DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
TRUSTEE’S ANNUAL REPORT & STATEMENT OF ACCOUNTS 1st April 2020 – 31st March 2021
SALISBURY & SOUTH WILTS DISTRICT SCOUT COUNCIL
Registered Charity 305937
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Trustees' Annual Report
For the period
| For the period | od | ||
|---|---|---|---|
| From (start date) |
01/04/2020 | ||
| Section A | Reference and administration details | ||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
|||
| Salisbury & South Wilts District Scout Council | |||
| Salisbury & South Wilts Boy Scouts Local Association (previous name) | |||
| 3 0 5 9 3 7 1 0 0 0 1 3 5 0 |
|||
| Dennis Marsh House | |||
| Westminster Road | |||
| Salisbury,Wiltshire | |||
| Postcode | SP2 7DG |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Ian Stuart Porter | District Commissioner | Whole Year | |
| Roger Demain-Griffiths | District Chair | Whole Year | |
| Ivor William Davies | District Treasurer | Whole Year | |
| Alison Gray | District Secretary | to 31stDec 2020 | |
| Deana Cook | Whole Year | ||
| John Neil Wyeth | Whole Year | ||
| Michael Roger Chalke | Whole Year | ||
| Peter James Handford | Whole Year | ||
| Daniel Bavister | Whole Year | ||
| Samuel Murphy | Whole Year | ||
| Robert Douglas Jones | Whole Year | ||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| Local communityaffairs | LudwigMacaulayMBE | Norwegian Chalet, Great Yews, Coombe Bissett, Wiltshire |
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts | |
| Type of governing document | |
| (e.g. trust deed, constitution) | The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
| How the charity is constituted | The District is a trust established under its rules which are common to |
| (e.g. trust, association, company) | all Scouts. |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, Organisation and |
| (e.g. appointed by, elected by) | Rules of The Scout Association. |
| Additional governance issues (optional information but encouraged as best practice) | |
| You may choose to include additional | The District is managed by the District Executive Committee, the members of |
| information, where relevant, about: | which are the ‘Charity Trustees’ of the Scout District which is an educational |
| charity. As charity trustees they are responsible for complying with legislation | |
| applicable to charities. This includes the registration, keeping proper accounts | |
| and making returns to the Charity Commission as appropriate. | |
| The Committee consists of 3 independent representatives, Chair, Treasurer | |
| Policies and procedures adopted for: | and Secretary together with the District representitives, and youth |
| a) the induction and training of trustees; | representation and meets every 3 months. |
| b) trustee' consideration of major risks and the systems and procedures to manage them |
Members of the Executive Committee complete the relevant and appropriate induction training within the first 5 months of joining the committee, covering the modules: Essential Information, Safety, Safeguarding, GDPR and Trustee |
| Induction. | |
| This District Executive Committee exists to support the Districts in meeting the | |
| responsibilities of the appointments and is responsible for: | |
| The maintenance of District property; | |
| The raising of funds and the administration of District finance; | |
| The insurance of persons, property and equipment; | |
| District public occasions; | |
| Assisting in the recruitment of leaders and other adult support; | |
| Appointing any sub committees that may be required; | |
| Appointing District Administrators and Advisors other than those who are | |
| elected. |
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request |
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Districts. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District.
| Section C | Objectives and activities | |
|---|---|---|
| Summary of the objects of the charity set | The Purpose of Scouting | |
| out in its governing document | Scouting exists to actively engage and support young people in their personal | |
| development, | ||
| empowering them to make a positive contribution to society. | ||
| The Values of Scouting | ||
| As Scouts we are guided by these values: | ||
| Integrity -We act with integrity; we are honest, trustworthy and loyal. | ||
| Respect -We have self-respect and respect for others. | ||
| Care -We support others and take care of the world in which we live. | ||
| Belief -We explore our faiths, beliefs and attitudes. | ||
| Co-operation -We make a positive difference; we co-operate with others and | ||
| make friends. | ||
| The Scout Method | ||
| Scouting takes place when young people, in partnership with adults, work | ||
| together based on the | ||
| values of Scouting and: | ||
| - enjoy what they are doing and have fun | ||
| - take part in activities indoors and outdoors | ||
| - learn by doing | ||
| - share in spiritual reflection | ||
| - take responsibility and make choices | ||
| - undertake new and challenging activities | ||
| - make and live by their Promise. | ||
| Summary of the main activities in relation | Arranging a programme of camps, sports and other activities to which all |
|
| to these objects | young people in the District are | |
| encouraged to participate as well as providing training for our adult leaders. |
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Each week we provide young people the opportunity to enjoy fun and adventure while developing the skills they need to succeed now and in the future. We are talking about teamwork, leadership and resilience. We celebrate diversity and stand against intolerance, always. We are part of a worldwide movement, creating stronger communities and inspiring positive futures. We are proud to say we are a values based movement.
