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2021-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 0 0 3 1 0 3 2 1
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
1st Stratton St Margaret Scout Group
Scout HQ, Taylor Crescent, Kingsdown Park
Stratton St Margaret
Swindon
Postcode S N 3 4 U X

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not for
whole year
AlanJones Chair
SteveBindon Secretary
JoeWright Treasurer
RobertWoods Group ScoutLeader
JoanneDavies BeaverScoutLeader
Jason Woodfield Cub ScoutLeader
MattLee ScoutLeader
Don Best ParentRepresentative
RozGould ParentRepresentative

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address
None

1 LT700001 (3rd December 2018)

Section B Structure, governance and management
Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take on
the responsibility) and parent’s representation and 11 times
per year.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
(e.g. trust, association, company)
How the charity is constituted
Trustee selection methods
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take on
the responsibility) and parent’s representation and 11 times
per year.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued)
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The Group main function is to support the sections in
achieving the aims of the Scout Association. As a Group
the main activities during the last twelve months have
been to support sections in providing a programme to their
young people and continue with hall repairs.

3 LT700001 (3rd December 2018)

All sections have been attempting to run some sort of remote programme when they haven’t been able to meet face to face. Scouts have run a consistent programme via zoom or face to face when allowed. The troop has been at around 15 online and 20-25 when back face to face. Cubs have struggled with online but managed to run badges from home via OSM but didn’t have much uptake. Between lockdowns they did return back face to face. The pack is being rebuilt numbers wise with approx 15 on returning to face to face Beavers have spent the last year online only but have had good numbers and run a good and balanced programme with good support from parents. They have worked on many badges and challenges. The colony is around 15 Beavers The Provision of Scouting within the Group is totally dependent on the contribution made by volunteers.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
It has been a challenging year for the Group, as for many
people / organisations. For most of the year, the Sections
have not been able to meet face to face. When they could, it
has been remembering basic scout skills and being outside
to support their mental health.

4 LT700001 (3rd December 2018)

Section E Financial Review
Quantify and explain any designations
Brief statement of the charity’s policy on
reserves		 Reserves Policy
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 6 months running costs, circa
£6,000.
The Group held reserves of approximately £13,000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by the
increased grant income due to Covid 19. This will allow the
Group to complete a number of projects that have been
planned for some time, for which the finances have not been
available
previously.
These
are
in
the
planning
/
implementation phases.

Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate)

Further financial review details (optional information)

Section F Other Optional Information

Plans for future periods (details of any The plans for the future are to continue to strengthen the significant activities planned to achieve Leadership teams and Executive committee in order to them) continue to provide a full and varied programme for young people. The Group is also planning to set up a partnership with the District to establish an Explorers group and are investigating the possibility of starting a pre-Beaver age group, when the Scout Association procedes with these plans. There are also plans to build on the excellent facilities we currently have, including the renewal of a large part of the fencing and improvements within the building.

5 LT700001 (3rd December 2018)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
R Woods A Jones
Group Scout Leader Chair
0
2
0
5
2
1
0 2 0 5 2 1

6 LT700001 (3rd December 2018)

1st Stratton St Margaret Scout Group Receipts and Payments Account

Year start date Year start date Year end date
For the year
from		 01 April 2020 To 31 March 2021
Receipts and payments
Receipts 2020/21
Unrestricted funds
£
6,641
- 1,936
4,705
105
-
3,610
111
8,531
-
27,717
27,717
-
-
440
-
-
681
1,121
-
-
-
-
-
-
37,370
-
37,370		 2019/20
Unrestricted funds
£
Donations, legacies and similar income
Membership subscriptions 6,641 7,145
Less:Membership subscriptions paid on (National/County/Area/District) - 1,936 - 2,394
Net membership subscriptions retained 4,705 4,751
Donations 105 25
Legacies - -
Gift Aid 3,610 -
Other similar income 111 -
Sub total 8,531 4,776
Grants
Maintenenace grant - -
Other grants 27,717 2,084
Sub total 27,717 2,084
Fundraising (gross)
Scout post (net of deductions) - 1,015
Short term hall hire - 578
Long term hall hire 440 1,600
Activities/Events - 849
Camps - 2,194
Other fundraising activities 681 211
Sub total 1,121 6,446
Investment income
Bank interest - -
Building Society interest - -
The Scout Association Short Term Investment Service - -
Property Rent income - -
Other investment income - -
Sub total - -
Total Gross Income
Asset and investment sales, etc.
Total receipts
13,307
-
37,370 13,307

1 LT700002 (1st January 2017)

1st Stratton St Margaret Scout Group Receipts and Payments Account

Year start date Year start date Year end date
For the year
from		 01 April 2020 To 31 March 2021
Receipts and payments
Payments 2020/21
Unrestricted funds
£
236
- 20
9
-
600
1,254
8,405
833
372
-
-
108
11,799
-
-
-
-
-
11,799		 2019/20
Unrestricted funds
£
Charitable Payments
Youth programme and activities 236 2,124
Camps - 20 1,890
Adult support and training 9 1,023
Rent - -
Electricity, Gas, Water and Sewerage 600 2,235
Insurance 1,254 1,124
Repairs and Renewals 8,405 949
Materials and equipment 833 1,366
Uniforms 372 340
AGM and trustee expenses - 46
Training - -
Admin 108 172
Other costs detail 3 -
Sub total 11,799 11,270
Fundraising expenses
Activities - -
Detail 2 - -
Detail 3 - -
Other fundraising costs - -
Sub total - -
Total Gross Expenditure
11,799 11,270
Asset and investment purchases, etc.
Total payments
Net of receipts/(payments)
Cash funds last year end
Cash funds this year end		 -
25,571
12,937
38,508

2 LT700002 (1st January 2017)

Statement of assets and liabilities at the end of the year

31 March 2021
Unrestricted funds
£
37,795
-
-
-
713
38,508
-
-
-
-
-
-
-
-
-
-
-
220,000
-
8,000
-
228,000
-
10,824
-
-
450
11,274		 31 March 2020
Unrestricted funds
£
Cash funds
Bank current account 37,795 12,860
Bank deposit account - -
Building society account - -
The Scout Association Short Term Investment Service - -
Cash/Floats (inc pre-paid cards) 713 77
Total cash funds 38,508 12,937
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings 220,000 220,000
Motor vehicles - -
Scouting equipment, furniture etc 8,000 8,000
Other - -
Sub total 228,000 228,000
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced 10,824 -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - Fees received for postponed Tomahawk course 450 450
Sub total 11,274 450

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 13th May 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Print Name
Chair
A. Jones
Treasurer
J. Wright

3 LT700002 (1st January 2017)

LT700006- Independent Examinerfs Report to the Trustees (Juty 20191 England & Wales Ternplate I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of 1st Stratton St Margaret Scout Group Council I repc>rt to the trustees on my examination of the accounts of the ltt Stratton St Margaret Scout Group for the year ended 31, March 2021. Responsibilities and basis <rf report As the charity trustees of the 1st Stratton St Margaret Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my exarrination of the 151 Stratton St Margaret Scout Group accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Ch£rity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to rny attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the 1st Stratton St Margaret Scout Group as required by section 130 of the Act", or the accounts do not accord with those records. I have no concerns and have corllè across no other matters in conneciion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: Relevant professional qualrfication or membership of professional bodies lif any).. Address.. Date.. li