| Description | ofthe charity's | ofthe charity's | trusts | |||
|---|---|---|---|---|---|---|
| Type of governing document |
The Group's governing documents are those ofthe The |
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| Scout Association. They consist ofa Royal Charter, which |
in | |||||
| turn gives authority to the Bye Laws of the Association and |
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| The Policy, Organisation and Rules of The Scout |
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| Association. | ||||||
| (e.g. trust deed, constitution) | ||||||
| How the charity is constituted | The Group isa trust established under its rules which are |
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| common to all Scouts. | ||||||
| (e,g. trust, association, | company) | |||||
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, |
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| (e.g, appointed by, elected by) |
Organisation and Rules ofThe Scout Association. |
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| Additional | governance | issues (optional | information but encouraged as best practice) |
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| You may choose to include additional information, where relevant, about: |
The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees' ofthe Scout |
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| Group which is an educational charity. As charity trustees |
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| they are responsible for complying with legislation applicable |
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| to charities. This includes the registration, keeping proper |
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| accounts and making returns to the Charity Commission |
as | |||||
| appropriate. | ||||||
| Policies and procedures adopted for. a) the induction and training oftrustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
The Committee consists of 3independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (ifopted to take the responsibility) and parent*s representation and meets times a year. |
on 9 |
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| Members ofthe Executive Committee complete 'Essential |
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| Information for Executive Committee' training within the first |
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| 5 months ofjoining the committee. | ||||||
| This Group Executive Committee exists to support the | ||||||
| Group Scout Leader in meeting the responsibilities ofthe |
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| appointments and is responsible forthe maintenance of |
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| Group property; The raising offunds and the administration | ||||||
| ofGroup finance; The insurance ofpersons, property and |
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| equipment; Group public occasions; |
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| Assisting in the recruitment ofleaders and other adult |
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| support; | ||||||
| Appointing any sub committees that may be required; |
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| Appointing Group Administrators and Advisors other than |
| Risk and Internal Control | |
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| The Group Executive Committee has identified the major |
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| risks to which they believe the Group is exposed, these have | |
| been reviewed and systems have been established to |
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| mitigate against them. The main areas ofconcern that have | |
| been identified are: | |
| Damage to the building, property and equipment. The Group |
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| would request the use of buildings, property and equipment |
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| from neighbouring organisations such as the church, |
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| community centre and other Scout Groups. Similar |
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| reciprocal arrangements exist with these organisations, The |
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| Group has sufficient buildings and contents insurance in |
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| place to mitigate against permanent loss. |
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| Injury to leaders, helpers, supporters and members. The |
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| Group through the capitation fees contributes to the Scout |
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| Associations national accident insurance policy. Risk |
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| Assessments are undertaken before all activities. |
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| Reduced income from fund raising. The Group is primarily | |
| reliant upon income from subscriptions and fundraising. The |
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| group does hold a reserve to ensure the continuity of |
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| activities should there be a major reduction in income. The |
