2020-12-31-accounts

Trustees' Annual Report

For the period

From (start date)	**0 **	1	0	1	2	0	0	3	1	**1 **	2	2	0
Section A			Reference and administration					details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
			1st Shoreham-by-Sea(Kingston Buci)Scout Group
			Scout Headquarters
			Eastern Avenue
			Shoreham-by-Sea
			Postcode				B	N	4	3	6	P	E

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Nigel Divers	Chair
	Anita Salter	Secretary
	David Abbott	Treasurer
	Maureen Abbott	Group Scout Leader
	Julia Keywood	Cub Leader
	Jane Davis	Beaver Leader
	Sandra Cranfield
	Sue Earnshaw
	Pauline Zahoui

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

1 LT700001 (1st February 2017)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

(e.g. trust deed, constitution)

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

(e.g. trust, association, company)

Trustee selection methods

(e.g. appointed by, elected by)

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (1st February 2017)

Section B

Structure, governance and management (continued) Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section C

Objectives and activities

3 LT700001 (1st February 2017)

Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	This report covers the period from Jan 2020 to the end of Decemner 2020, this encompasses the whole of the lockdown periods in 2020 and during times of face to face meeting, under Guidelines as there were in place at that time. Scouting continued for all Sections normally until March 2020, whereupon the country entered Lockdown. Our Leaders, helpers, parents and young people met all challenges the lockdown brought, and we were able to "meet" via zoom to continue to allow the young people to flourish and remain connected during this time.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	Our funds were reduced during this time, but fortunately the Playgroup continued to operate, albeit on a restricted timetable with lower numbers. We received no funds from additonal hiring of the hall, as we allowed playgroup sole use of the premises. However we were advised to apply for Business Rate grants from Adur Council and were awarded two grants during the year.These grants were to assist with the financial effects of the pandemic.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (1st February 2017)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	All sections maintained good numbers throughout the period, with excellent communication between leaders and parents/suppoters at home to allow the young people to remain connected.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £25,000. It is also policy to hold a sum of £5,000 to cover annual lease payments so that no financial burden falls on the Scout Association should the Group close. The Group held reserves of approximately £36,000 against this at year end. This is above the level required for operating expenses. However the Group will be required to make back payments on the lease, currently £11,000, plus solicitors fees once the lease is completed. This will be met from the reserve fund and the general fund. The general fund has increased as only essential maintenance has been carried out pending the completion of the lease. Once completed improvements to the property are proposed. None Brief statement of the charity’s policy on reserves
	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £25,000. It is also policy to hold a sum of £5,000 to cover annual lease payments so that no financial burden falls on the Scout Association should the Group close. The Group held reserves of approximately £36,000 against this at year end. This is above the level required for operating expenses. However the Group will be required to make back payments on the lease, currently £11,000, plus solicitors fees once the lease is completed. This will be met from the reserve fund and the general fund. The general fund has increased as only essential maintenance has been carried out pending the completion of the lease. Once completed improvements to the property are proposed.
	None

Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);

Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

5 LT700001 (1st February 2017)

• how expenditure has supported the key The Group Executive regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives

Section F

Plans for future periods (details of any significant activities planned to achieve them)

Other Optional Information The Exec Committee is currently arranging quotes for the refurbishment of the Training Room and also to update the washroom facilities. We will look to heating and ceiling in due course.

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)
	A N I T A						S A L T E R
	S E C R E T A						R Y
	2 7 0 9 2 1
	2	7	0	9	2	1

6 LT700001 (1st February 2017)

	For theyear from	auail2a20	To	3rna2a20
		2020		2019
		Unrestricted funds		Unrcstricted funds
				t
Donations, legacies andsimilarincome
Subtotal
Subtotal
ScoutAssociation Short TermlnveetrnentService
IohlGross lncome
Asset and investment sales,etc,
Totalreceipts

For theyear from	oilau2020	IO	31nA2020
	2420		2419
	Unrestricted funds		Unrestricted funds
			€

	gna2020	31t1il2419
	Unrestricted funds	Unrestricted funds
		41,161
TheScoutAssociation Short Term lnvestment
Total cashfunds
Debtsdue from the County/Area/DistricUGroup
Subtotal
Subtotal
Nonmonetary assetsfor charity's ownuse
Subtota!
Expenses incurred butnotinvoiced