motor vehicles - District Minibus 8,394 - -
Scouting equipment, furniture etc - - -
Other - - -
Sub total 8,394 - -
Liabilities
Accounts not yet paid - - -
Expenses incurred but not invoiced - - -
Subscriptions not yet paid - - -
Loan - detail - - -
Other liabilities - - -
Sub total - - -
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## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were a June 2022 (the date of the Executive Committee meeting that approved the accounts) a**
|Signature|Print|
|---|---|
||JUSTIN PU
HANNAH M|
## **us**
Year end date **03/31/2022**
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2020/21
Total funds Total funds
£ £
33,937 34,615
- 32,983 - 33,005
955 1,610
- 53
1,489 1,750
18,989 -
- -
- -
21,433 3,414
- -
- -
- -
- -
- -
184 11
- -
- -
184 11
12,300 5,261
2,496 69
5,704 3,170
1,570 282
8,783 19,125
3,052 966
431 -
34,336 28,873
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- -
- 40
- 40
55,953 32,338
- -
55,953 32,338
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## **us**
Year end date
## **03/31/2022**
## **2020/21**
## **Total funds Total funds**
**£ £**
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- 136
1,900 153
- -
18,371 -
150 302
1,489 1,750
2,944 958
24,855 3,299
- -
- -
- -
- -
- -
- -
- -
110 -
- -
- -
- -
- -
110 -
8,863 2,714
2,169 300
6,396 2,593
1,535 704
10,348 22,923
2,953 1,386
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- 172
32,265 30,792
57,229 34,091
- -
57,229 34,091
- 1,276 - 1,753
- -
61,047 62,800
59,771 61,047
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**31st March 2021**
## **Total funds**
**Total funds**
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£ £
22,407 30,580
8,336 8,336
- 3,874
19,084 16,706
1,550 1,550
- -
51,377 61,047
50 50
- -
50 50
- -
- -
- -
- -
- -
- -
8,394 -
- -
- -
8,394 -
- -
- -
- -
- -
- -
- -
None None
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## **approved by the Trustees on 30 nd signed on their behalf by**
Name
RKIS Chair ILLARD Treasurer
Independent Examlner's Report to the Trustees
of Wiltshire North District Scout Councll
I r8POrt on the accounts of the charity for the year ended 31 St March 2022 which are set out on pages 7 10 9.
Respectlve responslbilities of trustees and examiner
The charity's Iruslees are responsible for the preparation of the accounts. The charity's trustees consider that an
audit is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Acll and that an
independent examination is needed.
It is my responsibility to..
examine the accounts under seelion 145 of the 2011 Act.,
follow the procedures laid down in the general Directions given by the Charity Commission under section
14515llbl of the 2011 Act, and
slate whether particular matters have come lo my attention.
8asls of Independènt examinerfs report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charrty and a comparison of the accounts
presented with those records. 11 also includes consideration of any unusual rtems or disclosures in the accounts,
and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit and consequently no opinion is given as to whether
the accounts present a'true and fair view" and the report is limited lo those matters sel out in the statement below.
Indgpendent examinerfs statement
In connection with my examination, no matter has come lo my attention..
which gives me reasonable cause lo believe that, in any material resp8cI, the requirements..
lo keep accounting records in accordance with section 130 of the 2011 Act,. and
to prepare accounts which accord with the a¢UntIng records and comply with the accounting
requirements of the 2011 Act
have not been mel., or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts
lo be reached.
Slgned
TS
Date
LO
Name
John Davis & Co. Accounlanls LTD,
Quallflcation Chartered Certified Accountants
John Davls & Co. A•.coyntantg Ltd.
Chartered Certified Accoi Ip,',--
48. The Causeway,
Chippenham, Wiltshire SN15 3fJD
Tdl: O 1249 658059
Address
48 The Causeway,
Chippenham, Wiltshire