Scouts Second Durrington Sea Scout Group Trustees, Annual Report For the period from 1st April 2024 to 31st March 2025 Section A Reference and administration details Charity name: Registered charty number: Charitys principal address: 2nd Dutrington Sea Scout Group 305912 Scout Headquarters. Pond Lane, Worthirg, West Sussex BN13 2RH Names of the charity trustees Ytho manage the charity: Trustee name Office or capaclty Chair Deputy Chair Group Scout Leader (GSL) Sectron Leer Treasurer Assistant Group Scout Leader (AGSL) Secretary Sharon Gorf Thorpe Matt Edwards Emma Norton Andrew Carter Andrew Swayne Rosemary Pond Tom Worfolk Gemma CooFer Karen Brdisby Names and addresses of advlsers: nla Section B Structhre, govemance, and management Description of Ihe charlty's trusts Type of govemlng document The GrDUP'S goveming dcrfJJrrEnts are those of The Scout Association. TY consist of a Royal Charter, whith inturn gives authority to the Bye ofthe A$slatIOn aNI The Policy, Organisation and Rules (PORI of The Scout Association including the current constitutKin for Groups in POR. How the charty is constittjted The Group is a trust estatAished under its tules lch are common to all Scouts. Trustee selection meknds The Tnjstees are apFKJinted in accordan wth the Po[y, Organtsation and Rules of The Scout AssociatTr. Additional govemance issues The Group is mana3ed by the Board of Trustees ofthe Scout Group vthich is an edutstional charity. As tharity trustees they are responsible for corylying th legislation applicable to charities, vthich irlUdeS the registration. keeping proper accounts, and makIj returns to the Charity Commission as appropriate. The Board of Trustees comprises three independent representstives- Chair, Treasurer, and Secretary- together vath the Group Scout Leaders, individual section leaders, parent representation, and cfropted nmbe with specific responsibilities. It nomially meets every Th)nths face to face but in exceptional circumstsnces by Zoom videtxonferencing. It also discusses matters & makes Inierim decisions by email. Tnffjleg¥Ann1 Rew120242025 Pffje 1 013
Scouts This Board of Trustees exists to support the Group S(x)ut Leader in meeting the responsibilitres of the app)intments, and is responsib for.. The Maintenan of Group property The ralsing of funds and the &Jministration of Group finan The insurance of persons. property and equipment Group public occasions Assists'ng in the recnJitTrnl of leaders a1 otsr adult support Appointing aty suM)mmittees that may te required Appointing Group Administrators and Advisors other than those who are eleded Risk and Internal control The Board ofTrustees has identifd the major risks to it believes the Group is exposed. These have revEwed, and systems have tren established to mitigate them. The fflain areas of concern Ihat have been identffied are: Damage to Ihe buildingi property, and equlpment. The Group wuld request the use of buildings, propety, and equipment from neiJhtouring organisation5 such as the church, ClmUnity ntre and other So)ut Groups. Similar rEriprocal arrangements exist with these organisations. The Group has sufficEnt bulklin and contents Insuran in place to mitigate InJury to leaders, helpers, supportews. and membern. The Group, through the capitation fees, contributes to the Scout Associatron's national accident insurance Folicy. Risk assessments are undert*en trEfore all activities. Reduced Income from fund raislng. The Group is primarily reliant on income from subscrFPtions and fundraising. The group holds a reserve to ensu continuty of activities should there te a major reduction in income. The Board could raise the value of subscriptions to increase the incorne to the group on an ongoing basis. either temporarily or pemianenlly. Raduetlon or108$ of l•adern. The Group is totalty relianton voluntee to wn and administer 1VilieS. If the numterof leaders was redUd to an unacceptable level in a particular section, or the group as a 01, then there wr•uld have to be contraction, consolidation, or closure of a section, or. in the worst case, of the Group. Reductlon or loss