## **Wiltshire North District Scout Council** # **ANNUAL TRUSTEE REPORT AND ACCOUNTS** **for the year ending** ## **31[st] March 2021** **Charity Number** **305942** 1 ## **Wiltshire North District Scout Council** ## **Trustees’ Annual Report for the year to 31[st] March 2021** ## **Section A Objectives and activities** |**Section A Objectives and**|**activities**| |---|---| |**Summary of the objects of the**
**charity as set out in its**
**governing document**|The objectives of the District are its operation as a unit of the Scout
Association.
**The purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive contribution to
society.| |**Summary of the main activities**
**in relation to these objects**|The District’s main function is to support the sections in achieving the aims
of the Scout Association. As a District the main activities during the last
twelve months have been:
•
Support for Groups, ESU and GSLs
•
Support for adult training
•
Provision of a badge shop
•
District events which this year have included St Georges Day, hikes,
camps and sleepovers.
The Provision of Scouting within the District is totally dependent on the
contribution made by unpaid volunteers.| |**Public Benefit**|The Trustees have paid due regard to the Charity Commission guidance on
Public Benefit on deciding what activities the charity should undertake.
Membership subscriptions are charged to cover the immediate running
costs of the District and these do not unduly restrict membership. The
District follows the principle that no one should be excluded because of their
inability to pay membership subscriptions.
Two key principles which demonstrate that Scouting’s aims are for the public
benefit are that through the scout method young people develop towards
their full potential and there is a clear link between the benefits for young
people and the purpose of scouting. The safety of young people is taken
very seriously and the benefits scouting activities provide far outweigh the
risks. Any private benefits from scouting are incidental, other than to those
as beneficiary.| ## **Section B Achievements and performance** |**Summary**
**of**
**the**
**main**
**achievements of the charity**
**during the year**|The anticipated impact of COVID-19 has resulted in a decline in the number
of youth members to 805 (down from 967 in 2020), and also a reduction in
Explorer numbers to 91. There has been limited movement in adults holding
key leadership roles during the year.
Events were significantly limited this year, although many groups moved to
online weekly meetings and shared events during lockdown periods and
while restrictions did not allow face to face activities.
The District minibus was not replaced so there has been no activity during
the year. The funds remain ringfenced for a minibus at a future time.| |---|---| 2 ## **Section C Financial review** |**Policy on Reserves**|The District’s primary source of funds is from membership contributions; its
primary outgoings relate to membership subscriptions payable to the Scout
Association, and administrative running costs for the District.
The District policy on reserves is to hold sufficient resources to continue the
charitable activities of the District should income and fundraising activities
fall short.
The Executive Committee considers that the District should hold a sum
equivalent to 6 months running costs. This is equivalent to £3,000. The
District held free reserves of £18,314 against this at year-end. This
represents an increase on previous years due to the closure of the Badge
Shop, the proceeds of which, along with any other free funds will be
available for development of post COVID-19 hardship cases, as noted
above.
The District also holds two funds;
•
The Jamboree Fund, up to £3,000, to provide help with the cost of
attending Jamborees, currently at £2,415
•
A Restricted Fund totalling £5,954.65 which is a ring-fenced
amount to be used for development within the District.| |---|---| ||| |**Further financial review details**|The District does not have sufficient funds to invest in longer term
investments. The District has therefore adopted a risk averse strategy to
the investment of its funds. All funds are held in cash using only mainstream
banks or building societies.
The District decided in the year to reduce its obsolesce and financial risk
in relation to its Badge Shop. This has led to the closing of the Badge Shop
and sale of all existing stock post year end.| ## **Section D Structure, governance and management** |**Type of governing document**|The District governing documents are those of The Scout Association. They
consist of a Royal Charter, which in turn gives authority to the By Laws of
the Association and The Policy Organisation and Rules of The Scout
Association. The District is further governed by the District Constitution.| |---|---| |**How the charity is constituted**|The District is a trust established under its rules which are common to all
Scouts.| |**Trustee selection methods**|The Trustees are appointed in accordance with the Policy Organisation and
Rules of The Scout Association.| |**Additional governance issues**|The District is managed by the District Executive Committee, the members
of which are the “Charity Trustees” of the Scout District that is an educational
charity. As charity trustees they are responsible for complying with
legislation applicable to charities. This includes the registration, keeping
proper accounts and making returns to the Charity Commission as
applicable.
