Trustees, Annual Report For the period From (start dale) lo ènd dale Sectioii A Reference aiid adniiiiislration details Chwity r*r•è 4th Lillleham lon Scout rou Olh8r nThs tharity is kn(X￿ by Registered c*+arity Nmbw {rf ary) HQ regiStratic￿ Charity's wncipal address Linden Park East Ham Road Littleham lon Postcode Names of the charity trustees vtho manage the charity Office Ilf any) Dates acted tt not for whole year Nicole Trehame er Hackett Katie Mustchin Katrina Ber mane Jessica West Sarah Anne Chamberlain Jane West Chai erson Treasurer 0710312023 2110312023 3110312023 0710312023 10 11 12 13 14 15 Names and addresses of advisers (optii)nal irformalion encouraged 88 b88t pracllce) (Ilw• r•pyt dth• dwrty) TY￿ of advisor Name Address 1 LTTC*J]01 (3rd 08￿mber 2018) Section 8 Sirucliire, goveriiaiico and iiiaiiacJoiiiviit Desuiption of Iho charity's trusts Type of govemirKJ d00jn￿l Th8 Group's goveming documents are those of the The Scout AssOo8ti￿. They consisl of 8 Roy81 Ch8rter, which in lum gives aulhority lo the Bye Laws of the Association and The Policy, Organis8tion and Rules of The Scout Association. (e.g. trust deed, (x)nstitution) H(w Ihe tharity is (x)nstituted The Group is 8 trust establish8d undor its rules which are common to all Swuls. (e.g tru# assocaakn. (x)mpany) Trustee selection mèthods (8.9. 8ppointed by, e18Cted by) The Trustees are appointed in accordance with the Policy. Organisalion and Rules of The Scout Association. Additional govem8nc4 issues {opts"onAI infomation bLrt encouraged es besl practice) You may ctK)ose to inclLMJe addrttonal infonYBb'on. where relevant. about: The Group is managed by the Board of Trustees, the members of which are the 'Charity Twstees, of the ScoLrt Group which is an educational charity As charity trustees th8y are responsible for complying with legislation applicable to charities. This indudes th8 registration, keeping proper accounts and making retums to the Charity commissi￿ as appropriate. Policies and procedures adopted for. a) the Induction and training of trustees.. b) tru5t8e' (￿nSideratIon of major nsks and the systems and proCedU￿S to Tha Committee consists of 2 independent representatives. Chair andTreasurer togeth8r with the Lead Volunteers. individual section Volunteers {rf opted to take on the responsibility) and parent's representation and meets every 3 months. Members of the Board of Truste85 complete 'E&senbal Informati?n lor Executive Committee. training within the first S months of joining the committee. This Group 808rd of Trustees exi8ts to support the Lead Volunteer in meelino the responsibilities of appointments and is responsible for Th8 fflaintenan￿ of Group property: The raising of funds 8nd the 8dmin1stratlc￿ of Group finance: The insurance of p8rsons, property and equipment", Group public occasions., As5151ing in the recruilmenl of leaders and olher adult support. 4)pointing any 8ub committ888 Ihal may b8 required.. Appoinling Group AdministratOf8 and Adv180r8 olher Ihan those who are elected. 2 LTTCQX11 (3rd Decembw 2018) Sectioi) Structure, governaiico aiid maiiagoiiieiit Icoiilintjedl Rlsk and Intemal Control Ispocimon 11 The Group Board of Trustees has idenlilied the major risk8 to %thich they believe Ihe Group is 8xposed, these have been reviewed and syst8ms have been established lo mitigate againsl Ih8m. The main areas of concern that have been identified arè.. Damage to the building, property and equipment. The Group would requesl the use of buildingg, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has SLrffi¢ient buildings and contents insurance in Pla￿ lo mitigalé against pernianent loss. Injury to leaders, helpers, supportars and members. The Group through Ihe capitation fees conlribules lo the Scout Associations nation81 accident insurance policy. Ri¥k Assessments are undertaken before 811 activities. Reducad income from fund raising. Th• Group is primarily reliant upon income from subscriptions and lundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoirvJ basi8, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities ol thè group If there was 8 r8duction in th8 number of18aders lo an unacceptable level in a particu18r section or the group as a bthole then there would have lo be a contraction. consolidation or closur6 of a section. In the worsl cas8 Scenario the complele closure of the Group. Reduction or loss of members. Th8 Group provides activities for all young people aged 4 10 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a conlraclion. consolidalion or cIo8ura of a Section In the wor81 ca88 8C8nario the complela closure of th8 