| Public benefit statement | The District meets the Charity Commission's public benefit criteria under |
|---|---|
| both the advancement of education and the advancement of citizenship or | |
| community development headings. | |
| Section D | Achievements and performance |
| Summary of the main achievements of | In true Scouting spirit, the activities of the district and the groups within in |
| the charity during the year | have continued in the face of adversity, during this year, given the |
| restrictions owing to the coronavirus pandemic. | |
| As can be seen in the annual review, each section has been making the | |
| most of the situation and have been developing and adapting to a slightly | |
| altered method of scouting. | |
| Virtual camps and sleepovers replace the traditional camping and | |
| expeditions, and indeed, with some imagination and the magic of Zoom, | |
| Beavers have attended a virtual astronaut training camp, whilst other | |
| sections have been able to carefully meet in line with the regulations to | |
| complete Duke of Edinburgh’s Award expeditions and complete their | |
| Scouting Top Awards too. | |
| The restriction on face-to-face meetings have provided an opportunity to | |
| have our district headquarters refurbished whilst meetings were held | |
| outdoors. | |
| As with previous years, it’s the work, dedication, and commitment of our | |
| adult volunteers that has been truly phenomenal. |
Financial Review
Section E
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
| Brief statement of the charity’s policy on reserves Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs, circa £15k. The District held reserves (General Fund) of approximately £34,474 against this at year end. This is above the level required for operating expenses. However this can be explained by having a contingency amount readily avaiable if anything happens to our HQ Dennis Marsh House, Scout Shop, Explorer Section and local scout groups within the District, circa £10k.The District Executive Committee are aware that this still leaves excess monies and are planning ways for using this excess for the future development of scouting in the District As an organisation, we continue to operate a specific fundraising compaign to raise funds in order to secure a Campsite and training ground within 20-30 minutes of Salisbury, currently standing at circa £64k Further financial review details Youmay chooseto include additional information, where relevant, about: the charity’s principal sources of funds (including any fundraising), how expenditure has supported the key objectives of the charity and investment policy and objectives; Investment Policy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cashflow requirements. The District also holds a number of designated funds:- 1.PJ Southern (Overseas) Travel, which provides help with the cost of attending Jamborees and overseas camps/activites. 2. District Minibus, which provides transport for local groups and organisations to use. 3. District Beavers, Cubs, Scouts, Network, and SASU all have designated funds ,which help towards the running of District events. for these sections. 4. Dennis Marsh House - this is monies held for the day to day running of our District HQ 5. Scout Shop - The District runs its own Scout Shop, which provides a service to local groups and others further a field, for mainly uniform and badges. 6. Explorers - this fund holds the monies for all the units within the District. 7. District Hardship fund – This fund has been set up to provide emergency monies for local groups, who may find themselves, due to lack of fundraising in the last 18 months, unable to pay for essential ongoing bills (rent, insurance etc). |
Brief statement of the charity’s policy on reserves Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs, circa £15k. The District held reserves (General Fund) of approximately £34,474 against this at year end. This is above the level required for operating expenses. However this can be explained by having a contingency amount readily avaiable if anything happens to our HQ Dennis Marsh House, Scout Shop, Explorer Section and local scout groups within the District, circa £10k.The District Executive Committee are aware that this still leaves excess monies and are planning ways for using this excess for the future development of scouting in the District As an organisation, we continue to operate a specific fundraising compaign to raise funds in order to secure a Campsite and training ground within 20-30 minutes of Salisbury, currently standing at circa £64k Further financial review details Youmay chooseto include additional information, where relevant, about: the charity’s principal sources of funds (including any fundraising), how expenditure has supported the key objectives of the charity and investment policy and objectives; Investment Policy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cashflow requirements. The District also holds a number of designated funds:- 1.PJ Southern (Overseas) Travel, which provides help with the cost of attending Jamborees and overseas camps/activites. 2. District Minibus, which provides transport for local groups and organisations to use. 3. District Beavers, Cubs, Scouts, Network, and SASU all have designated funds ,which help towards the running of District events. for these sections. 4. Dennis Marsh House - this is monies held for the day to day running of our District HQ 5. Scout Shop - The District runs its own Scout Shop, which provides a service to local groups and others further a field, for mainly uniform and badges. 6. Explorers - this fund holds the monies for all the units within the District. 7. District Hardship fund – This fund has been set up to provide emergency monies for local groups, who may find themselves, due to lack of fundraising in the last 18 months, unable to pay for essential ongoing bills (rent, insurance etc). |
