Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
1st Stratton St Margaret Scout Group
Charity name
Other names the charity is known by
3 0 5 9 4 0
Registered charity number (if any)
1 0 0 1 1 4 8 3
HQ registration number
Scout HQ, Taylor Crescent, Kingsdown Park
Charity’s principal address
Stratton St Margaret
Swindon
Postcode S N 3 4 U X
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Dates acted if not for
Trustee Name Office (if any)
whole year
1 Alan Jones Chair
2 Steve Bindon Secretary 31/03/2024
3 VACENT Treasurer
4 Robert Woods Group Scout Leader
5 Joanne Davies Beaver Scout Leader
6 Jason Woodfield Cub Scout Leader
7 Don Best Parent Representative
8 Roz Gould Parent Representative
9 Colum O'Connor Squirrel Leader
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type | of advisor | Name | Address |
|---|---|---|---|
| None | |||
1 LT700001 (3rd December 2018)
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution) The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
The Group is a trust established under its rules which are
(e.g. trust, association, company)
common to all Scouts.
Trustee selection methods The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee,
information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted for:
a) the induction and training of trustees; The Committee consists of 3 independent representatives,
b) trustee' consideration of major risks Chair, Treasurer and Secretary together with the Group Scout
and the systems and procedures to Leaders, individual section leaders (if opted to take on the
manage them responsibility) and parent’s representation and 11 times per
year.
Members of the Executive Committee complete 'Essential
Information for Executive Committee' training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
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2 LT700001 (3rd December 2018)
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The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
Section B Structure, governance and management (continued)
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
Section C Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people
Summary of the objects of the charity set
in their personal development,
out in its governing document
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which
we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation
The Group main function is to support the sections in
to these objects
achieving the aims of the Scout Association. As a Group
the main activities during the last twelve months have
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3 LT700001 (3rd December 2018)
the main activities during the last twelve months have been to recover stabilise and grow our youth and volunteer numberts. All sections have been reaffirming scout skills and engaging the young people with a continued varied programme. Scouts have had a busy year with getting back camping and working towards many badges including Chief Scout Awards. The Unit has been steady at around 25 in number. Cubs have had a fun year with lots of varied activities. They have a strong and large pack of 20 Beavers - Beavers have had a good and balanced programme while embedding a new leadership team. They have worked on many badges and challenges. The colony is around 20 Beavers Squirrels section is steady with between 10-12 squirrels learning lots and having great fun. The Provision of Scouting within the Group is totally dependent on the contribution made by volunteers. The group also has a partnered Explorer Scout Unit (Pegasus) whos accounts are merged for this year.
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
|
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| Successful opening of Squirrels increasing our support for Young People |
4 LT700001 (3rd December 2018)
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Section E Financial Review
Brief statement of the charity’s policy on Reserves Policy
reserves
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 6 months running costs, circa £7,500.
The Group held reserves of approximately £37,000 against
this at year end. This is above the level required for operating
expenses. However this can be explained by the increased
grant income. This will allow the Group to complete a
number of projects that have been planned for some time, for
which the finances have not been available previously. These
are in the planning / implementation phases.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about: Investment Policy
• the charity’s principal sources of funds The Group does not have sufficient funds to invest in longer
(including any fundraising); term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
• how expenditure has supported the key held in cash using only mainstream banks or building
objectives of the charity; societies.
• investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any The plans for the future are to continue to strengthen the
significant activities planned to achieve Leadership teams and move to the new Trustee Board set up
them) in order to continue to provide a full and varied programme
for young people.
There are also plans to build on the excellent facilities we
currently have and ongoing improvements within the building.