of members. The Group Fthides activities for all young Feople aged 6 to 18. If there was a reduction in membership in a particuL3r section, or the group as whole, then there Muld have to be a contraction, consolidation or closure of a wtion, or, in the V•Drst case, of the Group. Soctlon C Obhctlves and actlvltles Summary ofthe objeLtives ofthe The objttiives of the group are as a unit of the Scout Association, the aim of lch is to charity set out in its goveming promote the devekpment of young Feople so that they may athleve iheir fijll physical, document intellectual, social, and spiritual potentia15, as individuals, as respjnsible citizens. and as members of their local, national intemational communities. The method of athieving the aim of the Association is ty provHling an enjoyable and atmive scheme of progressive Iraining based on ts Scout Promise aThJ Law. and guided by adult lealership. Summary of the main acts'vibes The Group h&8 a Squirrels drey, Beavei cc&)nies, kn Cub packs. a Scout Troop, and in relth'on b these objectives an associated Explorer Unit. Royal Navg Recognition is retained annualty. and RN- stonsored events are Suprted. All secth)ns run Fryrammes based on the Scout Association aims, using the expertise of its leaders to deliver gcrt)d quality SUting. The Group has a Y1]StablISEd and strong Executive Committee, vthich ensures that positive direction and support are maintained. Section D Achlevements and perforniance Summary of the main The group has broadly maintalned numbers and has had some changes in section leaders achievements of the charity which is nom)al. All sections have OFPOrtunities to undertake nights away experiences with during ts year a range of opportunities teing offered. We have continued to work wth our parther Exph)rer Annul Report20242025 P•Je 2 of3
Scouts "_ unil which ha8 good numbers and have maintsined one troop, cub packs, beaver colontes aThJ intrOdd a squirrels drey Section E Financial review Resenres poli Brief statement of the charity's The Group's policy on reserves is to hold sufficient resources to continue the charitable Folicy on reserves activities of the Group should irthme and fundraising activities fall short, and othervise ensures funds will be available for unforeseen major repair works. The Board of Trustees considers that the ExecutiveAccount should, as a minimum, hold a sum equivalent to MElve months essential otEraling costs - approximately £9,500. Currently, signfficant additional funds are LEing held foi nSSary major repairs to, or replacement of, the HQ buildij rc#)f. Funds materially in deficit None Investment pollcy The charity'8 main sources of The Group's main ir)8 is frorn member5, sub8criplions, fundraising, and contributions 1Me, and ts investment from third parties for use of premises. strategies The Group does not have suffici1 funds to invest in longer temi investments and has therefore adopted a risk-averse strategy to the investment of ils funds. Funds are held in current and savings &counts with Lloyds Bank. Section F Other infomiation Plans for future Feriod5, and One of the groups main otieGtives is to fix ts leaking roof, add solar panels and to build an details of any significant annexto the side of the existing hutto allowbetterfacilities fordisabled and less advantsged activtties planngj to achieve members. Greater than normal reserves are being held to help fund these projects. We them also looking to use OSM ffre throughout the group so gift aid infomiation is recorded more easily and wmmunication to parents is improved. Sectlon G Declaratlon The trustees declare that they have approved the reFQrt atove. Signed on behalf of the Gharity's trustees by., Signature,, N8me'. Sharon Gorf Matt Ethv8rds Position.. Chair Group Scout Leajer Date: ¢/,.h. Tntstees'Annual Rwcrt2024.2025 P4e3of3