Brief statement of the charity’s policy on reserves Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs, circa £15k. The District held reserves (General Fund) of approximately £34,474 against this at year end. This is above the level required for operating expenses. However this can be explained by having a contingency amount readily avaiable if anything happens to our HQ Dennis Marsh House, Scout Shop, Explorer Section and local scout groups within the District, circa £10k.The District Executive Committee are aware that this still leaves excess monies and are planning ways for using this excess for the future development of scouting in the District As an organisation, we continue to operate a specific fundraising compaign to raise funds in order to secure a Campsite and training ground within 20-30 minutes of Salisbury, currently standing at circa £64k Further financial review details Youmay chooseto include additional information, where relevant, about: the charity’s principal sources of funds (including any fundraising), how expenditure has supported the key objectives of the charity and investment policy and objectives; Investment Policy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cashflow requirements. The District also holds a number of designated funds:- 1.PJ Southern (Overseas) Travel, which provides help with the cost of attending Jamborees and overseas camps/activites. 2. District Minibus, which provides transport for local groups and organisations to use. 3. District Beavers, Cubs, Scouts, Network, and SASU all have designated funds ,which help towards the running of District events. for these sections. 4. Dennis Marsh House - this is monies held for the day to day running of our District HQ 5. Scout Shop - The District runs its own Scout Shop, which provides a service to local groups and others further a field, for mainly uniform and badges. 6. Explorers - this fund holds the monies for all the units within the District. 7. District Hardship fund – This fund has been set up to provide emergency monies for local groups, who may find themselves, due to lack of fundraising in the last 18 months, unable to pay for essential ongoing bills (rent, insurance etc). |
|---|---|---|
| The District also holds a number of designated funds:- 1.PJ Southern (Overseas) Travel, which provides help with the cost of attending Jamborees and overseas camps/activites. 2. District Minibus, which provides transport for local groups and organisations to use. 3. District Beavers, Cubs, Scouts, Network, and SASU all have designated funds ,which help towards the running of District events. for these sections. 4. Dennis Marsh House - this is monies held for the day to day running of our District HQ 5. Scout Shop - The District runs its own Scout Shop, which provides a service to local groups and others further a field, for mainly uniform and badges. 6. Explorers - this fund holds the monies for all the units within the District. 7. District Hardship fund – This fund has been set up to provide emergency monies for local groups, who may find themselves, due to lack of fundraising in the last 18 months, unable to pay for essential ongoing bills (rent, insurance etc). |
||
| Investment Policy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cashflow requirements. |
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Section F
Other Optional Information
Plans for future periods (details of any Our priority now is to build back stronger following the setbacks faced during 2020 significant activities planned to achieve and the start of 2021. In Salisbury and South Wilts, there is much to look forward them) to and specifically our plans will be to: 1. ensure that all sections of all groups are supported to return to scouting activities – adult recruitment, development and training for leaders, supporters and trustees as a focus. 2. develop upon national strategy and implement and embed these within the district, particularly as plans emerge for the new section for 4-5 year olds.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) DASEO8AC45DB46E... Full name(s) Roger N. Demain-Griffiths Position Chair Date 9/12/2021
Ian Porter District Commissioner 9/12/2021
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Salisbury & South Wilts District Scout Council Receipts and Payments Account
| Year start date | Year start date | Year end date 31/03/2021 |
|||
|---|---|---|---|---|---|
| For the year from |
01/04/2020 | To | |||
| Receipts and payments | |||||
| Receipts | Unrestricted funds £ 45,223 - 35,588 9,635 140 - - 734 941 11,451 - - 13 - 1 14 11,465 |
Designated funds Restricted funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - 869 - - - 1,748 - 70 - - - - - 10,000 - 2,448 - - 15,136 - 18,975 - 29,803 - 1,952 - 67 - 8,286 - 59,083 - 2 - - - - - 2 - 74,221 - 2020/21 |
Total funds £ |
2019/20 Total funds £ |
|
| Donations, legacies and similar income |
- - - - - - - - - |
45,223 - 35,588 9,635 140 - - 734 941 11,451 |
|||
| Membership subscriptions | - | 46,686 | |||
| Less: Membership subscriptions paid on (National/County/Area/District)enter figures with a minus sign |
- | - 39,213 | |||
| Net membership subscriptions retained | - | 7,473 | |||
| Donations | - | 538 | |||
| Legacies | - | - | |||
| Gift Aid refund | - | - | |||
| District Events - Christmas Post | - | 7,682 | |||
| Other similar income | - - |
3,436 | |||
| Sub total | 19,129 | ||||
| Designated Funds | - - - - 869 - 1,748 70 - - 10,000 2,448 15,136 |
- - - - 869 - 1,748 70 - - 10,000 2,448 - 15,136 |
|||
| PJ Southon (Overseas Travel) | - | 3,888 | |||
| District Beavers | - | 2,860 | |||
| District Scouts | - | 915 | |||
| Network | - | 2 | |||
| District Minibus | - | 3,053 | |||
| New District Minibus | - | 5,000 | |||
| New District Camp Site | - | 19,753 | |||
| Scout Active Support | - | 791 | |||