The committee consists of several Independent members who meet at least
four times a year.
**Ex–officio Members:**
•
Chair
•
District Commissioner
•
Secretary
•
Treasurer
•
District Scout Youth Commissioner
•
District Explorer Scout Commissioner| 3 **Elected Members:** Persons elected at the District Annual General Meeting. • These should normally be two to six in number. The actual number must be the subject of a resolution by the District Scout Council. - **Nominated Members:** • Persons nominated by the Chair and District Commissioner • The nominations must be approved at the District Annual General Meeting. - • Persons nominated need not be members of the District Scout Council and their number must not exceed that of the elected members. - **Co-opted Members:** • Persons co-opted annually by the District Executive Committee. • The number of co-opted members must not exceed the number of members who may be elected. - This District Executive Committee exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for: • The maintenance of District property • The raising of funds and the administration of District finance. • The insurance of persons, property and equipment. • District public occasions • Assisting in the recruitment of leaders and other adult support. • Appointing any sub committees that may be required. • Appointing District Administrators and Advisors other than those who are elected. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. The District maintains and regularly reviews a Risk Register of its keys risks and controls. ## **Section E Reference and administration details** |**Charity Name**|Wiltshire North District Scout Council| |---|---| |**Charity Number**|305942| |**Charity’s principal address**|Unit 177, 8 The Bridge, Chippenham, Wiltshire, SN15 1FY| ## **Names of the charity trustees who manage the charity** ||**_Trustee Name_**|**Office**|**Dates if not for whole year**| |---|---|---|---| ||**Ex Officio**||| |1|J Purkis|Chair|| |2|G Livingstone|Commissioner|| |3|J Coombs|Explorer Scout Commissioner|| |4|T Roberts|Youth Commissioner|| |5|Elliot Hollamby-Jones|Secretary, Appointments secretary|7 July 2020| |6|H Millard|Treasurer|| ||**Elected**||| |7|F Shires|Deputy Chair|| |8|C Webster|Executive Committee member|| ||**Nominated**||| |9|C Butson|Group Scout Leader Representative|| ||**Co-opted**||| |10|J Islip|Deputy Commissioner|| 4 ## **Name and address of advisor** |**Type of advisor**|**Name**|**Address**| |---|---|---| |Independent Examiner|John Davis & Co. Accountants LTD,
Chartered Certified Accountants|48 The Causeway,
Chippenham,
Wiltshire,
SN15 3DD| ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above** ## **Signed on behalf of the charity’s trustees** |**Signature**|| |---|---| ||| |**Full name**|**J Purkis**| ||| |**Position held**|**Chair**| ||| |**Date**|**1 July 2021**| 5 i rnyt ffi tr• *• th• y￿1 •*J Ji* xoi th¢h •f• ••t on 9￿￿ 7 tty 1. d4 1% nol tf thn yb•r J4* 14412) al ki 2011 2011 •x•fftf*• 4f•Jw 145 uftht 2011 Adj; bx the yo¢•SJrn* th•J dry•n In tr• gN•n ••¢*i 145(51ibl ot Ihe 2011 Alx. mhM¢n rclJJps • f••4•* 01 th¢ ￿ordS wt by lh• ch•fflty ¥41 i Mmp4n>)n ol v• ￿(1> 11 Induth9 r£r44•rthn ul any ¥*J•ual twra Qf In the aGc• o¥*J* ai •tho•no• I1￿ ￿U*l