Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 1 | 1 | 3 | 1 | 0 | 3 | 2 | 2 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
1st Stratton St Margaret Scout Group 3 0 5 9 4 0 1 0 0 1 1 4 8 3 |
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| Scout HQ, Taylor Crescent, Kingsdown Park | |||||||||||||
| Stratton St Margaret | |||||||||||||
| Swindon | |||||||||||||
| Postcode | S | N | 3 | 4 | U | X |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| AlanJones | Chair | ||
| SteveBindon | Secretary | ||
| JoeWright | Treasurer | ||
| RobertWoods | Group ScoutLeader | ||
| JoanneDavies | BeaverScoutLeader | ||
| Jason Woodfield | Cub ScoutLeader | ||
| Don Best | ParentRepresentative | ||
| RozGould | ParentRepresentative | ||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| None | ||
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document (e.g. trust deed, constitution)
(e.g. trust deed, constitution) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are (e.g. trust, association, company) common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and 11 times per year.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued)
2 LT700001 (3rd December 2018)
Risk and Internal Control
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise. |
| The Group main function is to support the sections in |
|
| achieving the aims of the Scout Association. As a Group |
|
| the main activities during the last twelve months have |
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| been to recover from COVID slow down and drop in numbers. | |
| All sections have been reaffirming scout skills and engaging | |
| the young people with a continued varied programme. | |
| Scouts have had a busy year with getting back camping and | |
| working towards many badges including Chief Scout Awards. | |
| The Unit has been steady at around 30 in number. Cubs have had a fun year with lots of varied activities. They have a strong and large pack of 25 Beavers - Beavers have had a good and balanced programme while embedding a new leadership team. They have worked on many badges and challenges. The colony is around 20 Beavers The Provision of Scouting within the Group is totally dependent on the contribution made by volunteer with growth plans going into 2022 for new Squirrels section and potential new units in other sections. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
3 LT700001 (3rd December 2018)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
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|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| It has been a challenging year for the Group, as for many | |
| people / organisations. Coming out of COVID meant | |
| resetting expectations on the young people and how to 'scout' | |
| through each section. But all have taken up the challenge | |
| with the sections growing coming into the new year and | |
| expected high numbers of Chief Scout awards. | |
| The group has partnered up with a new Explorer Section | |
| provision that is using the hall to provide better access for 14- | |
| 18yr olds. Also during the year the plans to open Squirrels | |
| have been working through with a plan to open in May 2022. | |
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £37,000 against this at year end. This is above the level required for operating expenses. However this can be explained by the increased grant income due to Covid 19. This will allow the Group to complete a number of projects that have been planned for some time, for which the finances have not been available previously. These are in the planning / implementation phases. Reserves Policy p p y to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £6,500 but this is increasing to £7,500 based on current bill increases. |
4 LT700001 (3rd December 2018)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about:
Investment Policy
-
the charity’s principal sources of funds The Group does not have sufficient funds to invest in longer (including any fundraising); term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are
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• how expenditure has supported the key held in cash using only mainstream banks or building objectives of the charity; societies.
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investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
The plans for the future are to continue to strengthen the Leadership teams and Executive committee in order to continue to provide a full and varied programme for young people.
There are also plans to build on the excellent facilities we currently have, including the renewal of a large part of the fencing and improvements within the building.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Rob Woods Alan Jones Position (eg Secretary, Chair) Group Scout Leader Group Chair Date 1 6 0 5 2 2
5 LT700001 (3rd December 2018)
1st Stratton St Margaret Scout Group Receipts and Payments Account
Year start date Year end date For the year 01 April 2021 To 31 March 2022 from
Receipts and payments
| Receipts | 2021/22 Unrestricted funds £ 7,743 - 2,480 5,263 20 - 1,585 - 6,869 - 40,712 40,712 768 406 1,797 1,140 879 584 5,575 - - - - - - 53,155 53,155 |
2020/21 Unrestricted funds £ |
|---|---|---|
| Donations, legacies and similar income | ||
| Membership subscriptions | 7,743 | 6,641 |
| Less:Membership subscriptions paid on (National/County/Area/District) | - 2,480 | - 1,936 |
| Net membership subscriptions retained | 5,263 | 4,705 |