| District Scout Panto | - | 2,397 | |||
| Bemerton Heath Project | - | 233 | |||
| District Hardship (Trans frm General) | - | - | |||
| Wilton Mayor/New Camp Site | - | - | |||
| - - |
- | ||||
| Sub total | 38,892 | ||||
| Other Funds | 18,975 29,803 1,952 67 8,286 59,083 |
18,975 29,803 1,952 67 8,286 59,083 |
|||
| New District Camp Site | - | 44,990 | |||
| Dennis Marsh House (HQ) | - | 20,040 | |||
| District Scout Shop | - | 2,969 | |||
| District Cubs | - | 2,326 | |||
| District Explorers | - - |
11,936 | |||
| Sub total | 82,261 | ||||
| Investment income | 2 - - 2 |
15 - 1 16 |
|||
| Bank interest | - | 20 | |||
| Building Society interest | - | - | |||
| COIF Charities Fund Interest | - - |
6 | |||
| Sub total | 26 | ||||
| Total Gross Income Asset and investment sales, etc. Total receipts |
|||||
| 74,221 | - | 85,685 | 140,308 | ||
- |
|||||
| - | - | - |
- |
||
| 11,465 | |||||
| 74,221 | - | 85,685 | 140,308 |
Salisbury South Wilts District Scout Council Reg. Charity 305937
LT700003
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
| Receipts and payments | Receipts and payments | ||||
|---|---|---|---|---|---|
| Payments | Unrestricted funds £ 3,019 - 199 30 159 - 323 - 1,807 1,667 600 - - - 10,000 - 17,804 - - - 17,804 |
Designated funds Restricted funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,705 - - - 2,029 - 148 - - - 941 - - - 4,823 - - - 33,219 - 1,880 - - - 5,585 - 40,684 - 45,507 - 2020/21 |
Total funds £ |
2019/20 Total funds £ |
|
| Charitable Payments | - - - - - - - - - - - - - - - - - |
3,019 - 199 30 159 - 323 - 1,807 1,667 600 - - - 10,000 - 17,804 |
|||
| Insurance | - | 2,874 | |||
| Adult support and training | - | 603 | |||
| Recruitment/Development | - | 602 | |||
| District Event - Top Awards | - | 661 | |||
| District Events - Christmas Post | - | 4,205 | |||
| District Events | - | 1,190 | |||
| AGM and trustee expenses | - | 1,449 | |||
| Activity & other equipment | - | 594 | |||
| Other costs | - | 1,730 | |||
| Other costs - Purchases frm Scout Shop | - | - | |||
| DMH Validation for Insurance purposes | - | - | |||
| Transfer to PJ Fund | - | 1,000 | |||
| Trans to New Camp Site Fund (restricted) | - | 2,000 | |||
| Transfer to New Camp Site Fund | - | 292 | |||
| Transfer to District Hardship Fund | - | - | |||
| - - |
- | ||||
| Sub total | 17,200 | ||||
| Designated Funds | - - - - 1,705 - 2,029 148 - 941 - 4,823 |
- - - - 1,705 - 2,029 148 - 941 - 4,823 |
|||
| PJ Southon (Overseas Travel) | - | 2,040 | |||
| District Beavers | - | 2,498 | |||
| District Scouts | - | 724 | |||
| Network | - | 20 | |||
| District Minibus | - | 6,772 | |||
| New District Minibus | - | - | |||
| New District Camp Site | - | 34,419 | |||
| Scout Active Support | - | 1,414 | |||
| District Scout Panto | - | 1,579 | |||
| Bemerton Heath Project | - | 188 | |||
| - - |
- | ||||
| Sub total | 49,654 | ||||
| Other Funds | - 33,219 1,880 - 5,585 40,684 |
- 33,219 1,880 - 5,585 40,684 |
|||
| New District Camp Site | - | - | |||
| Dennis Marsh House (HQ) | - | 15,238 | |||
| District Scout Shop | - | 7,421 | |||
| District Cubs | - | 2,352 | |||
| District Explorers | - - |
15,230 | |||
| Sub total | 40,241 | ||||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end |
|||||
| 45,507 | - | 63,311 | 107,095 | ||
| - | |||||
| - | - | - | - | ||
| 17,804 | |||||
| 45,507 | - | 63,311 | 107,095 | ||
| - 6,340 | 28,714 | - | 22,374 | 33,213 | |
| - 40,813 34,474 |
- 158,334 |
- | - 203,147 |
- | |
| 4,000 | 169,934 | ||||
| 187,048 | 4,000 | 225,522 | 203,147 |
Salisbury South Wilts District Scout Council Reg. Charity 305937
LT700003
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Statement of assets and liabilities at the end of the year
| 31st March 2021 | 31st March 2021 | 31st March 2021 | 31st March 2021 | 31st March 2020 |
||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Total funds | Total funds | ||||||
| funds | funds | funds | ||||||||
| £ | £ | £ | £ | £ | ||||||
| Cash funds | ||||||||||
| Bank - Treasurers Account | 22,006 | 114,673 | - | - | 136,679 | 110,248 | ||||
| Bank - instant access account | 7,591 | 38,727 | 4,000 | 4,000 | 50,318 | 46,457 | ||||
| Bank - Business Call account | - | 6,512 | - | - | 6,512 | 6,510 | ||||
| Building society account | - | 9,926 | - | - | 9,926 | 9,917 | ||||
| COIF Charities Fund | 877 | - | - | - | 877 | 876 | ||||
| Cash/Floats (DMH/Scout Shop/Explorers) | - | 161 | - | - | 161 | 2,702 | ||||
| Total cash funds | 30,474 | 170,000 | 4,000 | 4,000 | 204,474 | 176,710 | ||||
| Other monetary assets | ||||||||||
| Debtors - Scout Shop | 1,420 | - | - | 1,420 | 9,553 | |||||
| Sub total | - | 1,420 | - | - | 1,420 | 9,553 | ||||
| Investment assets | ||||||||||
| Investment property - detail | - | - | - | - | - | - | ||||
| Quoted investments | - | - | - | - | - | - | ||||
| Other investments - detail | ||||||||||
| - | - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | - | ||||
| Non monetary assets for | ||||||||||
| charity's own use | ||||||||||
| Scout Shop Stock | 20,886 | - | - | 20,886 | 19,043 | |||||
| DMH Building - Insured value | 413,471 | - | - | 413,471 | 399,489 | |||||
| DMH Contents - Insured value | 75,391 | - | - | 75,391 | 72,842 | |||||
| Minibus | 10,500 | - | - | 10,500 | - | |||||
| Other | - | - | - | - | - | - | ||||
| Sub total | - | 520,248 | - | - | 520,248 | 491,374 | ||||
| Liabilities | ||||||||||
| Creditors - Scout Shop | 1,259 | - | - | 1,259 | 2,160 | |||||
| Other liabilities | - | - | - | - | - | - | ||||
| Sub total | - | 1,259 | - | - | 1,259 | 2,160 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 19th July 2021 and signed on their behalf by
G \DDocuSignedFFFE75475834437... Ornho by: Ivor W. Davies
District Treasurer
CeDocuSignedDASEO8AC45DB46E...NM, by:Dumain Griffis Roger N. Demain-Griffiths
Chair
Salisbury South Wilts District Scout Council Reg. Charity 305937