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| Committee could raise the value ofsubscriptions to increase |
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| the income to the group on an ongoing basis, either | |
| temporarily or permanently. |
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| Reduction or loss ofleaders. The group is totally reliant upon | |
| volunteers to run and administer the activities ofthe group. |
If |
| there was a reduction in the number ofleaders to an |
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| unacceptable level in a particular section orthe group as a |
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| whole then there would have to be a contraction, | |
| consolidation or closure ofa section. In the worst case |
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| scenario the complete closure ofthe Group. | |
| Reduction or loss ofmembers. The Group provides activities | |
| for all young people aged 6to 18.Ifthere was a reduction | in |
| membership in a particular section or the group as whole |
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| then there would have to be a contraction, consolidation or |
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| closure ofa section. In the worst case scenario the complete | |
| closure ofthe Group. |
| The Purpose ofScouting | |||||
|---|---|---|---|---|---|
| out in its governing | document | Scouting exists to actively engage and support young people in their personal development, |
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| empowering them to make a positive contribution to society. |
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| The Values ofScouting | |||||
| As Scouts we are guided by these values: |
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| Integrity -We act with integrity; we are honest, trustworthy | |||||
| and loyal. | |||||
| Respect - We have self-respect and respect for others. | |||||
| Care - We support others and take care ofthe world in |
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| which we live. | |||||
| Belief - We explore our faiths, beliefs and attitudes. | |||||
| Cooperation -We make a positive difference; we co- |
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| operate with others and make friends. | |||||
| The Scout Method | |||||
| Scouting takes place when young people, in partnership |
with | ||||
| adults, work together based on the | |||||
| values ofScouting and: | |||||
| -enjoy what they are doing and have fun | |||||
| -take part in activities indoors and outdoors | |||||
| -leam by doing | |||||
| -share in spiritual reflection |
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| -take responsibility and make choices |
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| -undertake new and challenging activities |
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| -make and live by their Promise. | |||||
| Summary | ofthe main activities | in relation | Another challenging year for the Group as we recover from |
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| relation tothese objects | the Covid-19 lockdowns | ||||
| We continue to run 6sections, with 2 Beaver Colonies, | |||||
| 2Cub Packs and 2Scout Troops. The leader team | |||||
| remains strong with around 30 in the team. Total youth |
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| membership has increased as we have filled vacancies left |
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| unfilled during the previous year. We ended the year with |
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| 127members, up from just over 100last year. We expect |
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| this to rise a little during the 2022/23 year as we try to | |||||
| manage a waiting list ofmore than 70youngsters |
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| (half ofwhom are old enough tojoin now). |
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| Forthe majority ofthe year the sections have been able to | |||||
| meet face to face and by the second half ofthe year all | |||||
| sections were back to meeting weekly. We resumed |
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| camping and other overnight activities in the autumn term |
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| after a break ofnearly 2years and started to catch up on | |||||
| things that the youngsters had missed out on because of |
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| Covid. Programmes were outside as much as possible, |
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| with a lot oftime hiking, and many evenings on the water |
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| in kayaks and traditional rafts. We caught up on many |
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| badges that could be completed outdoors, such as the |
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| Paddlesports, Navigator and Naturalist badges and |
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| completed service projects providing benefit to the local |
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| community and to wildlife in the area, |
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| During the year we purchased more kayaks, paddies, |
