2023-03-31-accounts - 1st Stratton St Margaret Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	2	3	1	3	2	3

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st Stratton St Margaret Scout Group 3 0 5 9 4 0 1 0 0 1 1 4 8 3
	Scout HQ, Taylor Crescent, Kingsdown Park
	Stratton St Margaret
	Swindon
	Postcode	S	N	3	4	U	X

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	AlanJones	Chair
	SteveBindon	Secretary
	JoeWright	Treasurer
	RobertWoods	Group ScoutLeader
	JoanneDavies	BeaverScoutLeader
	Jason Woodfield	Cub ScoutLeader
	Don Best	ParentRepresentative
	RozGould	ParentRepresentative

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
None

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) (e.g. trust, association, company) How the charity is constituted The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) The Group is a trust established under its rules which are common to all Scouts. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and 11 times per year. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance;
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and 11 times per year. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance;

2 LT700001 (3rd December 2018)

The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B	Structure, governance and management (continued)
	Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise.

	The Group main function is to support the sections in achieving the aims of the Scout Association. As a Group
	the main activities during the last twelve months have

3 LT700001 (3rd December 2018)

the main activities during the last twelve months have been to recover stabilise and grow our youth and volunteer numberts.

All sections have been reaffirming scout skills and engaging the young people with a continued varied programme. Scouts have had a busy year with getting back camping and working towards many badges including Chief Scout Awards. The Unit has been steady at around 30 in number. Cubs have had a fun year with lots of varied activities. They have a strong and large pack of 25 Beavers - Beavers have had a good and balanced programme while embedding a new leadership team. They have worked on many badges and challenges. The colony is around 20 Beavers Our new Squirrels section has growing well with between 1012 squirrels learning lots and having great fun. The Provision of Scouting within the Group is totally dependent on the contribution made by volunteers.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking;
• contribution made by volunteers; • policy on investments.

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D Achievements and performance

Summary of the main achievements of Successful opening of Squirrels increasing our support for the charity during the year Young People

Section E

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Financial Review
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4 LT700001 (3rd December 2018)

Brief statement of the charity’s policy on reserves

Reserves Policy

p p y

to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £6,500 but this is increasing to £7,500 based on current bill increases.

The Group held reserves of approximately £37,000 against this at year end. This is above the level required for operating expenses. However this can be explained by the increased grant income due to Covid 19. This will allow the Group to complete a number of projects that have been planned for some time, for which the finances have not been available previously. These are in the planning / implementation phases.

Quantify and explain any designations

Details of any funds materially in deficit (circumstances plus steps to eliminate)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy
• the charity’s principal sources of funds The Group does not have sufficient funds to invest in longer (including any fundraising); term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are
• how expenditure has supported the key held in cash using only mainstream banks or building objectives of the charity; societies.
investment policy and objectives;

Section F Other Optional Information

Plans for future periods (details of any The plans for the future are to continue to strengthen the significant activities planned to achieve Leadership teams and Executive committee in order to them) continue to provide a full and varied programme for young people.

There are also plans to build on the excellent facilities we currently have, including the renewal of a large part of the fencing and improvements within the building.

5 LT700001 (3rd December 2018)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees




Rob Woods						Alan Jones

GroupScout Leader						GroupChair
1 6 0 5 2 2
1	6	0	5	2	2

6 LT700001 (3rd December 2018)

1st Stratton St Margaret Scout Group Receipts and Payments Account

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Year start date Year end date
For the year
01 April 2022 To 31 March 2023
from
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions £ 11,768.27 £ 7,743.21
Less:Membership subscriptions paid on (National/County/Area/District) -£ 3,432.00 -£ 2,480.00
Net membership subscriptions retained £ 8,336.27 £ 5,263.21
Donations
£ 150.00 £ 20.00
Legacies £ - £ -
Gift Aid
£ 1,954.12 £ 1,585.43
Other similar income
£ - £ -
Sub total £ 10,440.39 £ 6,868.64
Grants
Maintenenace grant £ - £ -
Other grants £ 22,619.00 £ 40,712.00
Sub total £ 22,619.00 £ 40,712.00
Fundraising (gross)
Scout post (net of deductions) £ 1,220.44 £ 768.40
Short term hall hire
£ 700.00 £ 406.00
Long term hall hire £ 3,730.00 £ 1,797.00
Activities/Events
£ 1,536.18 £ 1,139.75
Camps £ 2,027.37 £ 879.16
Other fundraising activities £ 2,871.50 £ 584.33
Sub total £ 12,085.49 £ 5,574.64
Investment income
Bank interest
£ - £ -
Building Society interest £ - £ -
The Scout Association Short Term Investment Service
£ - £ -
Property Rent income £ - £ -
Other investment income
£ - £ -
Sub total £ - £ -
Total Gross Income £ 45,144.88 £ 53,155.28
Asset and investment sales, etc. £ -
Total receipts £ 45,144.88 £ 53,155.28
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1 LT700002 (1st January 2017)