LT700003
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
TRUSTEE’S ANNUAL REPORT & STATEMENT OF ACCOUNTS 1st April 2020 – 31st March 2021
SALISBURY & SOUTH WILTS DISTRICT SCOUT COUNCIL
Registered Charity 305937
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Trustees' Annual Report
For the period
| For the period | od | ||
|---|---|---|---|
| From (start date) |
01/04/2020 | ||
| Section A | Reference and administration details | ||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
|||
| Salisbury & South Wilts District Scout Council | |||
| Salisbury & South Wilts Boy Scouts Local Association (previous name) | |||
| 3 0 5 9 3 7 1 0 0 0 1 3 5 0 |
|||
| Dennis Marsh House | |||
| Westminster Road | |||
| Salisbury,Wiltshire | |||
| Postcode | SP2 7DG |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Ian Stuart Porter | District Commissioner | Whole Year | |
| Roger Demain-Griffiths | District Chair | Whole Year | |
| Ivor William Davies | District Treasurer | Whole Year | |
| Alison Gray | District Secretary | to 31stDec 2020 | |
| Deana Cook | Whole Year | ||
| John Neil Wyeth | Whole Year | ||
| Michael Roger Chalke | Whole Year | ||
| Peter James Handford | Whole Year | ||
| Daniel Bavister | Whole Year | ||
| Samuel Murphy | Whole Year | ||
| Robert Douglas Jones | Whole Year | ||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| Local communityaffairs | LudwigMacaulayMBE | Norwegian Chalet, Great Yews, Coombe Bissett, Wiltshire |
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts | |
| Type of governing document | |
| (e.g. trust deed, constitution) | The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
| How the charity is constituted | The District is a trust established under its rules which are common to |
| (e.g. trust, association, company) | all Scouts. |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, Organisation and |
| (e.g. appointed by, elected by) | Rules of The Scout Association. |
| Additional governance issues (optional information but encouraged as best practice) | |
| You may choose to include additional | The District is managed by the District Executive Committee, the members of |
| information, where relevant, about: | which are the ‘Charity Trustees’ of the Scout District which is an educational |
| charity. As charity trustees they are responsible for complying with legislation | |
| applicable to charities. This includes the registration, keeping proper accounts | |
| and making returns to the Charity Commission as appropriate. | |
| The Committee consists of 3 independent representatives, Chair, Treasurer | |
| Policies and procedures adopted for: | and Secretary together with the District representitives, and youth |
| a) the induction and training of trustees; | representation and meets every 3 months. |
| b) trustee' consideration of major risks and the systems and procedures to manage them |
Members of the Executive Committee complete the relevant and appropriate induction training within the first 5 months of joining the committee, covering the modules: Essential Information, Safety, Safeguarding, GDPR and Trustee |
| Induction. | |
| This District Executive Committee exists to support the Districts in meeting the | |
| responsibilities of the appointments and is responsible for: | |
| The maintenance of District property; | |
| The raising of funds and the administration of District finance; | |
| The insurance of persons, property and equipment; | |
| District public occasions; | |
| Assisting in the recruitment of leaders and other adult support; | |
| Appointing any sub committees that may be required; | |
| Appointing District Administrators and Advisors other than those who are | |
| elected. |
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request |
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Districts. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District.
| Section C | Objectives and activities | |
|---|---|---|
| Summary of the objects of the charity set | The Purpose of Scouting | |
| out in its governing document | Scouting exists to actively engage and support young people in their personal | |
| development, | ||
| empowering them to make a positive contribution to society. | ||
| The Values of Scouting | ||
| As Scouts we are guided by these values: | ||
| Integrity -We act with integrity; we are honest, trustworthy and loyal. | ||
| Respect -We have self-respect and respect for others. | ||
| Care -We support others and take care of the world in which we live. | ||
| Belief -We explore our faiths, beliefs and attitudes. | ||
| Co-operation -We make a positive difference; we co-operate with others and | ||
| make friends. | ||
| The Scout Method | ||
| Scouting takes place when young people, in partnership with adults, work | ||
| together based on the | ||
| values of Scouting and: | ||
| - enjoy what they are doing and have fun | ||
| - take part in activities indoors and outdoors | ||
| - learn by doing | ||
| - share in spiritual reflection | ||
| - take responsibility and make choices | ||
| - undertake new and challenging activities | ||
| - make and live by their Promise. | ||
| Summary of the main activities in relation | Arranging a programme of camps, sports and other activities to which all |
|
| to these objects | young people in the District are | |
| encouraged to participate as well as providing training for our adult leaders. |
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Each week we provide young people the opportunity to enjoy fun and adventure while developing the skills they need to succeed now and in the future. We are talking about teamwork, leadership and resilience. We celebrate diversity and stand against intolerance, always. We are part of a worldwide movement, creating stronger communities and inspiring positive futures. We are proud to say we are a values based movement.
