2025-03-31-accounts

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Docusign Envelope ID: 9C7F7249-A2B8-409A-9F57-01C344CD6C27

Trustees' Annual Report

For the period

From (start date)	0	4	3	1	0	3	2	5

Section A	Reference and administration		details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
	4th Littlehampton Scoutgroup


	3 0 5 8 9 7


	Linden Park
	East Ham Road
	Littlehampton
	Postcode	B	N	1	7	7	B	H

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Nicole Treharne	Chairperson
Roger Hackett	Treasurer
Katie Mustchin	Trustee
Jane West	Group Lead Volunteer
Lauren Kearney-Pateman	Trustee	7/20/2024
Dean Wadey	Trustee	7/11/2025

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Docusign Envelope ID: 9C7F7249-A2B8-409A-9F57-01C344CD6C27

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

2 LT700001 (3rd December 2018)

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Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Board of Trustees has identified the major risks
to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (3rd December 2018)

Docusign Envelope ID: 9C7F7249-A2B8-409A-9F57-01C344CD6C27

Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Education and Training

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
• contribution made by volunteers; • policy on investments.

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the

4 LT700001 (3rd December 2018)

Docusign Envelope ID: 9C7F7249-A2B8-409A-9F57-01C344CD6C27

advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 5 months running costs, circa £10,000. The Group held reserves of approximately £14,000 against this at year end. This is above the level required for operating expenses. However this can be explained by previous years fundraising and grants. Reserves Policy

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about:	Investment Policy

5 LT700001 (3rd December 2018)

Docusign Envelope ID: 9C7F7249-A2B8-409A-9F57-01C344CD6C27

• the charity’s principal sources of funds	• the charity’s principal sources of funds
(including any fundraising);	The Group's Income and Expenditure is very small and as a
	consequence does not have sufficient funds to invest in
	longer-term investments such as stocks and shares. The
	Group has therefore adopted a low risk strategy to the
	investment of its funds. All funds are held in cash using only
	mainstream banks or building societies or The Scout
	Association's Short Term Investment Service.
• how expenditure has supported the key objectives of the charity;	• how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group
	obtains maximum value and income from its banking
	arrangements. Occasionally this may involve using an
	account that requires a period of notice before funds may be
	withdrawn, before doing so the Group Executive considers
	the cash flow requirements.
• investment policy and objectives;
	Investment Policy
	The Group does not have sufficient funds to invest in longer
	term investments. The Group has therefore adopted a risk
	averse strategy to the investment of its funds. All funds are
	held in cash using only mainstream banks or building
	societies.

Section F	Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)	~~rrr~~	~~rrr by:~~ F3060675C6054A7...	~~rrr by:~~ F3060675C6054A7...	~~rrr by:~~ F3060675C6054A7...			~~oe by:~~ CO6CCFOB85DE44D...
Full name(s)	Roger Hackett						Nicole Treharne

Position (eg Secretary, Chair)	Treasurer						Chair

Date	0	9	0	7	2	5

6 LT700001 (3rd December 2018)

4th Littlehampton Scout Group No (if any) ‘Cir le=

Receipts and payments accounts

CC16a

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||| |---|---| |Period start date|Period end date| |For the period from|To| |01/04/2024|31/03/2025| |a|

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Section A Receipts and payments

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|||||||| |---|---|---|---|---|---|---| |Unrestricted| |Restricted funds|Endowment funds|Total funds|Last year| |funds| |to the nearest| |to the nearest £|to the nearest £|to the nearest £|to the nearest £| |£| |A1 Receipts| |Interest received|328|-|-|328|134| |Subscriptions|11,821|-|-|11,821|9,354| |Hall hire|19,823|-|-|19,823|12,650| |Activities|9,820|-|-|9,820|5,044| |Fund raising|6,530|-|-|6,530|5,175| |Grants|-|-|-|-|10,000| |Donations|844|-|-|844|701| |-|-|-|-|-| |Sub total|(Gross income for AR)|49,166|-|-|49,166|43,057| |A2 Asset and investment sales, (see| |table).| |-|-|-|-| |-|-|-|-|-| |Sub total|-|-|-|-|-| |Total receipts|49,166|-|-|49,166|43,057| |——SS55—| |A3 Payments| |Activities|12,010|7,662|-|19,671|12,031| |Admin|14,677|541|-|15,218|1,516| |Bank charges|-|-|-|-|72| |Hall Maintenance|20,473|2,019|-|22,493|29,512| |Membership fees|569|-|-|569|5,228| |Fund raising|508|-|-|508|-| |-|-|-|-|-| |-|-|-|-|-| |-|-|-|-|-| |Sub total|[ 48,236 ]|10,222|-|58,458|48,359| |A4 Asset and investment purchases,| |(see table)| |-|-|-|-| |-|-|-|-| |Sub total|[ - ]|-|-|-|-| |——S555—|Total payments|[ 48,236 ]|10,222|-|58,458|48,359| |Net of receipts/(payments)|929|- 10,222|- - 9,293|- 5,302| |A5 Transfers between funds|-|- -|-|-| |A6 Cash funds last year end|-|- -|-|-| |Cash funds this year end|929|- 10,222|- - 9,293|- 5,302| |===|

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Section B Statement of assets and liabilities at the end of the period ~~ee~~

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	(agree balances with receipts and payments account(s)) Details Current account Savings account Cash in hand *Total cash funds* Details Details Details Details Buildings Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 663 - 13,057 - 356 - 14,075 - Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 135960 - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
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			Date of approval

4th Littlehampton Scout Group

Martin Sanders Scout Hall

Linden Park East Ham Road Littlehampton BN17 7BH

09 July 2025

Dear Roger,

Re: 4th Littlehampton Scout Group – Annual Accounts for the Year Ended 31st March 2025

Please find enclosed the following documents in respect of the 4th Littlehampton Scout Group for the financial year ended 31st March 2025:

Receipts and Payments Accounts
CC16A Charity Commission Annual Return
Independent Examiner’s Report, signed and dated

The enclosed accounts cover the period from 1st April 2024 to 31st March 2025. During this time, the Scout Group received total income of £49,166 and made payments of £58,458, resulting in a net deficit of £9,293. The cash and bank balance at year-end was £14,075. The Scout Group continues to hold a building asset valued at £135,960.

These accounts have been independently examined in accordance with the Charity Commission’s requirements. No issues were identified, and the financial statements are considered to be in agreement with the underlying records.

Should you require any further information or supporting documentation, please do not hesitate to get in touch.

I trust this meets your approval, but please do not hesitate to contact me with any questions.

Yours sincerely,

Luke Hawes MAAT AATQB Director Neat Accounting Ltd

Trustees' Annual Report

For the period

Names of the charity trustees who manage the charity

4th Littlehampton Scout Group No (if any) ‘Cir ~~le=~~

Receipts and payments accounts

4th Littlehampton Scout Group

Re: 4th Littlehampton Scout Group – Annual Accounts for the Year Ended 31st March 2025

4th Littlehampton Scout Group No (if any) ‘Cir le=