1st Stratton St Margaret Scout Group Receipts and Payments Account

Year start date

Year end date

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For the year
01 April 2022 To 31 March 2023
from
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities £ 2,620.31 £ 1,891.70
Camps £ 3,541.56 £ 954.24
Adult support and training £ 84.28 -£ 170.00
Rent
£ - £ -
Electricity, Gas, Water and Sewerage
£ 1,807.10 £ 552.14
Insurance
£ 1,519.42 £ 1,408.78
Repairs and Renewals
£ 43,543.89 £ 19,141.00
Materials and equipment
£ 2,828.24 £ 12,516.45
Uniforms
£ 2,878.12 £ 1,638.00
AGM and trustee expenses
£ - £ -
Training
£ 293.91 £ 258.23
Admin
£ 5.99 £ -
Other costs detail 3
£ -
Sub total
£ 59,122.82 £ 38,190.54
Fundraising expenses
Activities
£ - £ -
Detail 2
Detail 3
Other fundraising costs
£ 1,674.50 £ -
Sub total £ 1,674.50 £ -
Total Gross Expenditure £ 60,797.32 £ 38,190.54
Asset and investment purchases, etc. £ - £ -
Total payments £ 60,797.32 £ 38,190.54
Net of receipts/(payments) -£ 15,652.44 £ 14,964.74
Cash funds last year end £ 53,472.34 £ 38,507.60
Cash funds this year end £ 37,819.90 £ 53,472.34
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Statement of assets and liabilities at the end of the year

31 March 2023 31 March 2022 Unrestricted funds Unrestricted funds

2 LT700002 (1st January 2017)

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Cash funds
Bank current account
£ 36,990.03 £ 52,103.04
Bank deposit account £ - £ -
Building society account £ - £ -
The Scout Association Short Term Investment Service
£ - £ -
Cash/Floats (inc pre-paid cards) £ 814.87 £ 1,369.30
Total cash funds £ 37,804.90 £ 53,472.34
Other monetary assets
Tax claim £ - £ -
Debts due from the County/Area/District/Group £ - £ -
Insurance claim
£ - £ -
Sub total £ - £ -
Investment assets
Investment property - detail £ - £ -
Quoted investments £ - £ -
Other investments - detail
£ - £ -
Sub total £ - £ -
Non monetary assets for charity's own use
Badge stock £ - £ -
Shop stock £ - £ -
Other stock £ - £ -
Land and buildings £ 220,000.00 £ 220,000.00
Motor vehicles £ -
Scouting equipment, furniture etc £ 8,000.00 £ 8,000.00
Other
£ -
Sub total £ 228,000.00 £ 228,000.00
Liabilities
Accounts not yet paid £ 360.00 £ -
Expenses incurred but not invoiced £ - £ -
Subscriptions not yet paid £ 125.00 £ -
Loan - detail £ - £ -
Sub total £ 485.00 £ -
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Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth XXXXX 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature	Print Name Chair Treasurer

3 LT700002 (1st January 2017)

LT700005 – Scrutineer’s Report to the Trustees (July 2019)

Template for the scrutineer's report to the trustees

Scrutineer's Report to the Trustees of 1[st] Stratton St Margaret Scout Group

I report on the accounts of the Group for the year ended …......31[st] March 2023.........................................................................

Respective responsibilities of Trustees and Scrutineer

As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.

Basis of Scrutineer's Statement

In accordance with the directions given in the Group’s constitution, I have scrutinised the records and the accounts set out on pages …1……… to ...3.........

Scrutineer's Statement

In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.

Name: ......Claire Young.................................................................................................. Address: .......73 Godwin Road............................................................................................ ...........................Swindon.......................................................................................... ..............................SN3 4XF....................................................................................... ..................................................................................................................... Date: ..........................................................................................................