| Public benefit statement | The District meets the Charity Commission's public benefit criteria under |
|---|---|
| both the advancement of education and the advancement of citizenship or | |
| community development headings. | |
| Section D | Achievements and performance |
| Summary of the main achievements of | In true Scouting spirit, the activities of the district and the groups within in |
| the charity during the year | have continued in the face of adversity, during this year, given the |
| restrictions owing to the coronavirus pandemic. | |
| As can be seen in the annual review, each section has been making the | |
| most of the situation and have been developing and adapting to a slightly | |
| altered method of scouting. | |
| Virtual camps and sleepovers replace the traditional camping and | |
| expeditions, and indeed, with some imagination and the magic of Zoom, | |
| Beavers have attended a virtual astronaut training camp, whilst other | |
| sections have been able to carefully meet in line with the regulations to | |
| complete Duke of Edinburgh’s Award expeditions and complete their | |
| Scouting Top Awards too. | |
| The restriction on face-to-face meetings have provided an opportunity to | |
| have our district headquarters refurbished whilst meetings were held | |
| outdoors. | |
| As with previous years, it’s the work, dedication, and commitment of our | |
| adult volunteers that has been truly phenomenal. |
Financial Review
Section E
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
| Brief statement of the charity’s policy on reserves Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs, circa £15k. The District held reserves (General Fund) of approximately £34,474 against this at year end. This is above the level required for operating expenses. However this can be explained by having a contingency amount readily avaiable if anything happens to our HQ Dennis Marsh House, Scout Shop, Explorer Section and local scout groups within the District, circa £10k.The District Executive Committee are aware that this still leaves excess monies and are planning ways for using this excess for the future development of scouting in the District As an organisation, we continue to operate a specific fundraising compaign to raise funds in order to secure a Campsite and training ground within 20-30 minutes of Salisbury, currently standing at circa £64k Further financial review details Youmay chooseto include additional information, where relevant, about: the charity’s principal sources of funds (including any fundraising), how expenditure has supported the key objectives of the charity and investment policy and objectives; Investment Policy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cashflow requirements. The District also holds a number of designated funds:- 1.PJ Southern (Overseas) Travel, which provides help with the cost of attending Jamborees and overseas camps/activites. 2. District Minibus, which provides transport for local groups and organisations to use. 3. District Beavers, Cubs, Scouts, Network, and SASU all have designated funds ,which help towards the running of District events. for these sections. 4. Dennis Marsh House - this is monies held for the day to day running of our District HQ 5. Scout Shop - The District runs its own Scout Shop, which provides a service to local groups and others further a field, for mainly uniform and badges. 6. Explorers - this fund holds the monies for all the units within the District. 7. District Hardship fund – This fund has been set up to provide emergency monies for local groups, who may find themselves, due to lack of fundraising in the last 18 months, unable to pay for essential ongoing bills (rent, insurance etc). |
Brief statement of the charity’s policy on reserves Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs, circa £15k. The District held reserves (General Fund) of approximately £34,474 against this at year end. This is above the level required for operating expenses. However this can be explained by having a contingency amount readily avaiable if anything happens to our HQ Dennis Marsh House, Scout Shop, Explorer Section and local scout groups within the District, circa £10k.The District Executive Committee are aware that this still leaves excess monies and are planning ways for using this excess for the future development of scouting in the District As an organisation, we continue to operate a specific fundraising compaign to raise funds in order to secure a Campsite and training ground within 20-30 minutes of Salisbury, currently standing at circa £64k Further financial review details Youmay chooseto include additional information, where relevant, about: the charity’s principal sources of funds (including any fundraising), how expenditure has supported the key objectives of the charity and investment policy and objectives; Investment Policy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cashflow requirements. The District also holds a number of designated funds:- 1.PJ Southern (Overseas) Travel, which provides help with the cost of attending Jamborees and overseas camps/activites. 2. District Minibus, which provides transport for local groups and organisations to use. 3. District Beavers, Cubs, Scouts, Network, and SASU all have designated funds ,which help towards the running of District events. for these sections. 4. Dennis Marsh House - this is monies held for the day to day running of our District HQ 5. Scout Shop - The District runs its own Scout Shop, which provides a service to local groups and others further a field, for mainly uniform and badges. 6. Explorers - this fund holds the monies for all the units within the District. 7. District Hardship fund – This fund has been set up to provide emergency monies for local groups, who may find themselves, due to lack of fundraising in the last 18 months, unable to pay for essential ongoing bills (rent, insurance etc). |
