## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||1st Stratton St Margaret Scout Group||||||||||| ||||Scout HQ, Taylor Crescent, Kingsdown Park||||||||||| ||||Stratton St Margaret||||||||||| ||||Swindon||||||||||| ||||Postcode||||S|N|3||4|U|Y| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Alan Jones|Chair|| ||Richard Stockdale|Secretary|| ||Claire Young|Treasurer|| ||Rob Woods|Group Lead Volunteer|| ||Christabel Banks|Trustee|| ||Rosalind Gould|Trustee|till 01/02/2025| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |None||| 1 LT700001 (3rd December 2018) **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustees consists of 5 independant trustees plus the Group Lead Volunteer and meet minimum 4 times per year. Members of the Trustee Board complete all required training by the Scout Association within 6 months of joining. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| 3 LT700001 (3rd December 2018) Summary of the main activities in relation to these objects The Group main function is to support the sections in achieving the aims of the Scout Association. As a Group the main activities during the last twelve months have been to recover stabilise and grow our youth and volunteer numberts. All sections have been reaffirming scout skills and engaging the young people with a continued varied programme. **Scouts** have had a busy year working towards many badges including Chief Scout Awards. **Cubs** have had a fun year with lots of varied activities. **Beavers** have had a good and balanced programme while embedding a new leadership team. They have worked on many badges and challenges. s **Squirrels** is steady on numbers learning lots and having great fun. The Provision of Scouting within the Group is totally dependent on the contribution made by volunteers. The group also has a partnered **Explorer** Scout Unit (Pegasus). Additional details of the objectives and activities (optional information but encouraged as best practice) - You **may choose** to include further statements, where relevant, about: • policy on grantmaking; - • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Section D Achievements and performance** Summary of the main achievements of Maintaining numbers and settling in new volunteers with the the charity during the year group feeling more settled and bonded across all sections. 4 LT700001 (3rd December 2018) |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
**Reserves Policy**
The Group held reserves of approximately £30,000 against
this at year end. This is above the level required for operating
expenses. However this can be explained by the increased
grant income.
This will allow the Group to complete a
number of projects that have been planned for some time,
for which the finances have not been available previously.
These are in the planning / implementation phases.
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
• investment policy and objectives;
**Investment Policy**
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
• the charity’s principal sources of funds
(including any fundraising);
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 6 months running costs, circa £10,000.|**Reserves Policy**
The Group held reserves of approximately £30,000 against
this at year end. This is above the level required for operating
expenses. However this can be explained by the increased
grant income.
This will allow the Group to complete a
number of projects that have been planned for some time,
for which the finances have not been available previously.
These are in the planning / implementation phases.
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 6 months running costs, circa £10,000.| ||| ||| ||The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
**Investment Policy**


| ||| |**Section F**|**Other Optional Information**| 5 LT700001 (3rd December 2018) Plans for future periods (details of any significant activities planned to achieve them) The plans for the future are to continue to strengthen the Leadership teams and Trustee Board in order to continue to provide a full and varied programme for young people. There are also plans to build on the excellent facilities we currently have and ongoing improvements within the building. ## ~~a~~ **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) ~~a~~ Rob Woods Alan Jones Position (eg Secretary, Chair) Group Lead Volunteer Group Chair of Trustees ~~——~~ Date 2 1 0 8 2 5 ~~[J J tT TT]~~ 6 LT700001 (3rd December 2018) ||**2024-2025**|**2023-2024**| |---|---|---| |**Income**||| |3rd PartyHall Hires(Camping)|1,425.00|730.00| |Bank Interest|15.00|0.00| |Donation|8,937.68|1,081.52| |Events|3,349.24|3,438.50| |Events - Beavers|405.00|0.00| |Events - Cubs|870.00|1,559.00| |Events - Explorers|11,145.94|13,549.03| |Events - Scouts|4,576.00|130.00| |Fundraising|0.00|1,122.91| |Gift Aid|10,159.87|0.00| |Identity- Hoodies,TShirts|1,268.40|531.77| |Meeting- Squirrels|0.00|9.49| |MembershipFees|17,166.10|16,335.13| |Personal Expense|0.00|30.98| |Rent|3,924.00|5,320.00| |Venue Maintenence|0.00|35.00| |||| |**Expense**||| |ActivityEquipment|1,675.01|214.10| |Admin|702.52|364.19| |Badges|645.87|588.98| |Bank Fees|0.00|10.00| |CampingEquipment|1,472.02|941.97| |Events|499.98|991.27| |Events - Beavers|320.52|0.00| |Events - Cubs|980.50|1,861.58| |Events - Explorers|10,126.09|12,585.37| |Events - Scouts|4,506.12|928.95| |Events - Squirrels|147.05|0.00| |Identity- Hoodies,Tshirts|1,500.56|965.83| |Insurance|1,896.60|1,584.28| |Meetings|133.50|90.00| |Meetings - Beavers|123.75|358.31| |Meetings - Cubs|237.09|658.25| |Meetings - Explorers|689.43|377.99| |Meetings - Scouts|600.77|228.93| |Meetings - Squirrels|83.57|347.85| |MembershipCosts|6,362.50|5,195.48| |Personal Expense|0.00|30.98| |Rent|0.00|1,500.00| |Training|56.00|100.00| |Utilities|2,925.37|4,345.41| |Venue Maintenance|30,961.73|6,303.97| |||| |**Account balances**||| |---|---|---| |Pegasus ESU|3,165.07|3,048.55| |Expense Account|1,067.74|1,191.26| |1st Stratton Lloyds|35,474.81|36,561.72| |Cubs Lloyds Account|0.00|2,432.01| |PettyCash Float/Tin for Event|121.60|0.00| |||| |**Summary**||| |Account balance brought forward|43,233.54|39,933.90| |Total income|63,242.23|43,873.33| |Total expenditure|66,646.55|40,573.69| |Net income|-3,404.32|3,299.64| |Account balance carried forward|39,829.22|43,233.54| Lf700006 - Indépéndènt Exaininér's Report'to thé Trustees Uanuary 2024) England & Wales Template I: Unqualified rè-po-rt for a non&company cha.rity preparing rèceipts and payments accounts Nvith a gross inco-me of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of 1st Stration St Margaret Scoiit Group I report to the trustees on my èxainination of the accounts of the 1st Stratton, St Margaret Scout Group for the year ended 31St'March 2025 Responsibilities and basis of rèport As the charity trustees of the 1st Stratton St Margaret Scout Group you are responsible for the preparation of tlie'accounts lin accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the 1st Stratton St Margaret Scout Group accounts carried out under sectionr L45 ,of the 2011 Act and in carrying out my examination I have foLLowed aLL the appLicabLe Directions given by the Charity ,Commission under,section 145(5)(b) of the Act. Independent,examiner's statement have completed my examination. I confirm that no,materiaL matters have come to my, attention in connection with,tFie' examination giving,me cause to beLieve that in any materiaL respect: ,accounting records were not kept in respect of the ,ISt Stratton St Margaret Scout Group as required by, section ,130 ofthe Art or 2 the accounts do not accord with those records. I have.no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understanding of 'the accounts to be,reached. Jgned: Na.me: Relevant professional quaLification or membership of professional bodies (if any): A(fA Address: Date. #SkillsForLife