| Donations | 20 | 105 |
| Legacies | - | - |
| Gift Aid | 1,585 | 3,610 |
| Other similar income | - | 111 |
| Sub total | 6,869 | 8,531 |
| Grants | ||
| Maintenenace grant | - | - |
| Other grants | 40,712 | 27,717 |
| Sub total | 40,712 | 27,717 |
| Fundraising (gross) | ||
| Scout post (net of deductions) | 768 | - |
| Short term hall hire | 406 | - |
| Long term hall hire | 1,797 | 440 |
| Activities/Events | 1,140 | - |
| Camps | 879 | - |
| Other fundraising activities | 584 | 681 |
| Sub total | 5,575 | 1,121 |
| Investment income | ||
| Bank interest | - | - |
| Building Society interest | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Property Rent income | - | - |
| Other investment income | - | - |
| Sub total | - | - |
| Total Gross Income Asset and investment sales, etc. Total receipts |
||
| 37,370 | ||
| - | ||
| 53,155 | 37,370 |
1 LT700002 (1st January 2017)
1st Stratton St Margaret Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01 April 2021 | To | 31 March 2022 | |
| Receipts and payments | ||||
| Payments | 2021/22 Unrestricted funds £ 1,892 954 - 170 - 552 1,409 19,141 12,516 1,638 - 258 - 38,191 - - - 38,191 - 38,191 14,965 38,508 53,472 |
2020/21 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Youth programme and activities | 1,892 | 236 | ||
| Camps | 954 | - 20 | ||
| Adult support and training | - 170 | 9 | ||
| Rent | - | - | ||
| Electricity, Gas, Water and Sewerage | 552 | 600 | ||
| Insurance | 1,409 | 1,254 | ||
| Repairs and Renewals | 19,141 | 8,405 | ||
| Materials and equipment | 12,516 | 833 | ||
| Uniforms | 1,638 | 372 | ||
| AGM and trustee expenses | - | - | ||
| Training | 258 | - | ||
| Admin | - | 108 | ||
| Other costs detail 3 | - | |||
| Sub total | 38,191 | 11,799 | ||
| Fundraising expenses | ||||
| Activities | - | - | ||
| Detail 2 | - | |||
| Detail 3 | - | |||
| Other fundraising costs | - | - | ||
| Sub total | - | - | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 11,799 | ||||
| - | ||||
| 11,799 | ||||
| 14,965 | 25,571 | |||
| 38,508 | 12,937 | |||
| 53,472 | 38,508 |
2 LT700002 (1st January 2017)
Statement of assets and liabilities at the end of the year
| 31 March 2022 Unrestricted funds £ Cash funds Bank current account 52,103 Bank deposit account - Building society account - The Scout Association Short Term Investment Service - Cash/Floats (inc pre-paid cards) 1,369 Total cash funds 53,472 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings 220,000 Motor vehicles Scouting equipment, furniture etc 8,000 Other Sub total 228,000 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
31 March 2022 Unrestricted funds £ Cash funds Bank current account 52,103 Bank deposit account - Building society account - The Scout Association Short Term Investment Service - Cash/Floats (inc pre-paid cards) 1,369 Total cash funds 53,472 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings 220,000 Motor vehicles Scouting equipment, furniture etc 8,000 Other Sub total 228,000 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
31 March 2021 Unrestricted funds £ |
|---|---|---|
| Cash funds | ||
| Bank current account | 52,103 | 37,795 |
| Bank deposit account | - | - |
| Building society account | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Cash/Floats (inc pre-paid cards) | 1,369 | 713 |
| Total cash funds | 53,472 | 38,508 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Investment assets | ||
| Investment property - detail | - | - |
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Badge stock | - | - |
| Shop stock | - | - |
| Other stock | - | - |
| Land and buildings | 220,000 | 220,000 |
| Motor vehicles | - | |
| Scouting equipment, furniture etc | 8,000 | 8,000 |
| Other | - | |
| Sub total | 228,000 | 228,000 |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses incurred but not invoiced | - | 10,824 |
| Subscriptions not yet paid | - | - |
| Loan - detail | - | - |
| Other liabilities | - | 450 |
| Sub total | - | 11,274 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 16th May 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature | Print Name |
|---|---|
| A Jones Chair |
|
| J Wright Treasurer |
3 LT700002 (1st January 2017)
LT700006- Independent Examinerfs Reportto the Tnthees ljuly 20191 Independent examiner's report to the trustees of l¥ Stratton St Margaret Scout Group Council I report to the trustees on my examination of the actounts of the 1st Stratton St Margaret Scout Group for the year ended 315t March 2022. Responsibilities and basls of report As the charity trustees of the 1st stratton St Margaret Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act'l. I report in respect of my examination of the i¥1 Stratton St Margaret Scout Group accounts carried out under settion 145 of the 2011 Act and in carrying out my examination I have lollowed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attent40n in connection with the examination giving rne cause to believe that in any material respecL accounting re¢ords were not kept in respect of the l* Stratton St Margaret Scout Group as required by section 130 of the Act: or the accounts do not accord with those records. I have no concerns and have come across no other matters in connertion with the examination to wh¢ch attention should be drawn in this report in order to enable a proper understsndin9 of the accounts to be reached. Signed.. Name.. Kalpesh Patel Relevant professional qualification or membership of professional bodies lif anv): Address.. 12 Bevisland. Swindon, SN3 6AL Date.. 13 May 2022