b• f•quhd In ￿ •udl •nd aP¥•¢n 8• lo io k••p •r*c4**1ng rffofd• 130 ol 201 I hzl. •ftd ID pfeF•r• lh• ocrwnlry (*YWy ¥Ath *• •¢¢t•/4f•g f•qunments X11 h1￿ f¢1 f•••n m•l.' tJT n D•4*• & Co Ar£ounlrt LTD. 48 Tr* C•u•v*•y J(*hn D8vl• & Co. Accountants Ltd. Chartered Cortir*d Accountants 48, The C8useway. Chlpwharn. Vlirlshirp. SN15 3DO Tol, 01249 658059 # **Wiltshi** r **e No** r **th** D **ist** r **ict,** M **inibus an** d **Ba** d **g** R **eceipts an** d **Payments Account** Year start date **Fo** r **the yea** r **f** r **om** **04/01/2020** **----- Start of picture text -----**
To
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## R **an** d **eceipts payments** ## **2020/21** **----- Start of picture text -----**
Un r est r icte d R est r icte d En d owment
fun d s fun d s fun d s
£ £ £
R eceipts
D onations, legacies an d simila r income
Membership subscriptions - -
34,615
Less: Membership subscriptions paid on
(National/County/Area/District) - - -
33,005
Net membership subscriptions retained 1,610 - -
Donations and fundraiing 53 - -
Gift Aid reclaimed - -
1,750
District Events - - -
Loans Repaid - - -
Other similar income - - -
Sub total 3,414 - -
D ist r ict M inibus
To cover starting costs and 1st year of use - - -
Hire income - - -
Cash/cheques held - - -
Other similar income - - -
Sub total - - -
Ba d ge Shop
Badges sold 11 - -
Cash/cheques held - - -
Surplus - - -
Sub total 11 - -
Explo r e r Units
Aye Foure (Chippenham) 5,261 - -
Creoda (Crudwell) 69 - -
Endeavour (Chippenham) 3,170 - -
Jaggards (Box) 282 - -
Sea Squad (Corsham) 19,125 - -
Twynnoy ( Malmesbury) 966 - -
Whitewall (Sherston) - - -
Sub total - -
28,874
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Investment income
Bank interest - - -
Secure T rust Deposit Account - 40 -
Sub total - 40 -
Total G r oss Income 32,298 40 -
Asset an d investment sales, etc . - - -
Total r eceipts 32,298 40 -
**----- End of picture text -----**
# **Wiltshi** r **e No** r **th** D **ist** r **ict,** M **inibus an** d **Ba** d **g** R **eceipts an** d **Payments Account** Year start date **Fo** r **the yea** r **f** r **om** **04/01/2020** **To** ## R **an** d **eceipts payments** **2020/21 Un** r **est** r **icte** d R **est** r **icte** d **En** d **owment fun** d **s fun** d **s fun** d **s £ £ £** ## **Payments** **----- Start of picture text -----**
Cha r itable Payments
Adult support and rt aining 136 - -
Donations and funding issued 153 - -
Loans issued
- - -
District Events
- - -
AGM and rt ustee expenses 302 - -
Gift Aid paid on - -
1,750
Other costs
958 - -
Sub total
- -
3,299
D ist r ict M inibus
Starting/running costs - - -
Towbar
- - -
MOT
- - -
Refund
- - -
Other maintenance costs
- - -
Other costs
- - -
Sub total
- - -
Ba d ge Shop
Badge stock bought - - -
Stock written of
- - -
Debtors
- - -
Excess funds t ransferred - - -
Loss - - -
Sub total
- - -
Explo r e r Units
Aye Foure (Chippenham) 2,714 - -
Creoda (Crudwell) 300 - -
Endeavour (Chippenham) 2,593 - -
Jaggards (Box) 704 - -
Sea Squad (Corsham) 22,923 - -
Twynnoy ( Malmesbury) - -
1,386
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Whitewall (Sherston) 172 - -
Sub total
- -
30,792
- -
Total G r oss Expen d itu r e 34,091
Asset an d investment pu r chases, etc .
