1[st] Devizes Scout Group
ANNUAL REPORT AND ACCOUNTS
for the year ending
31st March 2023
Charity Number: 305927
1 st Devizes Scout Group
Trustees’ Annual Report for the year to 31 March 2023
Section A Objectives and activities
| Summary of the objects of the charity as set out in its governing document |
The objectives of the Scout Group is a unit of the Scout Association. The purpose of scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. |
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| Summary of the main activities in relation to these objects |
The Scout Groups main function is to support the sections in achieving the aims of the Scout Association. As a Scout Group the main activities during the last twelve months have been for the sections to take part in a variety of scouting activities. There has been a healthy increase in the numbers of both members and volunteers. In all the sections badges and awards have been awarded. The Provision of Scouting within the Scout Group is totally dependent on the contribution made by volunteers. |
| Public Benefit | The Trustees have paid due regard to the Charity Commission guidance on Public Benefit in deciding what activities the charity should undertake. Membership subscriptions are charged to cover the immediate running costs of the Scout Group and these do not unduly restrict membership. The Scout Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions Scouting’s aims are that through the scout method young people develop towards their full potential and there is a clear link between the benefits for young people and the purpose of scouting. The safety of young people is taken very seriously and the benefits that scouting activities provide far outweigh the risks. Any private benefits from scouting are incidental, other than to those identified as beneficiary. |
Section B Achievements and performance
| Summary of the main achievements of the charity during the year |
An active and full programme has been maintained across all the sections including camps and there have been healthy growth in the number of members. The Scout Group has continued to significantly invest in scouting activity equipment such as tents and cooking. There has been improvements and repairs carried out to the hall, both inside and out. We have made our Scout Group physically more visible to passers-by and have a better internet presence to advertise the Scout Group. We have improved our governance and processes with greater use of technologies within the sections and Trustee Board. |
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Section C Financial review
| Policy on Reserves | The Scout Group policy on reserves is to hold sufficient resources to continue the charitable activities of the Scout Group should income and fundraising activities fall short. The Trustee board considers that the Scout Group should hold a sum equivalent to 12 months running costs, approximately £4,000. The Scout Group held free reserves of approximately £4,000 against this at year-end. |
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| Further financial review details | The Scout Group does not have sufficient funds to invest in longer term investments. The Scout Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
Section D Structure, governance and management
| Type of governing document | The Scout Group governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules of The Scout Association. |
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| How the charity is constituted | The Scout Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association. |
| Additional governance issues | The Scout Group is managed by the Trustee Board, the members of which are the “Charity Trustees” of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as applicable. |
| The committee consists of 10 Independent members who meet approximately every 6 weeks. Ex – officio Chairperson, Treasurer, Secretary, Group Scout Leader and Scout Section Leader Nominated 0 Elected Members 5 NB nominated members cannot be a greater number than elected members |
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| This Trustee Board exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for: The maintenance of Scout Group property; The raising of funds and the administration of Scout Group finance; The insurance of persons, property and equipment Scout Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Scout Group Administrators and Advisors other than those who are elected. |
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| The Scout Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered |
Section E Reference and administration details
Charity Name 1[st] Devizes Scout Group Charity Number 305927 Charity’s principal address Scout Hall, Southbroom Road, Devizes, SN10 5AD
Names of the charity trustees who manage the charity
| Trustee Name | Office | Dates acted if not for whole year |
|
|---|---|---|---|
| Ex Officio | |||
| 1 | Paula Winchcombe | Chairperson | |
| 2 | Steph McHale | Secretary | |
| 3 | Sarah Culshaw | Treasurer | |
| 4 | Rob Gudgeon | Group Scout Leader | |
| 5 | Dave Stovell | Scout Section Leader | |
| Nominated (0) | |||
| Elected (5) | |||
| Joanne Worrall | |||
| Jennifer Picton | |||
| Aimee Morgan | |||
| Ben Braine | |||
| Lucy Dempsey |
Name and address of advisor
| Type of advisor | Name | Address |
|---|---|---|
| Independent Examiner | Hayley Dew | 159 Bradley Road, Trowbridge, Wiltshire, BA14 0RT |
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Date 29/05/2023
Scrutineer's Report to the Trustees of the
1[st] DEVIZES SCOUT GROUP
I report on the accounts of the Group for the year ended 31[st] March 2023.
Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the
records and the accounts set out on pages 1 to 3.