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| buoyancy aids and other equipment so that we could |
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| increase our adventurous activity offerings. |
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| The 'uniformed' side ofthe group continues to be very well |
| 1st Highworth | 1st Highworth | Scout Group | Scout Group | Scout Group | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts | and Payments | Account | |||||||||||||
| Year start date | Year end | date | |||||||||||||
| Forthe year from |
01-Apr-21 | To | 31-Wlar-22 | ||||||||||||
| 2021I22 | 2020121 | ||||||||||||||
| Unrestricted | funds | Unrestricted | funds | ||||||||||||
| Receipts | |||||||||||||||
| Donations, legacies and similar income | |||||||||||||||
| Membership | subscriptions | 14,978.00 | 1,804.00 | ||||||||||||
| Less:Membership | subscriptions | paid on | 4,680.00 | 4,400.00 | |||||||||||
| Net membership | subscriptions | retained | 10,298.00 | (2,796.00) | |||||||||||
| Donations | 113.00 | 58.00 | |||||||||||||
| Mini bus | 197.00 | 291.00 | |||||||||||||
| Gift Aid | 306.00 | 3,148.M | |||||||||||||
| Other similar | income | 779.00 | 145.00 | ||||||||||||
| Sub | total | 11 | 893.00 | ||||||||||||
| Grants | |||||||||||||||
| Maintenance | grant | 0.00 | |||||||||||||
| Other grants | from | Swindon | Borough Council | 12,667.00 | 20,684.00 | ||||||||||
| Sub | total | 12,687.00 | 20,684.00 | ||||||||||||
| Fund-raising | {gross) | ||||||||||||||
| Scout post | 1,899.00 | ||||||||||||||
| Other | 476.00 | 1,426.00 | |||||||||||||
| Activities/Events/Camps | 8,570.00 | 413.00 | |||||||||||||
| International | Activities | ||||||||||||||
| Group Closure | |||||||||||||||
| Sub | total | 8,945.M | 1,839.00 | ||||||||||||
| Investment | income | ||||||||||||||
| Bank interest | 0.00 | 0.00 | |||||||||||||
| COIF | |||||||||||||||
| The Scout Association | Short Term Investment | O.QO | 0.00 | ||||||||||||
| Property Rent | income | 0.00 | 0.00 | ||||||||||||
| Other investment | income | 210.00 | 299.00 | ||||||||||||
| Sub | total | 210.00 | 299.00 | ||||||||||||
| Total | Gross Income | 33 | 515.0Q | 23666.00 | |||||||||||
| Asset and investment | sales, | etc. | 0.00 | 0.00 | |||||||||||
| Total receipts | 33,515.00 | 23,668.00 |
| from | 01-Apr-21 | 01-Apr-21 | To | 31-Mar-22 | 31-Mar-22 | |||
|---|---|---|---|---|---|---|---|---|
| ~ ~ |
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| 2021/22 | 2020/21 | |||||||
| Unrestricted | funds | Unrestricted | funds | |||||
| Payments | ||||||||
| Charitable Payments |
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| Water costs | 142.00 | 30.00 | ||||||
| Electricity &gas | 2,283.00 | 1,128.00 | ||||||
| Insurance | 1,195.00 | 1,065.00 | ||||||
| Mini bus | 2,7T2.00 | 1,795.00 | ||||||
| Repairs and Renewals | 8,858.00 | 1,1D?.00 | ||||||
| Materials and equipment | 1,T09.00 | 2,053.00 | ||||||
| Internet costs | 6T1.00 | |||||||
| Uniforms/Training | 88.00 | 70.00 | ||||||
| AGM and trustee | expenses | |||||||
| International Events |
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| Group expenses | 3,486.00 | 2,360.00 | ||||||
| Other | 67.00 | |||||||
| Sub total | 21,871.00 | 10,107.00 | ||||||
| Fund-raising experts | ||||||||
| Christmas post |
890.00 | |||||||
| Activities/Camps | 5,796.00 | 215.00 | ||||||
| Other fund-raising | costs | 1,224.00 | ||||||
| Sub total | 6,686.00 | 1,439.DO | ||||||
| Tote/ Gross Expenditure | 28557.00 | 11546.00 | ||||||
| Asset and investment | purchases, etc. | |||||||
| Tota/ payments | 28,557.00 | 11,546.00 | ||||||
| Net ofrsceiptsl(payments) | 4,958.00 | 12,120.00 | ||||||
| Cash funds last | year end | 45,672.00 | 33,552.00 | |||||
| Cash funds this year end | 50,630.00 | 45,672.00 |
| from | 01-Apr-21 | To | 31~ar-2 | 2 | |||||||
| 2021I22 | 2020/21 | ||||||||||
| Unrestricted | funds | Unrestricted | funds | ||||||||
| Cash funds | |||||||||||
| Bank current | account | 34,873.00 | 30,125.00 | ||||||||
| Bank deposit | account | ||||||||||
| United Trust | 1 year bond | 15,757.00 | 15,547.00 | ||||||||
| The Scout Association Short |
Term | Investment | 0.00 | 0.00 | |||||||
| CashiFloats | 0.00 | ||||||||||
| Total cash funds | 50,630.00 | 45,672.00 | |||||||||
| Other monetary assets | |||||||||||
| Tax claim | 0.00 | 0.00 | |||||||||
| Debts due to the District | 0.00 | 0.00 | |||||||||
| Insurance claim |
0.00 | ||||||||||
| Sub total | 0.00 | 0.00 | |||||||||
| investment | assets | ||||||||||
| Other investments | -detail | 0.00 | 0.00 | ||||||||
| Sub total | 0.00 | 0.00 | |||||||||
| Non monetary assets for charity's | own use | ||||||||||
| Badge stock | 0.00 | ||||||||||
| Scout Shop | stock | 0.00 | |||||||||
| Scout post | 0.00 | 0.00 | |||||||||
| Land and buildings | 0.00 | 0.00 | |||||||||
| Scouting equipment, | furniture | etc | |||||||||
| Sub total | 0.00 | 0.00 | |||||||||
| Liabilities | |||||||||||
| Accounts not yet paid | 0.00 | O.OO | |||||||||
| Expenses incurred | but not invoiced | 0.00 | 0.00 | ||||||||
| Subscriptions | not | yet | paid | 0.00 | 0.00 | ||||||
| Loan - detail | 0.00 | ||||||||||
| Sub total | 0.00 | 0.00 | |||||||||
| The above receipts | and payments | account and statement ofassets | and liabilities | were approved | by | ||||||
| the Trustees | and signed on their behalf by | ||||||||||
| S' | ature | Name | |||||||||
| Chairman | |||||||||||
| Treasurer |