Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 5 | 5 | 3 | 1 | 1 | 2 | 2 | 5 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
|||||||||||||
| 1st Shoreham-by-Sea(Kingston Buci)Scout Group | |||||||||||||
| Scout Headquarters | |||||||||||||
| Eastern Avenue | |||||||||||||
| Shoreham-by-Sea | |||||||||||||
| Postcode | B | N | 4 | 3 | 6 | P | E |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Nigel Divers | Chair | ||
| Anita Salter | GroupAdministrator | ||
| David Abbott | GroupTreasurer | ||
| Maureen Abbott | GroupScout Leader | ||
| Julia Keywood | Cub Leader | ||
| Jane Davis | Beaver Leader | ||
| Charlotte Phoon | |||
| Sandra Cranfield | |||
Names and addresses of advisers
Type of advisor Name Address
1 LT700001 (14 September 2024)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
How the charity is constituted
Trustee selection methods
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 6 weeks.
Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
Section B
Structure, governance and management (continued) Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate i t th Th i f th t h b
2 LT700001 (14 September 2024)
against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, |
| empowering them to make a positive contribution to society |
3 LT700001 (14 September 2024)
empowering them to make a positive contribution to society.
| Additional details of the objectives and acti Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Summary of the main activities in relation to these objects |
empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise. |
|---|---|
The Group continues to flourish, with good numbers in all sections. We have enabled the reopening of an Explorer section in affiliation with District Groups. The young people continue to work towards Achievement Badges with many of them gaining Bronze or Silver awards in their section. Many members of each section have enjoyed events such as the Jamboree held at Ardingly in the summer. All sections take part in activities such as hiking and camping and making the most of our local area which includes the River Adur and the sea. We also host several social events throughout the year. |
|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| Flooring has been upgraded in the entrance lobby and a donated kitchen has improved the look of the kitchen area. This improves the look of these areas |
4 LT700001 (14 September 2024)
and we continue to try to update the look of the hall and side rooms on a rolling programme. We have upgraded the heating in the main hall with a new heater and the storage heaters in the side rooms have also been repaired. We have managed more regular maintenance days this past year and hope to continue a programme of improvements.
| Section E | Financial Review |
|---|---|
| Brief statement of the charity’s policy on reserves |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £30,000. The Group held reserves of approximately £43,500 against this at year end. This is above the level/below required for operating expenses. However this can be explained by the fact that some of this money is required to pay the "back rent" and associated solicitors' fees on the completion of the lease renewal, currently around £17,000. Money is also held to cover the remainder of the lease payments for the next 10 years so that no liability falls on the Scout Association should the Group close. Reserves Policy |
Details of any funds materially in deficit None
5 LT700001 (14 September 2024)
Investment Policy
The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.
- investment policy and objectives;
Section F Other Optional Information
Plans for future periods We continue to maintain the hall to a good standard and have plans to upgrade the lighting to the main hall when funds allow. Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
|---|---|---|---|---|---|---|---|
| Nigel Divers | Anita Salter | ||||||
| Chair | Administrator | ||||||
| 1 8 0 5 2 6 |
|||||||
| 1 | 8 | 0 | 5 | 2 | 6 |
6 LT700001 (14 September 2024)
1st Shoreham-by-Sea (Kingston Buci) Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01/01/2025 | To | 31/12/2025 | |
| Receipts and payments | ||||
| Receipts | 2025 Unrestricted funds £ 12,282 12,282 350 - 1,775 - 14,407 11,554 - 11,554 - 15 - 717 732 676 - - 6,436 - 7,112 33,805 - 33,805 |
2024 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membership subscriptions | 12,282 | 12,325 | ||
| Net membership subscriptions retained | 12,282 | 12,325 | ||
| Donations | 350 | 312 | ||
| Legacies | - | - | ||
| Gift Aid | 1,775 | 1,425 | ||
| Business Rate Grants | - | - | ||
| Sub total | 14,407 | 14,061 | ||
| Activities | ||||
| Sections' activities | 11,554 | 8,199 | ||
| Payment for Remembrance Day Wreath | - | 27 | ||
| Sub total | 11,554 | 8,226 | ||
| Fundraising (gross) | ||||
| - | - | |||
| Sale of Uniform | 15 | 53 | ||
| - | - | |||
| Other fundraising activities | 717 | 878 | ||