- - -
Totalpayments 34,091 - -
Net of r eceipts/(payments) - 1,793 40 -
T r ansfe r s between fun d s
- -
10,041 10,041
Cash fun d s last yea r en d -
54,567 8,233
Cash fun d s this yea r en d -
42,733 18,314
**----- End of picture text -----**
## **Statement of assets an** d **liabilities at the en** d **of the** r **yea** ## **31st** M **a** r **ch 2021** **----- Start of picture text -----**
Un r est r icte d R est r icte d En d owment
fun d s fun d s fun d s
£ £ £
Cash fun d s
District bank current account -
12,266 18,314
Minibus bank current account - -
8,336
Scout Shop bank current account 3,874 - -
Explorer Units bank current accounts 16,706 - -
Secure T rust Deposit Account - - -
Scout Shop STIS account 1,550 - -
Explorer Units cash/foats - - -
Total cash fun d s -
42,732 18,314
Othe r moneta r y assets
District hall hire deposit held by 1st Chippenham 50 - -
Scout G roup
Insurance/Tax claim - - -
Sub total 50 - -
Investment assets
Investment p roperty - detail - - -
Quoted investments - - -
Other investments - detail - - -
Sub total - - -
Non moneta r y assets fo r cha r ity's
own use
Badge stock - - -
Land and buildings - - -
Motor vehicles - District Minibus - - -
Scouting equipment, furniture etc - - -
Other - - -
Sub total - - -
Liabilities
Accounts not yet paid - - -
Expenses incurred but not invoiced - - -
Subscriptions not yet paid - - -
Loan - detail - - -
Other liabilities - - -
Sub total - - -
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## **Contingent liabilities an** d **futu** r **e obligations** ## **The above** r **eceipts an** d **payments account an** d **statement of assets an** d **liabilities we** r **e ap 2021 (the** d **ate of the Executive Committee meeting that app** r **ove** d **the accounts) an** d **sig** Signature Print JUSTIN HANNAH ## **ge Shop** Year end date ## **03/31/2021** ## **2019/20** **----- Start of picture text -----**
Total fun d s Total fun d s
£ £
34,615 41,510
- -
33,005 35,779
1,610 5,731
53 -
1,750 2,330
-
9,037
- -
- -
3,414 17,098
- -
-
1,175
- -
-
16,117
-
17,292
11 6,067
- -
- -
11 6,067
5,261 3,288
69 2,204
3,170 11,178
282 1,121
19,125 31,975
966 6,149
- 617
28,874 56,532
**----- End of picture text -----**
**----- Start of picture text -----**
- -
40 118
40 118
32,338 96,988
- -
32,338 96,988
**----- End of picture text -----**
## **ge Shop** Year end date ## **03/31/2021** ## **2019/20** **Total fun** d **s Total fun** d **s** **£** **£** **----- Start of picture text -----**
136 443
153 -
- -
-
8,914
302 1,221
1,750 2,330
958 591
3,299 13,498
-
7,700
- -
- -
- 568
- 837
-
1,164
-
10,269
- 263
- -
- -
- -
- -
- 263
2,714 3,731
300 1,773
2,593 9,802
704 1,865
22,923 29,802
1,386 5,957
**----- End of picture text -----**
**----- Start of picture text -----**
172 470
30,792 53,400
34,091 77,430
- -
34,091 77,430
-
1,753 19,676
- -
62,800 43,123
61,047 62,800
**----- End of picture text -----**
**----- Start of picture text -----**
31st M a r ch
2020
Total fun d s Total fun d s
£ £
30,580 12,041
8,336 8,336
3,874 3,874
16,706 18,625
-
18,373
1,550 1,550
- -
61,046 62,800
50 50
- -
50 50
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
None None
**----- End of picture text -----**
**pp** r **ove** d **by the** r **T ustees on 1 July ne** d **on thei** r **behalf by** Name PURKIS Chair H MILLARD rT easurer Independent Examinerfs Report to the Trustees of Wiltshlr& North District Scout Coun¢ll I report on the accounts of the charity for the year ended 31¥l March 2021 which are sel out on pages 7 to 9. Respectlvo responsibillties of trustees and •xamlner The charity's trustee5 are responsible for the p￿paratiOn of the accounts. The charity's trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the ac￿untS under se¢tion 145 of the 2011 Act., follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the 2011 Act,. and slate whether particular matters have come to my attention. Basis of Independont èxaminer's report My examination was carried out in accordance with the general Directions given by the Ch8rity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the ac¢ounls presented with those records. It also indudes consideration of any unusual items or di$closures in the accounts. and seeking explanations from you as trustees concerning any such rnatters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as lo whether the accounts present a'true and fair view" and the report is limited to those matters sel out in the statement below. Indopondent axaminerfs statsment In connection w(th my examination, no matter has come to my attention.. which gives me reasonable cause to believe that, in any material respect. the requirements.. to keep accounting records in accordance w((h Section 130 of the 2011 Act., and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met., or to Wh￿h, in my opinion, attention should be drawn in orderto enable a proper understsnding of the accounts to be reached. Sign•d T.&1 OLI Name John Davis & Co. Accountsnts LTD, Qualifica￿On Chartered Certified Accountsnts Addre55 48 The Causeway, Cttippenham. Wiltshire John Davis & Co. Accountants Ltd. Chartered CefLified Accountants 48, The Causeway, Chippenham, Wiltshire SN15 3DD Tel: 01249 658059