Brief statement of the charity’s policy on reserves Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs, circa £15k. The District held reserves (General Fund) of approximately £34,474 against this at year end. This is above the level required for operating expenses. However this can be explained by having a contingency amount readily avaiable if anything happens to our HQ Dennis Marsh House, Scout Shop, Explorer Section and local scout groups within the District, circa £10k.The District Executive Committee are aware that this still leaves excess monies and are planning ways for using this excess for the future development of scouting in the District As an organisation, we continue to operate a specific fundraising compaign to raise funds in order to secure a Campsite and training ground within 20-30 minutes of Salisbury, currently standing at circa £64k Further financial review details Youmay chooseto include additional information, where relevant, about: the charity’s principal sources of funds (including any fundraising), how expenditure has supported the key objectives of the charity and investment policy and objectives; Investment Policy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cashflow requirements. The District also holds a number of designated funds:- 1.PJ Southern (Overseas) Travel, which provides help with the cost of attending Jamborees and overseas camps/activites. 2. District Minibus, which provides transport for local groups and organisations to use. 3. District Beavers, Cubs, Scouts, Network, and SASU all have designated funds ,which help towards the running of District events. for these sections. 4. Dennis Marsh House - this is monies held for the day to day running of our District HQ 5. Scout Shop - The District runs its own Scout Shop, which provides a service to local groups and others further a field, for mainly uniform and badges. 6. Explorers - this fund holds the monies for all the units within the District. 7. District Hardship fund – This fund has been set up to provide emergency monies for local groups, who may find themselves, due to lack of fundraising in the last 18 months, unable to pay for essential ongoing bills (rent, insurance etc). |
|---|---|---|
| The District also holds a number of designated funds:- 1.PJ Southern (Overseas) Travel, which provides help with the cost of attending Jamborees and overseas camps/activites. 2. District Minibus, which provides transport for local groups and organisations to use. 3. District Beavers, Cubs, Scouts, Network, and SASU all have designated funds ,which help towards the running of District events. for these sections. 4. Dennis Marsh House - this is monies held for the day to day running of our District HQ 5. Scout Shop - The District runs its own Scout Shop, which provides a service to local groups and others further a field, for mainly uniform and badges. 6. Explorers - this fund holds the monies for all the units within the District. 7. District Hardship fund – This fund has been set up to provide emergency monies for local groups, who may find themselves, due to lack of fundraising in the last 18 months, unable to pay for essential ongoing bills (rent, insurance etc). |
||
| Investment Policy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cashflow requirements. |
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Section F
Other Optional Information
Plans for future periods (details of any Our priority now is to build back stronger following the setbacks faced during 2020 significant activities planned to achieve and the start of 2021. In Salisbury and South Wilts, there is much to look forward them) to and specifically our plans will be to: 1. ensure that all sections of all groups are supported to return to scouting activities – adult recruitment, development and training for leaders, supporters and trustees as a focus. 2. develop upon national strategy and implement and embed these within the district, particularly as plans emerge for the new section for 4-5 year olds.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) DASEO8AC45DB46E... Full name(s) Roger N. Demain-Griffiths Position Chair Date 9/12/2021
Ian Porter District Commissioner 9/12/2021
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Salisbury & South Wilts District Scout Council Receipts and Payments Account
| Year start date | Year start date | Year end date 31/03/2021 |
|||
|---|---|---|---|---|---|
| For the year from |
01/04/2020 | To | |||
| Receipts and payments | |||||
| Receipts | Unrestricted funds £ 45,223 - 35,588 9,635 140 - - 734 941 11,451 - - 13 - 1 14 11,465 |
Designated funds Restricted funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - 869 - - - 1,748 - 70 - - - - - 10,000 - 2,448 - - 15,136 - 18,975 - 29,803 - 1,952 - 67 - 8,286 - 59,083 - 2 - - - - - 2 - 74,221 - 2020/21 |
Total funds £ |
2019/20 Total funds £ |
|
| Donations, legacies and similar income |
- - - - - - - - - |
45,223 - 35,588 9,635 140 - - 734 941 11,451 |
|||
| Membership subscriptions | - | 46,686 | |||
| Less: Membership subscriptions paid on (National/County/Area/District)enter figures with a minus sign |
- | - 39,213 | |||
| Net membership subscriptions retained | - | 7,473 | |||
| Donations | - | 538 | |||
| Legacies | - | - | |||
| Gift Aid refund | - | - | |||
| District Events - Christmas Post | - | 7,682 | |||
| Other similar income | - - |
3,436 | |||
| Sub total | 19,129 | ||||
| Designated Funds | - - - - 869 - 1,748 70 - - 10,000 2,448 15,136 |
- - - - 869 - 1,748 70 - - 10,000 2,448 - 15,136 |
|||
| PJ Southon (Overseas Travel) | - | 3,888 | |||
| District Beavers | - | 2,860 | |||
| District Scouts | - | 915 | |||
| Network | - | 2 | |||
| District Minibus | - | 3,053 | |||
| New District Minibus | - | 5,000 | |||
| New District Camp Site | - | 19,753 | |||
| Scout Active Support | - | 791 | |||
| District Scout Panto | - | 2,397 | |||
| Bemerton Heath Project | - | 233 | |||
| District Hardship (Trans frm General) | - | - | |||
| Wilton Mayor/New Camp Site | - | - | |||
| - - |
- | ||||
| Sub total | 38,892 | ||||
| Other Funds | 18,975 29,803 1,952 67 8,286 59,083 |
18,975 29,803 1,952 67 8,286 59,083 |
|||
| New District Camp Site | - | 44,990 | |||
| Dennis Marsh House (HQ) | - | 20,040 | |||
| District Scout Shop | - | 2,969 | |||
| District Cubs | - | 2,326 | |||
| District Explorers | - - |
11,936 | |||
| Sub total | 82,261 | ||||
| Investment income | 2 - - 2 |
15 - 1 16 |
|||
| Bank interest | - | 20 | |||
| Building Society interest | - | - | |||
| COIF Charities Fund Interest | - - |