| Sub total | 732 | 931 | ||
| Investment income | ||||
| Bank interest | 676 | 876 | ||
| Building Society interest | - | - | ||
| The Scout Association Short Term Investment Service | - | - | ||
| Property Rent income | 6,436 | 6,434 | ||
| Other investment income | - | - | ||
| Sub total | 7,112 | 7,310 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 30,527 | ||||
| - | ||||
| 33,805 | 30,527 |
1 LT700002 (1st January 2017)
1st Shoreham-by-Sea (Kingston Buci) Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01/01/2025 | To | 31/12/2025 | |
| Receipts and payments | ||||
| Payments | 2025 Unrestricted funds £ |
2024 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Membership subscriptions paid on (National/County/District) | 5,832 | 4,674 | ||
| Sections' activities | 11,919 | 9,804 | ||
| Adult support and training | - | - | ||
| Rent | - | - | ||
| Rates | - | - | ||
| Water and Sewerage | 308 | 307 | ||
| Electricity and Gas | 1,748 | 2,328 | ||
| Insurance | 2,429 | 2,999 | ||
| Repairs, Renewals, Servicing and Cleaning | 10,924 | 3,647 | ||
| Materials and equipment (QM) | 465 | 1,132 | ||
| Solicitors fees | 414 | - | ||
| Group website | 146 | - | ||
| Badges and Uniforms | 1,254 | 1,082 | ||
| AGM and trustee expenses | 115 | 34 | ||
| - | - | |||
| - | ||||
| Sub total | 35,555 | 26,006 | ||
| Fundraising expenses | ||||
| - | - | |||
| Easter and Christmas Coffee Mornings | 40 | 104 | ||
| - | - | |||
| Other fundraising costs | - | - | ||
| Sub total | 40 | 104 | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 26,110 | ||||
| - | ||||
| 26,110 | ||||
| - 1,790 | 4,417 | |||
| - | - | |||
| - 1,790 | 4,417 |
2 LT700002 (1st January 2017)
Statement of assets and liabilities at the end of the year
| Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year | |
|---|---|---|
| 31/12/2025 Unrestricted funds £ Cash funds Bank current account 53,294 Bank deposit account 43,583 Building society account - The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 96,876 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings - Motor vehicles - Scouting equipment, furniture etc - Other - Sub total - Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Rent (when lease completed) 17,000 Sub total 17,000 |
31/12/2024 Unrestricted funds £ |
|
| Cash funds | ||
| Bank current account | 53,294 | 55,643 |
| Bank deposit account | 43,583 | 42,907 |
| Building society account | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Cash/Floats | - | - |
| Total cash funds | 96,876 | 98,550 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Investment assets | ||
| Investment property - detail | - | - |
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Badge stock | - | - |
| Shop stock | - | - |
| Other stock | - | - |
| Land and buildings | - | - |
| Motor vehicles | - | - |
| Scouting equipment, furniture etc | - | - |
| Other | - | - |
| Sub total | - | - |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses incurred but not invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan - detail | - | - |
| Other liabilities - Rent (when lease completed) | 17,000 | 16,000 |
| Sub total | 17,000 | 16,000 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 11th March 2026 and signed on their behalf by
| Signature | Print Name |
|---|---|
| Nigel Divers Chair | |
| David Abbott Treasurer |
3 LT700002 (1st January 2017)
Independent Examlnevs Report to the Trustees of the 1¥t Shoreham-by-sea (Kingston Buci) Scout Council I report to the trustse¥ on my examinatK)n oflhe of the 1a1 Shcxehan+-Sea (lfjrvJston Buci) SCO GroLW for the yew dèd 31 December 2025. R•$ponslblllUes and basls of report A8 th8 charty's trustO8s of Ihe 1•1 shcXthy-Se8 {KI810n Buc4) sc Group Y are responsible for the prèparation of the 8C£OLfftts in ac£4YCe wilh thg requirements of the Charities Act 2011 Ilhe Act'}. I report in respect of my examination of the 1 Shor8ham-by48a (Kmgston Buci) StrA)Ut Gr(xp arrAJunt$ C2rri8d undgr section 145 of ttr 2011 Act and li carrying out my éxamination I followed all th& awilicable D8Ctions giv8n by the Charity Commission 1451511bl of Acl. Indap•ndont axamln•Vs statem•nt I have completed my examinallon. I w)fimi Ihot no m8rial mattern hgve ccThe to my 8ttenlth in connect with the examination givino me cause to belwve that aiy Mat81 respecL ac£ounlry r8cords were not kept respect cl the 1• SIKYtham+4ea (lQng8ton Bwl Sc4wI Group as required by section 130 of Iho Acl, or 2. th8 accounts do not acurd with IFv)¥e reccYd5. I hav• no conc8m8 and have ccffle across rK other mallers in connection wilh the examinatK)n lo whith attenllon should be drawn In this rèpxt in order to anable a prwr 5xrtlor8Ld&n9 of th& acts)unl8 lo té reath8d. Suned.. Nane,, fWhJTe Relevant professional tx membership ol Yofessl tcéie8 {rf any).. AwATIC C AcLa)rJ T I fvJ I CihTJS Addro8s.' b 3 -6Y- A Dat&.. 61312oZk> LT71X)006. IrAependert Examifterfs RePtt0 the Trusteqs Imarth 202