Group Rl•k and Intomal Control (8p•¢lmon 2) 3 LT7CK)001 (3rd December 2018) The group has In place 8yslem8 of Intern81 controls that aro designed to provide r888on8ble 8s5uranc8 8gain$l m8t8rial mismanagement or109s, Iheye include 2 signalori85 lor all payments and a comprehensive ingur8nce policies to ensure that in8urable ri8k8 Bre covered. Section C Objectives and actlvltle8 The Purpose of Scoutlng Scouting exists to actively 8ng8ge arKI 8UPPOrt young people in their personal development, empowering them to make a positive contribution to society. Summary of the objeth of the d)arity set iJJt in its goNBming dOC￿rn￿t Tho Valu•8 of Scouting As Scouts we are guided by these values.. Integrlty - We acl with Integrily., we 8re honest. truslworthy 8nd loyal. Respect - We hav8 self-resp8ct and respect for others. Care - We support others and take care of the *Drld in which w8 live. Belief - We explor8 our faiths, b81iefs and attitudes. Co•operation - We make a positive drfferen￿. we co- oparate with others and make friends. The Scout Method Scouting takes place whan young people. in partnership with adults, work together b8S8d on the values of Scouting and". - enjoy what they are doing and have fl - take part in activities indoors and outdoors - leam by doing share in spiritual refleciion - take responsibility and make choices undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relats'¢ to these obje(as Educati￿ and Training Additional details of the Obje￿1¥86 and activities Iopiional inlormation bul ancouragad as b881 practice) You may choom to includ& furthe 4 LT7CKXJ)1 (3rd December 2018) 818tements, kn relevant, about.. ' policy on grantmaking; • c£rtribution mad8 by volunteers., ' policy on investments. Public benefit Statèment Th8 Group meets Iho Charlly Comml89ion'y public b8nelit criteria un(Jer both the 8dv8nc8menl ol education and th8 8dv8nc8ment ol cltizenghip or community development l)eadiii SectlOTI D Acl)leveiiieiits ai)d perforinance Summary of the main achievem8nls of the tharity duriNJ th8 yea Section E Financial Review Brief stalemerrt of the tharity's policy on reserves Reserve• Pollcy The Group's policy on reserves is to hold sufficièn resources to continue the charitable activities of the grou should incoTh arKI fundra+sing activities fall short. T Group Exe4 rp 12,050 r81 5.175 5,175 (¥*n 71KI 700 Si* tot•1 (Gross Income f&T AR) 43.057 43.057 Is•e ta¥b•). Sth tot•1 Totsl r•c•lpts 43.057 44057 12.031 1.516 72 29.512 5,228 12,031 29.512 5.22• 4aJ59 359 Sub tot•1 To¢•1 p•yment 48.359 41.359 Net olrnc•lpts/(p•ymenls1 AS Tf•n•f(rfs betw•tsn fund• A6 Cash lund• la•1 y•ar and C•sh lunds th16 y•ar •nd 6.302 *302 1.302 CCYJ R1 •¢￿￿1$ (651 07A17r2024 Section B Statement of assets and liabilities at the end of the period UiiieglriLlttd lund• L.Ilf gor io* Del.iil lund• lo n••r••l £ lund• lo n••r••l E Bl C••h fvnds Cuff•nt 4e(x*Jnt 2.73Z Savings account Cash In hond 20,070 Tot•1 c•8h fvnd• 23.30 Unr•8trf¢t•d fund• to nMr••l £ R••lrlct•d lund• to n•ar••l £ End(Mm•nt lund¥ D•talls Fwbd t(+ whlch ¢￿I￿nt ￿￿•• Details wN¢h Details Co•¢ l•pll•n•ll 84 As••ts r•t•ln•d lor th• Charitys own u 135910 PWNI to wN¢h Il•bl •knl•• oglalls B5 Uabllltl•• Slwgd by one or t*YJ tru610&$ an bohall ol 91 tsi IiusI¢o8 Dale ol oval 61w8lur Prtnl Nome CCXX R2 (661 07ffj7r2024 4th Llttl•hampton 8￿ul Group R•gl•t•r•d Ch•rlty Numb•r 3OS897 R•c•lp¢• & P•ym•nl• 8umm•ry tor th• Y••r •nd•d 31•t M•reh 2024 Th1• Y•ar £43,057 £48,359 L881 Year £25,038 £26,865 Total Recelpts for the Total Payment5 for the ye•T Net paymentsllncorne for the year Cash & 8ar)k balances brought forw•r(I C•5h & Bank b•l•nces carrfed forwanl -£5,302 £28,670 £23,368 -£l,B28 £30.497 £28.670 É134 £107 £9,354 £7.723 Hall HirE £12,650 £10,920 Camp £0 £0 Grants/Other £10,000 £5,044 £240 £0 £0 Fund Raisi £5,175 £5,448 £701 £0 Hall Malntenance £0 Prize Mor £0 £0 prepa￿ Income £0 Total reoipts for the ye¥ £43,057 £25,038 4th Llttlohampton Scout Group R•gl•t•r•d Ch•rlty Numb•r 30￿•7 R￿￿p1$ & P•ym•nt• 8umm•ry for th• Y•ar •nd•d 31•t M•reh 2024 P•ym•nt• for th• y•ar Th1• Y•ar L88t Year £12,031 El,516 £72 £29,512 £5,228 £0 Admin 8ank charges Hall maintenarlce Membership fees Unifon £8,744 É3.000 £67 £10,082 £4,972 £0 Total payments for the year £48,359 £26,865 4th Llttlehampton Scout Group R•gl8t•rnd Charlty Nufflb•Y 305897 R•c•lpts & Payments Summary for tho Ywr •ndod 31st March 2024 This Year Last Yeaf Cu￿ent AcL¥)urn. Cw) Savings Account. Co Cash in Hand £2.732 £20,070 £566 £11.602 £17,068 £0 £23.368 £28.670 Non. monetsry assets.. 8ulldi £135.960 £135.960 £135.960 £135.960 Total asset5 £159,328 £164,630