6 | |||
| Sub total | 26 | ||||
| Total Gross Income Asset and investment sales, etc. Total receipts |
|||||
| 74,221 | - | 85,685 | 140,308 | ||
- |
|||||
| - | - | - |
- |
||
| 11,465 | |||||
| 74,221 | - | 85,685 | 140,308 |
Salisbury South Wilts District Scout Council Reg. Charity 305937
LT700003
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
| Receipts and payments | Receipts and payments | ||||
|---|---|---|---|---|---|
| Payments | Unrestricted funds £ 3,019 - 199 30 159 - 323 - 1,807 1,667 600 - - - 10,000 - 17,804 - - - 17,804 |
Designated funds Restricted funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,705 - - - 2,029 - 148 - - - 941 - - - 4,823 - - - 33,219 - 1,880 - - - 5,585 - 40,684 - 45,507 - 2020/21 |
Total funds £ |
2019/20 Total funds £ |
|
| Charitable Payments | - - - - - - - - - - - - - - - - - |
3,019 - 199 30 159 - 323 - 1,807 1,667 600 - - - 10,000 - 17,804 |
|||
| Insurance | - | 2,874 | |||
| Adult support and training | - | 603 | |||
| Recruitment/Development | - | 602 | |||
| District Event - Top Awards | - | 661 | |||
| District Events - Christmas Post | - | 4,205 | |||
| District Events | - | 1,190 | |||
| AGM and trustee expenses | - | 1,449 | |||
| Activity & other equipment | - | 594 | |||
| Other costs | - | 1,730 | |||
| Other costs - Purchases frm Scout Shop | - | - | |||
| DMH Validation for Insurance purposes | - | - | |||
| Transfer to PJ Fund | - | 1,000 | |||
| Trans to New Camp Site Fund (restricted) | - | 2,000 | |||
| Transfer to New Camp Site Fund | - | 292 | |||
| Transfer to District Hardship Fund | - | - | |||
| - - |
- | ||||
| Sub total | 17,200 | ||||
| Designated Funds | - - - - 1,705 - 2,029 148 - 941 - 4,823 |
- - - - 1,705 - 2,029 148 - 941 - 4,823 |
|||
| PJ Southon (Overseas Travel) | - | 2,040 | |||
| District Beavers | - | 2,498 | |||
| District Scouts | - | 724 | |||
| Network | - | 20 | |||
| District Minibus | - | 6,772 | |||
| New District Minibus | - | - | |||
| New District Camp Site | - | 34,419 | |||
| Scout Active Support | - | 1,414 | |||
| District Scout Panto | - | 1,579 | |||
| Bemerton Heath Project | - | 188 | |||
| - - |
- | ||||
| Sub total | 49,654 | ||||
| Other Funds | - 33,219 1,880 - 5,585 40,684 |
- 33,219 1,880 - 5,585 40,684 |
|||
| New District Camp Site | - | - | |||
| Dennis Marsh House (HQ) | - | 15,238 | |||
| District Scout Shop | - | 7,421 | |||
| District Cubs | - | 2,352 | |||
| District Explorers | - - |
15,230 | |||
| Sub total | 40,241 | ||||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end |
|||||
| 45,507 | - | 63,311 | 107,095 | ||
| - | |||||
| - | - | - | - | ||
| 17,804 | |||||
| 45,507 | - | 63,311 | 107,095 | ||
| - 6,340 | 28,714 | - | 22,374 | 33,213 | |
| - 40,813 34,474 |
- 158,334 |
- | - 203,147 |
- | |
| 4,000 | 169,934 | ||||
| 187,048 | 4,000 | 225,522 | 203,147 |
Salisbury South Wilts District Scout Council Reg. Charity 305937
LT700003
DocuSign Envelope ID: 1A31487E-8B8A-416F-9BFC-FAF94163CFA4
Statement of assets and liabilities at the end of the year
| 31st March 2021 | 31st March 2021 | 31st March 2021 | 31st March 2021 | 31st March 2020 |
||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Total funds | Total funds | ||||||
| funds | funds | funds | ||||||||
| £ | £ | £ | £ | £ | ||||||
| Cash funds | ||||||||||
| Bank - Treasurers Account | 22,006 | 114,673 | - | - | 136,679 | 110,248 | ||||
| Bank - instant access account | 7,591 | 38,727 | 4,000 | 4,000 | 50,318 | 46,457 | ||||
| Bank - Business Call account | - | 6,512 | - | - | 6,512 | 6,510 | ||||
| Building society account | - | 9,926 | - | - | 9,926 | 9,917 | ||||
| COIF Charities Fund | 877 | - | - | - | 877 | 876 | ||||
| Cash/Floats (DMH/Scout Shop/Explorers) | - | 161 | - | - | 161 | 2,702 | ||||
| Total cash funds | 30,474 | 170,000 | 4,000 | 4,000 | 204,474 | 176,710 | ||||
| Other monetary assets | ||||||||||
| Debtors - Scout Shop | 1,420 | - | - | 1,420 | 9,553 | |||||
| Sub total | - | 1,420 | - | - | 1,420 | 9,553 | ||||
| Investment assets | ||||||||||
| Investment property - detail | - | - | - | - | - | - | ||||
| Quoted investments | - | - | - | - | - | - | ||||
| Other investments - detail | ||||||||||
| - | - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | - | ||||
| Non monetary assets for | ||||||||||
| charity's own use | ||||||||||
| Scout Shop Stock | 20,886 | - | - | 20,886 | 19,043 | |||||
| DMH Building - Insured value | 413,471 | - | - | 413,471 | 399,489 | |||||
| DMH Contents - Insured value | 75,391 | - | - | 75,391 | 72,842 | |||||
| Minibus | 10,500 | - | - | 10,500 | - | |||||
| Other | - | - | - | - | - | - | ||||
| Sub total | - | 520,248 | - | - | 520,248 | 491,374 | ||||
| Liabilities | ||||||||||
| Creditors - Scout Shop | 1,259 | - | - | 1,259 | 2,160 | |||||
| Other liabilities | - | - | - | - | - | - | ||||
| Sub total | - | 1,259 | - | - | 1,259 | 2,160 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 19th July 2021 and signed on their behalf by
G \DDocuSignedFFFE75475834437... Ornho by: Ivor W. Davies
District Treasurer
CeDocuSignedDASEO8AC45DB46E...NM, by:Dumain Griffis Roger N. Demain-Griffiths
Chair
Salisbury South Wilts District Scout Council Reg. Charity 305937
LT700003
Independent Examiner's Report to the Trustees of the
Salisbury and South Wilts District Scout Council
I report on the accounts of the District for the year ended 31st March 2021
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993(the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
which gives me reasonable caused to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the Act and to prepare accounts which accord with the accounting records and * to comply with the accounting requirements of the Act have not been met, or
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2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached,
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3 which gives me reasonable cause to believe that in any material respect the acounting rules of the District's constitution have not been met.
Name:
.A Qualification: -F
Address: Cl Fore AA <S Ce
StMany? Hoavse melbo hanya .Sa U ::sb\JY:::) Date: .... 09/10/2021 ....................................................................................... .