Scouts 2nd DURRINGTON SEA SCOUT GROUP Recelpt$ and Paymants Account, Assets and Liabllltles lor the yèar from 01 Apr 24 to 31 Mar 25 Recelpts and payments 2023124 Unr•8trfctsd fvndl 2024r25 Unr•Btrlct•d fund% Reeèlpts sbScrIptIOns, donatloni $lnllar incom• Vèmbership SLkn3ryli[s Less nmlwship subsoipts pahl as capitthn Nel membwship suLwripbons retsined Donath)r GiftAid 19.960 15,4971 4,463 4.815 23211 118,6511 4.6 11.219 9,fAIi 25.480 Sub total 9278 Grants Prem grants Equiwenl a1 othergrants Sublotsl Funthaising {gross) FuThJMirKJ 8clfveS 4,017 4,017 5,932 5,932 Sub b)tsl Inv•stmfrrrt incomp Bank interest Cther IrNesth)gnl Inc 293 Sub total 293 260 Cther receipts 15.385 11,814 11,759 14,4106 96 182 26,443 1 Us8 of facilitBs Bath3es and unlfomi Sundry CeI5 48 27,247 | Sthlotsl Tot•1 grog8 Income 40,835 58,115 Paynnts (ratIng èxpenses ult s}rt and training Rent Water. refuse Djlkcbon, rates Ekntrty pmS fflaiTrtenancelckniTrJAvorks EquIpwl purcha9elmainlena Insur8re- premtseslewipmenl Adrnln. cffj. statiorkry. et¢ 491 625 1.428 125 3,447 9,131 8,919 3,442 1,444 27.500 3,318 11,099 1.523 Subtotal 24,351 Fundraisiry expenses Fundraising expenges srt) totsl Other payments Youth 8¢b¥itres Ba(SJes and unrform 18,759 6(M 19,102 1,815
Bank chwJes Sundry pwrents 234 Srts total 19,263 Total gro$8 oxp•ndltvr• 46,863 45,502 -16,028} Z 11613 49,383 43,311 43,355 51924 Net of r•celptsllpaymenl$) Fd$ $t yearefvj Funds Ihis yearend stat•mont of assets and Ilabilllles at tho end of tho yoar 31st March 2024 Unrestrlctsd fund6 31$t Ilarch 2025 Unrestrf¢tsd fvrKI¥ .As•ets CAgh fu 8ank ¢urrent a¢¢owl 8ank depxit a¢o)unl 19,984 23,372 32,337 23,588 s¢0 43,355 55,W24 Otherrnonetary assets lesbmtedl Debts du8 frun ts CountylOtrKt Tax claim 4,txio Sub lotsl Inv8stwl wowty Other investnts Sub tot Non monety •ssds for ¢harftr/s own u80 88dge st¢¢k OtheT Stock Land l)uldir¥Js Sowlkng equlpment, fumtture etc 120 80,OLX) 16,0 80,thJO 16,5C Sub totsl Total as$ots 15244 Llabililie8 A¢¢ounts not yet paKI Commercial exp8nses InuJrr&J but Tr)t Invok&J IThJivhJu8fexres kn(JJrr&J but not wnted lesbmalg) Loan. d1 4,0 4,000 Trtal IlabN5tleB 4,WO Not a$s•t I labiliti•8 139,975 148,544 The abo4p ferAipts aThJ paym ¢¢AIntand ststenmt ol assets arJ Iwbilthe5 were proved by the Trustees on the 08 OfA 2024 and sbned on theIrbeh8 by Sbnalu Pmt name Sharon Gorf Chair Andr¢w Carter Treawrer
Scouts "_ Independent examiner's report on the accounts Section A Independent Examlner's Report 2nd DURRINGTON SEA SCOUT GROUP Report to trustoesl mernbers of On accounts for the year endad Charity no. 305912 Set oui on pages Respective rasponsibilitios of trustees and examlner The charitys trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). The charity's trustees consider that an audit is not required for this year under sectlon 144 of the Act and that an independent examination is needed. It is my responsibility to". examlne the accounls under section 145 of the Charities A to follow the applicable Directions given by the Charity Commlsslon (under section 145(5)(b} of the Act, and to state whether particular matters have come to my attention My examination was carried out in accordance with gener81 Dlrections given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanatlons from th8 trustees concernlng any such matters. The procedures undertaken do not provide all the 8viden¢e that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Basis of Independent examiner's statement Independent examinerfs statament In connectlon wtth my examlnallon, no materfal matters have come to my 8ttention (other than that disclosed below ') which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the CharitK8S Act or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the ex8mination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Del8t8 the words in the brack8ts rfth8y do not apply Signed: Date: 0211012025 Name: Jane Winter Relevant professional quallflcation{s) or Ix)dy (rf any): Address: 16 Burllngton Road, Worthlng 2nd D lER4eMF4ate_ur1Wed Durrington Sea ScoLrt Group P89e1of2
Section B Dlsclosure Only complete if the 8xamlnerne8ds to highlwht matters of concern (s8e CC32, Independent 8xaminatlon of ch8nty 8ccounts and guldance for ex8miners). Brlef detalls of any items that the examiner wishes to disclose 2nd D IER4empl8te_unsigned DLYrington S88 Scout Group Page2of2