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: ......Hayley Belfield. Address: .159 Bradley Road ................Trowbridge ................Wiltshire ................BA14 0RT Date: ......31 May 2023
Group Accounts
1st Devizes Scout Group Receipts and Payments Account
| For the year from | 01-Apr-22 To | 01-Apr-22 To | 31-Mar-23 |
|---|---|---|---|
| Receipts and payments | |||
| Receipts | 2022/2023 Unrestricted funds £ |
2021/2022 Unrestricted funds £ |
|
| Donations, legacies and similar income | |||
| Membershipsubscriptions | 11,468 | 8,816 | |
| (National/County/Area/District) | -4,141 | -3,374 | |
| Net membershipsubscriptions retained | 7,328 | 5,442 | |
| Donations | 603 | 2146 | |
| Legacies | - | - | |
| Gift Aid | - | - | |
| Other similar income | 16,385 | 16,555 | |
| Sub total | 24,316 | 24,142 | |
| Grants | 11601 | ||
| Maintenenacegrant | - | - | |
| Othergrants | - | - | |
| Sub total | 0 | 11601 | |
| Fundraising (gross) | |||
| Events | 1,436 | 152 | |
| Activities | - | ||
| Detail 3 | - | - | |
| Other fundraisingactivities | - | - | |
| Sub total | 1,436 | 152 | |
| Investment income | |||
| Bank interest | - | - | |
| BuildingSocietyinterest | - | - | |
| The Scout Association Short Term Investment Service | - | - | |
| PropertyRent income | - | - | |
| Other investment income | - | - | |
| Sub total | - | - | |
| Total Gross Income Asset and investment sales, etc. Total receipts |
|||
| 25,753 | 35,895 | ||
| - | - | ||
| 25,753 | |||
| 25,753 | 35,895 |
31-Mar-23
1st Devizes Scout Group Receipts and Payments Account
For the year from
01-Apr-22 To
| Receipts and payments | |||
|---|---|---|---|
| Payments | 2022/2023 Unrestricted funds £ |
2021/2022 Unrestricted funds £ |
|
| Charitable Payments | |||
| Youthprogramme and activities | 7,933 | 3,635 | |
| Youthprogramme and activities - refunds | 120 | 20 | |
| Adult support and training | 36 | 90 | |
| Rent | - | - | |
| Water,Sewerage and rubbish collection | 670 | 248 | |
| Electricityand Gas | 1,398 | 1,432 | |
| Insurance and licences | 1,553 | 1,505 | |
| Repairs and Renewals | 5,304 | 4,629 | |
| Materials and equipment | 1,941 | 12,025 | |
| Printingandphotocopying | - | ||
| Uniforms | 810 | 153 | |
| AGM and trustee expenses | 370 | 153 | |
| Badges | 1,685 | 1,250 | |
| Sundries | 1,518 | 2,913 | |
| Outings | - | ||
| Sub total | 23,335 | 28,050 | |
| Fundraising expenses | |||
| Detail 1 | - | - | |
| Detail 2 | - | - | |
| Detail 3 | - | - | |
| Other fundraisingcosts | - | ||
| Sub total | 0 | 0 | |
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
|||
| 23,335 | 28,050 | ||
| - | |||
| 23,335 | |||
| 28,050 | |||
| 2,417 | 7,845 | ||
| 32,968 | 25,123 | ||
| 35,385 | 32,968 |
Statement of assets and liabilities at the end of the year
| 31 03 2023 Unrestricted funds £ |
31 03 2023 Unrestricted funds £ |
31 03 2022 Unrestricted funds £ |
|
|---|---|---|---|
| Cash funds | |||
| Bank current account | 35,385 | 32,968 | |
| Bank deposit account | - | - | |
| Buildingsocietyaccount | - | - | |
| The Scout Association Short Term Investment Service | - | - | |
| Cash/Floats | - | - | |
| Total cash funds | 35,385 | 32,968 | |
| Other monetary assets | |||
| Tax claim | - | - | |
| Debts due from the County/Area/District/Group | - | - | |
| Insurance claim | - | - | |
| Sub total | - | - | |
| Investment assets | |||
| Investmentproperty- detail | - | - | |
| Quoted investments | - | - | |
| Other investments - detail | - | - | |
| Sub total | - | - | |
| Non monetary assets for charity's own use | |||
| Badge stock | |||
| Shopstock | - | - | |
| Other stock | - | - | |
| Land and buildings | - | - | |
| Motor vehicles | - | - | |
| Scoutingequipment, furniture etc | - | - | |
| Other | - | - | |
| Sub total | - | - | |
| Liabilities | |||
| Accounts notyetpaid | - | - | |
| Expenses incurred but not invoiced | - | - | |
| Subscriptions notyetpaid | - | - | |
| Loan - detail | - | - | |
| Other liabilities | - | - | |
| Sub total | - | - |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 29th May 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature Print Name |
Signature Print Name |
|---|---|
| Paula Winchcombe | Chair |
| Sarah Culshaw | Treasurer |
Treasurer's Report
End of Year process
| The SORP form that we provide to District summaries all the income and expenditure for our three bank accounts for the fnancial year. | The SORP form that we provide to District summaries all the income and expenditure for our three bank accounts for the fnancial year. |
|---|---|
| To create this all bank accounts are frst submitted to a Scrutineer who confrms that they represent all transactions undertaken. | |
| We then produce detailed lists of all cheques used, Direct Debits and items banked for these three accounts with descriptions of their use. | |
| We then allocate these items to the categories on the SORP form. | |
| We also provide to District an annual bank return showing the details of all our accounts with their opening and closing balances | |
| Summary Detail | |
| Section Account | |
| Income | Subs, capitation and monies for activities are paid into this account |
| Expenditure | Badges, equipment, activities and outings are all paid from this account |
| Fundraising Account | |
| Income | This comes from donations and fundraising activities |
| Expenditure | Any additional equipment required as well as support for outings comes from this account |
| Hall Account | |
| Income | |
| Hall Hire | Provides funds from hiring out the hall to local community groups |
| Car Parking | Provides funds from hiring out car parking spaces to local residents |
| Others | There is additional income that is added to this account |
| Expenditure | |
| Mains services | Gas, electricity and water are paid from this account |
| Other services | BT, anti virus software, on-line Scout Manager and printing and photocopying are paid from this account |
| Additional items | Tree felling, keys and locksmith and new lights are paid from this account |
| Special items | Mainly cleaning products and storage bags are paid for out of this account |
| Activity support | Helping support St Georges Camp, AGM and trustees, Poppy wreath and uniforms are paid out of this account |
| Hall maintenance | Anything covering hall maintenance including paint is paid from this account |