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5 LT700001 (3rd December 2018)
~~eee~~ Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Rob Woods Alan Jones es| Position (eg Secretary, Chair) Group Scout Leader Group Chair es ee Date 1 6 0 6 2 4 |
6 LT700001 (3rd December 2018)
| 2023-2024 | |||
|---|---|---|---|
| Income | Comments | ||
| 3rd Party Hall Hires (Camping) | £ 730.00 | ||
| Donaton | £ 1,081.52 | ||
| Events | £ 3,438.50 | Joint secton events | |
| Events - Cubs | £ 1,559.00 | ||
| Events - Explorers | £ 13,549.03 | ||
| Events - Scouts | £ 130.00 | ||
| Fundraising | £ 1,122.91 | Scout post | |
| Identty - Hoodies, TShirts | £ 531.77 | Hoodies | |
| Meetng - Squirrels | £ 9.49 | refunds from purchases | |
| Membership Fees | £ 16,335.13 | ||
| Personal Expense | £ 30.98 | ||
| Rent | £ 5,320.00 | Long Term Hire - Includes Explorers in 23/24 | |
| Venue Maintenence | £ 35.00 | negatve from venue maintenance | |
| Expense | |||
| Actvity Equipment | £ 214.10 | ||
| Admin | £ 364.19 | ||
| Badges | £ 588.98 | ||
| Bank Fees | £ 10.00 | Closure of Equals Cards | |
| CampingEquipment | £ 941.97 | ||
| Events | £ 991.27 | Camps/Events | |
| Events - Cubs | £ 1,861.58 | ||
| Events - Explorers | £ 12,026.37 | ||
| Events - Scouts | £ 928.95 | ||
| Identty - Hoodies, Tshirts | £ 965.83 | ||
| Insurance | £ 1,584.28 | ||
| Meetngs | £ 90.00 | Youth Programme and actvites | |
| Meetngs - Beavers | £ 358.31 | ||
| Meetngs - Cubs | £ 658.25 | ||
| Meetngs - Explorers | £ 873.99 | ||
| Meetngs - Scouts | £ 228.93 | ||
| Meetngs - Squirrels | £ 347.85 | ||
| Membership Costs | £ 5,195.48 | Includes fees for OSM and Capataton | -£ 5,195.48 |
| Personal Expense | £ 30.98 | zeroed out with above | |
| Rent | £ 1,500.00 | Internal Costs Explorers to Group | -£ 1,500.00 |
| Training | £ 100.00 | ||
| Utlites | £ 4,345.41 | ||
| Venue Maintenance | £ 6,303.97 | Including Cleaning costs. | |
| Account balances | |||
| Pegasus ESU | £ 3,048.55 | ||
| Expense Account | £ 1,191.26 | `+ £63 missing reciept accrual | |
| 1st Straton Lloyds | £ 36,561.72 | ||
| Cubs Lloyds Account | £ 2,432.01 | ||
| Summary | |||
| Account balance brought forward | £ 39,933.90 | ||
| Total income | £ 43,873.33 | 42,792.00 | |
| Total expenditure | £ 40,510.69 | ||
| Net income | £ 3,362.64 | 43,296.54 | |
| Account balance carried forward | £ 43,233.54 |
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2023-2024
3rd Party Hall Hires (Camping) £ 730.00
Donation £ 1,081.52 Chart Title
Events across all Sections £ 18,676.53
Fundraising £ 1,122.91 Scout post
Identity - Hoodies, TShirts £ 531.77 Hoodies
Membership Fees (Subs) across all sections £ 16,335.13
Rent £ 5,320.00 Long Term Hire - Includes Explorers in 23/24
Expense
Activity & Camping Equipment £ 1,156.07
Admin & Bank Fees £ 374.19
Badges £ 588.98 Chart Title 3rd Party Hall Hires (Camping) Donation
Event Costs across all sectionsIdentity - Hoodies, TshirtsInsuranceMeetings Costs across all sections £ 1 £ 2,547.84 Youth Programme and activities £ 965.83 £ 15,808.17 Camps/Events,584.28 Events across all SectionsIdentity - Hoodies, TShirtsRent FundraisingMembership Fees (Subs) across all sections
Membership Costs £ 5,195.48 Includes fees for OSM and Capatation -£ 5,195.48
Rent £ 1,500.00 Internal Costs Explorers to Group -£ 1,500.00
Training £ 100.00
UtilitiesVenue Maintenance inc Cleaning Costs £ 4,345.41 £ 6,268.97 Including Cleaning costs. Activity & Camping EquipmentBadges Admin & Bank FeesEvent Costs across all sections
Identity - Hoodies, Tshirts Insurance
Account balances Meetings Costs across all sections Membership Costs
Pegasus ESU £ 3,048.55 Rent Training
Expense Account £ 1,191.26 `+ £63 missing reciept accrual Utilities Venue Maintenance inc Cleaning Costs
1st Stratton Lloyds £ 36,561.72
Cubs Lloyds Account £ 2,432.01
Summary
Account balance brought forward £ 39,933.90
Total income £ 43,873.33
Total expenditure £ 40,510.69
Net income £ 3,362.64 43,296.54
Account balance carried forward £ 43,233.54
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LT700005 – Scrutineer’s Report to the Trustees (July 2019)
Template for the scrutineer's report to the trustees
Scrutineer's Report to the Trustees of 1[st] Stratton St Margaret Scout Group
I report on the accounts of the Group for the year ended 02/04/2024
Respective responsibilities of Trustees and Scrutineer
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on pages 1 to 3.
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: ......Claire Young ...................................................................... Address: .....73 Godwin Road.............................................................................................. ........................Stratton St Margaret............................................................................................. .........................Swindon............................................................................................ .........................SN3 4XF............................................................................................ Date: .............02/06/2024.............................................................................................